April 20, 2001 -- SCLS Blue Room

Present
Present: E. Hayes, C. Guzzo, M. Firestone, J. Loughren, S. Ingram, E. Cichanowicz, S. Ketcham, M. Fusco, A. Richards, D. Bucher, L. Clark, C. Gray, P. Adamko, K. McCoy, M. Jefferson, R. McEneaney, C. Ranieri, J. Nichols, A. Lehner, M. Sullivan, R. Dressler, J. Olney.

R. Dressler called the meeting to order at 10:07 a.m.

Treasurer's Report:
M. Sullivan reported. Taking into account current savings and checking account balances and $203.64 in outstanding checks, the fund balance is now $12,020.11. P. Adamko made a motion to accept the Treasurers Report. D. Bucher seconded it. None were opposed.

President's report:
-J. Olney asked for an update from E. Cichanowicz on her fundraising event research. Edana said she had contacted several vineyards on the East End. After some discussion, the Board asked Edana to pursue two ideas: a private wine-tasting at Bedell's (for this year), and participation in Palmer's "Writers on the Vine" series (possibly for next year).

-J. Olney reported that the Legislative Bus Trip to Albany had been very successful and thanked everyone who went.

-James asked about the new reimbursement forms. M. Sullivan said that people were using them. She asked if a blank form could be put on the SCLA website.

-J. Olney asked for a report on the proposed walk-a-thon. A. Richards reported. She suggested an alternative to previous sites mentioned, all of which charge for parking. Using the Northport Village annual run route, and modifying it to 5K could be interesting. Packets provided to walkers would give information on historical buildings along the route. Angela had spoken to the village hall and picked a tentative date of June 2nd. The Board encouraged her to go ahead with this plan.

-James asked about the "White Elephant Sale" fundraiser. D. Bucher said she would contact the Islip Parks and Recreation Department soon and find out the date for this autumns sale. Della thought the same procedures used last year could be used this year, as long as there were enough volunteers to work that day. There was a brief discussion on how to facilitate gathering donations from members who worked at academic libraries. These members might be able to drop their donations off at their local public library, if their library was contacted ahead of time.

-J. Olney mentioned that Edana might delay asking for corporate donations until after the L.I.L.C., because we might be approaching the vendors there for donations to the Scholarship Fund. -James suggested that the divisions arrive early enough at the LILC to claim tables that were in close proximity to each other. Division heads should submit reimbursement forms directly to SCLA right after the conference.

DASL:
S. Ketcham reported. The Internet Filtering workshop scheduled for April 27th had 25 people registered. Their next Board meeting will be June 21st at SUNY/Farmingdale, followed by a tour of the campus gardens and lunch at "The Library" (restaurant). Bob Scheier has changed jobs and stepped down from his position as Treasurer. Joan Lauri of N.Y. Institute of Technology/C. Islip will serve out Bob's term.

RASD:
P. Bornstein e-mailed a report: The annual dinner will be held at the Bavarian Inn on June 7th. Price is $30 per person. Mystery writer Ken Wishnia will speak. Vice-President/President-Elect Jo-Ann Carhart, has arranged for a tour of the Federal Court Building in Central Islip. Jo-Ann is working cooperatively with Edana Cichanowicz of SCLS Reference to further develop this program. The tour is tentatively scheduled for August.

CATS:
C. Guzzo reported. Katherine Ryner resigned as Secretary of the CATS Board. As a result, Melanie Weiss moved into the position of Secretary, and Aurora Tiffany moved into the position of Vice President/President-Elect. Jim Balleta will replace Aurora Tiffany as member-at-large for Webpage. Our "Memory" Program held on March 20th, 2001 had 67 people attend and was very successful. Some upcoming programs are: "Wireless Technology" (at the LILC), "Disaster Planning" on Oct. 1, 2001, "Ergonomics" (in the fall) and the South Fork Library Tour in June. "Technology Learning Centers" was moved to the fall.

SSSD:
J. Loughren reported. The April Executive Board meeting was held on April 17th at Sachem Public Library. There will be a meeting on May 1st to plan for the LILC. They have worked on their website and expect to provide Len Frosina with their work early next week. Logo design contest invitations will be sent out only to members of SSSD. The deadline is June 25th. The winner will be announced July 16th, and a cash prize will be awarded at the SCLA Annual Dinner. The Board unanimously approved the Constitution and By-laws. A copy will be presented to the SCLA Board. Joe said they will be able to offer programs to the members soon. Membership is at 65. YASD:
No report.

Archive:
No report. D. Bucher mentioned that she is in possession of all past L.I. Library Conference materials. She asked for permission to buy an archival box for them. J. Olney said he might ask LILRC to help with the purchase.

Constitution and Bylaws:
M. Firestone reported. There have been a few new changes incorporated. The proposed changes will be sent to members in May for approval. J. Olney suggested inserting them in the next newsletter to save postage.

Continuing Education:
C. Gray reported. The Committee planned to meet on April 24th. The bus trip to Manhattan has definitely been put on "hold," because of the uncertainty of funding. James Olney had assured them the LILC speakers fee would be covered by SCLA. James explained that changes in the budget had been based on the hope that the Continuing Education Committee could use their expertise and budget money to help the new Support Staff Services Division get started with programs. C. Grey wondered if the price of tickets for the Annual Dinner could be increased to help cover some Continuing Education Committee costs.

Fall Dinner:
No Report.

Intellectual Freedom:
J. Olney reported that Melanie Weiss had resigned as chair, and Kevin McCoy had volunteered to take over.

LDA Award:
L. Tesoriero e-mailed a report. All nominations have been received, and then sent out to committee members with score sheets. Score sheets are due back April 23rd and will be reviewed by the two Chairpersons. The winner will be announced at the May 9th LILC. In addition to an inscribed plaque and listing in the Directory of L.I. Libraries & Media Centers and the SCLA Handbook & Membership Directory, the winner will receive a 1-year gift membership in both the Nassau and Suffolk Library Associations. The committee would like to ask the SCLA Executive Board to make this an ongoing gift to all future LDA winners. Laurene added her personal thanks to all the LDA committee members.

Legislative:
No report. James Olney is still looking for a chairperson.

Long Island Library Conference:
R. Dressler reported for Steve Cohen. Rona said Steve had recently changed jobs. The LILC had $20,728.95 in the account. There were 36 sponsors for the 20 programs, and 86 vendors were signed up. The committee had visited the Town House and checked out all equipment.

Long Range Planning:
J. Olney stated that Sue Holden would be taking over this committee.

ListServ:
K. McCoy reported. The listserv has more than 604 members. Kevin suggested adding a check box on the SCLA membership application to indicate whether or not the person wanted to be on the listserv. Right now, members are put on automatically, but they do not always want to be on the listserv.

Membership:
R. McEneaney reported. There are 690 members, 484 of whom are current (2001). Approximately 400 reminders would be sent out, some to people who were members in 1999, but hadnt renewed in 2000. She thought we might get another 200 members from this mailing.

Newsletter:
J.Olney said the newsletter would be out shortly.

Nominating:
No report.

Professional Concerns:
E. Hayes reported. The 2001 committee met recently. The committee brainstormed on potential themes for future programs, roundtable discussions and bibliographies. The committee discussed the possibility of working on joint programs with other committees or divisions and then the monster came and ate up the city. One committee member has agreed to work independently on a handout designed to help new librarians with their transition from "School to Work." Two librarians who had agreed to write articles for the Professional Concerns column in the SCLA newsletter have now declined to submit them. They both expressed concern about the fact that the salary opinion poll article submitted last autumn did not get published. The ELSA committee is working on getting ready to send out a "call for nominations." The ELSA brochure should be ready in time for the LILC.

Public Awareness:
S. Ingram reported. He thanked those Board members who had filled out his questionnaire since the last meeting, but said there was no clear consensus in the replies. Stephen said he would work with James Olney to develop a promotional packet for SCLA. James agreed that this was needed as a tool, and would help SCLA clarify its mission.

Scholarship:
C. Ranieri reported. The Scholarship flyers have been distributed, and the committee has received one request for an application. The committee is working on gathering prizes for a fundraising raffle. J. Olney shared a list of donors published by the Nassau County Library Association, and suggested recognizing donors to the SCLA Scholarship Fund in a similar way.

Statistical Survey:
No Report.

Suffolk County Jails:
No report.

Webpage:
J. Olney said he would try to track down the Board minutes that were missing from the SCLA web page.

CLASC:
L. Clark reported. Their annual dinner had taken place the night before at Villa Lombardi. CLASC celebrated their 30th year. Connie Rochman was among the speakers. CLASC planned to present multicultural author Katherine Stocks at the LILC. Many librarians who were unable to attend DASLs filtering workshop have requested that it be repeated in the fall.

LILRC:
J. Neufeld e-mailed a report which listed upcoming LILRC programs at the Long Island Library Conference as well as some OCLC Institute programs, and a 12-week "Networking Essentials" course in the fall.

LVA:
No report.

NCLA:
L. Tesriero emailed a report. She had attended NCLAs March Board meeting. Their new Computer & Technology Committee was voted a $100 budget. NCLA membership was 635. Art Friedman reported that the N.Y. Library Association has resolved to establish a model privacy policy for libraries.

PLDA:
Debra Engelhardt faxed a report. LDA met on April 11th at Sachem. An East End Trustee Workshop was held April 7th at Riverhead. Rogers Memorials dedication was to be held on April 21st. The Salaries and By-laws Committee is working on getting a handle on computer services salaries. An April 25th grant writing workshop, for Directors and Asst. Directors, will be held at SCLS. Robert Lusak of the Public Awareness Committee inquired where SCLS stands on the Hagstrom digitization project (getting Suffolk libraries recognition in the atlas). Herb Biblo of LILRC urged interested parties to join the Legislative Breakfast Committee. Central Library questionnaires will be distributed soon. The twice yearly "out-of-district" survey was conducted.

SCLS:
J. Nichols reported. The Central Library and SCLS are currently working on reviewing their services, a process they go through every five years. Jerry thanked RASD for taking the lead on surveying libraries about their ILL policies for various media. He hoped SCLS would be able to increase access to more formats and special collections.

SLA:
J. Olney reported on a successful Preservation meeting given by SLA, and said their next meeting would be in the summer.

SLS:
D. Miller e-mailed a report. Their annual dinner was scheduled for May 8th at John Anthonys in Babylon. Author and editor Andrea Davis Pinkey was scheduled to speak. On March 23rd, Easter Suffolk BOCES held a program on School/Public Library Cooperation. Topics covered included a demonstration and discussion of Title III joint public & school library collaborative projects.

Motion to adjorn:
Rona Dressler asked for a motion to adjourn at 11:09 a.m. D. Bucher made a motion. R. McEneaney seconded it.