February 16, 2001 -- SCLS Blue Room

Present
Present: D. Engelhardt, P. Bornstein, J. Loughren, S. Johnson, P. Adamko, D. Miller, J. Nichols, S. Cohen, L. Tesoriero, A. Richards, C. Guzzo, M. Weiss, L. Clark, K. McCoy, M. Jefferson, R. McEneaney, S. Ketcham, S. Ingram, A. Lepore, D. Bucher, M. Jurow, E. Cichanowicz, C. Ranieri, M. Sullivan, R. Dressler, J. Olney, E. Hayes.

R. Dressler called the meeting to order at 10:02.

A motion to accept the minutes of Jan. 19th was made by S. Ketcham . R. McEneaney seconded it.

Treasurer's Report:
M. Sullivan reported that she had the new reimbursement forms ready. She asked that Board members attach receipts and submit the forms by the 10th of any given month in order to be reimbursed at the next Board meeting. She reminded Division heads that they should be submitting an account of expenses on a monthly basis. Marina asked that Board members who had incurred expenses, but whose committee did not have a budget line, get in touch with her or James Olney. This will help with formulating next year¹s budget. Since Executive Secretary A. Lehner was away, and we did not have our bank statement, there was no printed report handed out.

President's report:
-Scholarship: After stressing the fact that a quick decision would need to be made if there were changes in the scholarship, J. Olney handed the floor over to Chairperson Christine Ranieri. She distributed several sheets of information and then outlined three options proposed by the committee. A long discussion followed on the relative merits of broadening the scope of the scholarship to include non-M.L.S. students, or creating a second, non-M.L.S. scholarship. R. Dressler asked for a motion. C. Guzzo made a motion that the 2001 Scholarship be administered as it had been in the recent past, and that any major changes in the award be put off until next year, after Board members had had a chance to discuss the issues at more length. P. Bornstein seconded the motion. The motion passed.
-Fund Raising Updates: J. Olney asked for several people to report. A. Richards and M. Jefferson reported that they were now investigating Dowling College or the Bayard Cutting Arboretum as possible sites for a walk-a-thon. The date will probably be in the latter part of May. E. Cichanowicz said she had not been able to identify a pre-existing community yard sale on the East End, but that she would be willing to work on an event at a vineyard, or help with the SCLA White Elephant Sale in the autumn. D. Bucher said that she planned to run the SCLA sale in a manner similar to last year. D. Engelhardt reported that SCLA had bought a block of 100 tickets to a L.I. Ducks game at a cost of $8/each. (Aug. 21st, 7:05 p.m., versus the Camden River Sharks). After some discussion, it was decided SCLA would charge $10 per ticket and donate the profit to the Scholarship Fund.

DASL:
S. Ketcham reported. They are still revising their by-laws and working on their program for the May LILC. She reminded people about the program "Facing the Filters: are Internet filters the right choice for your library?" to be held April 27th at the Ammerman Campus of Suffolk Community College. Next DASL meeting was set for Feb. 23rd.

RASD:
P. Bornstein reported. On Jan. 31st, C.A.R.E. sponsored an SCLS Reference workshop, "Civil Service and the Patron." It was attended by 50 people and the committee received positive feedback. Health Concerns met on Jan. 9th to discuss this year¹s topic, "Sleep Disorders and Sleep Disturbances." The 22 members present were given assignments for bibliography contributions. The O.A.R.S. committee is sponsoring a workshop for the May LILC entitled, "Routes to Resources: A Sampler of Sensational Services," highlighting services from community agencies such as RSVP and VESID. The Readers¹ Advisory committee met on Jan. 25 to discuss Mainstream Fiction.

CATS:
C. Guzzo reported. "Wireless Technology Inside and Out," presented by Ron Richards, will be their program for the May LILC. Dennis Fabiszak is looking into April dates for a program on Technology Learning Centers. The "Sharper Mind" memory workshop scheduled for March 20th had 29 people registered so far. It will be announced on the listserv. Laura Hawrey is developing a program on negotiating skills. She is looking for alternatives to Fred Pryor, who would cost $3400. Another North Fork Library Tour will probably be given some Friday in June (not the 15th). Libraries included may be Southampton and/or Westhampton Public, and Southampton University. Renee Capitanio has replaced Kathy Irish on the CATS Board. A list of URLs will soon be added to the links on the CATS website.

SSSD:
J. Loughren reported. The Executive Board met on Feb. 13th at Sachem Public Library. Discussion centered on ways to increase membership and on serving the needs of the members. Vice President Fran Byrne reported that she had made a presentation to the Heads of Circulation Group about the SSSD on Feb. 5th. An invitation to design a logo for the new Division will be offered to membership. Amendments were made to the by-laws. J. Loughren will present these revisions at the next Board meeting on March 14th.

YASD:
P. Adamko reported. Their February meeting was a joint session with Nassau County YASD. Lesley Knieriem of South Huntington and Jo-Ann Carhart of East Islip represented Suffolk by describing their successful YA Summer Reading Club programs. Poster contest winner Nancy Cheng, from Half Hollow Hills East High School, was presented with her award. The next YASD meeting will be March 8th. The guest speaker will be Joe Imperato of LEAH (Loving Education at Home). Effective this month, YASD minutes will be e-mailed to members and posted on the YASD part of the SCLA website. Pat noted that Feb. 15th was the deadline for ordering summer reading club materials from SCLS.

Archive:
S. Johnson asked for help in re-constructing a list of past SCLA Scholarship winners. If anyone knows the names of winners prior to 1988, please let her know.

Constitution and Bylaws:
M. Firestone handed out copies of the SCLA Constitution and by-laws which reflected changes proposed last year. The Board will be asked to approve them at the next meeting.

Continuing Education:
No Report.

Fall Dinner:
No Report.

Intellectual Freedom:
No Report.

LDA Award:
L. Tesoriero reported. She handed out copies of the 2001 LDA "call for nominations" brochure, saying that they would be mailed to SCLA members and to all library directors in the SCLS. The criteria remains the same, but there are some changes in the application process. Laurene said that, based on her suggestion, NCLA will grant each winner a year¹s honorary membership from now on. Laurene made a motion that, starting in 2002, SCLA also offer an honorary membership to the winner. J. Loughren seconded the motion. It passed unanimously. The deadline for nominations is April 2nd. The award will be presented at the LILC on May 9th. There was a short discussion of the LDA budget. On this year¹s brochure, LDA Publishers are given credit for founding the award. Credit for sponsoring the award is given to NCLA and SCLA, since they administer the award and pay most of the expenses. LDA reimburses SCLA/NCLA for the permanent plaque. Laurene is working on a description of the LDA for the SCLA web page, and hopes to have the nomination form posted there also.

Legislative:
A. Schelp faxed his report. Library Legislation Day is March 20th. Alan produced flyers for both SCLA and NCLA and posted them in PDF format on his library¹s website. He also posted information on SCLA¹s website. 25 people had responded so far. Paper flyers were ready to be sent out via the SCLS mail service.

Long Island Library Conference:
S. Cohen reported that we had approximately half the vendors signed up so far. "Save the Date" postcards had gone out to members and had been placed at local library schools. There were still three program slots open. Division heads should get reimbursement forms at the next meeting, and submit them in a timely manner. The committee hopes to "close the books" by June.

Long Range Planning:
J. Olney said that anyone interested in joining this committee should e-mail Ryan Athanas.

ListServ:
K. McCoy reported that there were 537 people subscribed to the listserv.. He had not yet contacted the 500th subscriber.

Membership:
R. McEneaney reported that membership stood at 661. 402 of these members (about 60%) are for 2001. This is on target with previous years. Reminders will go out mid-March. Divisions should check their membership, as some board members had not yet renewed.

Newsletter:
R. Capitanio e-mailed her report. March 15th would be the next deadline, in order to get the newsletter out in time for the LILC. All division heads should submit information on their programs and any other division news by that date. She stated she would re-read the article on job satisfaction (opinion poll) and edit it for length. The edited article would be available at the next Board meeting. Renee planned on contacting people who had indicated interest in the newsletter on their membership form, and invited anyone who was interested to e-mail her.

Nominating:
R. Dressler reported that she had one volunteer so far for the committee.

Professional Concerns:
E. Hayes reported that Board member Stephen Ingram had agreed to contribute original artwork for the 2001 ELSA brochure. She asked what was happening with the opinion poll article submitted to the SCLA newsletter in December by two members of the Professional Concerns Committee. James Olney said he had decided not to publish the article. He said the Annual Dinner issue of the newsletter had already gone to the printer when the article was submitted. He said that, because the survey upon which the article was based had been unofficially distributed without the knowledge of the committee chairperson or the Board, and because it was not distributed to the entire membership, he thought the opinion poll was not representative of the entire association. Therefore, it was not appropriate to print it. He said the survey showed that there was an interest in this topic (compensation), and that SCLA might want to do another survey. Elyse Hayes stated that she would not be willing to do another survey until there was a clear editorial policy and stated guidelines for association surveys. S. Johnson thanked E. Hayes for the good job she had done on administering the ELSA in 2000 and said that that¹s what the committee should be known for. J. Olney said he would meet with Renee Capitanio and M. Firestone, to discuss newsletter editorial policy and by-laws about surveys respectively.

Public Awareness:
S. Ingram reported. He asked for direction from the Board on what was meant by "public awareness." During a short discussion, the Board asked that the committee concentrate first on internal public awareness, i.e., getting people to join SCLA and to become active members. There was a brief discussion on the possibility of corporate sponsorships.

Scholarship:
No Report.

Statistical Survey:
A. Lepore reported. She said that SCLA could publish statistics about academic libraries if DASL was willing to gather the information. Alice said she would like a copy of the survey to go to all paying members as a benefit of SCLA membership. A brief discussion on the feasibility of this followed. When asked what they would like added to the survey, several Board members asked her to add statistics on e-books.

Suffolk County Jails:
No report.

Webpage:
J. Olney thanked division and committee heads for sending recent updates for the SCLA web page.

CLASC:
L. Clark reported. Because of the great response to their autumn program, CLASC scheduled "Early Childhood: Developmentally Appropriate Practices & Programs in Public Libraries, Part II" for March 16th. On Thursday, April 19th, the CLASC 30th Anniversary Dinner will be held at Villa Lombardi. Catherine Stock, an author of multicultural childrens¹ books, will be their featured speaker at the LILC in May.

LILRC:
B. Scheier e-mailed a note pointing out a conflict between the NYLA convention and the Oct.19th SCLA Board meeting.

LVA:
E. Cichanowicz reported for M. Jurow by handing out schedules for workshops and stating that there is a desperate need for literacy tutors.

NCLA:
L. Tesoriero reported. As of their February meeting, NCLA had 544 paid members. NCLA recently appointed a new "Computers & Technology" committee to the Board. LILRC is going to run "Monday Night Pizza" meetings similar to the ones they have been doing in Suffolk. At the NCLA meeting, it was mentioned that Nancy Kranich, current ALA president, has developed a special committee to discuss librarians¹ salaries.

PLDA:
D. Engelhardt reported. PLDA met on Feb. 14th. American Business Disc/Reference USA is trying to make separate subscription arrangements with various libraries. PLDA will work with SCLS to negotiate a fair deal for all. The Public Awareness Committee, headed by Kevin Verbesy, will begin meeting, now that all zones have representation. They plan to heighten public awareness of libraries among legislators as well as among the general public. Kerri Acierno is the new Director of John Jermain Memorial Library. Next meeting will be March 14th.

SCLS:
J. Nichols reported. He thanked SCLA for promoting the Library Legislation Day trip to Albany. He stated that SCLS is undergoing a service review as part of its long-range planning. Jerry said they were continuing to watch the Smithtown Library situation with great interest.

SLA:
J. Olney reported that flyers were almost ready for their upcoming Preservation workshop. He said SLA was co-sponsoring a program on consumer health information soon, as well as DASL¹s marketing program for the LILC.

SLS:
D. Miller reported. The school system will have its liaison meeting on March 23rd. Cooperation between public and school libraries will be highlighted. Tracy Firestone and Marie Orlando of SCLS will present information on new book trends and on the SCLA website.

Motion to adjorn:
R. Dressler asked for a motion to adjourn at 12:07 p.m. D. Bucher made the motion. A. Richards seconded it.