June 23, 2000 -- SCLS Blue Room
Present
Present: L. Tesoriero, E. Hayes, J. Nichols, A. Lehner, D. Engelhardt, A. Lesser, L. Knel, J. Kaleda, R. Capitanio, M. Weiss, M. Fusco, R. McEneaney, S. Stevens, D. Bucher, A. Schelp, J. Barr, J. Olney, B. Schier, S. Johnson.
The meeting was called to order at 10:08 by James Olney.
The minutes of the April 28th meeting were approved by R. Capitanio and L. Knel.
Treasurer's Report:
A. Lehner reported there was a balance of $4,392.24.
President's report:
L. Tesoriero postponed her remarks until the Old Business and New Business segments of the meeting.
DIVISION REPORTS:
DASL:
S. Ketcham faxed her report. The Library Rage program at the Long Island Library Conference in May was a resounding success (with over 200 in attendance). On June 3rd their Board meeting was held at Cutchogue, followed by a tour of the village. Upcoming programs include the Oct. 6 "How to Get Published," and" Handling Patrons and Problems in Our Libraries" on Nov. 3rd (a follow-up to the May program).
RASD:
J. Kaleda reported. Both programs at the L.I.L. Conference were very well-attended. The L.I. History Committee is planning a September program on preservation of local history materials. On Oct. 12th Mark Rothenberg will present a special Centennial program at Patchogue Medford. The newly-formed Electronic Resources Committee has already had two heavily-attended meetings, and it will meet again July 19th. RASD membership is at 285. The RASD home page now has e-mail links and a link to a list of career-related journals posted by the C.A.R.E. Committee. A nominating committee has been formed to fill Board positions for next year (Treasurer, Secretary, and Vice President).
CATS:
M. Weiss reported that the e-book program at the L.I.L. Conference was very well-attended. There will be a follow-up program over the summer. 39 people attended the June 11th tour of North Fork libraries.
YASD:
No Report.
COMMITTEES:
Archive:
S. Johnson reported that Kristen Nyitray, head of Special Collections at Stony Brook, had inquired about getting involved with the committee.
Constitution and Bylaws:
L. Tesoriero said that Kerri Acierno is working on some revisions and additions to the SCLA Constitution and By Laws. These will be presented to the membership.
Continuing Education:
A. Lesser reported. The Committee is working on getting a speaker for the Nov. 3rd joint program (with DASL). Library patron policies and diffusing problem situations will be the topic for their half of the all-day program.
Fall Dinner:
D. Engelhardt stated that the committee met June 8th and will meet again on Aug. 14th at the Timber Points Country Club. Planning is going well.
Intellectual Freedom:
No Report.
LDA Award:
S. Johnson reported that Herb Biblo, Director of L.I.L.R.C., won the LDA award this year, which was presented at the May conference.
Legislative:
A. Schelp reported that he is getting a positive response to his attempts to set up visits to legislators' local offices. September is a good time for visits. Alan will send out a schedule once the appointments are confirmed.
Long Island Library Conference:
L. Tesoriero reported that Mike Firestone had scheduled a wrap-up meeting for June 28th, after which he will have a financial report for the Board. Laurene passed around photos from the conference.
ListServ:
K. McCoy sent a report saying that there are 475 subscribers to the listserv. A notice will appear in the next SCLA newsletter letting people know they can contact him about their subscription. Note: Kevin won the S.U.N.Y. Chancellor's Award this year.
Membership:
R. McEneaney reported that, since dropping non-renewals, SCLA has 559 active members. Some key people (division and committee heads, etc.) have still not renewed. She has updated the elected officials section of the mailing list.
Newsletter:
R. Capitanio reported that the deadline had been extended. The next issue will be a little less extensive than this year's previous issues.
Nominating:
J. Olney invited those present to nominate people for the following Board slots: Vice President (2 year-commitment); two Members-at-Large (2-year commitment); Secretary & Treasurer (both 1 year commitments). James volunteered to personally contact people whom Board members considered to be potential candidates.
Professional Concerns:
E. Hayes commended Paul Miner at SCLS and Tom Casper of Bayport Blue Point for help with the production of the ELSA brochure. The flyers were distributed at the L.I.L. Conference, and were sent to all SCLA members, as well as key staff members of all SCLS libraries. BOCES helped get flyers to School Media Specialists. A call for nominations was also posted on the SCLA listserv. To date, nine nominations had been received, which represented a wide variety of job titles. L. Tesoriero posed the question of whether or not the award should be split and awarded to two people, representing different segments of the work force. A discussion followed. The general feeling of those present seemed to be that only one ELSA should be given, and that this would preserve the prestige of the award.
Public Awareness:
L. Knel said that the bookmarks went over well at the May conference. L.Tesoriero and A. Lehner had discussed earlier that the extra ones could be given out at the Annual Dinner. It was agreed that this was how the extra bookmarks would be distributed.
Scholarship:
S. Stevens reported that they had received seven applications. Raffle tickets (to raise money for the Scholarship) went on sale at the L.I.L. Conference. James Olney will distribute raffle books (6 tickets for $5) to all Board members for continued sales.
Statistical Survey:
No report.
Suffolk County Jails:
M. Fusco reported. M. Fusco encouraged people to continue sending paperback books as donations.
Webpage:
The new version of the SCLA web page will be up soon. L. Tesoriero urged Board members to continually send new information to Len Frosina so that the web page can be kept up-to-date and professional.
LIASON REPORTS:
CLASC:
No Report. (Brief highlights from CLASC Board meeting minutes were read aloud by E. Hayes.)
LILRC:
B. Scheier gave a rundown of database subscriptions available through LILRC, including new ones available from WALDO. He said the L.I. Union List of Serials would be available in a week (CD or online), and that they might be offering Jane's Online soon. Bob listed upcoming programs, including the Annual Conference on Libraries and the Future (Oct. 19th & 20th), and the LILRC Annual Meeting (Nov. 16th), at which New York State Librarian Janet Welch will speak.
LVA:
No report. (M. Jurow sent handouts on upcoming training sessions as well as on monthly activities related to the ongoing promotion 'The Flame is Lit for Literacy'.)
NCLA:
L. Tesoriero had attended an NCLA meeting, and reported briefly on it. They voted to increase their support of the Archives Week Leadership Conference, which had lost a major sponsor, from $250 to $500.
PLDA:
No Report. (D. Engelhardt said she will report at our next meeting.)
SCLS:
Jerry Nichols reported that SCLS was working on a service initiative for a Suffolk e-library, which would include e-books, websites, and databases. They were also working with Patchogue-Medford Library on a pilot project to provide Reference service during off hours. SCLS has had some preliminary talks with Cablevision about Internet access. Jerry spoke about several library votes. He said SCLS was working to help find a solution to the negative vote in Elwood. He pointed out a feature article, Suffolk County: a model of library cooperation, which appeared in the journal Todays Library.
SLA:
J. Olney said they were planning a program for the fall, and that they were getting ready for a new Board.
SLS:
Janet Barr reported that they were exploring the possibility of offering the Virtual Reference Collection to school libraries. Some school libraries use Innovative, and there is a link from many automated school library catalogs to the SCLS catalog.
OLD BUSINESS:
(topics initiated by L. Tesoriero unless otherwise noted): - Electronic Newsletter Archive: After some discussion, L. Tesoriero asked R. Capitanio and A. Schelp to explore the technical aspects of the project and D. Engelhardt to help select material to be archived.
- Support Staff Division: There have been some initial meetings of Heads of Circulation at the Sayville Library. J. Olney knows some people at Northport that are also interested in participating, and he will follow up.
- Membership Lists on SCLA web server: L. Tesoriero had spoken with L. Frosina about keeping current member lists on the web page as Excel files. Len said it was possible. Division Heads could be given the hidden addresses as their current list of members.
- Fund raising: D. Bucher outlined two fund raising ideas, both of which appealed to those present. One would be a fishing trip from Captree in late Aug./early Sept. The other idea was to run a SCLA "White Elephant" sale at the Islip Street Festival in September. D. Engelhardt noted that the L.I. Ducks game ticket sales netted $45, which will go the Scholarship Fund.
NEW BUSINESS:
(topics initiated by L. Tesoriero unless otherwise noted): - Archives Week Leadership Conference: SCLA has been asked to double their usual contribution to the conference (see NCLA report, above). After a discussion, S. Johnson moved that we commit to the same amount as last year ($250), with the idea of further discussion at the next Board meeting. M. Fusco seconded.
- SCLA Membership Directory: L. Tesoriero proposed producing a membership directory like other professional organizations have. It could include members names, e-mail addresses, committee affiliations, etc. Laurene had discussed the project via telephone with Todd Harvey of the architectural firm Beatty, Harvey and Associates. The firm would be willing to sponsor the printing of the first edition. Those present thought it was a good idea, as long as its appearance was not too commercial. The directories could be ready by the autumn.
- Mission Statement: L. Tesoriero has written a first draft of a SCLA mission statement (for use on the web page, in the directory, etc.) J. Olney will set up an ad hoc committee to further tailor it to SCLAs needs.
- SCLA Professional Resource Center: Kerri Acierno has suggested a resource center on the SCLA web page. Librarians responsible for technology training could download and print handouts and possible Internet training presentations and other Power Point presentations from the SLCA site.
OTHER:
(topics initiated by L. Tesoriero unless otherwise noted): - Handbook (this was brought up earlier in the meeting): R. McEneaney reminded everyone that M. Jefferson is working on updating the handbook, and to please return their updated versions to Marcia. - November SCLA meeting change: Unless the need arises, there will be no Board meeting in November, because of the Annual Dinner. - L.I. Library Conference 2001-2002: The SCLA President must appoint someone to the positions of Job Table, Publicity, and Treasurer. These three jobs were filled, after an announcement was posted on the SCLA listserv. An SCLA L.I.Library Conference 2001-2002 Team is being established. It will consist of an accruing group of colleagues who have agree to commit themselves to participate in the planning and implementation of the L.I.L.C. when called upon to do so. Specific tasks and activities will be more clearly defined at a later date.
Motion to adjorn:
J. Olney moved to adjourn at 11:40. R. Capitanio seconded.
Next meeting:
The next meeting will be on Friday, August 25, SCLS Blue Room.
PLEASE e-mail your reports to kmolloy@suffolk.lib.ny.us or irishkel@yahoo.com if you cannot attend. Thank you.
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CATS