July 20, 2001 -- SCLS Blue Room

Present
Present: A. Lehner, S. Johnson, J. Olney, R. Dressler, M. Sullivan, C. (Ranieri) Farrugia, P. Bornstein, D. Engelhardt, J. Barr, A. Richards, D. Bucher, C. Gray, V. Antonucci, J. Loughren, E. Hayes.

R. Dressler called the meeting to order at 10:06 a.m. After review, C. Gray made a motion to accept the minutes from the June 15th meeting. A. Richards seconded the motion. None were opposed.

Treasurer's Report:
M. Sullivan reported. Our fund balance as of the June statements is $13,510.20. This reflects $3,534.86 in savings and $10,465.84 in checking, less $490.50 in outstanding checks. P. Bornstein made a motion to accept the Treasurers Report, and J. Loughren seconded it. None were opposed.

President's report:
J. Olney reported. He said he would give D. Engelhardt some SCLA hats to sell at the L.I. Ducks game. He noted that he would like to replenish the supply of SCLA T-shirts and continue to sell them as a fundraiser. James said that E. Cichanowicz was working on an East End winery tour for an autumn fundraiser. James asked about the White Elephant Sale. D. Bucher said she would notify everyone as soon as she had the date, and that she would probably start collecting donations in September. James reported that SCLA membership cards had started to go out to members, and that raffle books were enclosed. James brought up the fact that, earlier in the year, a proposal to change the guidelines for the SCLA Scholarship had been tabled. He handed out materials that had been prepared by the Scholarship Committee: the current guidelines, a description of proposed alternatives, and a list of other considerations relating to any future changes. He asked Board members to read them and be prepared to discuss them at upcoming meetings. He then asked for a Scholarship Committee update.

DASL:
S. Ketcham e-mailed a report: The proposed changes to the Constitution & Bylaws were passed by the division membership. Major changes include: the creation of Bylaws; the creation of 3 new board positions (Past President and 2 members-at-large). An official copy of the Constitution & Bylaws with typos ammended will be sent out shortly to the membership. The division is working out the details for a 1/2 day workshop for Friday, Nov. 2nd on the topic of: Jake vs. Serials Solutions vs. Dowlings home-grown version. The next DASL meeting will be on Sept. 14th at NYIT/Central Islip campus.

RASD:
P. Bornstein reported. The slate of nominations for RASD 2002 officers is : Vice President/President Elect: Deborah Cunningham (Harborfields) and Maureen Nicolazzi (Westhampton); Secretary: Christine (Ranieri) Farrugia (Smithtown-Commack) and Kim Monaco (Central Islip); Treasurer: Kitty Grinnell (Longwood) and Peggy McCarthy (Smithtown-Main). Flyers were sent out advertising a tour of the Federal Court Building in Central Islip on August 23rd. The winner of the RASD logo contest is Elba Olivieri, a Computer Services Specialist at Riverhead Free Library. The prize awarded was a fifty dollar gift certificate to Borders Bookstore.

CATS:
No Report.

SSSD:
J. Loughren reported. Their Board met on July 17th. Linda Hoff from SCLS has been appointed to replace Jim Giordano as Member at Large. A roundtable program for the several groups they represent has been arranged for October 17th at SCLS. Other programs are being worked on as well. Fran Byrne has been appointed as Election Committee chairperson. The committee will present an initial slate of candidates by the SSSDs August meeting. The entire membership will also be allowed to nominate additonal candidates. Joe said he thought that some of this years officers would contine to serve next year. The next Board meeting will be held August 14th at Sachem.

YASD:
No report.

Archive:
S. Johnson noted that the LILC files that D. Bucher was holding temporarily could be housed in the cabinet that LILRC was donating, but only after some SLA files were moved.

Constitution and Bylaws:
J. Olney stated revisions will go out in late August with the SLCA ballots.

Continuing Education:
C. Gray reported that the committee had met July 10th. They discussed their concerns about funding for next year. Carol contacted Rona Dressler about this, and was assured that their request for funding would be considered. The committee discussed inviting Francine Berger of Speechworks to present Speaking of Health at the LILC in May 2002. They would like to revive the bus trip to the Schomburg Center in New York and schedule it for Thursday, Oct. 4th. A $100 deposit is necessary for Big Onion Tours. The cost would be $30 for SCLA members and $32 for non-members. The committee also revived the idea of doing a program on Newsletter Facelifts for January or February 2002.

Fall Dinner:
J. Olney stated that the dinner should make a $700 profit this year.

Intellectual Freedom:
No Report.

LDA Award:
L. Tesoriero sent a written report. An article about the LDA winner was printed in a recent NCLA newsletter. The same article was also submitted for the next SCLA newsletter.

Legislative:
No report. James Olney is still looking for a chairperson.

Long Island Library Conference:
R. Dressler reported for Steve Cohen. Rona said Steve had recently changed jobs. The LILC had $20,728.95 in the account. There were 36 sponsors for the 20 programs, and 86 vendors were signed up. The committee had visited the Town House and checked out all equipment.

Long Range Planning:
J. Olney stated that Sue Holden would be taking over this committee.

ListServ:
No report.

Long Island Library Conference:
R. Dressler reported that the Conference will be held May 8th at the Crest Hollow Country Club in Woodbury. The Crest Hollow has more room for exhibitors, and the committee will try to sign more exhibitors up. There will be four program sessions, with four programs running during each session. Meeting rooms have limited capacity for use of media, so groups must apply very early if they need to use any media. The most requested program seems to be: how to get a Civil Service library job. The committee will meet on September 12th at Farmingdale library. In response to some questions, Rona stated the following: There will be less programs offered than in the past, but hopefully excellent programs. Divisions and committees are encouraged to collaborate on programs. Many of the meeting rooms are smaller than the ones at the Huntington Town House, and there is one very large room with a capacity for 500. The fee charged for the conference may be higher than last year. The list of suggested programs culled from questionnaires has been put on the SCLA website.

Long Range Planning:
J. Olney said that Sue Holden is very busy with the Summer Reading Club, but is planning on working with the Public Awareness Committee, among other things.

Membership:
R. McEneaney e-mailed her report. There are currently 610 active members for 2001. Regina will run a sample of the Membership Directory soon. In response to a question, James Olney explained that he and Angela Richards had secured the donation of printing from Baker & Taylor (for the directory) during a visit that a Baker & Taylor representative had made to the Northport Library.

Newsletter:
M. Sullivan stated that she had brought the newsletter copy with her (from Renee Capitanio), and it was ready to be printed.

Nominating:
R. Dressler reported that she was compiling the biographies of candidates for the SCLA Board. The ballots would be sent out at the end of August.

Professional Concerns:
E. Hayes reported that the ELSA committee had received nine nominations. She said that if patrons were permitted to nominate library staffers, starting next year (as discussed at the previous Board meeting), that the number of nominations would rise. The Board did not think this needed to be voted on. There was some discussion on the disparity between the monetary size of the SCLA Scholarship, other awards like the YASD poster contest ($250), and the ELSA award, which was a $50 savings bond last year. Elyse said that, since the major expense the first year had been the one-time purchase of a permanent plaque, this year a larger savings bond could be purchased for the winner. J. Loughren suggested that the size of the bond should be set later this year, then kept at the same amount each year.

Public Awareness:
No Report.

Scholarship:
No Report.

Statistical Survey:
No Report.

Suffolk County Jails:
No report.

Webpage:
No Report.

CLASC:
No report.

LILRC:
V. Antonucci reported on four recent workshops: two OCLC Institutes; a workshop entitled New Strategies and Tools for Library Services which covered JAKE and Open Source software; a workshop entitled Creating and Measuring Customer Satisfaction with Library Services. She mentioned these upcoming events: Interlibrary Loan workshop Sept. 14th; and the Nassau and Suffolk County Legislative Breakfasts on Sept. 21st and 28th respectively. She also reported that Ethics in Librarianship, on Oct. 3rd would feature Fr. S. Almagno as the speaker. Virginia also mentioned the Archives Week conference on Oct. 12th and the Libraries and the Future Conference EEK, at Dowling College Oct. 25-26. She said the 2-week Networking Essentials program was oversubscribed, and would possibly be given again in January. LILRCs Annual Meeting will be on Nov. 15th at the Woodbury Country Club. In response to a question, Virginia said that LILRC had recently hired a new employee who would be continuing to publish Long Island meeting dates as a clearinghouse on LILRCs web page.

LVA:
No report.

NCLA:
No report ( L. Tesoriero sent word they do not meet in July and August.)

PLDA:
D. Engelhardt reported that PLDA had met on July 11th. A small article appeared in Newsday about the Haplr Index (which had been the focus of PLDAs program at the LILC). The Carnegie Corporation is offering a documentary, Russia Facing the Future, available for free to libraries. Judy Woodruff of CNN narrates it. Patchogue Medford Library has some new fire safety videos available for ILL. Some are aimed at laypersons. But several are specifically geared toward fire department personnel. The PLDA bylaws committee is going to investigate the establishment of a Code of Ethics for PLDA. Their next meeting is Sept. 12th.

SCLS:
J. Nichols reported. The Central Library and SCLS are currently working on reviewing their services, a process they go through every five years. Jerry thanked RASD for taking the lead on surveying libraries about their ILL policies for various media. He hoped SCLS would be able to increase access to more formats and special collections.

SLA:
J. Olney reported that their Annual Dinner had gone well, and that no programs were planned in the immediate future.

SLS:
J. Barr handed out copies of the Eastern Suffolk BOCES newsletter. She reported that she is still working with Edana Cichanowizc at SCLS on a virtual reference collection modeled after the SCLS collection. Janet said it has been difficult to convince all the school districts involved to subscribe to databases on a cooperative basis.

Motion to adjorn:
R. Dressler asked for a motion to close the meeting. D. Bucher made a motion to do so. J. Loughren seconded it. None were opposed. R. Dressler adjourned the meeting at 11:32 a.m.