June 15th, 2001 -- SCLS Blue Room

Present
J. Olney, R. Dressler, A. Lehner, C. Ranieri Farrugia, P. Adamko, M. Fusco, R. McEneaney, M. Jefferson, S. Ketcham, D. Bucher, J. Nichols, P. Bornstein, C. Guzzo, D. Edelman, L. Tesoriero, R. Capitanio, J. Loughren, D. Engelhardt, E. Hayes.

R. Dressler called the meeting to order at 10:06 a.m.

After one correction was noted, D. Bucher moved to accept the minutes of the April 20th meeting. S. Ketcham seconded the motion. None were opposed.

Treasurer's Report:
A. Lehner reported that the fund balance was $12,684.82. Included in the Savings Account Balance are $1,169 for the Scholarship, and $185 for the Intellectual Freedom committee. R. McEneaney made a motion to accept the Treasurers Report. M. Jefferson seconded it. None were opposed.

President's report:
J. Olney reminded people to submit reimbursement forms for the LILC by the end of June.
-J. Olney asked for a report on the Walk-a-thon. M. Jefferson reported that 30 people had registered. Only half the walkers could come on the rain date (June 9th), but others sent in pledges. We raised $938. Marcia recommended that we repeat the event every year.
-James asked for a report on the L.I. Ducks outing. D. Engelhardt reported that we had sold out quickly, even though we ordered twice as many tickets as last year (100 tickets this year). Tickets will be sent out through the system bag.
-J. Olney said that we plan to solicit LILC vendors for donations. Baker & Taylor has agreed to sponsor the printing of our SCLA Membership and Handbook Directory this year. -James said SCLA Membership cards will go out as soon as we have Scholarship raffle tickets to enclose with them.

DASL:
S. Ketcham reported. Because of numerous requests, the "Facing the Filters" workshop held in April will be repeated in the autumn. Approximately 75 people attended the DASL marketing program "Putting Your Library on the Map," presented by Susan Rashid-Horn at the May conference. The next meeting is scheduled for June 29th at S.U.N.Y. Farmingdale.

RASD:
35 people attended the Annual Dinner on June 7th at the Bavarian Inn. Mystery writer K.J.A. Wishnia was the guest speaker. The C.A.R.E. Committee is working on a bibliography of career books, which will be distributed by the end of this year. OARS met on June 13th at Comsewogue Public Library for a program on homebound services at Suffolk County libraries. A new revision of the RASD Constitution and Bylaws will be available on their web page soon.

CATS:
C. Guzzo reported. Aurora Tiffany and Jim Balletta continue to add links to the divisions homepage. "Disaster Prevention" is scheduled for Oct. 1st, given by Ron Richards. "Ergonomics" is scheduled for Oct. 26th. The annual Library Tour will be Friday, July 6th, 2001. North Shore Public Library, L.I.U. at Southampton, and Westhampton Library are on the tour. 25 people are registered. "Negotiating Skills" is scheduled for Nov. 9th. At the LILC "Wireless Technology," presented by Ron Richards, had approximately 90 people attend. The unofficial nominating slate for 2002 is: President, Aurora Tiffany; Vice President, Laura Hawrey; Past President, Cynthia Guzzo; Secretary, Melanie Weiss; Treasurer, June Zinsley. Members-at-large are: Joyce Bogin, Angela Richards, Anne Reissig, Dennis Fabiszak, Renee Capitanio, Jim Balletta and Elaine Etkin. Elaine Etkin is working on compiling a list of past presidents of CATS. Next meeting is scheduled for July 31st at SCLS.

SSSD:
J. Loughren reported. The June Board meeting was held June 5th at Sachem. The Board was pleased with their presence at the LILC. Judy Kerstetter won the photo album, which was made by Treasurer Rose-Ann Karasavas. Jim Giordano of South Huntington will not be able to continue as member-at-large, due to building project responsibilities. The Board is working on program ideas, such as roundtable discussions for different segments of the divisions population (ex: business office employees). Next Board meeting is scheduled for July 17th at Sachem Public Library. Membership is at 70.

YASD:
P. Adamko reported. The Suffolk winner of this years B.E.S.T. award was Jesse Sherman of Riverhead. The award was presented at the LILC. The June YASD meeting featured a presentation by Book Wholesalers, Inc. of their online collection development tool, Titletales. A "Frontline" documentary about the marketing of popular culture to teenagers was also shown. This years Battle of the Books will be held at the Wyndham Wind Watch Hotel in Hauppauge on Aug. 18th. So many libraries are participating that it had to be split into two sessions. The awards will be presented Monday, Aug. 20th at the Smithtown Sheraton. In addition to honoring the winning team, the top five teams will be recognized, and a Team Sprit Award and Good Sport Award will be presented. The YASD website has been updated and improved by Danielle Zubiller of Sayville. Next YASD meeting will be Sept. 13th.

Archive:
No report. (D. Bucher said she is sifting through all the LILC archive materials in her possession, and still needs a box.)

Constitution and Bylaws:
M. Firestone e-mailed a report, which stated that the new changes had been given to A. Lehner, and would go out soon to the members.

Continuing Education:
C. Gray e-mailed her report: The committee met on May 22nd. All agreed that Susan Dennis was well-received at the LILC program on time management. The committee would still like to offer a bus trip to the Schomburg Center, but they would need a $100 deposit from SCLA. A program suggestion for a "Newsletter Facelift Clinic" was forwarded to the Support Staff Services Division. The committee wants to know if we have a date for next years LILC. J. Olney commented that the $100 could be paid by SCLA with the hope that the bus would be filled, and the money would be recouped. R. Dressler stated that May 8th is the date for the 2002 conference.

Fall Dinner:
C. Guzzo reported that the dinner is scheduled for Nov. 9th at the Timberpoint Country Club in East Islip. There will be a committee meeting on July 31st.

Intellectual Freedom:
No Report.

LDA Award:
L. Tesoriero reported. This years award was given to Julie Klauber, the Administrator for Outreach Services at SCLS. Jerry Nichols accepted the award at the LILC on Julies behalf. A new plaque incorporated the new logos that was used on the brochure.

ListServ:
No Report

Legislative:
L. Tesoriero reported. She had attended the LILRC Legislative Committee meeting, where the Legislative Breakfast was discussed. Some issues discussed were: cutting costs by offering a Continental Breakfast (rather than a full meal); better publicity; better selection of attendees and better prepping of attendees; the possibility of charging for attendance. In answer to a question from D. Bucher, Laurene said that the problem of legislators all sitting together had been discussed. The date of the Breakfast this year will be Sept. 28th. It will be held at Sachem Public Library. Nassaus Breakfast will be on Sept. 21st at Hempstead.

Long Island Library Conference:
R. Dressler reported that the committee had met on June 12th at the Crest Hollow Country Club for a Conference wrap-up. They toured the facilities and got a price guarantee. Rona explained that the Huntington Town House may not be available next year on May 8th, the tentative date for the conference. Discussion followed on the number and size of meeting rooms, availability of parking, other possible venues, etc. Rona reported that feedback from this years conference was very positive, except for some comments on the long lines at lunch. She offered to share the list of program suggestions (culled from attendees questionnaires ) with division heads.

Long Range Planning:
S. Holden e-mailed a report saying she was in the process of getting a committee of people together.

Membership:
R. McEneaney reported that the renewal rate for members was better this year than in previous years. There are 594 renewed memberships to date. Non-renewals will now be dropped. J. Olney mentioned that Stephen Ingram was working on a letter to academic librarians that would promote SCLA membership among them. James asked Regina to help with the distribution of the letter.

Newsletter:
R. Capitanio reported that the next deadline would be July 1st. J. Olney asked that articles on the Walk-a-thon and a LILC follow-up be included in this issue.

Nominating:
R. Dressler thanked Sue Ketcham and Cynthia Guzzo for help building a slate for the next election. She presented the following list of candidates for the SCLA 2002 Board: Vice President/President Elect: Joan Clemens of Harborfields, and Susan Doyle of Connetquot. Treasurer: Michael Bogin of Huntington, and Joseph Loughren of Sachem. Secretary: Elyse Hayes of Huntington (incumbent), and Ann Burke of Babylon. Member-at-Large: Frances Altemose of Sachem, Della Bucher of Harborfields (incumbent), Marjorie Fusco of Dowling College, Marcia Jefferson of Suffolk Community College/Selden (incumbent), Azadeh Mirzadeh of SUNY Farmingdale, Jyoti Pandit of SUNY Stony Brook. M. Jefferson made a motion that the slate be accepted. M. Fusco seconded it. None were opposed.

Professional Concerns:
E. Hayes reported that very few ELSA nominations had come in, compared to this time last year. Some Board members present said they would encourage colleagues to submit nominations. Elyse proposed that, starting next year, patrons be allowed to nominate library employees for the ELSA. She passed around a full-page ad from the New York Times publicizing their new ELSA-like award, which invited either peers or library patrons to submit nominations. J. Olney said he thought it might be good publicity for SCLA to do it this way, and suggested that the Board members discuss it with colleagues before voting on it at the next meeting.

Public Awareness:
J. Olney reported that Stephen Ingram was working on a letter to employees of academic libraries, promoting membership in SCLA. James said we were running low on SCLA T-shits, and had run out of hats completely. D. Engelhardt offered to find out about costs. James asked her to work with S. Ingram on this.

Scholarship:
C. Farrugia reported that the raffle tickets for the Scholarship fund would be ready soon, and would go out to members with their new membership cards. They were working on getting donations from places like the Tilles Center, Hamptons at Five series, Staller Center, Cineplex, and some vineyards. James asked if A. Lehner could do a list acknowledging all members who had donated to the Scholarship fund. Christine said that so far they had received three applications for the scholarship.

Statistical Survey:
A. Lepore e-mailed a report: Printouts for updating the survey had been sent to libraries two weeks previously. The deadline for returning them was Friday, June 15th. Alice will send a follow-up letter the week after the deadline. She spoke with Mickey Cantwell about the N.Y. State Report, and he said he was still waiting for some of them. Until he gets all of them, we wont be able to move forward with our SCLA publication. Alice hopes for a September publication.

Suffolk County Jails:
M. Fusco reminded people to send donations of non-violent paperback books to either the Yaphank or Riverhead jail, using the system bag. She said she might post a request for donations on the SCLA listserv.

Webpage:
No report. J. Olney commented that he would like to publicize the Ducks game on the web page, and to have some things on the web page updated. There was a short discussion on the possibility of listing more SCLA and SCLS events on our web page.

CLASC:
No Report.

LILRC:
No Report.

LVA:
No Report.

NCLA:
L. Tesoriero reported. At their last meeting, there was a discussion on the need to educate potential library employees about various Civil Service requirements, etc. needed to work in public libraries. Their Intellectual Freedom Committee is planning a survey to Directors asking about Internet use. After Laurenes report, there was a brief discussion on ways that SCLA could recruit members through the nearby schools that grant M.L.S. degrees.

PLDA:
D. Engelhardt reported. The Executive Board met on May 16th. Two recently-held programs were well-received and well-attended: approximately 87 people were at the "Rating Your Library" program at the LILC. The April 25th grant-writing workshop was also well-attended. The Public Awareness committee Zone representatives have been established. They are working on a statement of purpose and goals. The committee will meet quarterly. The Board discussed creating a Code of Ethics. An ad-hoc committee on Library Safety and Security will be established. Next meeting is the Annual Luncheon on June 22nd.

SCLS:
J. Nichols reported. He said that SCLS was still working on their updated plan of services. He mentioned two upcoming programs: a workshop for new trustees on June 21st, and one on capital finance on June 27th. Jerry noted that Virginia Antonucci of LILRC had recently lost her husband.

SLA:
J. Olney reported that SLA would be holding their Annual Dinner the following week at a restaurant in Huntington village, and that non-members were welcome.

SLS:
D. Miller sent a report: Dr. Janet Barr has sent a survey to the schools within Eastern Suffolk BOCES in regard to their interest in participating in the Virtual Reference Collection sponsored by the Suffolk Count Library System.

Motion to adjorn:

R. Dressler asked for a motion to adjourn. S. Ketcham made a motion, seconded by L. Tesoriero. None were opposed. Meeting adjourned at 11:15 a.m.