August 17th, 2001 -- SCLS Blue Room

Present
J. Olney, A. Lehner, C. Farrugia, P. Adamko, V. Antonucci, C. Gray, D. Engelhardt, D. Bucher, S. Johnson, J. Nichols, E. Cichanowicz, J. Loughren, S. Ingram, A. Richards, J. Barr, E. Hayes.

J. Olney called the meeting to order at 10:06 a.m. After review, two clarifications were added to the minutes of the July 20th meeting. C. Gray made a motion to approve the minutes. S. Johnson seconded. None were opposed.

Treasurer's Report:
A. Lehner reported that the combined balance for checking and savings accounts is $12,473.01. The savings account balance of $3,619.86 includes $2,368 for the Scholarship fund, and $204 donated to the Intellectual Freedom fund. D. Bucher made a motion to accept the Treasurers Report. P. Adamko seconded it. None were opposed.

President's report:
J. Olney turned the floor over to E. Cichanowicz for a report on the autumn wine tasting fundraiser. Edana proposed several dates in October for an evening wine tasting event at Bedells Vineyard in Cutchogue. She said she hoped to draw on SCLA members who live on the East End. If SCLA buys $50 of wine, the private room for the wine-tasting will be free. We will have a small, private room and charge $10 per person. In keeping with a Halloween theme, attendees might be asked to wear costumes, and an actor might be hired to read from the works of Edgar Allan Poe.

James then asked for a report on the White Elephant Sale. D. Bucher said it would be on Sat. Oct 27th in the same place as last year. She passed a flyer around and asked for feedback. Donations will again be collected by the SCLS van. She planned to have sign-up sheets at the next Board meeting. Volunteers with vehicles will be needed early that morning. She asked that all items fit into boxes and be clean. No donations would be accepted after Oct. 19th. She also asked if anyone could lend shelving or long tables.

J. Olney asked V. Antonucci about the Archives Week conference. Virginia explained that the theme this year is documentation of the performing arts. James said that, although the SCLA budget was tight this year, we would like to be able to contribute some sort of sponsorship money. When asked for opinions, no one present objected to sponsoring the conference.

After pointing out that there were not enough members present for a vote, J. Olney opened the floor to a discussion of revising current SCLA Scholarship guidelines. A long discussion followed. The discussion touched on splitting the Scholarship into two, and giving the largest award to a person pursuing an M. L. S. degree. A smaller scholarship might be given to a library employee pursuing another type of degree. James asked the committee to refine the proposed options to reflect the ideas that had been discussed, and to report back next month. He hoped the Board could vote then.

DASL:
No report.

RASD:
P. Bornstein e-mailed her report: Ballots for the election of RASD officers, for the year 2002, will be mailed out on September 14, 2001. They must be returned by October 5th. Names of the new officers will be announced at the RASD Annual Meeting on October 24, 2001.

CATS:
No report.

SSSD:
J. Loughren reported. The August Executive Board meeting was held on August 15th. In addition to the roundtable program they are offering on Oct. 17th, they will be co-sponsoring a Strategies for Effective Library Communication program with SCLS. The Election Committee, headed by Fran Byrne, has finalized a slate of nominees for next years Board. The entire membership will soon be presented with these initial nominations and will have the opportunity to nominate additional candidates. The next Board meeting is scheduled for Sept. 19th at Sachem Public Library.

YASD:
The next monthly meeting will be held on Sept. 13th at SCLS. The Childrens Literature Conference on Oct. 11th (sponsored jointly by the Nassau and Suffolk library associations), will replace the YASD October monthly meeting. Elections for officers for 2002 will take place during September and October. Officers will be announced at their November meeting (Nov. 8th at SCLS). The annual YASD luncheon will be held at the Pine Grove Inn on Thursday, Nov. 8th at 12:30 p.m.

Archive:
S. Johnson asked when the SLA files would be moved.

Constitution and Bylaws:
Board members were reminded to vote the new revisions went out with the latest SCLA newsletter.

Continuing Education:
C. Gray reported that the committee had met on Aug. 14th and finalized plans for the bus trip on Oct. 4th to the Schomburg Center for Research in Black Culture and a Walking Tour of Harlem. Flyers would go out the week of Aug. 20th. The committee is looking for a speaker on the topic of Internet Addiction for next years L.I. Library Conference.

Fall Dinner:
K. Molloy e-mailed a report. The dinner will be on Nov. 9th from 6-10 p.m. at the Timber Point Country Club. The cost is tentatively $38/person. The entertainment will be a DJ. J. Olney said that the committee had expressed concern about the figure of a $700 profit that was mentioned at the last Board meeting. James said there was some flexibility in the budget. He asked that the committee compute how many attendees were needed to reach a break even point in terms of money. C. Farrugia said the committee is currently working on possible themes.

Intellectual Freedom:
No Report.

LDA Award:
No Report.

ListServ:
No Report

Legislative:
No Report.

Long Island Library Conference:
J. Olney said that we had not received our check yet from the conference committee, but that he thought our share of the proceeds would be significant.

Long Range Planning:
J. Olney said that S. Holden is still building a committee, and invited all interested parties to join.

Membership:
No Report.

Newsletter:
J. Olney stated that the newsletter had gone out to the membership, along with ballots for the election of officers and approval of revisions to the SCLA by-laws and constitution.

Nominating:
No Report.

Professional Concerns:
No Report.

Public Awareness/Publicity:
S. Ingram reported that he had been talking with James Olney about library school visits. Perhaps the committee could prepare a presentation on how to get into the library field. James said library school visits would be an opportunity to recruit SCLA members, and to publicize the SCLA Scholarship. .E.Cichanowicz expressed the hope that SCLA could reach undergraduates and people from diverse backgrounds, mentioning the need for Spanish-speaking librarians. E. Hayes mentioned that a Professional Concerns committee member had begun a handout on the same theme (how to get into the library field), which could perhaps be incorporated into this project. She also mentioned that someone had reported that this was the most-requested program topic on questionnaires handed out at this years LILC.

Scholarship:
C Farrugia said the committee was working on selection of this years winner.

Statistical Survey:
A. Lehner reported that most of the data had been entered, but they were still waiting for State reports. The surveys will probably sell for $20 again.

Suffolk County Jails:
No Report.

Webpage:
No report.

CLASC:
No Report.

LILRC:
V. Antonucci reported that ILLiad software was being updated to allow ILL requests to be made on the LILRC web page. She went over subscription information on Country Watch, Ethnic NewsWatch, GenderWatch and the Diversity Your World database. Virginia also gave details on the Documentary Heritage Program Sixth Annual Archives Week Leadership Conference Oct. 12th, and she handed out an updated LILRC calendar of events.

LVA:
No Report.

NCLA:
No Report.

PLDA:
D. Engelhardt stated that PLDA skips August, and so she had nothing to report.

SCLS:
J. Nichols reported that, since there was still no State budget, many libaries were in limbo. He mentioned the upcoming Battle of the Books, which was becoming more successful each year. He said the Live Librarian program would resume its winter schedule after Labor Day. Currently 12 libraries were participating, which will make it possible to expand into daytime hours.

SLA:
J. Olney reported that they had held their annual dinner, but no programs were planned at this time.

BOCES:
J. Barr reported that the first full meeting of the year with all members will be Oct. 30th. She is still talking with E. Cichanowicz about a proposed virtual reference collection for the schools. Janet said she had been impressed when she heard Displaced Persons author J. Berger, and she recommended them for the LILC or annual meetings for divisions of SCLA.

Motion to adjorn:

J. Olney asked for a motion to close the meeting. P. Adamko made a motion. S. Ingram seconded it. None were opposed. The meeting was adjourned.