Committees

Annual Dinner Meeting
The Annual Dinner Committee is charged with:

• Contacting restaurants for dinner price based on approximately 120 people
• Arranging for speaker/entertainment
• Creating and distributing publicity materials
• Coordinate with Scholarship and Professional Concerns Committees
• ELSA contacts about the announcement of award recipients

Archive Commitee
The Archive Committee is responsible for the retention and administration of the Association's records. This includes the records of the Divisions and Committees. The records are a valuable resource for documenting the history of SCLA. The Archives are currently stored in space provided by SCLS.

Community Services
Community Services Committee is charged with:

• Actively pursuing a variety of causes in Suffolk County that include participation, fundraising, and dissemination of information relating to volunteer opportunities to the library community.

Continuing Education
The Continuing Education Committee is charged with:

• Providing programs for SCLA members that are not specific to an individual division
  

ELSA Award
The Excellence In Library Service Award (ELSA) committee is designed to recognize dedication to public service demonstrated by any staff member of a public, school, special or academic library.

Intellectual Freedom
Intellectual Freedom website. For more information please contact Kevin McCoy at mccoykj@sunysuffolk.edu

Legislation
The Legislation Committee is charged with promoting libraries and library systems to our New York State legislators and making them aware of the continuing need for our fair share of the annual state budget.

Toward this goal SCLA and LILRC jointly sponsor an annual legislative breakfast, to which all Suffolk representatives to the NYS legislature are invited. All members of the library community are invited as well. At this time we informally lobby our state representatives.

In February, as the state budget is being formulated, the SCLA legislation committee hires a bus, makes preparations to go to Albany, and joins NYLA representatives from all over the State on Library Legislation Day (now the second Tuesday in February). LILRC arranges appointments with legislators to which we go in groups.

The results of these efforts, the breakfast, Albany lobbying and reception, are cumulative. Our legislators know who we are and what we want.

LDA Award
The Library Directory Associates (LDA) Award is a bi-county award which is currently sponsored by Long Island's Suffolk and Nassau Library Associations. The award founder and original sponsor is LDA (Library Directory Associates) under the direction of Andrew Ippolito. The first award was given in 1978, and continues to be presented each year at the Long Island Library Conference.

The purpose of the LDA Award is to provide recognition to an individual who has made an outstanding contribution to libraries on Long Island. A panel of judges from SCLA and NCLA selects a winner based on the criteria outlined in the LDA Call For Nominations Brochure. The brochure contains a nomination form to register your candidate, and detailed specifics on how to submit the information to the current chairperson.

Each year the position of Chairperson and Co-Chairperson alternates between counties. The current year association President appoints a person to chair (co-chair) the committee. Current status and updates on the LDA Award progress are reported at the association's monthly Executive Board Meetings.

Listserv
The Listserv Committee is charged with:

• Developing the SCLA Listserve policies
• For more information please contact Kevin McCoy at mccoykj@sunysuffolk.edu

Long Island Library Conference
Conference website

Long Range Planning Committee
The Long Range Planning Committee is charged with:

• Providing guidance and direction for the future growth and well being of the Suffolk County Library Association.This involves:
  • Developing long range and short range plans for SCLA
  • Overseeing and reviewing progress toward meeting these goals and objective
  • Making recommendations to the Executive Board regarding future direction
  • Making recommendations to the Executive Board and the Constitution and By- Laws Committee regarding amendments to the SCLA Constitution and By-Laws.

Membership
The Membership Committee is charged with:

• Producing SCLA membership/renewal registration form to be distributed annually to membership and potential members
• Developing ways to increase new membership
• Maintaining a computer database capable of producing mailing lists of divisions and mailing labels for distribution of fliers

Newsletter
The Newsletter Committee is charged with:

• Producing a quarterly newsletter which functions to:
  • Promote and publicize the activities of the association
  • Accumulate, edit and publish information about the SCLA and its divisions, of interest to public, academic, and special libraries.

Nominating
The Nominating Committee is charged with:

• Creating a slate of SCLA Board members for the coming year, to be presented to members of the Board at the June meeting
• Collecting biographies of candidates preparing fliers announcing the candidates
• Preparing petitions and ballots and ensures that they are distributed and collected in a timely manner

Professional Concerns
The purpose of the Professional Concerns Committee is to explore the issues facing all members of the Suffolk County library workforce. The committee is dedicated to fostering an awareness of and appreciation for the valuable services provided by all library staff members. The committee is responsible for administering the SCLA "Excellence in Library Service Award," to be presented each year at the Fall Dinner. The award recognizes an individual who has contributed in an outstanding way to the service of patrons and the success of their library. All employees of libraries located in Suffolk County are eligible.

Public Relations
The Public Relations Committee is charged with:

• Promoting the Suffolk County Library Association and library services. This involves, but is not limited to:
  • The development of media campaigns
  • Press releases
  • Coordination of specific information for dissemination to the public

Scholarship
The Scholarship Committee is charged with:

• Advertising the SCLA Scholarship and selecting a candidate to win $2000. (Candidate is chosen on the basis of academic excellence, references and evidence of commitment to a career in librarianship. He/she must be a resident of Suffolk County and have completed at least 12 credits in a library or information science masters degree program)
• Notifying student recipient
• Collecting donations for the scholarship raffle
• Running a raffle at the Annual Dinner
• Presenting award to scholarship winner at annual dinner meeting

Web Page
The Web Page Committee is charged with:

• Producing and updating the SCLA Web Page
• Insuring the accuracy of the information on the SCLA Web Page
• For more information please contact scla@suffolk.lib.ny.us

Page last updated 5/20/2010