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SCLA Minutes Minutes of the Executive Board Meeting Friday, June 17, 2005 SCLS Blue Room IN ATTENDANCE: Stephen Ingram, Susan Gottesman, Renee Capitanio, Janet O’Hare, Lorraine Squires, Virginia Antonucci, Susan Siegel, Suzanne Johnson, Kevin McCoy, Rona Dressler, Regina McEneaney, William Salas, Marjorie Fusco, Herb Biblo, Carole Gambrell, Mary Donor. CALL TO ORDER: Susan Gottesman called the meeting to order at 10:10 a.m. The April 2005 Minutes were reviewed. Marjorie Fusco made a motion to approve the minutes, seconded by Rona Dressler. None were opposed. TREASURER’S REPORT : Janet O’Hare offered the Treasurer’s report for April and May 2005. The April general fund balance was $123,992.76, with income of $38,664.22, and expenditures of 9,243.09. The May general fund balance was $86, 234.11, with income $13,337.53, and expenditures of $51,261.18. Regina McEneaney made a motion to approve, seconded by Will Salas. None were opposed. The following expenditures were submitted for approval: Check # Date Payee amount category comments 743 5/5/2005 New York Mets $5,410.00 programs FAO 744 5/4/2005 Huntington Townhouse $39,531.48 LILC FAO 745 5/4/2005 New York Mets $200.00 Programs FAO 746 5/4/2005 DAV $6,119.70 LILC FAO 747 6/17/2005 LI Coalition against censorship $250.00 LILC program 748 Baker & Taylor $2,138.45 LILC books Lupica) 749 NCLA $3,150.00 LILC Directory LI libraries 750 Larry Davidson $250.00 LILC program 751 Susan Sloan $214.00 LILC Flowers Corsages 752 Andrew Gibson $43.00 LILC refund 753 Waldner's Business $150.00 LILC refund missed journal ad 754 Diane Lesniewski $10.00 LILC refund 755 Fred Strum $43.00 LILC refund 756 Tracy Van Dyne $43.00 LILC refund 757 SCLS $20.00 LILC Diane Eidelman 758 Pat Med Library $23.00 LILC refund 759 Stephen Ingram $43.00 LILC refund speaker 760 Great Neck P.L. $43.00 LILC refund 761 Loudon's minuteman press $167.40 LILC printing raffle books 762 Hillside Public Library $20.00 LILC refund 763 Nancy Sherwood $19.16 LILC townhouse floor plan 764 Ken Bellafiore $76.22 LILC office supplies 765 Jerry Nichols $43.00 LILC refund 766 NCLA Clerical Div. $75.00 LILC program 767 SSD $75.00 LILC program 768 Proquest $150.00 LILC refund (wireless service) 769 Plymouth Rocket $150.00 LILC refund (wireless service) 770 CDW Govt $150.00 LILC refund (wireless service) 771 EBSCO $150.00 LILC refund (wireless service) 772 VOID 773 JanWay $2,766.75 LILC book bags 774 Marsid $1,817.43 LILC forms, signs, labels 775 LI Coalition against censorship $25.00 dues 776 Regina McEneaney $22.20 postage 777 DASL $885.63 program Intellectual Freedom Conf. 778 Janet O'Hare $11.23 postage 779 CLASC $250.00 LILC program 780 RASD $250.00 LILC program 781 Megan Sala-James $23.99 LILC tickets for lunch 782 Barbara Hoffman $200.00 LILC program 783 Supreme Trophies $100.00 Awards plaque LDA 784 Lisa Esposito $76.95 LILC supplies 785 CATS $250.00 LILC program 786 VOID 787 Barbara Hoffman $7.59 supplies newsletter 788 Pat Med Library $136.80 postage newsletter 789 Jeffrey Feinsilver $250.00 LILC program 790 SCLS $572.75 printing nominations brochure 791 Debbie Antolini $166.36 LILC door prizes, etc. 792 August Alfieri $250.00 LILC program 793 DASL $233.25 LILC program 794 Stephen Ingram $35.80 LILC postage, candy 795 Susan Sloan $380.00 printing stationary, business cards 796 Susan Gottesman $77.10 supplies refreshments 797 Joanne Genovese $90.39 ELSA stationary, postage 798 Huntington Townhouse $5,000.00 LILC deposit Total $72,636.63 Lorraine Squires made motion to approve the expenditures; Rona Dressler seconded. No opposed. Janet spoke with the attorney regarding the incorporation papers which were sent up to Albany. When we have notification that we have been incorporated, we will then have to file our NY state tax return. There will be a fee for both New York State and the attorney for the incorporation. Janet requested that Divisions remember to submit their financial reports with bank statements attached. Even if the division has no meeting that month, the financial statements must be submitted.
PRESIDENT’S REPORT : Stephen Ingram thanked Rona Dressler and Janet O’Hare for the wonderful job they did this past month with the Long Island Library Conference. SCLA should have a quiet summer, although we have three fundraising efforts ongoing: Writers on the Vine, Li Ducks and Mets tickets. The By-laws will be examined to determine the procedure for changing the Treasurer’s term to two years; as well as, combining the Professional Concerns and Continuing Education committees. It is believed that all that is needed is a quorum vote of the executive board. It was decided to purchase 10 copies of the Libraries Directory for use by the executive board. Lorraine Squires will look into purchasing a new banner for SCLA. The paper cubes were a big hit as a giveaway. The directory of members should be ready at the end of the summer. An note should go out requesting any changes that should be made.
Division Reports CATS: Ted Gutmann sent the following: I am sorry to report that at the end of April, Melanie Weiss, our current Secretary and long-long-time member of the CATS Board, submitted her resignation. Mellissa Hinton, current Member-at-Large will assume the responsibilities of Secretary for the remainder of the term. On June 7, 2005 the CATS board met at SCLS. A nominating committee was appointed for the election of officers for next year’s term. We recently finished up two programs:
Today ( June 17, 2005) is the CATS Annual Library Tour. This year we are visiting South Huntington, Hauppauge and West Islip. We have set a tentative date of October 19, 2005 for our annual Technical Services Open Forum. Later in the Fall, we are considering a program on RSS/XML and another on computer spyware, viruses and scams. No dates have been set. DASL : Virginia Antonucci reported. There was no meeting in May. About 28 people attended the 8:30 a.m. program on Friends of the Library at the LILC. The program is all set up for the Legislative Breakfast and DASL would like to reschedule. A tentative date of 10/21 was decided upon if the Wang Center at Stony Brook is available. Academic libraries will be the focus, since most public libraries are scheduling zone meetings with their legislators, but they will be invited. Costs will be split between LILRC and SCLA. There will be no charge for the Wang Center. No alternative date can be chosen due to conflicts with religious holidays and other programs. R ASD : Rona Dressler reported for Maureen Nicolazzi. The annual dinner has been scheduled for September 29 at the Garden Grill in Smithtown. The Health Concerns Committee has scheduled its Annual Breakfast for October 19 with two speakers on nutrition and obesity. CARE is still working on their handout. The LILC program on Reader’s Advisory had over 120 people in attendance. SSD : Susan Siegel reported. The Support Staff Division met on June 8. We all enjoyed the day’s events at the LILC including our program “Team Spirit is Essential” which we co-sponsored with NCLA. The group discussed possible changes for next year’s conference such as distributing information and running the raffle more efficiently. Our annual luncheon meeting is scheduled for September 14. There will be a brief meeting followed by lunch, and a program on “Identity Theft”. The speaker is a representative from the Suffolk County District Attorney’s office. We also have several program ideas in the works for November. The division currently has 138 members and we have begun the process of nominating board members. YASD : Lorraine Squires reported. The last YASD meeting was held on Thursday, June 9 at West Islip where we discussed Teens Talk Books programming and materials. The next meeting will be on Thursday, July 14 at Hauppauge. Teen Advisory Boards will be the topic and we are planning to hear from some of Hauppauge's TAB members. Battle of the Books has received a grant for its summer program, so the proceeds from the sale of wristbands should go elsewhere. It was decided to put the proceeds towards the Intellectual Freedom Committee’s funds. Committee Reports ARCHIVES : Material is coming in and a quantity of materials was just received from former secretary Patty Thompson. CONSTITUTION & BY-LAWS : No report. CONTINUING EDUCATION : Carol Gray sent a report that the committee has not met. ELSA : Joanne Genovese submitted the following report. June is a quiet month for the ELSA committee. We are waiting for nominations to come in. In fact, I received our first one today! FALL DINNER : No report. Cindy Guzzo is looking into a location. INTELLECTUAL FREEDOM : Kevin McCoy reported. The Committee is working on Bulletin Board and Community Room policies which require groups to obtain insurance to use the rooms. Kevin spoke to a reporter regarding the Operation Safeguard program which has police coming in to the libraries and requesting that they report any suspicious activity. Plans are moving forward for the essay contest which has the support of the local Civil Liberties Union. They are currently looking for corporate sponsors. Work is proceeding on the Bill of Rights campaign which is national in scope. The House of Representatives has voted to delete section 215, regarding libraries and booksellers, from the Patriot Act. The Senate has not yet acted. Work has begun on next year’s conference, which will focus on Libraries as Community Spaces, the Role of the Library in the Community. And “Faces of Liberty” a traveling exhibit will be presented in several local academic libraries.LDA AWARD : Paula Bornstein sent the following report. Gerald D. Nichols was selected as the recipient of the 2005 LDA Award. He was chosen from among three candidates. LDA Award Committee members Tom Bazzicalupo, Vivian Kowalewski, and Christine Kulakis (NCLA), and Eileen Feynman, Maureen Nicolazzi, and Bruce Silverstein (SCLA) reviewed the portfolios of the three individuals before making their decision. Jerry Nichols is the former Director of the Suffolk Cooperative Library System and is currently Director of the Palmer Institute for Public Library Organization and Management at C.W. Post Center, Long Island University. Art Friedman presented the award and an engraved plaque to him on May 4 th, at the Long Island Library Conference. SCLA was responsible for ordering and picking up the plaque. I sent a copy of the bill for $100 to treasurer Janet O’Hare for payment. I am sending a letter to Andrew Ippolito, president of LDA Publishers, asking that the reimbursement check be written out to Suffolk County Library Association and sent to Janet. LEGISLATIVE : Suzanne expressed concern about her budget in regard to the Breakfast. Extra money was set aside in programs for events and if needed, we can use some of that. The East End Zone is having a legislative breakfast on September 30 at SCLS. With our new incorporation, the association is not allowed to lobby, only present information. LISTSERV : Kevin McCoy reported that the 1000 th subscriber has been achieved. She will receive a free membership. A letter will be sent to ask permission to post her name on the Listserv. We now have 1010 subscribers.L.I. LIBRARY CONFERENCE : R. Dressler reported. The 2005 and 2006 Conference Committee members met on June 15 at the Patchogue-Medford Library. Invited guests were Stephen Ingram, president of SCLA and Treasurer, Janet O’Hare. New and old members introduced themselves and then each committee presented their viewpoint of the Conference, the things that went well, and the items we have to work on. Arrangements suggested that speakers and arrangers should go to the Concierge and sign in there. Phone numbers should be exchanged. We discussed when to do the raffles and where. The possibility of listing the times raffles would be announced in the program was also mentioned. The loading/unloading dock presented some problems for the vendors, since there were no signs to tell anyone where to go around the back. Signage will be corrected next year and we will put the restrooms on the map, which should be included in the program, rather than a separate sheet of paper. The vendors liked the fact that attendees and vendors had different colored badges. We had 108 vendors, and 2 no-shows. There was very little use of the computer at the job table. The possibility of putting job listings on the LILC website was discussed. We had 18 programs listed and 1 presenter did not show up because he had the wrong date written down. We will add whiteboards to the list of available equipment for speakers. All Divisions, Committees and other groups who plan on having a program, should start thinking about it now. Letters will be sent out by September to remind everyone. We have been doing the conference this way for many years so this should not be a surprise for anyone. Publicity will begin earlier, with reminder postcards. We discussed having copies of all handouts on the webpage the day after the conference. To save money this year, we did our own printing off the webpage for stationery, reimbursement forms, vendors’ invitations, Verizon, and sponsor forms. We will add envelopes to this. Registration requested that all attendees, even if their library pays, should fill out the registration form. We discussed the possibility of having a membership list prior to the conference to see if any memberships lapsed and remind people to pay their dues. The Committee approved the Townhouse for next year’s conference. The quote was sent from the Townhouse for $2700 for May 2, (setup day) and room rental for May 3, the date of next year’s conference was $8500. There was a 50 cent increase in the price for a continental breakfast and a $1 increase in the cost of the lunches. I’d like to request a $5000 check as a down payment for the Townhouse for next year. We were hoping to finalize the Treasurer’s report this month but several bills have not come in as of now. We estimate about $9000 to each Division. Janet, Steve, Tom and Elaine will have to discuss how to transfer the funds to NCLA once we have completed this year. LONG RANGE PLANNING : No Report. MEMBERSHIP : Regina McEneaney reported that all non-renewed members have been removed from the file. We have 642 members for 2005. Two chance books will be sent to each member. Stephen suggested we should target those LISTSERV subscribers who are not members and that a description of the benefits of membership should be developed. Will Salas said he will work on this so that he can also have it available for school visits, etc. Stephen is currently working on a letter to libraries suggesting that they should join as an institution. NEWSLETTER : No Report. The newsletter has been delivered and it would appear that there has been a smooth transition. NOMINATING : Susan Gottesman reported that it is hoped that the slate will be filled by July 1. If not, we will have to have a special meeting in September to solicit candidates. PROFESSIONAL CONCERNS : No Report PUBLIC AWARENESS/RELATIONS : William Salas reported. There was a very successful visit to the Brentwood campus of CW Post in April for Barbara Hoffman’s class. St. John’s University has invited us back for another visit in October. SCHOLARSHIP : Angela Richards sent the following report. 1500 raffle ticket booklets to raise scholarship funds were printed and delivered to Regina McEneaney at the Long Island Library Conference, May 4th. Scholarship flyers and Support Staff flyers were available at the SCLA table and the SSD table. The “Geekspeak” program arranged by CATS was very well-attended even though it was the last session of the day. I also joined Stephen Ingram and Jeanne Vasdaz in negotiating a great “family” day at the METS game on July 24 th. I’ve been in touch with Sue Gottesman to offer my help with any of the details. STATISTICAL SURVEY : Stephen thanked Dave Jones for completing the survey. Renee Capitanio will be taking over the survey this year with Stephen assisting and he will get the materials from Dave. SUFFOLK COUNTY JAILS LIBRARY SERVICE : Marjorie Fusco reported. To continue our service to the Suffolk County Jails, please remember to donate your non-violent paperbacks. Please send books through the system and mark the bag either Riverhead or Yaphank. Thank you for past contributions. WEB PAGE : Stephen Ingram reported that he has made some minor changes and put the Ducks, Mets and Writers on the Vine links up. Liaisons CLASC: Harriet-Jane Costello sent the following reported. Our program at the Long Island Library Conference was very successful, with over one hundred attendees. Kate and Jim McMullan, children’s books authors, gave a power point and personal presentation of how they created their popular picture book I Stink! We are planning a walking tour of Greenwich Village with Leonard Marcus in September. The literature committee continues to hold monthly book discussions, the last at MCPL. The Dark Hills Divide by Patrick Carman was discussed. E. S. BOCES: No Report LILRC : Herb Biblo reported. Literature on continuing education programs was made available to the board. The 10 th Annual Archives and Leadership Conference will be held on October 7, with invitations going out in August. The Dowling Conference is scheduled for October 20 and 21, and the first registrations have come in. The dynamic, real time Union List of Serials is available. In addition, FirstSearch subscribers will have access to a group catalog. LILRC is concentrating its digitization work in Nassau so as not to conflict with SCLS’ proposed project. About 1500 images have been scanned into the Long Island Memories collection. LVA-SC : No Report NCLA : Mary Donor reported. Nassau’s Intellectual Freedom committee would like to strengthen ties with Suffolk’s committee. Nassau Civil Service has been cooperative in redesigning the librarian lists. Art Friedman announced that NYLA’s Conferenece has been scheduled for October 26-27 in Buffalo at the Adam’s Mark Hotel. There is an ongoing video project to create a presentation of “24 hours in your library” . PLDA : No report. SCLS : No report. SLA : No report.Members-At-Large : No report. OLD BUSINESS: Forty-four Mets tickets have been sold. A flyer will go out shortly. NEW BUSINESS : A deposit is required for the Huntington Townhouse for next year’s LILC. On a motion by Sue Siegel, seconded by Will Salas, $5000 was approved for this purpose. The meeting was adjourned at 11:35 a.m. by Susan Gottesman on a motion by Regina McEneaney, seconded by Rona Dressler. Respectfully submitted, Renee Capitanio
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