September 21, 2001 -- SCLS Blue Room

Present
E. Hayes, J. Olney, R. Dressler, M. Sullivan, A. Lehner, P. Bornstein, C. Farrugia, S. Holden, D. Bucher, P. Adamko, V. Antonucci, M. Jefferson, M. Fusco, S. Ketcham, K. McCoy, R. McEneaney, L. Tesoriero, D. Miller, C. Gray, E. Cichanowicz, S. Ingram, C. Guzzo, A. Richards, J. Nichols.

R. Dressler called the meeting to order at 10:05 a.m. The minutes of the previous meeting were reviewed. D. Bucher made a motion to accept the minutes. M. Fusco seconded the motion. None were opposed.

Treasurer's Report:
M. Sullivan reported that although our income to date for the year is over $20,000, we have had over $10,000 in expenses. She pointed out that the fund balance of $12, 758.97 includes $3,144 donated to the Scholarship Fund and $204 donated to the Intellectual Freedom fund. She stated that quarterly checks to the divisions would be issued soon. R. McEneaney made a motion to accept the Treasurer's Report. V. Antonucci seconded it. None were opposed.

President's report:
(The following people gave reports in response to questions from President James Olney)

S. Ingram reported that over $1,000 in cash donations had been collected by SCLA for a fund started in response to the terrorist attacks in New York. He noted that this money was collected from members and non-members alike, and that some problems with the listserv may have slowed down the process of publicizing the fund.

E. Cichanowicz passed around a flyer advertising the SCLA wine-tasting at the Bedell Vineyard in Cutchogue on Oct. 26th. Tickets are $10. She said people who could not attend were welcome to send a cash donation to SCLA.

D. Bucher reported on the White Elephant Sale on Oct. 27th. She thanked James for seeing to the distribution of flyers. She had gotten more tables, but still needed shelves for displaying items. Volunteers were needed all day, but especially early in the morning for set-up. Donations must be clean, and could be sent in boxes to her attention at Harborfields via the SCLS van.

C. Farrugia handed out proposed criteria for a SCLA Scholarship for Support Staff that had been prepared by the Scholarship Committee. After some discussion, she asked that Board members give the committee their feedback during the month, and she would compile it and report back to the Board.

DASL:
S. Ketcham reported. The workshop featuring Jake, Serial Solutions, and Dowling College's own program has been postponed till March.

DASL may co-sponsor this with LILRCs Serials Committee. The DASL program for the LI Library Conference will deal with the topic To Repair or Discard. DASL may co-sponsor the program with the LILRC Conservation and Preservation Committee, who originated the idea. DASL plans to have a lecture format at the conference, followed by several smaller, hands-on workshops run by people knowledgeable about book repair, possibly in June. Barbara Koch, formerly of St. Josephs College, has left for a position as a high school librarian, and has thereby resigned her position as Recording Secretary. A letter to the DASL membership will be going out requesting a volunteer to fill that position. The next DASL meeting is tentatively scheduled for Oct. 12th at Dowling College.

RASD:
P. Bornstein reported. The Health Concerns Committee has prepared its draft bibliography on Sleep Disorders, and it should be ready in time for the RASD Annual Meeting/Breakfast on Oct. 24th at SCLS. The RASD draft Constitution/By-Laws is available for viewing on the RASD homepage. It contains the new version with changes; original language is in parentheses. Members have been asked to read the draft. The decision to approve the new version will be voted on at the Annual Meeting. Our division will be working on a 2002 L.I. Library Conference program with the NCLA RASD. Vice President Jo-Ann Carhart is working with them to decide upon a subject and speakers.

CATS:
C. Guzzo reported that the Oct. 1st program at SCLS on Disaster Prevention had 40 people registered for it. On Oct. 26th Ergonomics in the Library, presented by Dr. Corso, would be held at SCLS. Negotiation Skills, presented by Cornell University, was scheduled for Nov. 14th. Whats new in Technology, presented by Ron Richards, would be the topic at their upcoming Annual Meeting. CATS will sponsor the program Migrating Windows XP at the LI Library Conference. Two member-at-large positions are available.

SSSD:
J. Loughren e-mailed his report, but it was unavailable at the time of the meeting, due to e-mail problems.

YASD:
No Report.

Archive:
No Report.

Constitution and Bylaws:
M. Firestone e-mailed a report: Voting results for the Constitution and By-Laws were 51 Yes, 2 No, with one person commenting on possible changes for next year.

Continuing Education:
C. Gray reported. 20-25 people had registered for the trip to the Schomburg Center, but a total of 40 were needed to break even. She asked if SCLA could subsidize the trip. After a short discussion, J. Olney asked Carol to contact him as the cut-off date approached. A decision on subsidizing would be based on the cost of the shortfall. SCLA might be able to subsidize a shortfall of 5 people.

Fall Dinner:
C. Guzzo read a report prepared by K. Molloy: Flyers would be going out shortly. We have guaranteed 100 people for the dinner. If we have more than 110 people attend, we will break even. Expenses will be: $3,000 for catering hall, $400 for DJ, $300 for decorations, etc., $150 tip for maitre d, $90 tip for wait staff, for a total of $3,940. We have purchased small, black masks for place holders and will write the names of the attendees on them. The committee would like to order one red rose for each lady rather than a corsage. If this is acceptable, they need to know how many flowers to order.

Intellectual Freedom:
No Report.

LDA Award:
No Report.

ListServ:
K. McCoy reported. He commented on the recent high volume of activity on the listserv, due to a discussion of an idea for a librarians image calendar to be produced by SCLA. He said that the server had been down recently, due to routing problems resulting from the terrorist attacks in lower Manhattan. It was expected to be back up by Sept. 23rd. A discussion of the calendar idea followed. People discussed the purpose of a calendar, the costs and benefits, and the alternative idea of producing a series of posters. Kevin pointed out that an electronic version of a promotional calendar would not cost much, and could be put on the SCLA web page.

Legislative:
L. Tesoriero reported that the 15th Annual Legislative Breakfast was cancelled due to the recent tragic events in New York City. Next year the committee hopes there will be a more formal, organized program with speakers and better attendance among the legislators themselves. Having SCLA represented on the committee did make a difference this year. M. Sullivan asked Laurene to find out if SCLA had incurred any costs, even though the breakfast was cancelled.

Long Island Library Conference:
R. Dressler reported that the committee had met and discussed different ways to handle the luncheon, including what to do about a speaker. There is not one room big enough for all the attendees to sit and eat lunch. Last year there were 20 program slots. This conference will have only 12 program slots. Post cards will go out the first week in January.

Long Range Planning:
S. Holden reported that she had been working with Stephen Ingram. She wants to meet with division heads soon. One ongoing question for SCLA is always: why is our membership smaller than NCLA? A short-term goal is getting the word out to M.L.S. students who don't know much about the field. S. Ingram discussed working on a pamphlet. This pamphlet could be distributed at the LI Library Conference, and brought on visits to library schools. The pamphlet would give guidelines for entering the library field, and could be supplemented with material on our web page. Also discussed was the idea of a mentor program or a representative group of SCLA working librarians to act as contacts for new librarians.

Membership:
R. McEneaney reported that we had 620 members for 2001.

Newsletter:
R. Capitanio e-mailed a reminder to those present that the deadline for the next newsletter was Oct. 1st.

Nominating:
R. Dressler thanked Cynthia Guzzo and Sue Ketcham for their help. Only one fourth of the membership had voted in the election. Vice President-President Elect for 2002 is Joan Clemens. Secretary is Elyse Hayes. Rona could not announce the other officers, because she had not contacted them yet. A short discussion followed, which covered voting procedures, postage costs, etc.

Professional Concerns:
E. Hayes handed out a list of the ten ELSA nominees. Six are librarians, four are non-librarians. One school library, two academic and five public libraries are represented. Eight nominees are women, two are men. The committee was close to making their selection.

Public Awareness/Publicity:
(See Long-Range Planning, above.)

Scholarship:
C. Farrugia said they had selected the scholarship winner, but could not announce the name yet. (See also President's Report, above.)

Statistical Survey:
A. Lehner reported that the survey was done, and A. Lepore was proofreading it.

Suffolk County Jails:
M. Fusco gave a gentle reminder that paperbacks in good condition with non-violent themes were always welcome donations at the Riverhead and Yaphank jails.

Webpage:
J. Olney reported that he had just sent some updates to L. Frosina.

CLASC:
No Report.

LILRC:
V. Antonucci reported on upcoming programs, including: an Information Ethics seminar on Oct. 3rd at the Cold Spring Harbor Laboratory, the Nov. 15th LILRC Annual Meeting at which Susan Lehman Keitel of the N.Y. Library Association would speak, and the Oct. 25th conference at Dowling, which would cover e-books. She also mentioned that one of the Archives Week speakers cancelled, because the offices of Broadway.com had been destroyed in the terrorist attacks on Sept. 11th.

LVA:
No Report.

NCLA:
L.Tesoriero said that she planned to attend an NCLA meeting later in the day. Their annual dinner will be Wed., Dec. 5th at Verdi's, with Malachy McCourt as the guest speaker.

PLDA:
No Report.

SCLS:
J. Nichols reported that SCLS had been helping both Nassau County and Suffolk County libraries whose Internet service had been down. All SCLS circuits had been restored the night before. SCLS is working with PLDA on a safety and security system for network protection. He urged everyone to deal with the NIMDA virus by following the clean-up directions the system had faxed out, by working on each PC individually. Jerry said that Hauppauge Library had opened, and would be in a new building by January. New York State had still not passed its budget, so the extent of commitment to libraries was not known. He also mentioned that Lynn Ashe, the director of Rogers Memorial in Southampton, would be retiring soon.

SLA:
J. Olney reported that SLA was looking at some of the same issues as SCLA, namely membership recruitment, especially among library school students.

BOCES:
No Report.

Motion to adjorn:

R. Dressler asked for a motion to adjourn. S. Ketcham made such a motion. C. Guzzo seconded it. The meeting was adjourned at 11:49 a.m.