October 26, 2001 -- SCLS Blue Room

Present: A. Richards, R. Capitanio, J. Clemens, J. Loughren, C. Gray, J. Barr, R. McEneaney, S. Ketcham, M Jefferson, K. McCoy, C. Guzzo, D. Bucher, S. Ingram, P. Bornstein, S. Holden, C. Farrugia, A. Lehner, M. Sullivan, J. Olney, R. Dressler, E. Hayes.

R. Dressler called the meeting to order at 10:06 a.m. The minutes from the previous meeting were reviewed. After corrections, D. Bucher made a motion to accept the minutes. M. Jefferson seconded it. None were opposed.

Treasurer's Report:
M. Sullivan reported a fund balance of $10, 877.37. $3,209 of the Savings Balance is for the Scholarship Fund, and $204 represents donations to the Intellectual Freedom Fund. R. McEneaney moved to accept the report, and S. Ketcham seconded the motion. None were opposed.

President's report:
J. Olney stated that the approximately $1,800 collected by SCLA for the WTC relief fund would be forwarded soon. James said there were a few more tickets available for the Oct. 26th wine tasting. D. Bucher passed around a sign-up sheet for people to work at the SCLA table at the White Elephant sale on Oct. 27th. A short discussion on details of the sale followed. J. Olney stated that SCLA divisions would be receiving reimbursement checks from the Long Island Library Conference of $998.67. He said that SCLAs cut of $2,500 was better than last years. James said that the SCLA Membership Directory would be going out right after the Annual Dinner.

James then asked Christine Farrugia to present the new proposed Scholarship guidelines. She did so. A long discussion followed, and some adjustments were made to the wording of the guidelines. At the end of the discussion, C. Gray moved to accept the revised proposed guidelines for the SCLA Continuing Education Award for Library Support Staff. D. Bucher seconded it. None were opposed. Next year $1,500 will be awarded to a Library Science student earning a Masters degree, and $500 will be granted to a support staff person pursuing academic or career-related coursework.

DIVISION REPORTS:

DASL:
S. Ketcham reported that they had switched bank accounts from Teachers Credit Union to North Fork Bank. The next meeting would be Friday, Oct. 26th at Southampton College Library.

RASD:
P. Bornstein reported that the RASD Annual Meeting would be Oct. 24th at SCLS. The Health Concerns Committee would present a program on Sleep Disorders and Sleep Deprivation, with speakers from the University Hospital Sleep Center and Good Samaritan Hospital. One copy of the committees bibliography on this topic will be distributed to every SCLS library. Members attended a planning meeting at Nassau Library System for Long Island Reads, to be held during National Library Week in April. There is no formal plan for Suffolk libraries to participate. Readers Advisory Committee presented a program on Spy Fiction and plans to meet in January to discuss Mainstream African-American Writers. The results of the elections for 2002 officers are: President, Jo-Ann Carhart; Vice President/President-Elect, Deborah Cunningham; Secretary, Christine (Ranieri) Farrugia; Treasurer, Kitty Grinnell.

CATS:
C. Guzzo reported that 41 people attended the Disaster Preparedness workshop. 30 people were registered for the Ergonomics program. 30 were registered for the Negotiating Skills seminar. The Annual Meeting would be Dec. 11th at East Northport Library, with Ron Richards as the speaker.

SSSD:
J. Loughren reported that the Executive Board had met Oct. 10th. They approved a logo design created by Marie Mueller. It features a building inscribed with the names of various job functions. The SSSD roundtable discussion program held on Oct. 17th at SCLS was very successful. Initial feedback from the 40 people who attended indicated that they found the opportunity invaluable and would like it to be an ongoing program. SSSD will co-sponsor Strategies for Effective Library Communication with SCLS on Nov. 16th. SSSD is looking into co-sponsoring a program on confrontational situations for the LILC. The slate of candidates for the 2002 Board is: President, Fran Byrne of Northport-East Northport; Vice President, Marie Mueller of Westhampton; Secretary, Rose-Ann Karasavas of Longwood; Treasurer, Dottie Curto of SCLS, and for three Member-at-Large positions, Gail Dickerman of Sayville; Linda Hoff of SCLS, and Peggy Sinram of Half Hollow Hills. J. Loughren of Sachem will remain as Past-President. Next Board meeting: Nov. 13th.

YASD:
No Report.

COMMITTEES:

Archive:
No report.

Constitution and Bylaws:
J. Olney said the new revisions will be published in the SCLA Directory.

Continuing Education:
C. Gray reported they had met and discussed the cancellation of the trip to the Schomburg Center in Harlem, attributing it to peoples reluctance to go into Manhattan so soon after September 11th. Carol said they had postponed discussion of a program for the LILC, but they might still like to co-sponsor something. J. Olney suggested contacting the committees counterpart in the NCLA. The committees next meeting would take place on Oct. 30th at Middle Country.

Fall Dinner:
Kelli Molloy submitted a report. Last committee meeting was Oct. 9th. C. Farrugia and K. Farmer are in charge of decorations. C. Guzzo and K. Molloy will create mask place savers for every attendee. J. Corso will send out reminders on the SCLA listserv. M Fusco will get flowers special guests. Any divisions with displays should bring the display before 5:30 p.m. There will be no reserved seating. An invitation to the Dinner is on the SCLA web page.

Intellectual Freedom:
K. McCoy shared a handout dealing with proposed anti-terrorism measures and their impact on privacy. He asked Board members to bring the statement back to their libraries and discuss it with colleagues.

LDA Award:
L. Tesoriero faxed a report. There has been no activity. She recommends $90 be budgeted for postage costs in 2002. Nassau will be responsible for printing costs in 2002 and will chair the committee.

ListServ:
K. McCoy said their were currently 623 people on the listserv, and that it was back on the Suffolk server (after the disruption caused on Sept. 11th).

Legislative:
L. Tesoriero faxed a report. She submitted an article for the SCLA newsletter regarding the next legislative bus trip on March 19th, 2002. The LILRC Legislative Committee met at the beginning of October. A colleague in NCLA has pointed out a Sept. 14th Library Journal article on Politician of the Year: Tom Ridge.

Long Island Library Conference:
R. Dressler reported that the committee had met and they were working on signage and traffic patterns. David Baldacci will be the keynote speaker. A limited number of rooms are equipped for multimedia presentations.

Long Range Planning:
S. Holden reported that six committee members had met and drafted a mission statement, which they hope to put on the SCLA web page. She read it aloud. The committee is working on both long and short-term planning. They would like to move ahead quickly with plans to visit library schools and possibly high schools to raise awareness about the profession of librarianship. The committee is working on two different brochures to use as tools in this effort. S. Ingram, who is working with S. Holden, stated the need for feedback from members, and for volunteers to help with school visits. (Two Board members volunteered.) There was a discussion of possible future programs.. Sue Holden stated her belief that the committee could tap into the experience and talents of SCLA members, and present programs without having to pay professional speakers.

Membership:
R. McEneaney reported that we had 627 members. Membership renewal forms would be mailed out at the end of October.

Newsletter:
R. Capitanio reported that the Fall newsletter was postponed in order to include reports on the Annual Dinner and other events. The new deadline would be Nov. 15th.

Nominating:
R. Dressler reported on the new 2002 officers she had not announced at the previous meeting: Treasurer is Joseph Loughren of Sachem; Members at Large elected were Fran Altemose of Sachem and Della Bucher of Harborfields; (Joan Clemens as Vice President/President-elect and Elyse Hayes as Secretary had been announced earlier.) Our new webmaster will be Danielle Zubiller of Islip. Alice Lepore has resigned from Statistical Survey and Sandy Atlas has replaced her.

Professional Concerns:
E. Hayes reported that the ELSA winner had been notified and all nominees had been invited to the Annual Dinner. She recommended that the same budget amount be assigned for the award next year. She also said she was glad Professional Concerns and ELSA would operate as separate committees next year. She though Professional Concerns could co-sponsor programs with committees such as Continuing Ed or Long-Range Planning.

Public Awareness/Publicity:
(S. Ingram had incorporated his remarks during the Long-Range Planning report. )

Scholarship:
(See also above, under Presidents Report.) C. Farrugia said the winner had been notified, and that they had lots of prizes for the raffle at the Annual Dinner. She wondered if donors to the Scholarship Fund could be listed in the SCLA Directory and/or newsletter. J. Olney said we should acknowledge donors of raffle prizes as well.

Statistical Survey:
A. Lehner reported that the Survey was ready for distribution. There was a discussion on making the survey available to SCLA members for a reduced rate (maybe $3 instead of the current price of $20).

Suffolk County Jails:
No Report.

Webpage:
No report. (J. Olney said to continue sending material to Len F.)

LIASON REPORTS:

CLASC:
No report.

LILRC:
No Report.

LVA:
No Report.

NCLA:
L. Tesoriero faxed a report: NCLA continues to refine their scholarship criteria and think of ways to attract more applicants. There was some discussion of at a recent meeting of using scholarship money for continuing education courses at places like New Horizon. The slate for the 2002 Executive Board was announced: President, Tracey Simon of Lynbrook; Vice President, Ken Bellafore of Nassau Community College; Secretary, Nancy Sherwood of Garden City. Also Directors: Tom Bazzicalupo, North Bellmore; Rosanne Humes, Baldwin; Chris Kulakis, North Bellmore; Alicia Sanchex of Nassau Community College; Janis Schoen of Elmont. Their annual dinner will be Dec. 5th.

PLDA:
No Report.

SCLS:
J. Nichols reported that SCLS had been helping both Nassau County and Suffolk County libraries whose Internet service had been down. All SCLS circuits had been restored the night before. SCLS is working with PLDA on a safety and security system for network protection. He urged everyone to deal with the NIMDA virus by following the clean-up directions the system had faxed out, by working on each PC individually. Jerry said that Hauppauge Library had opened, and would be in a new building by January. New York State had still not passed its budget, so the extent of commitment to libraries was not known. He also mentioned that Lynn Ashe, the director of Rogers Memorial in Southampton, would be retiring soon.

SLA:
J. Olney said they were in the process of surveying members to discern what programs they want.

BOCES:
J. Barr reported. Eastern Suffolk BOCES is automating 15 schools this year through the Library Automation shared service. About 70 libraries remain to be automated. Thirty-five school districts belong to Library Automation. Library Services shared service has 35 districts participating in accessing online databases. BOCES continues to work with Edana Cichanowicz to develop cost efficient access for all library users. Janet also reported on a recent meeting in Albany at which State Librarian Janet Welch said the Regents are moving ahead with full support for New Century Libraries.

OLD BUSINESS:
None.

NEW BUSINESS:
None.

Motion to adjorn:

R. Dressler asked for a motion to adjourn. S. Ketcham made a motion. C. Guzzo seconded it. The meeting was adjourned at 12:09 p.m.