Brentwood Public Library

February 28th 2012

Call to Order by Steven Spataro at 10:12 am.

The Minutes were approved on a motion by Jo-Ann Carhart and seconded by Elma Lugo.

Members Present:

Steven Spataro, Cathi Nashak, Robert Cognato, Megan Sala-James, Sara Bedell, Mary Ann Koferl, Lissetty Thomas, Cindy Miller and Jo-Ann Carhart.

President’s Report:

Steven welcomed the board and thanked everyone for attending the meeting. Our division will not meet next month due to Lobby Day on March 6th 2012. The next SCLA board meeting will take place on March 16th 2012. Our next meeting will take place on Tuesday April 3rd 2012.

For the RASD gift basket all donations can be sent to Elma Lugo via the system bag. The Long Island Library Conference will take place on May 3 rd 2012 at the Melville Marriot.

Treasurer’s Report:

Megan Sala-James reported that the month of January had a $0.05 Dividend added to Savings. The ending balance in Savings from January 1st- the 31st amounted to $576.70. The total balance in Checking was $2,840.22. The check from SCLA was deposited for $410.50. A check was also written to Sara Bedell for the amount of $18.64 for postage reimbursement. Megan is still waiting for the February statement. The final balance in Checking on February 27th was $3,232.08.

The Treasurer’s Report was approved on a motion by Elma Lugo and seconded by Cindy Miller.

Committee Reports

C.A.R.E.:

No report.

E-Resources:

Ellen Druda submitted a report via email that the Electronic Resources Committee will meet on March 28th at West Islip Library. There will be coffee at 9:30am with the official meeting starting at 10:00am. Topics for discussion include e-books in the library, troubleshooting with patron downloads and what the future will bring. All are welcome for this roundtable discussion.

Health Concerns:

No report.

Historian

No report.

L.I. History:

Mary Koferl reported that on April 26th there will be a showcase at SCLS. A Historian from the New York State Museum, Robert Weible will be speaking about N.Y. History and the Civil War. For the future meetings, Inez Foster will be on hand for the main responsibility and Steve Spataro will contact her for the committee co-chair.

The 2nd Annual Program Showcase will take place on April 26th 2012 at SCLS in the Auditorium. Local authors, historians and genealogists will be available to talk to you about their programs before and after the showcase. Come for coffee which will be served at 9:30a.m. and visit each presenter at their tables. The showcase will begin at 10:00a.m. at which time the presenters will be given 15 minutes to introduce their programs to all attendees.

L.I. Reads:

The last meeting took place on February 14th at Harborfields Public Library. Publicity photos were taken and will be distributed to RASD. The coordinated orders should be received in both counties now. The posters and flyers were sent in the system bag. If you have not received them yet, contact Samantha at SCLS. Her email is samantha@suffolk.lib.ny.us

The information for the bus ride on can be found at www.longislandreads.org and the sign-up ends on March 10th. The cost is $7.50 per person which covers the snacks and discussion on board. The tour for The Lost Wife in Europe has growing interest. Please contact Loretta Piscatella at piscatellaloretta@mcpl.lib.ny.us

Please email L.I. Reads information to Lauren Gilbert at Lauren.Gilbert@sachemlibrary.org as she is listing all the information regarding L.I. Reads on the L.I. Reads blog. The next meeting will take place on April 3rd at Plainview-Old Bethpage Library. Coffee is at 9:30a.m. and the official meeting begins at 10:00a.m. The Author Event takes place on April 22nd on a first come, first served basis. (There will be seats reserved for the patrons who signed up for the bus.) The meeting spot will be at Plainview-Old Bethpage Public Library.

M.O.S.A.I.C.:

Both Elma Lugo and Lissetty Thomas reported that the next meeting will take place on March 13th 2012. Professor Steven Schrier the Executive Director of the Holocaust, Diversity and Human Understanding at Suffolk County Community College will be present. The topic for discussion will be “STOP THE HATE!” The official meeting starts at 10:00am with coffee at 9:30.

On Sunday April 1st there will be an open program to the public called “Memories of a Child Survivor of the Holocaust.” It will take place at Mastic-Moriches-Shirley Community Library. The program will run from 1-3p.m. Registration begins on March 1st, all are welcome.

Media:

Steven Spataro reported that the next meeting will take place on April 12th 2012 at SCLS. Some topics for discussion include E-magazines, Disney’s new rules and Publishers. Come for coffee at 9:30a.m. and the official meeting starts at 10:00a.m.

Member-at-Large:

No report.

Membership:

Joan Cook submitted a report via email that there are 331 members in January and in the month of February there are 341 members. Regina McEneaney is still working on renewals and will be sending out a list during the week before the SCLA meeting.

Joan also posted an invitation to join Reference and Adult Services Division at Long Island University Palmer School.

O.A.R.S. :

Cindy Miller reported that the committee met on February 15th at Half Hollow Hills Melville Branch. Tina Block from Helping Hands in Huntington spoke about the various services offered to Seniors. Helping Hands in Huntington is also collaborating with F.E.G.S. which is a health and human services system located in Syosset, NY.

P.R. and Marketing

Jo-Ann Carhart reported that the committee will meet on March 22nd at East Islip Public Library. The program is called “Marketing on a Shoestring” with an emphasis on learning how to implement an effective public relations strategy on a tight budget. The official meeting begins at 10:00a.m.with coffee at 9:30a.m. The speaker will be Jaci Clement who is the Executive Director of the Fair Media Council which is a New York metro area media watch organization. R.S.V.P. to Jo-Ann Carhart at 581-9200 ext. 5 or email at jcarhart@suffolk.lib.ny.us

P.R. and Marketing will also be doing a program at the Long Island Library Conference on May 3rd 2012 at the Melville Marriot. The program is called “Library Sutra: Practical Tools and Techniques to Integrate Marketing Plans into Action.” The speakers will be Ellen Druda, Margie Hartough and Karen Cognato.

The next presentation will take place at SCLS on September 27th 2012 at 10:00am with coffee at 9:30a.m. The presentation will be “Pinterest for Libraries.” There will be YouTube examples and how libraries are using Pinterest as a marketing tool. Future meetings and speakers will also be discussed.

Programs:

Rose Marut stated via email that there are no new details to report. The joint program for Reader’s Advisory for LILC will be held at Session III from 3-4p.m. in Salons VII-XII.

Ramblings:

No Report.

Reader’s Advisory:

The board was reminded that the next meeting will take place on April 26th 2012 at West Islip Library. The topic for discussion will be Urban Fiction.

Webpage:

Jason Ladick is currently updating the webpage and is open to suggestions and ideas from the committee chairs and officers. Steven Spataro asked and was approved to have a picture of the RASD board and a profile on LinkedIn.

Old Business

Below is a list of companies to receive media donations or items for the giveaway gift:

• Midwest Tapes
• Recorded Books
• Blackstone
• Quality Books

There are theatres on Long Island to receive comedy tickets from to complete the basket. Some suggestions were the theatre in Northport, Gateway Theatre in Patchogue and Theatre III in Port Jefferson. Steven asked and was approved by the board to order the Beach balls for the giveaway gift. The cost is $0.88 cents per item and he will order 250.

If anyone would like to add to the basket, please bring the items to our meeting on April 3rd or send the items to Elma Lugo via the system bag.

The Long Island Library Conference will be on May 3rd 2012 at the Melville Marriot.

New Business

Robert Cognato asked and approved by the board to update the RASD Constitution. He will work with Megan Sala-James and Cathi Nashak. The updated Constitution will be brought to the meeting on April 3rd for the board to approve.

There being no further business the meeting was adjourned at 11:20a.m on a motion by Robert Cognato and seconded by Cindy Miller. Our next meeting will be on Tuesday April 3rd 2012 at SCLS.

Respectfully Submitted,

Sara Bedell

 

M.O.S.A.I.C: Elma Lugo and Lissetty Thomas reported that the committee met on January 10th

Old Business

Brian Adams suggested that there should be a flyer attached to email for a visual aid for RASD announcements, programs and other events. For cost purposes school buses can be rented for transportation to stay within the budget.  Another option is to purchase train tickets at group rates from the Long Island Rail Road.

New Business

The Giveaway gifts were discussed and the some ideas included index card holders, bookmarks, Grip Pens, and possible First-Aid kits. The budget for the gift should be no more than $300.00

The theme for the LILC will be “Everyday Superheroes at Your Library.”

Elma Lugo volunteered to put the basket together for Reference and Adult Services Division. The theme for the basket will be Comedy. The board was reminded to have the contact information for basket winners with the name, phone number and home library to avoid the confusion from last year.

There being no further business the meeting was adjourned at 11:35a.m.on a motion by Cathi Nashak and seconded by Inez Foster.  Our next meeting will take place on February 28th 2012 at Brentwood Public Library.

Respectfully Submitted, Sara Bedell

At the Longwood Public Library

Call to order by Robert Cognato at 10:12 a.m.

The Minutes from the Elwood Public Library meeting were approved on a motion by Rona Dressler and seconded by Elma Lugo.

Member’s Present: Robert Cognato, Steven Spataro, Megan Sala-James, Sara Bedell, Elma Lugo, Joan Cook, Rose Marut, Rona Dressler, Belle Baxter, Catherine Nashak, Inez Foster, Grace O’Connor, Jo-Ann Carhart and Carlton Welch.

President’s Report: Robert welcomed everyone and thanked Elma Lugo for hosting our meeting at Longwood Public Library. The SCLA dinner was a great success and Megan Sala-James was praised for her work with the baskets and the toys. Robert announced that he will stay on the board as a Past-President.

The PR Committee needs to be added to the RASD Constitution. Once the committee is added, the Constitution will be updated and approved by the board. The last SCLA for 2011 will be December 16^th. The next meeting for RASD will be January 3^rd 2012.

Treasurer’s Report: Megan stated that there was very little activity since last month. There was a balance in Checking for $3,945.69 with $171.06 in Savings. The total amount of cash at the beginning of the month was $4,116.75.

There was a Quarterly disbursement for an amount of $405.50 from SCLA and a dividend of $0.04. There was a check written to Setauket Pasteria for the amount of $200.00. The final balance as of November 30^th was $3,250.66 in Checking and $576.66 in Savings. The total cash at the end of the month was $3,827.26.

The Treasurer’s Report was approved on a motion by Jo-Ann Carhart and seconded by Belle Baxter.

Committee Reports:

E-Resources: Ellen stated that the committee will meet at Emma Clark Library on December 14^th 2011. The topics for discussion will be Marketing Databases, updates to the topic guides from SCLS and the redesign of the Patchogue indexes.

Health Concerns: Rona Dressler reported that the committee will meet at Patchogue-Medford Library on Wednesday January 25^th 2012 at 2:30pm. A new topic will be selected for the upcoming workshop on Wednesday October 17^th 2012 at SCLS.

Historian: No report.

LI History: Inez Foster reported that the committee will meet on February 23^rd 2012 at SCLS. She will be sending out an email reminder to the committee with a chosen speaker.

LI Reads: The LI Reads Committee last met on October 11, at Brentwood Public Library. Since then, the Programming Guide has been completed, posted on the site and sent to the libraries in Suffolk County. A European trip flyer also went out. There will be a bus available for $7.50 per person with snacks and a book discussion on board for the author event in April. Pick up sites and sign-up info will be listed in the Programming Guide. Deborah Cunningham will follow-up with flyers when it is closer to the sign-up deadline. The Readers Guide is in the works and should be completed by the end of December but no later than early January. The notices and link for the Coordinated Orders have been sent out to the listserv.

Media: Steven Spataro reported that the next meeting will be on Tuesday December 20^th at SCLS. The official meeting starts at 10:00am with coffee at 9:30. Any questions or concerns with the current evolution of media will be addressed.

Membership: Joan Cook reported that currently there are 328 active members in RASD. Robert reminded the board to inform colleagues to join or update their membership to RASD.

M.O.S.A.I.C.: Elma Lugo reported that the committee met on November 8^th 2011 at SCLS. The speaker Paula Klee-Parish presented a workshop entitled “Finding the Road to Common Ground…Intercultural Awareness in the Workplace.” Objectives from the presentation included:

1) Elements of Ethnicity

2) Stages of Intercultural Sensitivity

3) Cultural Patterns

4) Communication Patterns and Assumptions and Workplace Dynamics.

The M.O.S.A.I.C. blog has been updated and information such as upcoming meeting dates and Conversation Groups in each library will be posted.

The next meeting will be on January 10^th 2012 at SCLS. The meeting will officially start at 2pm.

O.A.R.S.: Cindy Miller reported that the committee last met on November 16^th 2011 at SCLS. Valerie Lewis informed the committee that the Long Island Talking Books service will change over to New York Public Library in 2012. The next meeting will take place on December 7^th 2011 at West Islip Library. There will be a speaker Dan Cohen who is the director of Music and Memory located in Mineola.

Programs: Rose Marut reported that Nancy Pearl will have a presentation for the Long Island Library Conference entitled “Opening Doors, Opening Possibilities: Providing Effective Reader’s Advisory Service.” In order to effectively help a reader find their next good book, it’s helpful to understand how to apply the concept of “doorways” in suggesting reading material.

The session will focus on defining, identifying and utilizing doorways with readers. Finally, we will discuss ways to grow one’s knowledge of books and how to conquer “desk paralysis.” The information was sent to the Program Coordinator on the LILC committee and the Nassau RASD President. Tracey Simon will follow up when the setup, room assignment and other details are confirmed.

Reader’s Advisory: No report.

Ramblings: Rona reported that the November issue was sent and asked the board to have their submissions by mid-December for the January deadline.

Webpage: The pictures from the RASD dinner are posted on the page along with the Health Concerns bibliography from this year. The next project will be attaching a Facebook link to Word Press.

Member-at-Large: Belle Baxter announced to the board that this was her last meeting and she was thanked for her outstanding service. She offered a suggestion to have more time in between the RASD dinner and breakfast.

PR and Marketing: Jo-Ann Carhart reported that the committee last met on November 3^rd 2011 at East Islip Library. The next meeting will be on January 12^th 2012 at SCLS. The topics for discussion will be Digital Display Practices and Partnerships in Libraries. A reminder email will be sent out to both SCLA and PR members.

Old Business

The current issues concerning the Online Public Access Catalog will be addressed at the next Heads of Reference meeting.

Robert Cognato was given a gift for his excellent work with RASD. He thanked everyone on the board for making 2011 a great year for the division.

There being no further business the meeting was adjourned at 11:50a.m.on a motion by Cindy Miller and seconded by Belle Baxter.

Respectfully Submitted

Sara Bedell

RASD Dinner 2011

Reference  and Adult Services Division

Executive Board Meeting

Suffolk County Library System

April 5^th 2011

Members Present: R. Cognato, S. Spataro, S.Bedell, E. Lugo, L. Thomas, M. Koferl, R. Dressler, R. Marut, B. Baxter, J. Carhart.

Call to order by Robert Cognato at 10:08 a.m.
The April 5^th minutes were approved on a motion by Belle Baxter and seconded by Rona Dressler.

President’s Report: Robert passed out the ear-buds for the Long Island Library Conference giveaway gift for the RASD table. All members were wished good fortune as the Library Budget Vote was on this day. The LILC table sign-up sheet was passed around and board members
filled out the appropriate time slots upon availability.

Robert also stated that Suffolk County Library Association has 796 members. The annual dinner is on November 18^th 2011 and the place is yet to be determined. The submissions for the LDA award are being accepted and there is a push for programs throughout the association. The SCLA board will gladly refund  money spent on programs for the association.

Treasurer’s Report: Megan submitted a report that in February there was a Checking statement of $1,878.74. The amount in Savings was $170.93. In March a check was written to Jan-way for the ear-buds for the table giveaway gift. The current Checking balance is $1,589.52
and the Savings balance remains at $170.93.

The 400 ear-buds were purchased at $0.70 cents per item. Donations for the basket are still being accepted. The ear-buds were approved on a motion by Elma Lugo and seconded by Mary Koferl. The Treasure’s Report was approved on a motion by Rona Dressler and seconded by Elma Lugo.

Committee Reports

C.A.R.E.: L. Knel reported via email The CARE committee met on Wed., 3/30. Such topics that were discussed were design and content for the Career Web Page.  I will be submitting the attachment below to the SCLA Listserv. This will give you an idea of what we are doing.  Our next meeting will be held at Half Hollow Hills on Wed., June 1, 9:30 a.m. for coffee and at 10:00 a.m. the meeting starts.

Electronic Resources: E. Druda reported via email that the Electronic Resources committee met on March 9^th at the Brentwood Library. There were 12 people in attendance. The discussion included such topics as QR codes, ebooks, and the new service from SCLS that allows
patrons to find their home library: www.sclsmap.info. The next meeting will be in June. The homework assignment is to create a QR code and bring it to the next meeting. The topic of discussion will be weeding and managing reference collections.

Health Concerns: R. Dressler reported that Health Concerns met on March 3^rd and the topic for the breakfast will be substance addiction: how drugs affect the brain. One of the two speakers will be Dr. Steven L. Dewey from North Shore(LIJ) Health System. They are currently looking for another speaker. The breakfast date is set for October 19^th and also making an annotated bibliography for further research.

Historian: No report.

L.I. History: M. Koferl reported that the Long Island History Committee met on Thursday February 24^th. The guest speaker was Arthur S. Mattson who wrote the books; Water and Ice and History of Lynbrook. Mr. Mattson presented a harrowing story of how immigrants were treated on a passenger ship headed for New York which led to the changing of laws and procedures for passenger ships. Two sea disasters of the 1830’s had hundreds of immigrants die in a blizzard because of mishandling and selfish behavior on behalf of the sea captain and the tug boat company. There were 14 members in attendance for this presentation.

The next program will be on Thursday April 14^th at SCLS from 10:00am to 12:00pm. The presenters will give a 15 minute talk about each program. It will be followed by a meeting with presenters and bookings. Those who are interested in attending this program may contact Mary via email: mkoferl@suffolk.lib.ny.us.  The plans for the upcoming annual fieldtrip are in progress.

L.I. Reads: D. Cunningham submitted a report via email that reported that the committee is wrapping up the last minute items for the LI Reads author events featuring Colson Whitehead, author of Sag Harbor, on Thursday, April 14. Libraries should have received their flyers, posters, coordinated orders (if any), notice of Programming Guide and Readers Guide. The last two are available at www.longislandreads.org Please let your patrons know about the events.

Again, this year seating is first-come, first-served at both venues (3:00 at Rogers Memorial and 7:30 at Plainview-Old Bethpage Public Library), no registration necessary. Books will be available for purchase from Book Revue at both events and Mr. Whitehead will be available for signing. There may be a few more posters and flyers at SCLS. Any questions please contact Diane or Samantha at SCLS via email.

Media: S. Spataro reported that the next Media meeting will be between the months of June and July. Approximately 25-30 people are expected to attend.

Membership: Currently according to the March list there are 379 members for Reference and Adult Services Division. The response to the appointment of Membership Chair was positive and encouraging. During the meeting, Robert asked for the board to
look over the interested candidates for Membership Chair and someone was selected. Her name is Joan Cook.

M.O.S.A.I.C.: Both E. Lugo and L. Thomas reported that the meeting on March 8^th was well received and attended. The speaker was M.S. Iddings and 15 people were present at this meeting. The multicultural basket is accepting donations and going forward, the MOSAIC blog will hold the information such as the minutes from the meetings and future meeting times and locations. As desk schedules are sometimes difficult, the time slots are split between mornings and afternoons to accommodate participating members.

O.A.R.S: R. Marut reported for C. Miller that on March 16^th there was a meeting at Longwood Public Library. The speaker was Valerie Lewis and the topic for discussion was talking books and the promotion for patron accessibility.

Programs: R. Marut reported that the joint program with Nassau RASD Graphic Novels: All Grown Up has been assigned to Emerald II Lower Level. The time slot will be Session II from 1:25pm-2:25pm. The speakers will be Mark Siegel, who is the author and Editorial Director of First Second Books and Gina Gagliano who is the Marketing Coordinator of First Second Books. The topics of discussion include best acquisition sources, where to locate graphic novels within the library and how to effectively “book-talk” them to adults.  A volunteer to take the head count is still needed.

Reader’s Advisory: G. O’Connor reported via email that The Reader’s Advisory blog has been updated with the genre International Fiction. Committee members are urged to observe and try it. It is “Google-friendly” and pleasant to look at.

The link is: http://rasdreadersadvisory.blogspot.com

The next meeting will be at Northport Library on April 28^th for a discussion of True Crime.

Ramblings: R. Dressler asked for more articles as she has only received two from the board. The suggested date for submission will be April 13^th. The new template is currently in progress.

Webpage: No report.

Member at Large: B. Baxter reported that she received the suggestions for the October 6^th dinner. She is also working on the tax-exempt form for administrative purposes. For the Health Concerns Breakfast, she will use the same vendor as last year which is Baking Coach.

P.R. and Marketing: J. Carhart reported that the committee met on March 17^th at SCLC to plan for the upcoming year. There were 16 people in attendance. Such topics of discussion included QR codes, writing for the local newspaper or Patch.com, large annual programs, poster stands, in-house marketing committees, book club parties, creating buttons for staff to wear during marketing campaigns, digital frames, photo release forms, and statements, and e-books.  The Lunch and Learn taking place on May 5^th at the Crest Hollow Country Club was also discussed. There is also a possible joint meeting with the Nassau County Library Association PR Division. Tracy Simon in Nassau was contacted to see if that is something she would be interested in that responsibility. An option would be to co-sponsor a speaker and to request money for that as well. A date for the next meeting has not been finalized at this time.

J. Carhart was thanked by R. Cognato for this committee as libraries need to be promoted.

For the LILC the basket and the raffle were discussed and planned out. R. Marut will bring the RASD banner and for the table, golf pencils, tape, scissors, and chocolate snacks will be among the supplies needed for that day.  R. Cognato requested that the board meet early in the morning to take a group shot. He will send out an email reminder.

J. Carhart requested that there should be more resources for those who are unemployed. Such websites as LinkedIn were suggested by S. Spataro for free promotion and career marketing. E. Lugo suggested portfolio sites as www.playspent.com and www.weebly.com.

For the board elections next year, Robert wanted to promote RASD and have other candidates on the ballot instead of the “write-in-your-suggested-candidate.” The continuing mission will be to spread the word on what RASD is doing and why it matters.

E. Lugo requested and will receive the RASD logo from R. Dressler. The November 1^st meeting at Elwood Library was confirmed and our next meeting will be at East Hampton Library on Tuesday June 7^th.

There being no further business R. Cognato called for a motion to adjourn at 11:32a.m. which was approved by E. Lugo and seconded by M. Koferl.

Respectfully
Submitted,

Sara
Bedell

Executive Board Meeting

Suffolk County Library System

February 22^nd, 2011

Members Present: R. Cognato, M. Sala-James, C. Nashak, S. Spataro, R. Marut, J. Carhart, G. O’Connor, C. Miller, E. Druda, E. Lugo, L. Thomas, S. Bedell, B. Baxter.

Call to order by Robert Cognato at 10:05 a.m.

The Minutes of the January meeting were approved on a motion by E. Lugo and seconded by C. Miller.

President’s Report: Robert stated that the budget was approved with $400.00 added from last year. Stephanie Kyle will not be attending the dinner this year. Though the Lobby Day bus is filled, space will be offered for people who still want to attend. The Legislative Breakfast will be at Middle Country Public Library on September 16^th, 2011.

There are 1,477 subscribers to the SCLA Newsletter. The idea of sending out a paper newsletter is being considered as it could bring more exposure. NYLA will possibly offer 10% discount for newly joining members from Suffolk County if they decide to join. This has not been finalized.

Treasurer’s Report: Megan reported that the December statement had a balance in Checking for $1,103.76 and $170.87 for Savings. The total cash at the beginning of the month was $1,274.63. The postage cost $47.52 paid to Robert Cognato. The Quarterly allotment was $427.00 for SCLA and the dividend was $.02 for SFCU. The total cash at the end of the month is $1,654.13 with $1,483.24 for Checking and $170.89 for Savings.

The January statement had a balance of $1,654.13 from the previous report. The Total Income had a balance of $397.52; there was a Program reimbursement of $397.50 from SCLA and a dividend of $.02 from SFCU. The Expenditures had $97.50 as a check was made out to Kathy Dempsey. The total cash at the end of the month was $1,954.15 with a Checking balance of $1,783.24 and $170.91 in Savings.

Committee Reports:

C.A.R.E.: Linda Knel submitted a report via email that the meetings will take place the last Wednesday of every month as Thursday meetings were difficult for members to attend. The next meeting will be held at Brentwood Public Library on March 30^th at 2:30p.m. The CARE page will be redesigned at scla.net through word press with Terry working on the design. Upon completion, the website will have a list of career programs and the contact information will be posted on the SCLA listserv. Some ideas for the website include libraries with Career Counselors,
libraries with public fax machines and typewriters, those who have ILL study guides, social security and unemployment information.

Electronic Resources: Ellen Druda reported that 26 people showed interest in attending the meeting. The next meeting will be on Wednesday March 9^th at Brentwood Public Library. There will a Co-Chair for the committee, Nick Saturno.

Health Concerns: Rona Dressler submitted a report via email that the rescheduled meeting will take place on March 3^rd because of the snowstorm at the St. Paul’s School in Patchogue.

Historian: Catherine Nashak reported that she received more minutes from Rona Dressler. There is a possibility that an archival box will be used to store the minutes in the future. It was approved by the board members that the Historian will hold the RASD minutes at his/her home library.

L.I. History: Mary Koferl submitted a report via email that the next meeting will take place at SCLS on Thursday February 24^th, 2011. The speaker will be Arthur S. Mattson and his book is “Water and Ice.” The book tells a true story of immigrants and how they were treated with cruelty. “Water and Ice” is a true story of Long Island, New York City, Ireland, and England. It also tells how immigrants were treated less than cargo in the 1830’s.

The second program will take place on Thursday April 14^th. The committee is working on arranging a showcase for performers on the above date at SCLS. The showcase will start at 10:00a.m.and finish at 12:00p.m. Anyone interested in recommending local history performers
or speakers who would be interested in appearing at this showcase should contact Mary Koferl at mkoferl@suffolk.lib.ny.us or call 631-273-7883 ext. 309.

L.I. Reads: Deborah Cunningham reported via email that the committee met on February 15^th at Bellmore Memorial Public Library. On February 8^th in Nassau the workshop was held by Lee Fertitta at NLS was well attended. The book discussion questions will be added to the Reader’s Guide and available on the website. The Suffolk workshops facilitated by Duncan Smith will be on February 28^th at SCLS from 10-12 and 2-4. The contact email for signing up is Samantha@suffolk.lib.ny.us for registration. The Reader’s Guide has been completed and will be available on the website: www.longislandreads.org. The Program Guide is also there. Click on “This Year’s Book” and scroll down to the bottom of the page. Coordinated order items have arrived at SCLS; they are being sorted and sent out with LI Reads stickers. Posters and flyers are in the works
and should be finished within a week.

Newsday contacted Elizabeth Olesh at NLS about a piece on book clubs/discussions and she pushed LI Reads. There will be no tickets and sign ups this year. Entry to the events will be first-come first serve. Both venues have more than enough seating. The events will take place at
Rogers Memorial Library at 3pm and at 7:30pm at Plainview-Old Bethpage Public Libraries. Any questions, please contact Deborah Cunningham at Harborfields Public Library. The phone number is 631-757-4200.

Media: Steven Spataro reported that the meeting took place on February 16^th at SCLS Auditorium. It was well received and attended with 25 people. The Power Point discussion covered topics such as e-books, e-readers, Kindle book software, and mobybokz.com. The CD-Rom wasn’t a popular subject in the discussion; it has not been circulated or used much at libraries. The battle of DVD Rental vs. Retail was addressed and VHS tapes are always needed for donations. Suffolk County Nursing Homes and the East Hampton Senior Center are graciously accepting VHS tapes year-round.

Membership: Presently there are 373 members for Reference and Adult Services Division. This was due to members signing up for the SCLA membership. R. Cognato proposed and was approved by board members for an email to be sent out through the SCLA listserv
for a Membership Chair. S. Bedell will keep updating the RASD Facebook page which currently has 113 fans.

MOSAIC: Lissetty Thomas and Elma Lugo reported that on Tuesday March 8^th there will be a special meeting. Mary Iddings of OCLC will be a guest speaker and the topic of discussion will be language collection development. This will take place at SCLS at 10am. Coffee will be served at 9:30am.

On January 11^th the Open House was very successful. The discussion mainly focused on how to become more involved in the Hispanic Community. The outcome was very positive and Beth Donovan spoke about the topic, Libraries: A Family Affair.

OARS: Cindy Miller reported that on Wednesday February 16^th a representative from Suffolk Independent Living Organization, Kathleen Madigan spoke about making people independent in the community. This program SILO was initiated to educate, empower and promote advocacy for those with disabilities. C. Miller also handed out folders to RASD board members to spread the word about this organization. The next meeting for OARS will take place at Longwood Public Library on March 16^th.

Programs: Rose Marut reported that the joint RASD program, Graphic Novels: All Grown Up is scheduled for the Long Island Library Conference at the Crest Hollow Country Club. The LILC committee just confirmed that our program has been accepted and set for the second slot from 1:25pm-2:25pm. LILC will notify the Programs committee as soon as all the room assignments are completed. Rose will keep us all posted.

Reader’s Advisory: Grace O’Connor reported that there was a February 3^rd meeting at West Islip Library. The topic for discussion was Political Fiction. The RASD Reader’s Advisory Blog is also searchable through this link: http://rasdreadersadvisory.blogspot.com/
G. O’Connor was very appreciative of how loyal the committee members are. The next meeting will be on April 28^th at East Northport Library.

Ramblings: R. Dressler reported via email that Ramblings was sent out in the beginning of February. If you have not received the issue, please let Rona know.

Webpage: Jason Ladick sent out this email recently:

“With the recent changes made to the server, several features on the redesigned website have stopped working (most notably the calendar feed).  I figured it would be good time for me to update the site again with WordPress.  It will make it easier for me to make changes
as they come in (and hopefully post the minutes if you want).  I’ll be sure to keep everyone in the loop and have you and Brian Adams sign off on it when I’m complete.  Let me know if you have any questions!

P.S-I have been unable to attend the monthly meetings due to an ongoing conflict in my schedule.  Tuesday morning is the one day a week I work at Northport.” Jason Ladick

Member at Large: Belle Baxter will continue to take suggestions from the board with the location for the RASD dinner. The price per person was approved at $40-45. The date for the dinner was agreed to be set on October 16^th; it has not been finalized. There will be door prizes, lists of vendors along with gift cards for possible prizes.

PR and Marketing: Jo-Ann Carhart reported that she received the paperwork for the Lunch and Learn. The next meeting is scheduled for March 17^th at SCLS. At this meeting she will ask for more volunteers to speak. So far S. Bedell, C. Nashak and E. Druda were appointed to speak at Lunch and Learn about the different tools of Facebook accounts.

There were discussions about the giveaway gift for the Long Island Library Conference. Such ideas as labels and ear buds are possible for giveaways. Robert will go forward with the flashdrives and order about 400. S. Spataro submitted an email for special deals on www.crestline.com.  M. Sala-James will be in charge of the basket. The theme will be “Cozy Up With a Graphic Novel.” The budget cutoff will be $75.00. If anyone wishes to donate to the basket either bring your donation to the April meeting or send it to Megan.

Please keep emailing Robert if you have any concerns or questions. There will not be a March meeting due to Lobby Day. These dates were proposed for future meetings:

May-LILC no meeting necessary

June 7^th East Hampton Library-confirmed

September 6 or 13^th Half Hollow
Hills-date needs to be set because of Labor Day and Religious holidays
November 1^st Elwood Public Library-needs
to be confirmed
December 6^th Longwood Public Library

There being no further business, the meeting was
adjourned at 11:46am on a motion by Grace O’Connor and seconded by Elma Lugo.

Executive Board Meeting

Central Islip Public Library

January 4^th, 2011

Members Present: R. Cognato, S. Spataro, S. Bedell, Jo-Ann Carhart, E. Lugo, L. Thomas, C. Miller, M. Sala-James, C. Nashak, R. Marut, R. Dressler, and E. Druda.

Call to order by Robert Cognato at 10:05 a.m.

Robert welcomed the new and returning committee members and wished everyone a Happy New Year.

Minutes of the December meeting were approved on a motion by R. Dressler and seconded by C. Miller.

President’s Report: Robert announced that the SCLA meeting in December was very productive and there is much support for new programs. In addition, the SCLA newsletter might be submitted via physical mail in the future. There are 1,475 current members for SCLA at this present time. Over 700 membership renewals were sent out and still pending. There was a discussion for a possible Paypal option for faster payments in the future.

Robert also discussed with the board members that new programs are encouraged by SCLA. If money is needed for new programs, please ask them ahead of time so the funds can be allocated. A check was approved for $397.50. The $300.00 covered the speaker cost and the $97.50 was for the travel cost. The amount was for the PR Committee. The next SCLA meeting will be on Friday January 21^st at SCLS. The Civil Service Workshop will take place on January 18^th at Brentwood Public Library. Lobby Day will take place on March 1^st and our Annual Breakfast will be on September 16^th 2011.

Treasurer’s Report: Megan reported that the late November statement had the amount of $1,103.00. She is still waiting for the December statement. The balance in checking was $1,385.74 and $170.85 for saving. Postage for the RASD election cost $47.52. The speaker at the breakfast, Cathy Dempsey, received $397.50. $300.00 was for her work and the $97.50 was for her travel costs.  otion to approve the treasurer’s report was approved by Jo-Ann Carhart and seconded by Rona Dressler.

Committee Reports:

CARE: Linda Knel reported via email stating that the CARE meeting will take place on Thursday January 6^th, 2011.  The topic for discussion will be offering more resources and help to unemployed
patrons. The results of the meeting will be submitted to Robert via email. Here is the report from Linda Knel:

On January 6th, CARE met at the MMSH Community Library. The following people attended: Kitty Grinnell, Amanda Harnos, Xibe Solis, Edna Susman, Tery Lucus, Nancy Zulkofski, Susan Altman, Serena Brooks, Martha Kahn, and Linda Knel.

Summary:

Some committee members found it difficult to attend meetings on Thursdays, A.M/

It was decided that we would meet the last Wed. of each month.  Also, we would rotate meetings from a.m. and p.m. The next meeting will be held at Brentwood on March 30th at 2:30 p.m. We will be redesigning the CARE page at scla.net through wordpress. Terry will be working on the design. The web page is going to be informational with some web sites.

It was agreed that everybody would send a list of their career programs and the contact information. When completed, this list will be placed on the SCLA listserv.  This will ensure that libraries have the information, even if our web page is not yet up. Some of the things we spoke about placing on the web page included: libraries with Career Counselors, libraries with public fax machine and typewriters, those libraries that ILL study guides, social security and unemployment information…

This is just a preliminary list. Please send me all this information in a word document and I will put it together and send it to Terry. For those unable to attend our last meeting, we missed you!

Electronic Resources: E. Druda sent out a submission list for those interested in joining Electronic Resources. She received a favorable response and is ready to initiate more programs in 2011. She will send out a reminder email in mid-January for those who have not made their decision. She was thanked by the committee members for assuming responsibility for Electronic Resources.

Health Concerns: R. Dressler reported that on January 27^th 2011, Health Concerns will meet at the St. Paul’s School on Rider Avenue. Due to space concerns from the renovation at Patchogue-Medford Library, most of the programs have been moved to St. Paul’s School. The annual meeting for Health Concerns will take place on October 19^th at SCLS. If one needs to reserve a room at SCLS, please call ahead to assure the proper accommodations.

Historian: C. Nashak presented a bag of minutes and ephemera from SCLS for RASD. She is processing what is relevant for preservation and what to discard. She has the minutes from the years 2002-2004 and 2005-2007. She asked the board if anyone could give her any minutes from 2008 and 2009. She did receive minutes from 2009 from R. Dressler. The minutes from 1983 are still missing.

Robert made a suggestion that was approved by the board to preserve the RASD minutes offsite to prevent losing them in the future during SCLS cleanout. If anyone has any old minutes, please give them to C. Nashak.

L.I. History: No report.

L.I. Reads: D. Cunningham submitted a report via email that if the committee is not physically represented during the RASD meetings, it will be reported via email.

Media: S. Spataro reported that the next meeting will be in February 2011. The location and exact date are to be determined. The topics to be covered are E-readers, Blu-Ray, downloads, Live-rary.com and the pan-digital kobo.

Membership: S. Bedell confirmed that there are 350 members for Reference and Adult Services Division. The Facebook page has 111 fans at the moment. A new Membership person has yet to be appointed. Sara was called upon to send out an email and help find someone who will take over the position.

MOSAIC: E. Lugo and L. Thomas reported that the Open House will take place on Tuesday January 11^th 2011 at SCLS. The topic to be discussed is Libraries: A Family Affair.  At least 30 people are
expected to arrive for this event.

OARS: C. Miller reported that the December meeting with Fran Altamose took place at Sachem Library. The next meeting will be on January 12^th at Central Islip Library. The agenda will be to look ahead and plan out for 2011.

Programs: R. Marut reported the LILC committee has approved the joint Nassau/Suffolk RASD program Graphic Novels: All Grown Up. The next meeting will take place in January in and the location and date are to be determined.

Reader’s Advisory: C. Nashak informed the board for G. O’Connor that the next meeting will take place at East Northport Library on January 27^th 2011. The topic will be Political Novels.

Ramblings: R. Dressler reported that the January issue was sent out. The next issue will be due at the end of February. The board was asked to please send a short paragraph reporting what is happening at your home or work library.

Webpage: Robert
notified the board that there is a test site for the new webpage. The test site is http://scla.net/rasdtest.  R.C. will be keeping track of progress and report for each meeting if J. Ladick does not attend the next meeting.

Member at Large: Any suggestions for the next RASD dinner should be sent to Belle Baxter via email.  She is currently looking for a location further east on the North Shore.

PR and Marketing: Jo-Ann Carhart reported that the paperwork for Lunch and Learn has to be filled out. The committee is looking into Social Networking and practical ideas for the next discussion at LILC.

The Executive Board sheet was passed around for the Snow Chain. Robert reminded the board that if the weather conditions are hazardous, he will email the board and cancel the scheduled meeting. He also asked the board to seek out new candidates for the upcoming election ahead of time.  If anyone is aware of any eligible candidates, please forward the information to him via email.

There was a discussion about the LILC basket giveaway. The theme for 2011 is “Togetherness.” Such devices as thumb drives, mechanical pencils and ear buds are possibilities for the basket. S. Spataro was called upon to look online for special deals on products.

There being no further business, the meeting was adjourned at 11:27 on a motion by Jo-Ann Carhart, seconded by Steve Spataro.

Respectfully submitted,

Sara Bedell