SCLA Minutes
Minutes of the Executive Board Meeting
Friday, July 15, 2005
SCLS Blue Room

IN ATTENDANCE: Stephen Ingram, Susan Gottesman, Renee Capitanio, Janet O’Hare, Virginia Antonucci, Suzanne Johnson, Rona Dressler, Regina McEneaney, Fran Altemose, Edana Chicanowicz, Maureen Nicolazzi, Ted Gutmann, Jeri Cohen, Angela Richards. Harriet Costello, Matthew Bollerman, Bruce Massis, Diane Eidelman.

CALL TO ORDER: Susan Gottesman called the meeting to order at 10:06 a.m. The June 2005 minutes were reviewed and corrected. Regina McEneaney made a motion to approve the minutes as corrected, seconded by Rona Dressler. None were opposed.

TREASURER’S REPORT : Janet O’Hare offered the Treasurer’s report for June 2005. The June general fund balance was $6,696.35, with income of $1,782.69, and expenditures of $20,360.45. The following expenditures were submitted for approval:

$74.00 – Regina McEneaney for postage

$86.00 – NCLA for a refund for cancelled attendance, LILC

$198.52 – Verizon for high speed internet at the LILC

$63.20 – Debbie Antolini, for printing and mailing thank you notes, LILC

$1700.00 – Accountant’s fees for income tax preparation

$100.00 – SCLS for printing

On a motion by M. Nicolazzi, seconded by D. Eidelman, the treasurer’s report was accepted and bills approved for payment.

PRESIDENT’S REPORT : The president reported with Old Business.

Division Reports

CATS: Ted Gutmann reported. CATS has not met since the last SCLA meeting but are scheduled to meet on Monday, July 18. Laura Hawrey has resigned from the CATS board upon assuming her new position as director of North Shore.

DASL : Virginia Antonucci reported. The annual luncheon will be held on December 2 at Dowling College. DASL’s financial report will be available in September and Janet reminded all that bank statements must be attached to financial reports.

R ASD : Maureen Nicolazzi reported. The annual dinner has been scheduled for September 29 at the Garden Grill in Smithtown. Long Island Reads has chosen Amagansett as the title for next year’s program.

SSD : No report.

YASD : Lorraine Squires sent the following. YASD met Thursday, July 14 at Hauppauge PL. Our networking meeting discussed using Teen Advisory Boards. Guest speakers were three members of the Hauppauge PL's TAB. They spoke about activities that they have planned and executed at HPL.

Committee Reports

ARCHIVES : Suzanne Johnson reported that there is a lot of material to be sifted and filed.

CONSTITUTION & BY-LAWS : No report.

CONTINUING EDUCATION : No report.

ELSA : No report

FALL DINNER : No report.

INTELLECTUAL FREEDOM : Kevin McCoy sent the following: The committee is meeting this morning and is working on the following issues: Library Bulletin boards & Meeting rooms - I will be conducting a meeting room workshop at SCLS this fall. Essay Contest – What does “Freedom of Speech Mean to Me?” - The Intellectual Freedom committee is meeting this morning to plan for this event. We are looking for volunteers to help with this contest. Please contact Kevin if you want to be involved. Local Voices: Citizen Conversations on Civil Liberties and Secure Communities - Over 70 people attending this forum which was sponsored by the Brookhaven League of Women Voters. There were a number of librarians that participated in the event. The League of Women Voter’s thanked us for help with the logistical support and made a $500 donation to SCLA’s Intellectual Freedom committee. Suffolk Bill of Rights Campaign - The Suffolk County Legislature’s Public Safety & Public Information Subcommittee will be meeting Tuesday August 2nd. Last meeting the resolution was tabled. SCLA formally endorsed this campaign last year. Contact Kevin if you would like to attend or speak before the legislature. 2 nd Annual Intellectual Freedom Conference - The tentative date will April 14 th and the theme will be “Libraries as Community Space” Some possible topics will be the civic commons, serving immigrant populations, and libraries role in the community. We will be discussing this conference at our meeting this morning. Faces of Liberty” - NYCLU display - Plans for the exhibit have been finalized. The schedule is: Jan. 2006 - Riverhead Public Library; Feb. 2006 - Stony Brook University Library; Mar. 2006 - Dowling College; Apr. 2006 - Suffolk Community College (Selden Campus).

The exhibit will be back in Suffolk County in the summer of 2007. We will focus on public libraries when it comes back. Please contact Kevin if your library is interested in displaying this exhibit.

LDA AWARD : Paula Bornstein sent the following report. I sent a letter to Andrew Ippolito of LDA Publishing Company, asking for reimbursement of the $100 paid by SCLA to Supreme Trophies Inc. for this year’s award plaque. I asked Mr. Ippolito to send the check in care of Janet O’Hare, SCLA treasurer.

LEGISLATIVE : Suzanne Johnson reported. The Legislative Breakfast is scheduled for September 23 at the Wang Center at SUNY Stony Brook and requires a $50 deposit. Funds were approved on a motion by Angela Richards, seconded by Virginia Antonucci. Despite expressed concerns, the Wang center is fully compliant under the ADA guidelines. Low vision attendees may have difficulty, but those concerns will be addressed. Chris Filstrup has agreed to do a short program at the breakfast.

LISTSERV : Kevin McCoy sent the following: We currently have 1014 members. If we have Met tickets available, it would be nice to give Deborah Grayovski, two tickets to the Met game as well as one year free membership. Stephen will send the tickets to Patchogue for her.

L.I. LIBRARY CONFERENCE : R. Dressler reported. They have not had a meeting since the last report, but are busy trying to finalize the books. The next meeting will be August 10 in North Babylon.

LONG RANGE PLANNING : No Report.

MEMBERSHIP : Regina McEneaney reported there are 654 members for 2005. The directory is put together and ready to go to print. Chance books have been sent out to all members. Regina pointed out that several SCLA and division board members have not renewed their memberships. Stephen will contact them directly.

NEWSLETTER : Jeri Cohen reported that the next deadline is August 1, for a proposed printing date of September 1. Please forward all materials in a timely manner.

NOMINATING : Susan Gottesman reported she is still looking for nominees.

PROFESSIONAL CONCERNS : No Report

PUBLIC AWARENESS/RELATIONS : No report.

SCHOLARSHIP : Angela Richards reported. Money for the chance booklets is coming in. The application deadline for the scholarship is September 1, for a September 15 decision. She has sent out about 15 packets and has received 3 complete applications. The deadline for the Continuing Ed award is October 1, for an October 15 decision. Angela will e-mail applicants names to Regina to be sure they are actually members of SCLA.

STATISTICAL SURVEY : Renee Capitanio reported that the information has been received from Dave Jones. It is hoped that the questionnaires will go out by the beginning of August so that we can have our replies back by September 15. M. Bollerman will provide assistance in getting responses from recalcitrant libraries.

SUFFOLK COUNTY JAILS LIBRARY SERVICE : No Report.

WEB PAGE : Stephen Ingram reported that he has made some minor changes, but with the SCLS computer problems, it has not been possible to make major changes.

Liaisons

CLASC: Harriet-Jane Costello reported.

The Executive Board of the Children's Librarians Association of Suffolk County, Inc. met June 9 at Half Hollow Hills Community Library. We are continuing plans for previously reported programs such as a Walking Tour of Greenwich Village in the fall. Also, October 6 will be the Literature Conference at Crest Hollow. This year's

event is being planned by Nassau. CLASC is beginning to plan for our 2006 Literature Conference.

E. S. BOCES: No Report

LILRC : Virginia Antonucci reported. Digitization workshops are being held on July 25 and 26 and the Documentary Heritage program on Understanding Data Bases is scheduled for August 10. LILRC is planning a program in conjunction with ACRL on using statistics in academic settings to be held at NCLS.

LVA-SC  : No Report

NCLA : Mary Donor sent the following: NCLA does not meet in the summer. The next report will be in September when meetings resume.

PLDA : Matthew Bollerman reported that things are quiet.

SCLS : Bruce Massis reported that SCLS has been very busy this week trying to fix multiple computer problems at system. They are currently monitoring the situation with III, Verizon and the multiple viruses that have hit the libraries. Bruce thanked the libraries for their patience and understanding. Tech issues are a growing concern and a replacement policy has been put into effect. In addition, all grant proposals will have an equipment line to aid in replacing aging technology. The focus on next’s year Legislative trip will be on getting the addition $2.6 million the libraries are owed based on the 2000 census figures.

SLA: James Olney sent the following: SLA-LI reports that it will be asking all officers to remain in their current positions for an additional 6 months so that we may convert from July-June annual terms to January-December terms. This request has been made by SLA headquarters to align governance and fiscal years. SLA members also approved bylaws changes to permit e-voting which should be in place before the end of the year.

Members-At-Large :

Fran Altemose reported that she has received the bracelets. Stephen suggested she contact Lorraine who has a flyer ready to go to advertise them. They will be sold for $2, with profits going to the Intellectual Freedom fund. She also announced that the cutoff date for the Ducks tickets is Wednesday, since she has to give them a count by the 23 rd.

Edana Chicanowicz reported that she still has 15 tickets for the Writers on the Vine program.

OLD BUSINESS: Although we have purchased 200 Mets tickets, we have only sold 76. Stephen asked the board to push the game whenever possible and take some tickets to sell. He will put them up for sale on the internet in an attempt to cut our losses.

NEW BUSINESS: None.

The meeting was adjourned at 11:15 a.m. by Susan Gottesman on a motion by Rona Dressler, seconded by Maureen Nicolazzi.

Respectfully submitted,

Renee Capitanio

Approved 8/19/2005