Minutes 2011

February 18 / March 18 / April 15 / June 17 / September 16 / October 14 / December 16

February 18

Corrected and Approved
SCLA Minutes
Friday, February 18, 2011
SCLS Auditorium

IN ATTENDANCE:
Brian Adams, Joanne Albano, Herb Biblo, Robert Cognato, Susan DeMasi, Diane Eidelman, Margorie Fusco, Beth Gates, Tom Gorman, Terese Hatred, Lisa Kropp, Kevin McCoy, Regina McEneaney, Jackie Narkiewicz, Brian Schwartz, Michelle Vagner, Tracy Van Dyne, Celia Vollmer, Danielle Zubiller

CALL TO ORDER:
Lisa Kropp called the meeting to order at 10:02 a.m. The December, 2010 minutes were reviewed and corrected. Brian Schwartz moved to accept the minutes as corrected. Regina McEneaney seconded the motion. None were opposed.

TREASURER’S REPORT:
Bills to be paid in December were presented:

Date on Check Check # Name on Check Amount
2/10/2011 1407 HAMPTON JITNEY $1,300.00
2/17/2011 1408 SCLS $59.64
2/17/2011 1409 C. VOLLMER $45.65
2/17/2011 1410 DASL $311.00
2/17/2011 1411 RASD $305.50
2/17/2011 1412 CATS $313.00
2/17/2011 1413 SSD $307.50
2/17/2011 1414 YASD $308.50
2/18/2011 1415 SCLS $104.56
2/18/2011 1416 R. MC ENEANEY $57.99
2/18/2011 1417 S. ALBERTS $300.00
2/18/2011 1418 T. VAN DYNE $30.79
2/18/2011 1419 CITY OF ALBANY $65.00
TOTAL $3,509.13

Celia Vollmer presented the 2011 operating budget and made a motion to approve the budget. Teri Hatred seconded the motion.  None were opposed.

Teresa Hatred moved to pay the bills. Regina McEneaney seconded the motion. None were opposed.

PRESIDENT’S REPORT:
Tracy Van Dyne welcomed everyone to the first meeting of 2011. She announced that this would be Stephanie Kyle’s last year coordinating the Annual Dinner. She asked for a volunteer and Brian Schwartz offered to take over in 2012.

DIVISION REPORTS:
DASL:Susan DeMasi reported. DASL continued to iron out details regarding arrangements for the 2011 LILC.
We began planning our spring program, tentatively titled: “Connecting Curriculum to Career.” This will be the second in a roundtable series and will feature a panel speaking about the transition from library school to working in an academic or special library. The date of the program is April 8.
Chris Kretz is coordinating a group of academic librarians to visit a professional development conference in March for high school librarians. The academic librarians will discuss literacy expectations for incoming college students.
Our next meeting was changed from April 8 to March 25 at Dowling College.

RASD:Robert Cognato reported. CARE reported that they planned on meeting January 6th at MMSH Community Library and the topic for discussion was offering more resources and help to unemployed patrons. They are also in the process of formulating various career lists. Next CARE meeting is scheduled for March 30th at Brentwood. Electronic Resources sent out a submission list for those interested in joining. They hope to initiate more programs for 2011. Health Concerns meeting was postponed from January 27th to March 3rd due to snow. The annual Health Concerns meeting will take place on October 19th at SCLS. The Historian is processing all the RASD historical documents gathered from SCLS. The board approved keeping our own minutes offsite for preservation. Long Island History Committee will be holding their next meeting at SCLS on Thursday, February 24th. Arthur S. Mattson will be speaking about his book “Water and Ice.” Long Island Reads has scheduled the author event for April 14, 2011 at Rogers Memorial Library at 3pm and Plainview–Old Bethpage Library at 7:30pm the book is Sag Harbor by Colson Whitehead. The Media Committee will be meeting on Wednesday February 16th at SCLS to discuss the topics of e-readers, Blue Ray, downloads, Live-brary.com and the pan-digital kobo. Membership reported 350 RASD members and 111 Facebook fans. A new Membership person has yet to be appointed. Mosaic held an open house on January 11th at SCLS. The topic discussed is Library family affair. OARS held a December meeting with Fran Altamose at Sachem Library. A meeting was scheduled for January 12th but was cancelled due to inclement weather. The next meeting scheduled is February 16th. The Readers Advisory meeting on January 27th was postponed to February 3rd. The topic is Political Novels. The January Ramblings issue is out. Member at Large has looked at suggested venues for the RASD Fall Dinner, date still TBD. The PR and Marketing Committee is looking into Social Networking and practical ideas for the next discussion at LILC.
RASD meeting on Tuesday, February 1st 2011 at East Islip Library was cancelled due to snow.
RASD is scheduled to meet on Tuesday, February 22 at SCLS.

CATS:Danielle Zubiller reported. James and June will compile an annual review of the last year’s treasurer’s reports.
Recognition of Joyce Bogin for many years of continued service to CATS, a plaque was presented by Bob and Danielle
Membership Report: 175 SCLA meeting cancelled due to weather, no updated membership report
Serena Brooks declined Member at Large position, looking for another member
TIF
Budget for TIF annual meeting, to be determined closer to event.
TIF Feb 3 meeting, Brentwood, 40 attended
Programs
LILC swag and Raffle (possible donation), tabled for next month
3 panelists, reduced rates for speakers, tabled for next month
Tabled for next month: Speaker Rates for R. David Lankes, possible dates for program.
Website:
Stephen working on migrating the blog to WordPress with help from Lou, Stephen will copy material from old site to new one. Min will send PDFs of minutes and other items for archives.
Programs: Technical Services Forum, March 10 at Elwood.

SSD:Teresa Hatred reported. SSD is organizing a Roundtable for March, possibly on the topics of shelf checkout, RFID, and open holds. They have also launched a new website.

YASD:Joanne Albano reported. On February 10th NCLA YASD and SCLA YASD held their annual joint meeting at the Oceanside Public Library. The speaker was Linda Braun and the topic was E-Readers and Teens. We had a wonderful turnout from Suffolk County librarians with about 20 in attendance. The meeting was informative and about a very relevant topic. Registration forms for our Annual Fran Romer Memorial Workshop went out on both SCLA Listserv and Youth Net. The workshop will be held at the Harborfields Public Library on Friday, April 8th. The theme this year will be Truth is Stranger than Fiction: Non-Fiction Titles for Teens and will feature guest speaker and non-fiction author Marc Aronson. Our next meeting will be on March 24th at the West Islip Public Library and will focus on Serving Teens with Special Needs.

COMMITTEE REPORTS:
ANNUAL DINNER:No report.

ARCHIVES:No report.

CIVIL SERVICE:No report.

COMMUNITY SERVICE:Jackie Narkiewicz reported. The Habitat For Humanity House Dedication for the Hille family is this afternoon at 2:00 p.m. and I will attending representing SCLA. Please let me know if you would like to go with me.

Our Librarians For Life 2011 Relay for Life team is growing. We currently have eight people signed up and have room for 12 more people.

CONTINUING EDUCATION/PROFESSIONAL CONCERNS: No report.

ELSA:No report.

ICON:Beth Gates reported. Lorraine Squires sent the following email. Despite contacting the ICON board several times, they never contacted me about fan tables. However, when I checked the iconsf.org page again last week, there is a new notice saying that fan tables had sold out. Please note that I have been checking the site on a regular basis; it must have been a pretty short window of time.  I am trying to get in touch with the dealers people through a new contact. I will try to either get a fan table or a discount on a dealers table(which is $390.) I will email the SCLA board with any news. Programming is being planned; I am looking to have another meeting to map out our programs in early March. The programming staff at ICON is securing badges for 8 of our volunteers; several other volunteers were able to get their libraries to purchase badges. SCLS has committed to providing giveaways to promote live-brary.com, I will be talking to Diane next month to order supplies.

INTELLECTUAL FREEDOM:Kevin McCoy reported. We are finishing up the judging of the Intellectual Freedom Contest. This year’s contest was “Which Amendment of the Bill of Rights is Most Important to Me?” For the first time we included art and media entries. We had over 500 entries and which included some hilarious videos. Once the judging is complete I will upload the winning entries on the Intellectual Freedom web site. We will have to purchase additional prizes since we have two categories in each age group. It is unlikely that we will have three winners for each group. To keep the cost down I will get the SanDisk Sansa Fuze+ MP3 player which retails $50 less than the Nano and is rated higher. I also should be able to purchase less than retail since we are purchasing ten. I am also bargaining with Borders to bring down the price of the second and third place prizes. I would like to make a motion to allocate $1,000 dollars for prizes. The 1st place winners with also receive two free tickets to the Suffolk NYCLU luncheon and will read their essay or present their art. The NYCLU will cover the cost of the tickets.
The NYCLU awards luncheon will take place on Saturday, April 3rd @ Lombardi’s by the Sound. The other awardees are Rita Brettschneider, former NYCLU board member and women’s rights activist, Kevin Young, a student activist at Stony Brook University; Vinny Diaz, the Touro NYCLU Student Chapter President; Karen Sackett, a long time peace and civil rights activist and Dafny Irizarry, President of the Long Island Latino Teachers Association.
The 6th Annual Intellectual Freedom Conference will be on Friday, May 6th at Suffolk Community College’s Selden Campus. The theme this year will be Freedom of the Press.  Details to follow.
We are cosponsoring a Long Island Library Conference workshop with the NCLA’s Intellectual Freedom Committee.  The title of the workshop is “Celebrate Privacy Week”.
Access to library community rooms is still a problem. I had to intervene when a political group was told they could not use the library meeting room. I would like the board to consider the Community Room Resolution (see attached).
The board discussed the Resolution and decided to send it to all board members via email, to give everyone time to look it over and discuss it. The Resolution will be further discussed and then voted on at the March meeting.
We are always looking for volunteers for our committee and we are also looking for other groups to help fund some of the activities that we have been doing. If interested, please contact Kevin McCoy at mccoykj@sunysuffolk.edu.
Kevin McCoy made a motion for $1,000 to be used to purchase the prizes for the Intellectual Freedom contest. Michelle Vagner seconded the motion. None were opposed.

LDA AWARD:Beth Gates reported. Paula Bornstein sent the following email. I’m still waiting to receive the LDA brochures from the printer; which should be any day now. Then, we’ll mail them out. I attempted to send them out electronically on the listserv, too.

LEGISLATIVE:Beth Gates reported. Samantha Alberts sent the following email. Registration for the Lobby Day Bus has been underway. Currently the bus is filled.  We are maintaining a waiting list. Please share with all our colleagues how important it is that we bring a full bus up this year. The Governor’s Budget for NYS FY2011-2012 has been released. The Governor is calling for a 10% reduction in library aid in each of the next two years.  If enacted this would mean that State support for libraries will have been reduced by more than 40% over the last four years.
Lobby Day 101 sessions have been set up, if you are considering attending Library Legislation Day please consider attending one of these sessions at SCLS:
Feb. 22, 2011 2PM and Feb. 25, 2011 10AM
Presenter: Kevin Verbesey will describe the current picture of state aid for libraries. He will also discuss NYLA legislative priorities that will be championed by library supporters’ to the NYS Legislature through-out the up-coming year.
The Legislative Committee needs checks for the balance due for the bus. $1300.
Reimbursement for the deposit for the food ordered $300.00. Check for parking fee $65.00.(Budget was already approved)
If you have any questions regarding above please contact me at samantha@suffolk.lib.ny.us or 631 286 1600 x1321

LIST-SERV:Kevin McCoy reported. I have been working with Regina adding/editing/deleting users from the SCLA-LIST listserv. Regina has several email addresses from the membership list that she is trying to resolve. I have also removed all non-functioning email addresses. We currently have 1777 subscribers.

LONG ISLAND LIBRARY CONFERENCE:Tracy Van Dyne reported. The committee is still looking for more vendors. One lunch and learn slot has not been filled. They are looking for a technology-related topic. Discussion of funding for future keynote speakers has been tabled for now.

MEMBERSHIP:Regina McEnearney reported. There are 781 members, 481 have renewed for 2011.  Regina will mail out renewal reminders in March and the batch of membership cards are being mailed out.

NEWSLETTER:Beth Gates reported. Nikki Greenhalgh sent the following email. I just spoke to my printer and he said that he would be able to print and fold 700 copies of the newsletter for $150 per quarter. I told him I would let him know. If anyone has pictures or information for the newsletter, they can email me at nikki@portjefflibrary.org.

Brian Adams made a motion to pay Constant Contact $350 to renew our contract with them for the digital newsletter for another year. Teri Hatred seconded the motion. None were opposed.

NOMINATING:No report.

SCHOLARSHIP:No report.

STATISTICAL SURVEY:No report.

STUDENT OUTREACH:No report.

SUFFOLK COUNTY JAILS LIBRARY SERVICE:Marjorie Fusco reported. The Jails Committee is responsible for providing books and some ducational materials to the Suffolk Jails. Each month books are sent to jails in Riverhead and Yaphank. Books are ordered by Joan Ryan from Baker and Taylor in the subject areas of mystery, science fiction, Spanish language fiction, and non-fiction. Funds from the Jail Grant also buy books to support the work of the chaplains working in the jails and the teachers of the GED programs. Public libraries are encouraged to send recreational books that have been weeded of a nonviolent nature to the jails in Yaphank and Riverhead through the system. Label the boxes “To: SCLS for Riverhead Jail, or To: SCLS for Yaphank Jail, Attn: Law Librarian.”

WEB PAGE:Michelle Vagner reported. The website is up to date, please forward me any information to post on the website as needed. The division webmasters were informed of the new login information for the SCLA website (due to server changes).

LIAISONS:
CLASC:Kristen Todd-Wurm reported. We are in the process of organizing a 40th anniversary event for CLASC, Inc to be held on Thursday November 10th. The first meeting of the planning commimttee was on Feb 9th at the Middle Country library. The next planning meeting will be Thursday April 28th at SCLS. If anyone is interested in this committee, please contact Kristen Todd-Wurm at todd-wurmkristen@mcpl.lib.ny.us  The CLASC, Inc. Annual Dinner will be held on April 14th at the Three Village Inn. Our speaker will be Victoria Kaan, author of Pinkalicious, Purplicious, Goldilicious, and the newly released Silverlicious.

LILRC:Herb Biblo reported. March 1 is Lobby Day. The Legislative Breakfast will be held at the Middle Country Library on September 16. LILRC is now putting advertisements in their newsletter–a rate card is available. The January through June programming guide has been mailed out and additional copies are available.

NCLA:No report.

PLDA:No report.

SCLS:Diane Eidelman reported. Diane thanked the Board for their support of the bus trip to Albany for Lobby Day. Two upcoming workshops at SCLS are the Handheld Library Online Conference, which will be February 23 and 24; and Trading Spaces/Show it Off: Increasing Circulation Through Merchandising, which is February 24.

MEMBERS AT LARGE:
Tom Gorman reported. SCLA will accept NYLA’s offer of a 10% discount for SCLA members.

OLD BUSINESS:
Brian Adams read a thank you letter from David Clemens. Mr. Clemens thanked the Board for recognizing him at the SCLA Annual Dinner.

NEW BUSINESS:
It was noted that the Legislative Breakfast is on the same day as the September Board meeting. The Board requested to move the September meeting to the Middle Country Library, so that Board members can attend both.

The meeting was adjourned at 11:36 a.m. Motion to adjourn meeting was presented by Lisa Kropp and seconded by Tracy Van Dyne.

The next meeting will be Friday, March 18, at SCLS. Refreshments at 9:30 a.m., meeting 10:00 a.m.

Respectfully submitted,

Beth Gates
___________________________________________________________________________________________

March 18

Corrected and Approved
SCLA Minutes
Friday, March 18, 2011
SCLS Auditorium

IN ATTENDANCE:
Brian Adams, Joanne Albano, Samantha Alberts, Virginia Antonucci-Gibbons, Herb Biblo, Jacqueline Bitonti, Paula Bornstein, Robert Cognato, Sheila Doherty, Jennifer Fowler, Beth Gates, Tom Gorman, Marsha Greenspan, Lisa Kropp, Stephanie Kyle, Neely McCahey, Regina McEneaney, Jackie Narkiewicz, Xibe Solis, Michelle Vagner, Tracy Van Dyne, Celia Vollmer, Danielle Zubiller

CALL TO ORDER:
Lisa Kropp called the meeting to order at 10:03 a.m. The February, 2011 minutes were reviewed and corrected. Brian Adams moved to accept the minutes as corrected. Marsha Greenspan seconded the motion. None were opposed.

PRESIDENT’S REPORT:
Tracy Van Dyne thanked everyone who brought a colleague to today’s meeting.

DIVISION REPORTS:
DASL:Beth Gates reported. Susan DeMasi sent the following email. Planning for our spring workshop, a roundtable discussion is complete. Flyers and emails were sent to DASL and SCLA members. The program is entitled “Connecting Curriculum to Career: Crossing the Bridge from Library School to the Real World.” Chris Kretz from Dowling College will moderate. Panelists include a representative from Palmer School of Library and Information Science, as well as recent graduates and recent hires in college libraries. Coffee/light snacks at 9:30; the program is slated for 10am through noon. It’s free and open to all.

RASD:Robert Cognato reported. CARE has changed the day they meet to the last Wednesday of each month. The next meeting will be on March 30th at 2:30pm. They will be redesigning the CARE page at scla.net through Word Press. LI History met on February 24th at SCLS. The speaker was Arthur S. Mattson author of the book Water and Ice: the Tragic Wrecks of the Bristol and Mexico on the South Shore of Long Island. LI Reads met at Bellmore Library on February 15th. The workshop scheduled was How to Run a Book Discussion for Sag Harbor. M.O.S.A.I.C will be meeting on March 8th at SCLS. The meeting will be hosted by Mary Iddings. The topic is language collection development. The joint RASD program Graphic Novels: All Grown Up is scheduled for the upcoming LILC. Media met on February 16th at SCLS. Topics discussed were e-books, e-readers, and Kindle book software. The next meeting will be in June. O.A.R.S. met on February 16th. The guest speaker was Kathleen Mattigan from Suffolk Independent Living Association. Next meeting is scheduled for March 16th at Longwood Library. E-Resources will be meeting on March 9th. They have a new co-chair Nick Saturno from Brentwood Library. He will assist Ellen Druda with running the committee. PR and Marketing will be meeting March 17th. The committee will have a lunch and Learn at the LILC. The date for the RASD dinner was tentatively set for Thursday October 6th 2011. We are now trying to decide on a place to hold the dinner. At West Islip Library On February 3rd Reader’s Advisory had a lively discussion about political fiction. Their next meeting is April 28th at East Northport.
RASD will be meeting at SCLS on Tuesday, April 5th.

CATS:Danielle Zubiller reported. CATS had their TIF meeting at the West Islip Library. They are working on a lunch and learn workshop for the Long Island Library Conference, possibly about RFID.

SSD:Marsha Greenspan reported. SSD will have their Roundtable Discussion at Sachem Library on March 30. Their new website is up and running.

YASD:Joanne Albano reported. Our next meeting will be on March 24th at the West Islip Public Library and will focus on Serving Teens with Special Needs.
Registration for the Fran Romer Memorial Workshop is underway, we have given an incentive to anyone signing up between now and April 8th will be entered to win a signed copy of the book of their choice from our speaker. Applications for the BEST award have gone out and a few nominations have already been returned. We have decided to have the Prize Wheel again this year at our LILC table as well as 2 raffles, 1 for a “Duck” basket including tickets to the Long Island Ducks as well as wine from Duck Walk Vinyards and a Long Island Book and the 2nd for an e-reader.

COMMITTEE REPORTS:
ANNUAL DINNER:Stephanie Kyle reported. The Annual Dinner will be held November 18. So far, the Lombardis venues are unavailable for that date, so the committee is looking for alternative locations. Last year 150 people attended.

ARCHIVES:Beth Gates reported. The archives are up to date.

CIVIL SERVICE:No report.

COMMUNITY SERVICE:Jackie Narkiewicz reported. I attended the Habitat For Humanity house dedication for the Hille family on February 18. We were able to walk around the house and look around before the dedication started. It was a truly moving event that was attended by all of the agencies who helped build the house and lots of politicians (Steve Levy, Mark Lesko, Brookhaven Town Supervisor). I was not able to take pictures because the dedication was held inside because of rain, but the family seemed very touched and a bit overwhelmed by the ceremony. Our baskets were on display in the kitchen.
We have filled up our first Librarians For Life Relay For Life team! We have added a second team, Librarians For Life Part Deux, with Jim Ward of MCPL as the team captain. Team Librarians For Life 2010 received a recognition from the Sachem Relay Committee for being one of the top ten fundraisers last year

CONTINUING EDUCATION/PROFESSIONAL CONCERNS: No report.

ELSA:Jennifer Fowler reported. There is a cost increase for the printing of brochures and flyers for the ELSA award. $202.15 will be needed. There will be a meeting on April 12 to assemble the packets and they will be delivered by the first week in May.

ICON:Beth Gates reported. Lorraine Squires sent the following email. Fan table:
I finally heard back from ICON’s Dealers Liaison. We can have a Fan Table for $125, the price of which includes two memberships. I can fax the forms to them today, but I need our NYS tax ID #. If the board will release a check today as well, I can ensure that it is with the ICON staff on Sunday. SCLS (via Diane Eidelmann) will be able to provide Live-brary promotional items for us to distribute.
Programs:
We will be offering the following programs:
Storytimes/crafts (sponsored by CLASC)
Button Making (sponsored by YASD)
Dungeons & Dragons for beginners
Japanese Bookbinding
Free & Legal Stuff! (through Suffolk Libraries and Live-brary.com)
Genealogy of Witches, Wizards, & Warlocks @ Your library

INTELLECTUAL FREEDOM:No report.

LDA AWARD:Paula Bornstein reported. The 2011 LDA Award brochure was updated by Rona Dressler. I ordered 2,000 copies of it from Tobay Printers at a cost of $363.00. Approximately 1250 of these were given to co-chair Laura Hoffman of NCLA to distribute to their members. I sent out brochures to the entire SCLA membership through the SCLS system bags and the U.S. Post Office. Postage cost $96.80. We also sent out copies of the brochure online to both SCLA and NCLA members. Today is the deadline for award applications to be submitted.

LEGISLATIVE: Samantha Alberts reported. She would like to thank everyone who helped out with Advocacy Day. PLDA helped with refreshments and LILRC helped procure appointments. The Legislative Breakfast will be September 16 at the Middle Country Public Library.

LIST-SERV:No report.

LONG ISLAND LIBRARY CONFERENCE:Tracy Van Dyne reported. The 2011 Long Island Library Conference will take place on Thursday, May 5 at the Crest Hollow Country Club. Planning for the conference is ongoing. The theme for this year is “Getting Better Together.” Our keynote speaker is Long Island author Andrew Xia Fukuda.
All of the lunch and learn roundtable discussion slots have now been filled. Out of 15 programming slots 14 have been filled and no more requests can be submitted at this time. Confirmation letters have been mailed out to all the programmers and roundtable leaders so that they can finalize arrangements.
The vendor letters have been sent out twice by Tracy Van Dyne. Currently, over 38 vendors have reserved more than 42 tables at the Conference. Additionally, they have purchased journal ads to be placed in our Conference Program Guide. The Divisions, Associations and Committees currently have reserved 18 tables for exhibit space area.
As you know, SCLA Executive Board has offered to add funds to our budget to help secure a notable keynote speaker for next year’s Conference. NCLA has decided to not commit any additional funds at this time but may consider it next year. The Long Term Planning subcommittee, whose primary charge is to arrange for a keynote speaker for the following years Conference, would certainly benefit from this arrangement. The more notable speakers command a minimum charge of between $5,000 to $6,000. We are still pursuing a possible collaborative arrangement with a publisher or bookstore to defer some of the cost. The revised website is at http://lilc.suffolk.lib.ny.us/

MEMBERSHIP:Regina McEneaney reported. We have 796 members for 2010/11.
499 have renewed for 2011 already. I will be sending reminders out this week to the 297 members who have not renewed with notes that they will be removed from the active list May 1st.

NEWSLETTER:No report.

NOMINATING:No report.

SCHOLARSHIP:Beth Gates reported. Angela Richards sent the following email. Flyers announcing the Scholarship and the Support Staff Continuing Education award were sent to all libraries for posting. I had the opportunity to present at a CATS forum on Technical Services workflow and was able to share information about both awards. Also, we received a donation from Overdrive and Midwesttapes.

STATISTICAL SURVEY:Beth Gates reported. Rona Dressler sent the following email. I plan to send the survey out again after the L.I.Library Conference. Dates after library’s name in index of this year’s survey tell everyone if the information is this year’s or a previous one.

STUDENT OUTREACH:Brian Adams reported. He will be speaking to Queens College in August and is looking into dates for C.W. Post and St. Johns.

SUFFOLK COUNTY JAILS LIBRARY SERVICE:No report.

WEB PAGE:Michelle Vagner reported. RASD and SSD links were updated to reflect changes to their sites. The website is up-to-date. Please continue to forward information to me to post to the website.

LIAISONS:
CLASC:No report.

LILRC:Herb Biblo reported. Thanks to SCLA for the program support. LILRC has over 170 library memberships, including academic, special and historical societies. The 16th annual Archives Month program will be held at the Village Club Sands Point on October 7 and the topic will be “Long Island and the Sea.” The 20th annual Libraries of the Future will be on October 27 at Dowling College. There was a motion for $2,000 to LILRC for these programs. Robert Cognato seconded the motion and all were in favor.

NCLA:No report. Tracy Van Dyne requested a new Nassau County Library Association liaison. It was suggested that a NCLA member might also attend SCLA meetings.

PLDA:Neely McCahey reported. Thanks to SCLA for the Advocacy Day support.

SCLS:Samantha Alberts reported. Thanks to SCLA for the Advocacy Day support.

MEMBERS AT LARGE:
Tom Gorman reported. SCLA will accept NYLA’s offer of a 10% discount for SCLA members.

TREASURER’S REPORT:
Bills to be paid in February were presented:

Lisa Kropp 17.76 Hospitality #1421
LILC 2,000.00 Program #1422
Tracy Van Dyne 13.66 Hospitality #1423
ICON 125.00 Program #1424
Paula Bornstein 459.00 Postage/Printing #1425
Celia Vollmer 100.00 Hospitality #1426
Susan Sloan 42.40 Legislation #1427
Samantha Albert 155.35 Legislation #1428
SCLS 94.85 Legislation #1429

Tracy Van Dyne moved to pay the bills. Tom Gorman seconded the motion. None were opposed.

OLD BUSINESS:
None.

NEW BUSINESS:
None.

The meeting was adjourned at 11:01 a.m. Motion to adjourn meeting was presented by Brian Adams and seconded by Tom Gorman.

The next meeting will be Friday, April 15, at SCLS. Refreshments at 9:30 a.m., meeting 10:00 a.m.

Respectfully submitted,

Beth Gates

_____________________________________________________________________________________________

April 15

Corrected and Approved
SCLA Minutes
Friday, April 15, 2011
SCLS Auditorium

IN ATTENDANCE:
Brian Adams, Samantha Alberts, Virginia Antonucci-Gibbons, Herb Biblo, Robert Cognato, Rona Dressler, Diane Eidelman, Beth Gates, Tom Gorman, Marsha Greenspan, Lisa Kropp, Neely McCahey,Regina McEneaney, Ginger Pfeifer, Brian Schwartz, Lorraine Squires, Michelle Vagner, Tracy Van Dyne, Celia Vollmer, Danielle Zubiller

CALL TO ORDER:
Lisa Kropp called the meeting to order at 9:58 a.m. The March, 2011 minutes were reviewed and corrected. Rona Dressler moved to accept the minutes as corrected. Brian Schwartz seconded the motion. None were opposed.

PRESIDENT’S REPORT:
Tracy Van Dyne welcomed MLS student James Griffon to the meeting.

DIVISION REPORTS:
DASL:Beth Gates reported. Susan DiMasi sent the following email. Our Spring workshop was held on April 8 at Suffolk County Community College’s Ammerman Campus. The program, a roundtable discussion, was entitled “Connecting Curriculum to Career: Crossing the Bridge from Library School to the Real World.” Chris Kretz from Dowling College was moderator. Panelists included a representative from Palmer School of Library and Information Science, Professor Janks; an academic Librarian (Deborah Dolan from Hofstra); a special librarian (Gwen Loeffler from Wunderman marketing); and recent graduates/hires in college libraries (Claudia McGivney and Sonia Frangella, reference librarians at Dowling.) It was well-attended and discussion was lively. We were particularly gratified that many current library school students attended. DASL members, coordinated by Chris Kretz from Dowling, also participated in a program for school librarians on the topic of preparing students for the transition from high school to college. This took place March 22, 2011. Academic librarians from Dowling, St. Joseph’s and Suffolk County Community College participated in this successful event. It was coordinated by Gail Barraco of Eastern Suffolk BOCES School Library System. They hope to maintain the connection between high school and academic librarians.

RASD:Robert Cognato reported. The RASD program Graphic Novels all Grown Up is scheduled for the LILC during the second time slot 1:25-2:25. Jason Ladick our Web Page designer reported that the RASD web site will be updated using WordPress due to the recent changes made to the server. The RASD dinner is scheduled for Thursday, October 6th. The board discussed some possible places for the dinner and Belle Baxter our member at large will continue the search. PR and Marketing will be having a Lunch and Learn at the LILC. Sara Bedell, Cathi Nashak, and Ellen Druda were appointed to speak at the Lunch and Learn about the different tools of Facebook accounts.

The RASD board met on Tuesday, February 22nd. We did not meet in the month of March. Our next scheduled meeting is Tuesday, June 7th at East Hampton Library.

CATS:Danielle Zubiller reported. TIF–Danielle reported on March Meeting.
At W Islip, Anthony Martocello went over print templates, with automatic scripts, TIF meeting at Amagansett
Stephen working on website, making progress, working on TIF logo
Programs: Technical Services Forum at Elwood on March 10, Eileen moderating
April 5th Cataloging Roundtable, at Brentwood.
Library Tour: Sue and Laura, keep with the 2 library schedule, St Joseph’s College and Sayville are possibilities. Aiming for June 17, 10-12, (St Joes) lunch break, 2-4 (Sayville) or Fall, October 14 (back up date) we expect 25-30 people approximately.
LILC–Looking into Nook as raffle prize, remaining swag plus candy, no new printed swag.
SCLA, no decision on reduced price for speakers, Panel of 3, Bob Johnson, Dominic Iadicicco (and James or Stephen, need confirmation of third presenter)
Lunch and Learn, Tech Services Topic, Tabled, possible process behind RIFD prep and implementation. Need to submit form by March 23, for conference committee meeting.

Raffle tickets—Laura will take care of, also $50 worth of candy for giveaways  Newsletter, March 31, Laura and Tom will write articles, Bob may write about TIF committee, Sue’s book announcement, announcement of conference topics.

SSD:Marsha Greenspan reported. SSD has a roundtable at Sachem on March 30. They are putting together their fall luncheon.

YASD:Beth Gates reported. Joanne Albano sent the following email. Our March 24th meeting at the West Islip Public Library focused on Serving Teens with Special Needs we had a wonderful turn out with 40 people attending.  April 8th was our annual Fran Romer Memorial Workshop which a total of 39 people attended. It was a very informative morning focusing on Non-Fiction books for teens and featured our guest speaker, author Marc Aronson. We are hoping for a great turnout for our LILC program which is in the 3:00 time slot and we invite you all to attend, as well as visiting our table to spin our wheel of prizes!

COMMITTEE REPORTS:
ANNUAL DINNER:Brian Schwartz reported. The Annual Dinner, which is November 18, will be held at the Irish Coffee Pub in East Islip. Brian Schwartz made a motion for $200 to be put aside for a deposit on the venue. Brian Adams seconded the motion; none were opposed.

ARCHIVES:Beth Gates reported. The archives are up to date. Celia Vollmer and Brian Adams added material to be sorted and added.

CIVIL SERVICE:No report.

COMMUNITY SERVICE:No report.

CONTINUING EDUCATION/PROFESSIONAL CONCERNS: No report.

ELSA:Beth Gates reported. Jennifer Fowler sent the following email The ELSA committee met onApril 12 to create ELSA packets to be sent to each library as well as to address brochures for each member of SCLA. These items will go out in the System bag during the week of the Library Conference. Please consider nominating an outstanding colleague for this prestigious award.

ICON:Lorraine Squires reported. We are ready for ICON 30, which is this weekend-Friday 4/15- Sunday 4/17. I’ll be setting up the table this afternoon with Live-brary giveaways and banner and raffle baskets (prizes gathered by committee members). The table will be staffed by volunteers throughout the weekend.
We have programs on Saturday and Sunday, as reported last month.

I hope to have a follow-up meeting of volunteers at the end of the month to wrap up and take suggestions for next year. The primary issue seems to be communication with ICON staff, so I am going to try to make better contacts this weekend to help us out next year.

INTELLECTUAL FREEDOM:No report.

LDA AWARD:No report.

LEGISLATIVE: Samantha Alberts reported. The Legislative Breakfast will be held on September 16 at the Middle Country Library. The Nassau Legislative Breakfast will be held September 23. Samantha Alberts made a motion for $1800. to be set aside for the Legislative Breakfast. Brian Adams seconded the motion; none were opposed.

LIST-SERV:No report.

LONG ISLAND LIBRARY CONFERENCE:Ginger Pfeifer reported. Ken Bellifori sent the following email. The 2011 Long Island Library Conference will be taking place on Thursday May 5th, 2011 at the Crest Hollow Country Club.  Planning for the 2011 conference is ongoing.  The theme for this year conference will be “Getting Better Together.” Our keynote speaker for the Conference will be a new author from Long Island, Andrew Xia Fukuda, who has recently written a well reviewed book titled Crossing which has appealed to both an adult and young adult audience. Mr. Fukuda’s will be autographing copies of his book the day of the Conference. Book Revue in Huntington will be taking care book sales this year.
All the lunch and learn roundtable discussions slots have now been filled. Out of 15 programming slots that we had available, 14 have been filled. Confirmation letters have been mailed out to all the programmers and roundtables leaders so that they can finalize the arrangements. If you have any additional questions contact Chris Bell at the Smithtown Library.
Currently, we over 65 vendors reserving more than 68 tables at the Conference. Additionally they have purchased journal ads to be placed in our Conference Program Guide. The Divisions, Associations and Committees currently have reserved twenty tables for the exhibit area. Submission forms can still be sent to Lupe Valasquez at the Freeport Memorial Library but need to be received prior to April 15th.

As you know your SCLA Executive Board has offered to add funds to our budget to help secure a notable keynote speaker for next years’ Conference. NCLA has decided not commit any additional funds at this time but may consider this again next year. The Long Term Planning sub-committee, whose primary charge is to arrange for a keynote speaker for the following years Conference, would certainly benefit from this arrangement. The more notable speakers command a minimum charge of $5,000. At this point we have begun negotiations with Nancy Pearl as our possible keynote speaker for 2012. Her fee is $7500 plus expenses. She has offered to lead two readers advisory workshops as part of her fees. As a result of this of this offer we will be pursuing a collaborative arrangement with the reference divisions of NCLA and SCLA to absorb some of the cost. We are also in discussion with CNN’s Soledad O’Brien and Marilyn Johnson for the 2013 Conference. The deadline for registering is Friday April 29 and no registrations will be processed after May 2nd, 2011. The registration figures are far below what they should be at this time of year so we are asking that all division presidents to contact their members to promote the conference and the program that they are presenting. This year will mark the 36th Annual Long Island Library Conference. Take a look at newly revised webpage at http://lilc.suffolk.lib.ny.us/  Mark it on your calendar, Thursday May 5th, 2011 only 4 short weeks away.

MEMBERSHIP:Regina McEneaney reported. There are currently 803 SCLA members. Renewal reminders were mailed out.

NEWSLETTER:No report.

NOMINATING:Lisa Kropp reported. She urged the board to begin thinking of nominees for the 2012 SCLA board.

SCHOLARSHIP:Beth Gates reported. Angela Richards sent the following email. I received several requests for the Scholarship and Continuing Education Award applications so I’m pleased with the response to the flyers. Copy for the raffle tickets will be sent to the printer in May.

STATISTICAL SURVEY:Rona Dressler reported. After the Long Island Library Conference, the Statistical Survey questionnaire will be mailed out to library directors.

STUDENT OUTREACH:Brian Adams reported. He will be visiting Queens College in August.

SUFFOLK COUNTY JAILS LIBRARY SERVICE:No report.

WEB PAGE:Michelle Vagner reported. The website is up-to-date. The ELSA nomination form, Continuing Education Award for Library Support Staff and the Library student Scholarship information is available on the home page and “Forms” section of the website.

LIAISONS:
CLASC:No report.

LILRC:Herb Biblo reported. The “save the dates” for Libraries of the Future have been mailed.  This conference will be held October 27 and 28 at Dowling College. Virginia Antonucci-Gibbons reported on LILRC’s digitization project. Libraries and historical societies are still signing on to Long Island Memories.

NCLA:Tracy Van Dyne reported. Tracy Van Dyne and Lisa Kropp will attend as many NCLA board meetings as possible but would also like another volunteer to help attend meetings.

PLDA:Neely McCahey reported. PLDA is sponsoring 2 programs at the LILC. SAVE THE DATE: PLDA Golf Outing and Dinner Fundraiser will be on September 22 at the Great Rock Country Club.

SCLS:Diane Eidelman reported. The New York State library budget has been cut by 6%. SCLS is looking for input on the continuing education series of Public Library Directors classes. Interest seems to be down and they may skip a few semesters before offering the courses again.

MEMBERS AT LARGE:
Tom Gorman reported. He has audited the finances and everything is correct.

TREASURER’S REPORT:
Bills to be paid in March, 2011 were presented:

SCLA Approved Bills April Meeting

1430 E.S.BOCES 45
1431 PC/Name Tag 369.9
1432 Brian Adams 26.41
1433 Celia Vollmer 18.3
1434 Suffolk Printing 202.1
1435 Lisa Kropp 29.15
1436 Regina Mc Eneaney 88
1437 Irish Coffee Pub 200
1438 DASL 628
1439 CATS 680
1440 RASD 996
1441 SSD 615
1442 YASD 713
1443 NYS Dept. of Law 50

Marsha Greenspan moved to pay the bills. Brian Schwartz seconded the motion. None were opposed.

OLD BUSINESS:
Tracy Van Dyne reported. Kevin McCoy had put a motion on the floor in regards to public library meeting rooms. He has requested to remove the motion. There was a unanimous vote to remove the motion.

NEW BUSINESS:
Brian Adams reported that St. John’s University is up for reaccreditation from ALA. They will hold a focus group on Tuesday, April 26, 2011 at the Oakdale Campus; Monday, May 2, 2011 at the Queens Campus and Tuesday, May 3, 2011 at the Manhattan Campus. Brian Adams urged everyone to go and to speak up about library school curriculum, careers and civil service issues, as this is the time that the college will be listening.

The meeting was adjourned at 11:10 a.m. Motion to adjourn meeting was presented by Lisa Kropp and seconded by Marsha Greenspan.

The next meeting will be Friday, June 17, at SCLS. Refreshments at 9:30 a.m., meeting 10:00 a.m.

Respectfully submitted,

Beth Gates

______________________________________________________________________________________________

June 17

Corrected and Approved
SCLA Minutes
Friday, June 17, 2011
SCLS Auditorium

IN ATTENDANCE:
Brian Adams, Samantha Alberts, Virginia Antonucci-Gibbons, Herb Biblo, Paula Bornstein, Robert Cognato, Rona Dressler, Beth Gates, Tom Gorman, Marsha Greenspan, Teri Hatred, Lisa Kropp, Regina McEneaney, Jackie Narkiewicz, Michelle Vagner, Tracy Van Dyne, Celia Vollmer, Danielle Zubiller

CALL TO ORDER:
Lisa Kropp called the meeting to order at 10:07 a.m. The April, 2011 minutes were reviewed and corrected. Brian Adams moved to accept the minutes as corrected. Celia Vollmer seconded the motion.  None were opposed.

PRESIDENT’S REPORT:
The president reminded everyone that there will be no meeting in July or August, and that the September meeting will be held at the Middle Country Public Library directly following the Legislative Breakfast.

DIVISION REPORTS:
DASL:Beth Gates reported. Susan DeMasi sent the following email. DASL was proud to present author Lawrence Epstein as a speaker at the Long Island Library Conference in May. Dr. Epstein is the author of six books, including The Haunted Smile: The Story of Jewish Comedians in America (2001) and Political Folk Music in America from Its Origins to Bob Dylan (2010). He currently writes for the blogs “The Dylan Watch” and “Larry Epstein’s Culture Watch,” for “The Best American Poetry Blog” and “Jewish True Tales” (www.JewishTrueTales.com) of which he is the founder.
DASL members Michael Aloi and Marjorie Fusco, both from Dowling College, and Susan Ketcham of L.I.U., have co-authored, “Digital Collections Worldwide: An Annotated Directory.” This reference book lets readers access digitized historical documents, ancient manuscripts, photographs, video, audio recordings, web cams, and much more on the Web. The collections described reflect the national heritage of each country. A companion website gives librarians and researchers all of the links found in the book. DASL began planning its fall workshop. We are looking at presenting a program on information literacy.

RASD:Robert Cognato reported. CARE met June 1st at Half Hollow Hills and discussed their new career web page. They hope to have it launch in September. CARE will meet again august 11th at 2:30 pm at MCPL. Electronic Resources met in March at Brentwood Library to discuss such topics as QR Codes and e-books. They will be meeting next in June. Health Concerns will be having their annual Meeting and Breakfast on Wednesday October 19th. The topic of the workshop will be substance abuse. One of the speakers is Dr. Steven L. Dewey from North Shore (LIJ) Health System. Long Island History Committee had its annual trip on Thursday June 9th 10am. The tour began with the Van Bourgondien House in West Babylon then continues to Old Town Hall in Babylon Village. Their next meeting will be held on Thursday October 27th at SCLS. LI Reads had its author event featuring Colson Whitehead on Thursday April 14th. It was reported as very successful. Media will be meeting in July to talk about DVD combo packs. New Membership Chair Joan Cook was appointed. Mosaic had a well attended and interesting program Learning English is a Library Affair at the LILC. OARS met on March 16th at Longwood and the topic was talking books and the promotion of patron accessibility. Nassau and Suffolk RASD sponsored the program Graphic Novels All Grown Up presented by Mark Siegel and Gina Gagliano from First Second Books. The Reader’s Advisory Blog has been updated with the genre International Fiction. The RASD annual dinner is set for Thursday evening October 6th. The PR and Marketing Committee arranged a Lunch and Learn to discuss practical ways of using social networking sites and e-newsletters to publicize library programs, services, and events.
The RASD board met on Tuesday, June 7th at East Hampton Library. Our next meeting is scheduled for Tuesday, August 2nd at Deer Park. RASD will not be meeting in July.

Robert Cagnato made a motion for $300 for a MOSAIC program. Samantha Alberts seconded the motion; none were opposed.

CATS:Danielle Zubiller reported. A TIF meeting was held in May at Northport Library. A meeting will be held in Riverhead in June. Danielle Zubiller made a motion for $1000 for a speaker. Brian Adams seconded the motion; none were opposed.

SSD:Teri Hatred reported. An Excel class was held on June 8. There will be a Membership Breakfast on October 12 at West Islip: the topic will be identity theft. SSD has a new website. There was a motion for $450 for the LILC speaker and the Excel presenter. Lisa Kropp seconded; none were opposed.

YASD:Beth Gates reported. Joanne Albano sent the following email. YASD held our June meeting on Thursday, June 16th with 26 people in attendance. Our topic was Summer Survival and we spoke about how to deal with staff and the teen summer reading club, book talks on good summer reads, how to get the most out of your Battle of the Books meetings. We announced that our Annual Luncheon will be held on December 1st at Captain Bills Restaurant and will feature guest speaker Joan Bauer and our 1st Annual Teen Librarian Awards. We also announced that we will be sending out formal ballots in August for a change in our by-laws. We will be creating 2 new positions for Member at Large. Historically, YASD has had no Member at Large positions and with the growth of our organization over the past 5 years, there is now a need for two additional board positions. As it states in our By-laws, all members will get notification in writing 30 days prior to our September meeting, and members will vote at the September meeting.

COMMITTEE REPORTS:
ANNUAL DINNER:No report.

ARCHIVES:Beth Gates reported. The archives are up to date.

CIVIL SERVICE:No report.

COMMUNITY SERVICE:The Sachem Relay for Life for the American Cancer Society was last weekend and it was a huge success! It was held at Sachem North High School, Saturday June 11-Sunday, June 12 and Librarians for Life had two teams and a total of 20 people walking. We raised almost $6,000 between the two teams and had a great turnout at the event. Unfortunately, it rained-a lot–and the event got postponed for a bit and then called off completely at around 11:45 p.m. because of possible thunderstorms.
I was absolutely amazed at the outpouring of support, food, and tents that the teams brought! Suffice it to say, we didn’t starve that night and I will not need to buy toilet paper for the next six months!
I would like to thank the following people:

Sheila Doherty Jim Ward
Joanne Albano Paula Bornstein
Alan Schelp Kathy Gabriel
Tim Sicurella Julie Delaney
Andrea Kielbasa Sarina Latorre-Sicurella
Joseph Kielbasa Kate Breen
Megan Sala-James Michele Carone (my daughter)
Lisa Kropp Donna Mauceri
Jamie Papandrea Sue Tychnowicz
Tracy Van Dyne Lissetty Thomas

CONTINUING EDUCATION/PROFESSIONAL CONCERNS: No report.

ELSA:No report.

ICON:No report.

INTELLECTUAL FREEDOM:Kevin McCoy reported. The NYCLU awards luncheon held its luncheon on April 3rd. Seven Intellectual Freedom contest awardees attended the luncheon. Student art was hung throughout the room and there was a lap top that displayed student video projects. I also presented awards at Amityville School Board meeting. The 1st, 2nd and 3rd place winners in the Kindegarden-2nd grade art division were from Amityville.
We are cosponsored a Long Island Library Conference workshop with the NCLA’s Intellectual Freedom Committee. The title of the workshop is “Celebrate Privacy Week”. There were approximately 50 people in attendance.
Based on recommendations from PLDA, I revised the Library Community Room Resolution. Kevin McCoy presented a revised community room resolution to the board. The board discussed the resolution and came to the conclusion that SCLA should provide information to libraries but should not set policy. Kevin McCoy formally withdrew the resolution.
We are always looking for volunteers for our committee and we are also looking for other groups to help fund some of the activities that we have been doing. If interested, please contact Kevin McCoy@ mccoykj@sunysuffolk.edu.
The NYCLU award was presented on April 3. The intellectual freedom committee co-sponsored the LILC program Celebrate Privacy Week.

LDA AWARD:Paula Bornstein reported. The SCLA and NCLA LDA Award committee members returned their ballots for the 2011 selection for the award. The winner, Thomas A. Tarantowicz, Jr., is currently the director of the Brentwood Public Library. He also has served as a member and chair of the SCLS Long Range Planning Committee, President of the Public Library Directors’ Association of Suffolk County, and adjunct professor at the Palmer School of Long Island University. Presentation of the award was made at the Long Island Library Conference on May 5, 2011, by NCLA member Art Friedman. An inscribed plaque was given to him. The cost of the plaque was $125.00. Andrew Ippolito pays $100.00 of this and SCLA contributes the other $25.00. I already paid Supreme Trophies Inc. $125.00 for the plaque and am requesting payment for this.  Tom Tarantowicz also is entitled to a year’s free membership to SCLA in 2012.

LEGISLATIVE:Samantha Alberts reported. Preparations for the Legislative Breakfast are underway. We expect to send the registration form out later. Instead of a Save the Date Card, we thought we would try and send the registration form out twice. I met yesterday with Sophia and Denise of Middle Country Library. The dates are Suffolk: September 16, 2011 and Nassau: September 23, 2011.

LIST-SERV:Kevin McCoy reported. The listserv currently has 1462 members after adding the new additions and deletions from the membership forms. We must have a lot of retirees because I am getting a lot of bounced emails. My unofficial policy is to put the bounce emails in a folder. If an email address is still bouncing after a month, I remove that address from the listserv.

LONG ISLAND LIBRARY CONFERENCE:Tracy Van Dyne reported. The Long Island Library Conference for 2011 has concluded and work has already begun for the 2012 Conference. The 2012 Conference will not be taking place at the Crest Hollow Country Club as originally reported. Due to the hard work of our new incoming chair, Ginger Pfiefer from the Sachem Public Library and other members of the committee, the decision has been made to hold the 2012 Conference at the Melville Marriott in Suffolk County located on 1350 Old Walt Whitman Road in Melville. This facility offers an array of amenities including a beautiful lobby that will double as our registration area/badge pick-up and vendor space. It is large enough to accommodate 90 plus vendors. This year we had 75 vendors exhibit at the Crest Hollow. It also offers a flexible meeting space that could hold up to 850 attendees, serve hot buffet lunches all while we listen to the various awards ceremonies and hear our keynote speaker.
The negotiations to secure Nancy Pearl as the keynote speaker for next year’s Conference have concluded thanks to the hard work of Jessica Tymecki from the North Bellmore Public Library. Ms. Pearl has agreed to accept the $7500 fee which will include her expenses. The RASD from both NCLA and SCLA have agreed to contribute $500 each toward the expense of bringing Ms Pearl to the Conference in return for a reader’s advisory workshop which she will provide in addition to her keynote address. The Melville Marriot as part of the package will provide a complimentary room to Ms. Pearl. The hotel facilities will also make it more attractive for out of town vendors, guest speakers and attendees to participate in the 2012 Conference.
The financial figures have not yet been finalized for this year Conference but as you may already know there were 370 registrants for Suffolk County, 309 for Nassau County and 28 onsite registrations for a total paid attendance of 707. The final figures should be available by the time you meet in September.
Next year will mark the 37th Annual Long Island Library Conference. Take a look a webpage at http://lilc.suffolk.lib.ny.us/. Here we have already begun to add information about the next year’s conference. Mark it on your calendar, the 37th Long Island Library Conference, Thursday May 3rd, 2012 in Suffolk County at the Melville Marriot. It’s only 11 short months away!

MEMBERSHIP:Regina McEneaney reported. There are 661 active members.

NEWSLETTER:No report.

NOMINATING:Lisa Kropp reported. She has gathered a few names for possible board members at the LILC. If anyone has suggestions for the 2012 board, please forward them to Lisa Kropp at lkropp@suffolk.lib.ny.us

SCHOLARSHIP:Beth Gates reported. Angela Richards sent the following email. Five Scholarship applications have been requested by MLS students and six applications requested for the Continuing Education Award. The deadlines are Sept. 1st and Oct 1st so I believe that there will be plenty of time for the candidates to complete the process. Raffle booklets have been printed and sent to Regina to send to our membership. Prizes include gift cards, MP3 players, a media basket and local theater tickets.

STATISTICAL SURVEY:Rona Dressler reported. There have been 15 responses returned so far. Rona Dressler will send out a reminder in mid-July, since the deadline was the end of June. She made a motion not to exceed $4000 for printing the statistical survey. Samantha Alberts seconded the motion; none were opposed.

STUDENT OUTREACH: No report.

SUFFOLK COUNTY JAILS LIBRARY SERVICE:No report.

WEB PAGE:Michelle Vagner reported. The website is up-to-date. I posted pictures from I-CON 30 on flickr and highlighted it on the homepage. Please email any information, including pictures from events, forms, etc. to post to the website.

LIAISONS:
CLASC:No report.

LILRC:Herb Biblo reported. He reminded the board of East Hampton’s court victory and of LILRC’s Congressional visits. Also, Libraries of the Future will be held October 27 and 28. Herb Biblo made a motion for $500 to be used for the Long Island Reception at NYLA. Tom Gorman seconded the motion; none were opposed. Celia Vollmer reminded the board that SCLA funds can never be used to purchase alcohol.

NCLA:No report.

PLDA:Beth Gates reported. Neely McCahey sent the following email. PLDA would like me to remind everyone about the Golf Outing and Dinner on September 22 at Great Rock Country Club. This is a great event and the association would like to encourage people to attend.

SCLS:No report.

MEMBERS AT LARGE:
Tom Gorman reported. He had reviewed the bills for April and May.

TREASURER’S REPORT:
Bills to be paid in June were presented:

1601 Baldessari & Coster LLP 2,000.00 Professional Services 6/1/2011
1602 Design Audio Visual 8,375.00 LILC 6/1/2011
1603 Crest Hollow C.C. 58,868.00 LILC 6/1/2011
1604 Francine Strober 18.49 LILC 6/1/2011
1605 L.I. Fiber Exchange 150 LILC 6/1/2011
1606 Tracy Van Dyne 27.17 SCLA/LILC 6/1/2011
1607 Tracy Van Dyne 27.84 LILC 6/1/2011
1608 Tracy Van Dyne 284.92 LILC 6/1/2011
1609 Wantagh Public Library 50 LILC 6/1/2011
1610 Kevin Mc Koy 1303.12 Programming/IFF 6/1/2011
1611 Minuteman Press 175 Printing 6/17/2011
1612 Paula Borstein 125 LDA 6/17/2011
1613 Lisa Kropp 15.62 Hospitality 6/17/2011
1614 RASD/PerformanceSolutions 300 Programming 6/17/2011
1615 CATS 1000 Programming 6/17/2011
1616 SSD 450 Programming 6/17/2011
1617 LILRC 500 Programming 6/17/2011

Lisa Kropp moved to pay the bills. Samantha Alberts seconded the motion. None were opposed.

OLD BUSINESS:
No old business.

NEW BUSINESS:
Brian Adams proposed we create a SCLA Presidents Award. Brian Adams made a motion for $250.00 to be set aside annual to fund this award. The winner would also receive a ticket to the Annual Dinner. The board discussed this proposal and agreed it should be pursued. Brian Adams will create a draft form for submissions and bring it to the board.

The meeting was adjourned at 11:37 a.m.  Motion to adjourn meeting was presented by Lisa Kropp and seconded by Samantha Alberts.

The next meeting will be Friday, September 16, at the Middle Country Public Library. Refreshments at 9:30 a.m., meeting 10:00 a.m.

Respectfully submitted,

Beth Gates

______________________________________________________________________________________________

September 16

Corrected and Approved
SCLA Minutes
Friday, September 16, 2011
Middle Country Public Library

IN ATTENDANCE:
Brian Adams, Joanne Albano, Virginia Antonucci-Gibbons, Robert Cognato, Beth Gates, Tom Gorman, Nikki Greenhalgh, Marsha Greenspan, Lisa Kropp, Stephanie Kyle, Kevin McCoy, Ginger Pfeifer, Brian Schwartz, Lissetty Thomas, Michelle Vagner, Tracy Van Dyne, Celia Vollmer, Danielle Zubiller

CALL TO ORDER:
Lisa Kropp called the meeting to order at 10:20 a.m. The June, 2011 minutes were reviewed and corrected. Brian Adams moved to accept the minutes as corrected. Marsha Greenspan seconded the motion. None were opposed.

PRESIDENT’S REPORT:
Tracy Van Dyne thanked everyone who attended the Legislative Breakfast. Past-President Brian Adams thanked Tracy for speaking at the Breakfast and representing SCLA.

DIVISION REPORTS:
DASL:Beth Gates reported. Susan DeMasi sent the following email. DASL board members continued to iron out details for its upcoming program on Humor and Information Literacy, featuring author Scott Sheidlower. Flyers and emails have been sent out. The event will take place September 23, 2011 at Suffolk Community College. Response has been excellent and we expect a good turnout.
We began discussing our December holiday luncheon. We’re hoping to be able to hold it at the Riverhead aquarium and to include a tour of the facilities.

Sue DeMasi has stepped down from her term as President. Vice President Claudia McGivney of Dowling will complete Sue’s term, and Sonia Frangella will complete Claudia’s term as V.P. Sue will be a member-at-large. A new election will be held for the selection of the next board. Our next meeting is October 21 at Suffolk County Community College, Grant Campus.

RASD:Robert Cognato reported. CARE committee met on august 11th at Middle Country Library. The webpage is near completion. Electronic Resources will be meeting in September at HHH Library. The speaker will be Brian Downing from Library Insights. The company offers such services as Freegal and Freading. Health Concerns committee will be having Dr. Stephen Dewey and Dr. Carrie Bisigani speak at the annual Health concerns breakfast at SCLS on Wednesday, October 19th. The topic will be substance abuse and how it affects the brain. LI Reads met on July 12th at Port Washington Library. They were discussing possible books and were down to five possibilities. Media met on August 11th at SCLS. The topic for discussion was Blu-Ray combo packs. Mosaic committee met on July 12th. Paula Klee –Parish who is the President /CEO of Performance Solutions Inc. will facilitate the workshop on Intercultural Awareness for the November 8th meeting. OARS met on June 8th at Rogers Memorial Library. The next meeting was on Wednesday, September 14th. Ramblings was sent out in mid July and the next issue will hopefully be sent out by mid September. Belle Baxter from Member at Large has put together the RASD annual dinner which will be held on Thursday October 6th from 6-9pm at the Setauket Pastaria. The guest speaker will be Lighthouse historian Henry Osmers. PR and Marketing is planning a program for PR on Digital Displays. The ballots for the election are out and we have two candidates for VP/President elect and one candidate for Secretary.
RASD met on August 2nd and September 6th. We did not meet in July
The next RASD board meeting is scheduled during the Health Concerns Breakfast on Wednesday, October 19th.
Robert put a motion on the floor for $200 to be set aside for RASD’s annual dinner speaker’s honorarium. Tom Gorman seconded the motion, none were opposed.

CATS:Danielle Zubiller reported. Nominations: James Griffin, MLS student at LIU, nominated by Sue to replace Sue, who is retiring from the board.
Looking for V-President/President Elect, Treasurer, and 2 Member at Large position,
TIF-cancelled due to weather, same topic rescheduled for SCLS Oct 6
Programs: RIFD, September 19th, Tech Services Forum
Annual Speaker Fliers: Use Steve’s as electronic marketing, Dana’s as paper copy for registration
Steve will get in touch with Joe Murphy, to firm up topic details. Min will contact for Travel arrangements.
Cataloging Roundtable: October 19th at SCLS
Newsletter: No updates
Webpage has constitution, need dates for TIF through the end of the year,
New Business: Need to book TIF annual meeting at SCLS
LILC: Cloud computing, or Virtualization (Tech Trends), need to shift speakers, Need to decide by November meeting

SSD:Marsha Greenspan reported. There will be a program at West Islip library on October 12.  The speaker will address identity theft. There will be and Excel and Publisher class at SCLS on November 2. Ballots for the executive board have been distributed.

YASD:Joanne Albano reported. The YASD September meeting had high attendance. The bylaws were amended to add 2 additional members-at-large. October 21 will be the 15th anniversary of the Battle of the Books at Dowling College. Joanne put a motion on the floor for $1,000 to be set aside to help cover the cost of the author luncheon at Captain Bills on December 1. Brian Adams seconded the motion, none were opposed.

COMMITTEE REPORTS:
ANNUAL DINNER:Stephanie Kyle reported. The Annual Dinner will be held at the Irish Coffee Pub on November 18. Admission has been set for $40 for members and $50 for nonmembers. There was discussion as to whether it was necessary to book a speaker and the board agreed to skip the speaker this year.
The board discussed whether 2 free tickets to the annual dinner should be expensed and given to each division to give away.  There have been issues in past years with getting RSVPs from ticket winners. It was decided to not give the free tickets this year. Kevin McCoy suggested using the money instead towards discounted student tickets. The board agreed this would be a better use of the money. Kevin McCoy put a motion on the floor to offer $40 annual dinner tickets to nonmember, student attendees.  Marsha Greenspan seconded the motion. None were opposed.

ARCHIVES:Beth Gates reported. The archives are up to date. Tracy Van Dyne brought SCLA newsletters from the early 2000s to be added to the archives.

CIVIL SERVICE:No report.

COMMUNITY SERVICE:Beth Gates reported. Jackie Narkiewicz sent the following email.
We will be doing the Habitat For Humanity baskets for a deserving family again this year. Baskets will be displayed at the Annual Dinner in November.
I have looked into SCLA being a part of a Habitat For Humanity project, but did not realize that you (either individually or as a group) have to pay to volunteer at a build site. It is $100 per person to do the Women Build Project or $2,500 for a group of 15 people to Sponsor a Day. If anyone would like more information, please send me an email.
We will also be collecting new, unwrapped toys for Toys For Tots this year at the Annual Dinner. I will try again to get the Marines in dress blues to attend.

THE GIRALDO FAMILY
Cynthia and Andres Giraldo are a hardworking couple raising their two sons, Brian (8) and Johan (1) in the Patchogue area. Cynthia works for a local dental supply company and Andres is a technician at a restoration company. They have lived in the same one-bedroom apartment for the past few years and it has become too small, especially when baby Johan was born in February 2010. Furthermore, although they rent from corporate company, there has been maintenance neglect. Various apartments in the building have been infested with bedbugs and Cynthia and Andres struggle to keep theirs from becoming so.
Cynthia and Andres applied for Habitat for Humanity of Suffolk’s Homeownership program in March 2011. In Cynthia’s own words on the application: “My family should be selected because of the inadequate living space there is for our two sons. We want to own our own house and provide them with a nice place they can play and have their own rooms.”
After submitting the application, completing several interviews and being recommended to the Board of Directors by the Family Selection Committee, they were approved in June 2011. At their recent “New Homesteader” meeting at the Habitat office, they expressed their excitement to start their sweat equity early in summer 2011!
SSD will create a basket for the 2 children.
RASD will create a basket for the bathroom.
CATS will create a basket for the living room.
YASD will create a basket for the kitchen.
DASL will create a basket for the garden/outside.
The executive board will create tool kit.

CONTINUING EDUCATION/PROFESSIONAL CONCERNS:Karen Baudouin will be stepping down. A replacement is needed.

ELSA:Beth Gates reported. Jennifer Fowler sent the following email. The ELSA Committee is meeting on Tuesday, September 27, 2011 to decide who will be this year’s winner. We have 5 worthy nominees this year so the decision process should be exciting! I will be notifying all the candidates and their directors/supervisors of their nominations following the meeting. The winner will be notified in early October. Since the ELSA plaque is full as of last year, we will now be going to an individual trophy to be given to the winner at the SCLA dinner. I will bring the information about the cost of this to the October SCLA meeting.

ICON:No report.

INTELLECTUAL FREEDOM:Kevin McCoy reported. There will be a meeting on October 7.

LDA AWARD:No report.

LEGISLATIVE:No report.

LIST-SERV:Kevin McCoy reported. There are currently 14,085 members on the list-serv.

LONG ISLAND LIBRARY CONFERENCE:Ginger Pfeifer reported. The LILC 2012 committee will be having its first meeting next week at Levittown Public Library. At this meeting we will finalize committee member roles and responsibilities, create a theme, review our calendar of meetings, and discuss the many changes in store for this year’s conference. In short, this will be an organizational meeting that will set the wheels of this huge event in motion. We are facing some setbacks with regard to vacancies on the committee. Extreme situations in a couple of libraries have made it impossible for some committee members to continue on. We are in need of a 3-4 more volunteers to round out our committee. The books from the 2011 conference have been closed and I am happy to report that each sponsoring association will be receiving a check for $1092.05. In other news, we have a new location for the conference; The Marriott on 495 in Melville. We have a Keynote Speaker and a commitment from associations to help fund workshops. We are also looking into implementing Pay Pal as a means of accepting online registrations from both attendees and vendors. This year will be filled with a lot of firsts, but I think this committee is up to the challenge and is looking ahead to bring a new and exciting conference for our profession.

MEMBERSHIP:Tracy Van Dyne reported. There are currently 681 active members.

NEWSLETTER:Nikki Greenhalgh reported. The next issue will be released in November, following the Annual Dinner.

NOMINATING:Lisa Kropp reported. The ballots for the SCLA executive board will be distributed on October 3 and will be due back to November 4 so that the new board can be announced at the Annual Dinner.

SCHOLARSHIP:Tracy Van Dyne reported. Angela Richards will be stepping down after 13 years due to health issues. A replacement is needed.

STATISTICAL SURVEY:No report.

STUDENT OUTREACH:Brian Adams reported. A visit to Queens College was cancelled due to Hurricane Irene.

SUFFOLK COUNTY JAILS LIBRARY SERVICE:No report.

WEB PAGE:Michelle Vagner reported. The website is up-to-date. The Summer 2011 newsletter link is posted to the website.

LIAISONS:
CLASC:Kristen Todd-Wurm reported. CLASC will be celebrating its 40th anniversary on November 10 at the Knights of Columbus in Centereach. They are also planning for their October, 2012 conference.

LILRC:Virginia Antonucci-Gibbons reported. Virginia reminded everyone of LILRC’s Libraries of the Future conference, which will be held at Dowling College on October 27 and 28. Also, the 16th annual Archives Conference will be held at the Village Club at Sands Point on October 7. The topic will be Long Island and the sea.

NCLA:No report.

PLDA:No report.

SCLS:No report.

MEMBERS AT LARGE:
Tom Gorman reported that he reviewed the June, July and August bills with Celia and everything is correct.

TREASURER’S REPORT:
Bills to be paid in September were presented:

1618 Melville Marriot 2,500.00 LILC
1619 Marsid 1,531.00 LILC
1620 NCLA 2,370.00 LILC
1621 Minuteman Press 1,680.89 Printing
1622 Constant Contact 336 Newletter
1623 Rona Dressler 9.49 Supplies
1624 SCLS 26.4 Leg. Breakfast
1625 SCLS 39.6 Leg. Breakfast
1626 YASD 453.5 Quarterly Reimbursement
1627 SSD 463.5 Quarterly Reimbursement
1628 RASD 556.6 Quarterly Reimbursement
1629 CATS 458.5 Quarterly Reimbursement
1630 DASL 428.5 Quarterly Reimbursement
1631 NCLA 1,092.05 LILC-Profit
SCLA 1,092.05 LILC-Profit
1632 Nicole Greenbagh 45.87 Postage/Supplies
1633 YASD 1,000.00 Programming
1634 RASD 200 Programming
1635 PLDA 500 Programming

OLD BUSINESS:
Brian Adams has created the official SCLA President’s Award Form. The form was passed out to the board members. Nominations will be accepted.

NEW BUSINESS:
Tracy Van Dyne reported that Barbara Moon would like to request $750.00 towards Authors Unlimited. Tracy made a motion for this money to be set aside from the 2012 programming budget. Joanne Albano seconded the motion. None were opposed.

The meeting was adjourned at 11:40 a.m. Motion to adjourn meeting was presented by Lisa Kropp and seconded by Brian Adams.

The next meeting will be Friday, October 14, at SCLS. Refreshments at 9:30 a.m., meeting 10:00 a.m.

Respectfully submitted,

Beth Gates

_____________________________________________________________________________________________

October 14

Corrected and Approved
SCLA Minutes
Friday, October 14, 2011
SCLS Auditorium

IN ATTENDANCE:
Samantha Alberts, Paula Bornstein, Robert Cognato, Beth Gates, Teri Hatred, Lisa Kropp, Stephanie Kyle, Min Liu, Neely McCahey, Brian Schwartz, Michelle Vagner, Tracy Van Dyne, Celia Vollmer, Danielle Zubiller

CALL TO ORDER:
Lisa Kropp called the meeting to order at 10:03 a.m. The September, 2011 minutes were reviewed and corrected. Lisa Kropp moved to accept the minutes as corrected. Teri Hatred seconded the motion. None were opposed.

PRESIDENT’S REPORT:
No report.

DIVISION REPORTS:
DASL:Beth Gates reported. Claudia C. McGivney sent the following email. DASL’s program, Humor and Information Literacy: Practical Techniques for Library Instruction, held on 9/23 was successful.

RASD:Robert Cognato reported. The elections for VP/President Elect and Secretary were held in September. The candidates were Cathi Nashak and Edana Cichanowicz for VP/President Elect and Sara Bedell for Secretary. The results were a tie for VP/President Elect. Each candidate received 52 votes. According to the RASD Constitution, a tie vote then goes to the RASD Executive board to decide. I reported to both candidates with the result, and Edana graciously decided to withdraw from the election. The RASD VP/President Elect for 2012 is Cathi Nashak and Sara Bedell will be the RASD Secretary. Sara received 97 votes. Total Ballots sent out were 313 with 97 going to home addresses or colleges/universities. 105 ballots were received. Steven Spataro will be the RASD President for 2012 and Megan Sala-James will be the RASD Treasurer in her 2nd year of a 2 year term.
The RASD annual dinner was held on Thursday evening October 6th, at the Setauket Pastaria. The event was a huge success. Member at Large Belle Baxter did a fantastic job making all the dinner arrangements and securing some great prizes from vendors. Henry Osmers a Lighthouse Historian gave a wonderful talk about the history of Montauk Lighthouse. Finally we had a 50/50 raffle followed by an exciting Chinese auction. Many thanks to all members of the RASD board, who made the dinner a memorable event. 28 people signed up for the dinner.
The next RASD board meeting will be held on Wednesday, October 19th at SCLS, during our annual Health Concerns Breakfast.  Guest speakers Dr. Stephen Dewey and Dr. Carrie Bisigani will be speaking about how substance abuse affects the brain. Breakfast will be served starting at 9am.

CATS:Danielle Zubiller reported. CATS tech services forum on RFID tags on September 19 was poorly attended. Their ballots are out but board members are running uncontested. The next TIF meeting will review the new Android tablet.

SSD:Teri Hatred reported. The SSD candidates are running uncontested.

YASD:No report.

COMMITTEE REPORTS:
ANNUAL DINNER:Stephanie Kyle reported. The details of the annual dinner are coming together.  Responses are trickling in, but most RSVPs come closer to the event.

ARCHIVES:Beth Gates reported. The archives are up to date.

CIVIL SERVICE:No report.

COMMUNITY SERVICE:No report.

CONTINUING EDUCATION/PROFESSIONAL CONCERNS:Tracy Van Dyne reported. Karen Baudouin resigned and a replacement is needed. Teri Hatred offered to take on this committee.

ELSA:Robert Cognato reported. This year’s ELSA winner is Christine Keeley, Administrative Assistant at West Babylon Library. Mrs. Keeley was notified on Wednesday, October 12th. The winner and a guest as well as the four other nominees have been invited as honored guests to the SCLA dinner.
The other four nominees are as follows:
Emily Herrick, Children’s Librarian at Hampton Library in Bridgehampton; Lisa Kolakowski, Library-Media Specialist at Merrimac Elementary School Sachem School District; Karen Letteriello, Co-manager Children’s and Parenting Services at Mattituck-Laurel Library; and Laura Poppe, Administrative Assistant at Smithtown Special Library District.
Request for a check made out to Jennifer Fowler in the amount of $333.00 for the following:
$258.00 for American Express Gift Cheque.
$50.00 for ELSA trophy
$25.00 for bouquet of flowers
The check can be sent directly to Jennifer Fowler at West Islip Public Library.
The ELSA committee is happy to announce that Min Lui from LILRC will be the new chair of the ELSA committee starting in 2012.

ICON:No report.

INTELLECTUAL FREEDOM:No report.

LDA AWARD:No report.

LEGISLATIVE:Samantha Alberts reported. Save the date for Legislative Advocacy Day–March 6, 2012. The Legislative Breakfast was a success.

LIST-SERV:No report.

LONG ISLAND LIBRARY CONFERENCE:Beth Gates reported. Virginia Pfeifer sent the following email. The Long Island Library Conference committee had its meeting at the Melville Marriott on 10/13/11. The committee toured the facility and planned locations for exhibits, programs, associations, dining & refreshments, and possible configurations for restroom use. From past evaluations, restroom facilities have always been a major lament among attendees. This will always be an issue when an event has a very structured schedule; everyone is using the restrooms at the same time. The Marriott is willing to “re-arrange” bathroom use to best suit our needs the day of the conference. The Marriott is also providing a room free of charge for our keynote speaker as well as one night’s stay as a raffle prize. Overall, our experience with the Marriott so far has been very professional.
The committee is working hard on finding just the right graphic to reflect our theme–”Everyday Superheroes at Your Library”.  We believe this theme will lend itself to numerous topics for programming should associations choose to use it. Our inspiration is derived from the fact that our keynote speaker has her very own action figure. She must surely be a hero to achieve such status and the committee would like to tap into her action figure energy as a source of motivation for professional development.
This year, Nassau is handling the funds for the conference. We anxiously await a recommendation for the use of Pay Pal as this will require a joint effort with the treasurer of NCLA. We intend for Pay Pal to be a means of payment for not only attendee registration, but also for vendor registration. For the latter, we need to move on this pretty quickly so that forms can be updated with new information. If NCLA has doubts about using Pay Pal, the committee respectfully requests a compromise in which pay pal would be used solely for vendor registration. Please keep in mind that we lost a vendor last year because we did not have the ability to accept payment by credit card.
With regard to the vendor registration letter, there is another matter about which the committee would like to open up a discussion. The committee seeks to make as many involved in the conference experience as satisfied as possible. With that in mind, we would like to propose that the format for the NCLA directory for the vendors be changed to a digital format. Vendors would find a flash drive extremely convenient (it has been requested) and we would ask that the cost of the directory in this format be significantly reduced for the conference. The directory is the largest expense outside of the venue and keynote speaker. We are seeking to reduce the costs associated with the conference as much as possible to insure the sustainability of the conference while keeping the attendee registration at an extremely low price. Of course, additional directories in print would be available for purchase if vendors choose to purchase it. Thank in in advance for your full consideration.
Finally, the positions for your Long Island Library Conference Committee are completely filled.

MEMBERSHIP:Beth Gates reported. Regina McEneaney sent the following email. There are 682 current SCLA members. The renewals for 2012 will be sent out shortly after Thanksgiving.

NEWSLETTER:No report.

NOMINATING:Lisa Kropp reported. The ballots for the 2012 board have gone out and are being returned. The deadline is November 7.

SCHOLARSHIP:Beth Gates reported. Angela Richards sent the following email. The Scholarship committee has selected a recipient who is pursuing her MLS. Lee Ann Finn is completing her degree at Queens College with a straight A GPA and has worked at Middle Country Public Library since 1997. Currently, the committee is reviewing applications for the Support Staff Award. The recipient will be notified at the end of the month. Many thanks to Celia Ann Vollmer who has agreed to assume the role of Scholarship Chairperson. A support staff member is needed to replace her spot on the committee. The Chairperson doesn’t vote for the scholarship recipients. Her responsibility is to promote and facilitate the application and selection process. Thank you to all SCLA members throughout the years and for your support of such a worthy cause. I was rewarded every time I saw the appreciation on the faces of the past recipients.
Teri Hatred volunteered to take over Celia Volmer’s position on the scholarship committee.

STATISTICAL SURVEY:No report.

STUDENT OUTREACH:No report.

SUFFOLK COUNTY JAILS LIBRARY SERVICE:No report.

WEB PAGE:Michelle Vagner reported. The website is up to date.

LIAISONS:
CLASC:No report.

LILRC:Min Liu reported. The annual meeting will be held October 27 and 28. Its theme is Extinction is not an Option. LILRC is hosting a reception at the NYLA conference in Saratoga Springs on November 3.

NCLA:No report.

PLDA:Neely McCahey reported. PLDA voted to support Authors Unlimited with $3,000. The golf outing raised $12,000 and was donated to New Yorkers for Better Libraries. They had 93 golfers and 44 additional attendees were at the diner. The librarian II exam should be different and better.

SCLS:Samantha Alberts reported. The Annual Trustee Workshop is coming up.

MEMBERS AT LARGE:
Beth Gates reported. Tom Gorman sent the following email. I went over the Treasurer’s report with Celia and found everything to be in order. Also I attended the Legislative Breakfast.

TREASURER’S REPORT:
Celia Vollmer presented the bills to be paid in October, 2011.

1636 James Olney 83.36 Legislative Breakfast
1637 Northport Library 35 Legislative Breakfast
1638 LILRC 1,542.64 Legislative Breakfast
1639 DASL 412.5 Quarterly Rebate
1640 CATS 400 Quarterly Rebate
1641 RASD 405.5 Quarterly Rebate
1642 SSD 403.5 Quarterly Rebate
1643 YASD 409 Quarterly Rebate
1644 Lisa Kropp 117.15 Postage/Hospitality
1645 Jennifer Fowler 333 ELSA
1646 Tracy Van Dyne 50 SCLA Dinner

 

FUND BALANCES All Funds General Scholarship Intel.Freedom
Fund Balance 10/1/11 35,232.53 34,356.91 709.96 165.66
Income to date 1,102.44 534.44 565 3
36,334.97 34,891.35 1,274.96 168.66
Less expenses to date 4,073.29 4,073.29 0 0
Fund Balance 10/31/11 32,261.68 30,818.06 1,274.96 168.66

Tracy Van Dyne moved to pay the bills. Teri Hatred seconded the motion. None were opposed.

OLD BUSINESS:
Lisa Kropp reminded everyone about the Habitat for Humanity baskets. She made a motion for $50 to be set aside for the toolbox. Teri Hatred seconded the motion. The motion passed.
Also, Toys for Tots will be collected at the Annual Dinner.

NEW BUSINESS:
A thank you letter from Barbara Moon was received by the board. Mrs. Moon was very appreciative of the board’s support of Authors Unlimited.

The meeting was adjourned at 10:55. Motion to adjourn meeting was presented by Lisa Kropp and seconded by Brian Schwartz.

The next meeting will be Friday, November 18, at the Irish Coffee Pub in East Islip.

Respectfully submitted,

Beth Gates

_____________________________________________________________________________________________

December 16

Corrected and Approved
SCLA Minutes
Friday, December 16, 2011
SCLS Auditorium

IN ATTENDANCE:  Brian Adams, Samantha Alberts, Herb Biblo, Michael Bogin, James Clemens, Robert Cognato, Rona Dressler, eth Gates, Tom Gorman, Marsha Greenspan, Lisa Kropp, Stephanie Kyle, Regina McEneaney, Claudia McGivney, Laura Panter, Ginger Pfeifer, Brian Schwartz, Michelle Vagner, Tracy Van Dyne, Celia Vollmer

CALL TO ORDER: Lisa Kropp called the meeting to order at 10:00 a.m. The October, 2011 minutes were reviewed and corrected. Ginger Pfeifer moved to accept the minutes as corrected. Celia Vollmer seconded the motion. None were opposed.

PRESIDENT’S REPORT: Tracy Van Dyne thanked everyone for a great year.  She welcomed the members of the 2012 SCLA Board who were present.

DIVISION REPORTS:

DASL: Claudia McGivney reported. DASL’s Annual Luncheon was held on Dec. 9th at the Long Island museum. It was well attended and we received a lot of positive feedback.

RASD:  Robert Cognato reported. CARE sent out an email with a link to career searching information. The link is http://suffolklibrariescare.blogspot.com. Electronic Resources reported that the next meeting took place at Emma Clark Library on December 14th. Topics discussed include marketing and collection development. The Health Concerns workshop in October had a total of 32 attendees. The topic for next year will be selected in January. The Historian is copying the Ramblings issues and adding them to the minutes already recorded. The LI History committee met on October 27th with 16 attendees. The conversation focused on anniversaries of organizations. Future meetings will take place in the months of February and April at SCLS. LI Reads reported that the book “The Lost wife” by Alyson Richman is the LI Reads Selection for 2012. The author event will be Sunday April 22nd 2012 at Plainview-Old Bethpage Library at 2p.m. Media reported that the next meeting will take place on Tuesday December 20th at SCLS. Membership reported RASD as having 319 members in October. MOSAIC had a meeting on November 8th at SCLS. Gilda Ramos from Patchogue-Medford Library was honored for her outstanding work with the Hispanic Community. In October MOSAIC attended the presentation for Steve Levy and the Office of Minority Affairs called “Diamonds that Shine in Our Community.” OARS had a meeting on Wednesday November 16th with Valerie Lewis and the Talking Books Library. Dan Cohen discussed Music and Memory. Programs reported that the Sponsor form for the joint program with NCLA on Readers Advisory with Nancy Pearl for the LILC has been submitted. The next meeting for Reader’s Advisory will be in January 2012. The theme is Ghost Stories. PR and Marketing had a meeting on November 3rd. The committee will then plan for re-structure. Forms for the LILC were submitted.

The 2012 RASD Board will meet for the first time on Tuesday January 3rd at SCLS. Steven Spataro will serve as President with Cathi Nashak as VP/President Elect, Sara Bedell is the Secretary and Megan Sala-James will begin the second year of her 2 year term as Treasurer. 2011 President Robert Cognato will remain on the board as Past President and plans to form a committee to reorganize the RASD constitution.

CATS:  James Clemens reported.  The TIF Committee Annual Meeting was held on December 2.  The topics were virtualization and hardware.  The December 7 CATS Annual meeting was held at the Brentwood Public Library and its topic was 2012 Tech Trends.

SSD:  Teri Hatred reported.  The SSD Excel and Publisher classes were very successful and popular.  The committee would like to surveys its members on what topic they would like a class on next.

YASD:  Beth Gates reported. Jamie Papandrea sent the following email. The YASD Annual Luncheon, held on December 1 at Captain Bill’s in Bayshore was certainly our programming highlight of the year.  Our group of 60 professionals included public and school librarians from Suffolk and Nassau counties.  We were delighted to welcome celebrated author Joan Bauer.  She passionately spoke about writing for young people and inspired us all to be everyday heroes.   Our membership expressed extremely positive feedback about the event and the speaker.

At the December meeting, we also celebrated a new tradition by honoring our own hardworking librarians with the First Annual Teen Librarian Awards.  Directors and colleagues nominated librarians and their programs in five separate categories.  Winners were selected after discussion and debate by the YASD executive board and each received an engraved plaque.

The board would like to recognize the hard work and accomplishments of our President, Joanne Albano.  She has worked tirelessly to promote Young Adult Services and to develop stimulating professional development opportunities.  Under Joanne’s leadership, YASD has continued to expand and develop its importance as a professional association.

Our next meeting will be held on January 19, 2012 at the Mastic Moriches Shirley Community Library at 10:00am.  Joann Pische from Family Counseling Services will speak about teen substance abuse and the behavioral signs of a teen addict.

COMMITTEE REPORTS:

ANNUAL DINNER:  Stephanie Kyle reported.  The Annual Dinner was a great success.  There were a total of 119 attendees and all agreed the food and service at the Irish Coffee Pub were excellent.

ARCHIVES: Beth Gates reported.  The archives are up to date.

CIVIL SERVICE: Celia Vollmer reported.  There is discussion of a possible Director/Assistant Director round table workshop.

COMMUNITY SERVICE:  Beth Gates reported.  Jackie Narkiewicz sent the following email.  The Toys For Tots collection and the Habitat for Humanity were a huge success at the SCLA Annual Dinner!  We collected over 100 toys and the baskets were absolutely beautiful!  I am looking forward to delivering the baskets to the Habitat family early next year (I know there were some people who wanted to go with me and I will let you know the date/time).  A huge thank you to all of you who brought a toy and/or helped put a basket together — You made this really easy for me this year!  It is truly a pleasure to work with such a wonderful group of people.

Just a reminder that we are starting to put together our 2012 Sachem Relay for Life team — so keep your eyes open for an email from Tracy Van Dyne or Julie Delaney.

CONTINUING EDUCATION: Tracy Van Dyne reported that Teri Hatred will head this committee in 2012.

ELSA:  No report.

I-CON: No report.

INTELLECTUAL FREEDOM:  No report.

LDA AWARD: Beth Gates reported.  Paula Bornstein sent the following email.  1. Laura Hoffman of Levittown Public Library is again the LDA Award Committee chair for NCLA

2. In 2012, it is NCLA’s turn to manage the LDA Award proceedings, which include receiving nominations, distributing and receiving ballots from committee members, purchasing the plaque, etc. SCLA is responsible for mailing out the award brochures to our membership and selecting three committee members

3. Laura has asked me to contact Rona Dressler to revise the brochure; I did and Rona asked me to send her the details

4. I will need a full set of mailing labels at the January meeting

LEGISLATIVE:  Samantha Alberts reported.  The North Fork Bus Company will be used for the trip to Albany for Advocacy Day.  Kevin Verbesey will again host a Lobby Day 101 class.  The NYLA website currently has information on Legislative Priorities.

LIST-SERV:   No report.

LONG ISLAND LIBRARY CONFERENCE:   Ginger Pfeifer reported.  There was a NCLA snafu with PayPal, so a new institutional account will have to be created.  Vendors are beginning to send checks in.  Min Liu suggested reaching out to museums, as many Suffolk Libraries now purchase museum passes for their patrons.  The committee is attempting to shift from hardcopy directories to digital versions to save money.  This will be the last year a hardcopy will be available to all the vendors.  There is a new LILC logo on the website.  Save the date reminders will be digitally distributed in January.

MEMBERSHIP: Regina McEneaney reported.  There are currently 698 active members and 67 have renewed for 2012.  There are 305 lapsed memberships (from 2008, 2009 and 2010) and Regina will send them renewal information.

NEWSLETTER: No report.

NOMINATING:  Lisa Kropp reported that all the SCLA spots have been filled.  Tracy Van Dyne praised the 2012 Board.

SCHOLARSHIP:  Beth Gates reported.  Angela Richards sent the following email.  There are no words to express my gratefulness to Tracy for honoring my dedication to the SCLA Scholarship Committee by awarding me the 2011 President’s Award. For the past 12 years chairing the SCLA Scholarship Committee has been a genuine labor of love. My award, a beautifully intricate mahogany time piece, is resting in our Board Room for all to enjoy as a reminder of my dedication to such a worthy cause. Thank you, Tracy, and I thank all the current and past Presidents and board members who I have had the joy of working with.

Unfortunately, my health is still an issue that prevents me from doing what is so often taken for granted. I’ve been under the care of a holistic Dr. and receive treatments twice a week to ease the pain from an inflamed spine.  The good news is that this year, 2011, we honored two dedicated library staff:

Lee Ann Finn is attending Stony Brook University and plans to complete her MLS degree at Queens College. Currently, she’s maintained a 4.0 GPA. She has been a member of the Middle Country Public Library staff since 1997. She is very motivated and believes her work experience combined with her education will contribute to her success in our profession.

Tory Young is presently working at the Longwood Public Library as a clerk in the adult department where she assists patrons with computers, copy machines and in preparing flyers and handouts. Tory is the 2011 recipient of the Continuing Education Award for Support Staff.  Her goal is to pursue an undergraduate degree in Psychology at Stony Brook University because she believes this will help her serve the many different patrons who need the services of the library.

Tracy Van Dyne read a thank you letter from winner Lee Ann Finn.

STATISTICAL SURVEY: Rona Dressler reported.  The Statistical Survey for 2011 has been completed and is available on the SCLA.net website.  2/3 of Suffolk County Libraries responded.  The surveys for the 2012 Statistical Survey will be sent out in March.

STUDENT OUTREACH: Brian Adams reported.  Susan Goldberg will co-chair this committee in 2012.  Brian is attempting to coordinate a visit to the 3 local colleges orientation as well as possibly visiting classes.

SUFFOLK COUNTY JAILS LIBRARY SERVICE: No report.

WEB PAGE:  Michelle Vagner reported.  The website is up to date.  It has been 3 years since the last website upgrade.  The site will be moved to a blog format, which will be easier for multiple people to edit and is free to use.

LIAISONS:

CLASC:  No report.

LILRC:  Herb Biblo reported.  He thanked SCLA for their support of LILRC programming.  The LILC Annual Conference was well attended.

NCLA:  No report.

PLDA:  No report.

SCLS: No report.

MEMBERS AT LARGE:  Tom Gorman reported that he audited the finances and found them to be correct.

TREASURER’S REPORT: Celia Vollmer reported.  Bills to be paid in December were presented:

Marsha Greenspan moved to pay the bills.  Samantha Alberts seconded the motion. None were opposed.

OLD BUSINESS:  None.

NEW BUSINESS:   Tracy Van Dyne thanked the outgoing board members Angela Richards, Samantha Alberts, Stephanie Kyle and Beth Gates; and presented them with certificates of appreciation.

The meeting was adjourned at 11:12 a.m. Motion to adjourn meeting was presented by

And seconded by Lisa Kropp.

The next meeting will be Friday, January 20, at SCLS.  Refreshments at 9:30 a.m., meeting 10:00 a.m.

Respectfully submitted,

Beth Gates