SCLA Minutes
Minutes of the Executive Board Meeting
Friday, August 19, 2005
SCLS Blue Room

IN ATTENDANCE: In attendance: Stephen Ingram, Susan Gottesman, Janet O’Hare, Diane Eidelman, Fran Altemose, Edana Cichanowicz, Virginia Antonucci, Ted Gutmann, Paula Bornstein, Regina McEneaney, Angela Richards, Marjorie Fusco, Rona Dressler, Bruce Massis.

CALL TO ORDER: Susan Gottesman called the meeting to order at 10:03 a.m. The July 2005 minutes were reviewed and corrected. Maureen Nicolazzi made a motion to approve the minutes as corrected, seconded by Fran Altemose. None were opposed.

TREASURER’S REPORT: Janet O’Hare offered the Treasurer’s report for June 2005. Income of $1,190.94, and expenditures of $1,545.78. Final figure for income from the Library Conference was 9,199.71.

The following expenditures were submitted for approval:
$9.98 - Rona Dressler for postage.
$316.05 - Patchogue-Medford for postage.
$1,100 - SCLS for printing.
$47.25 - Regina McEneaney for labels.
$42.54 - Stephen Ingram statistical survey supplies.
$74 - Stephen Ingram postage.
$25.22 - Susan Gottesman for refreshments.
$42.85 – Angela Richards Mets overnight mailing.
$1500 - September Associates for bracelets.
$171 - Vanguard Corporation for Legal filing.
On a motion by D. Eidelman, seconded by A. Richards, the treasurer’s report was accepted and bills approved for payment.

PRESIDENT’S REPORT: The president reported with Old Business.

Division Reports
DASL: Virginia Antonucci reported. The legislative breakfast is approaching. 20 people have signed up with 4 legislators. Annual Luncheon is set at Dowling College on December 2nd.
RASD: Maureen Nicolazzi reported. Next meeting of RASD is scheduled for September 13th. Dinner is set for the 29th. October 19th is their next annual meeting with coming programs centered on obesity and electronic resources and databases.
CATS: On July 18, 2005 the CATS board met at SCLS.
Past Programs: CATS sponsored two programs earlier this summer.
1. Online Career Resources and Resume Software Workshop—June 9th (part 1) and June 27th (part 2). The program had 24 attendees, which was the maximum for this hands-on program.
2. Annual Library Tour—June 17th. We had about 30 people on the tour. We visited South Huntington Public Library, Hauppauge Public Library and West Islip Public Library.
Upcoming programs:
1. Technical Services Annual Forum—October 19th at Sachem Public Library.
2. Spyware, Scams, Viruses, Identity Theft is a possible topic for our annual meeting. We were originally going to make e-audio books the subject of the annual meeting, but may instead just make that a regular program.
We were unable to get a speaker for a possible RSS/XML program for this year. We may try to move the program to sometime next year. The AACR2 Study Group meets again on September 27.
SSD: Susan Siegel could not attend. No report.
YASD: No representative, no report.

Committee Reports
ARCHIVES: No report.
CONSTITUTION & BY-LAWS: No report.
CONTINUING EDUCATION: No report.
ELSA: Joanne Genovese submitted the following. All the nominee packets have been sent out and the committee is busy reading them. We will meet in September to make our selection.
FALL DINNER: Annual dinner will be held at the Meadow Club. Cost of the dinner will be subsidized by SCLA to run $35 per person. A motion to subsidize the dinner was made by M. Niccolazi, seconded by T. Guttman. None opposed.
INTELLECTUAL FREEDOM: No report
LDA AWARD: No report.
LEGISLATIVE: Suzanne Johnson suggested that we send some materials from the library.
LISTSERV: No report
L.I. LIBRARY CONFERENCE: Rona Dressler reported. The Committee met on August 10 at North Babylon Public Library. Our first topic of discussion was to think of a theme for this year’s conference. Knowing that last year’s was the 30th Anniversary made the discussion interesting. We decided on “Embracing Change”, since libraries are now all about change. We picked our color, blue, for this year. The treasurer’s report stated that we had made a profit of $18,399, to be divided between NCLA and SCLA.
Arrangements will look into the problems we had last year with the Verizon connection and call the Townhouse to find out if they have plans for creating a hotspot throughout the building. We would like to not use Verizon if possible. Arrangements will also look into the signage that did not come out properly last year. We thought, in addition to signs, having a color coded map of the facility near the staircases and in various other locations. It was noted that people don’t read signs, but need more visual cues.
Letter will be sent out to the Vendors in October. We will try to put as much info and our letterhead, etc on the web.
Several keynote speakers were suggested: Susan Isaacs,, Barefoot Contessa, Rachel ray, Nelson DeMille, Sharon Robinson, Daniel Pinkwater, and Jonathan Safron Foer. We’re looking at authors who live close by.
One of the new options we’ve discussed is having any group who is doing a workshop send a copy of their handouts in pdf format to Debbie Antolini, who is running our website prior to the Conference. This will cut down on photocopying for all concerned, and if we post it the next day, everyone can download and print any materials they need. This information will be sent to all programmers.
Our next meeting is September 14.
MEMBERSHIP: Regina McEneaney reported there are 654 members for 2005. The directory is put together and ready to go to print. Chance books have been sent out to all members. Regina pointed out that several SCLA and division board members have not renewed their memberships. Stephen will contact them directly.
NEWSLETTER: No report.
NOMINATING: Susan Gottesman reported she is still looking for nominees.
PROFESSIONAL CONCERNS: No Report
PUBLIC AWARENESS/RELATIONS: No report.
SCHOLARSHIP: Angela Richards reported. Four SCLA Scholarship candidates submitted "parts" of the documentation required for a completed application. As of 8/12/05 several pieces are missing from each portfolio. The deadline is Sept. 1st. The Scholarship committee will receive copies of completed applications and render a decision by Sept. 15th. The deadline for the Continuing Education Award is October 1st.
STATISTICAL SURVEY: Surveys are coming in.
SUFFOLK COUNTY JAILS LIBRARY SERVICE: No Report.
WEB PAGE: Stephen Ingram reported that he has made some minor changes.

Liaisons
CLASC: No Report.
E. S. BOCES: No Report
LILRC: No report.
LVA-SC : No Report
NCLA: No report.
PLDA: No report.
SCLS: Having a East End legislative event September 30th at SCLS. There are plans to have a long range planning meeting once a month to build a plan for SCLS services by October 2006.
SLA: James Olney submitted the following report. SLA-LI reports that it will be asking all officers to remain in their current positions for an additional 6 months so that we may convert from July-June annual terms to January-December terms. This request has been made by SLA headquarters to align governance and fiscal years. SLA members also approved bylaws changes to permit e-voting which should be in place before the end of the year.

Members-At-Large:
Fran Altemose reported that she has received the bracelets. Stephen suggested she contact Lorraine who has a flyer ready to go to advertise them. They will be sold for $2, with profits going to the Intellectual Freedom fund. She also announced that the cutoff date for the Ducks tickets is Wednesday, since she has to give them a count by the 23rd.
Edana Chicanowicz reported that or the Writers on the Vine program will conclude shortly. Fran Altemose sold 135 Ducks tickets with a profit of $405. She is also looking into advertising the association through King Kullen bags and is looking into distributing bracelets at the Ducks game.

OLD BUSINESS: Discussed the SCLA listserv and membership drives.

NEW BUSINESS: None.

The meeting was adjourned at 12:09 a.m. by Susan Gottesman on a motion by Rona Dressler, seconded by Maureen Nicolazzi.

Respectfully submitted,
Stephen Ingram
Renee Capitanio