SCLA Minutes
Minutes of the Executive Board Meeting
Friday, October 21, 2005
SCLS Blue Room

IN ATTENDANCE: In attendance: Stephen Ingram, Susan Gottesman, Renee Capitanio, Janet O’Hare, Diane Eidelman, Lorraine Squires, Rona Dressler, Regina McEneaney, Angela Richards, Jeri Cohen, Dianne Roberts, Maureen Nicolazzi, Ted Guttman.

CALL TO ORDER:  Susan Gottesman called the meeting to order at 10:05 a.m.  The September 2005 minutes were reviewed and corrected.  Regina McEneaney made a motion to approve the minutes as corrected, seconded by Rona Dressler.  None were opposed.

TREASURER’S REPORT:  Janet O’Hare reported that she has received notification that we are officially registered with New York State.  September’s income was 623.82, with a positive expense reported of 730.92; total scholarship income was 107; and total Intellectual Freedom income was $1.00.  The total balance of all funds is 55,665.80.  The following expenses were submitted for approval:
$101.50 – Stephen Ingram, for postage and supplies
   17.70 – Sue Gottesman for refreshments
  325.00 – SCLS, printing for the ballot
  295.74 – Joann Genovese for ELSA award expenses
2000.00 – Linda Swanson for the Scholarship
1000.00 – Delphine Messell for the Continuing Education award
  100.00 – Angela Richards, for raffle prizes
Expenses were approved on a motion by Lorraine Squires, seconded by Maureen Nicolazzi.  None opposed.
The preliminary budget for 2006 was presented.  Dollar amounts are allocated to divisions based upon membership.  25% of the initial dues goes to the primary division or the entire $1.00 as an additional division.  The 2006 budget was approved on a motion by Rona Dressler, seconded by Maureen Nicolazzi.  None opposed.

PRESIDENT’S REPORT:  Stephen Ingram reported.  Ballots are arriving, please vote.  Sue did a wonderful job of getting together the nominations.  The Save the Date cards for the LILC are arriving and the Annual Dinner flyers are out.  Thank you to all who attended the special executive board meeting.  It should be smooth sailing for the rest of the year with only the Annual Dinner as a major program.  We have some gaps in committee assignments which are being worked on. 

Division Reports

RASD:  Our annual dinner was held on Thursday, September 29th at the Garden Grill.  29 people attended.  The proceeds from our raffles are being sent to a needy library in Mississippi or Louisiana.  Annual Meeting was Wednesday, October 19th at SCLS.  It was followed by the Health Concerns workshop on Obesity.  It was very informative.  A free copy of the annual Bibliography was provided for each Suffolk library.  Additional copies are available for sale.  We are working on ideas for next year’s conference.  Rose Marut has already been in touch with Nassau RASD.  The board for RASD for 2006 will be:  Karen Baudouin (SMTH) President; Robert Cognato (DPRK) Vice-president/President; elect; Grace O’Connor (WISP) Secretary; Bruce Silverstein (PTCH) Treasurer.  CARE is in the final stage of producing its Career Resources directory.  A free copy will be sent to each Suffolk public library.  Additional copies will be available for sale.  Long Island READS is working on plans for next year’s event.  They are planning a Book Club Summit for January.  It will be held at Riverhead Free Library. RASD requested $200 for the Long Island Reads Program.  Funds were approved on a motion by Maureen Nicolazzi, seconded by Lorraine Squires.  None opposed. Multicultural and Multilingual Services Committee held a workshop on Wednesday, September 28, “Reaching out to your Latino Community at the Brentwood Public Library. It was attended by over 80 people from libraries in Nassau and Suffolk counties.  Mary Kelly is the new committee chairperson.  ELECTRONIC RESOURCES met on September 21 at Smithtown- Nesconset on how to market your library’s databases.  RAMBLINGS newsletter was mailed out. READER’S ADVISORY latest area is Horror.  The update of Long Island Authors and Settings has been completed and will post to the website.
CATS:  Ted Gutmann reported.  The Tech Services Open Forum was held at Sachem Public Library was very successful.  About 50 people attended.  The Annual Meeting is scheduled for December 8 at Sachem, with a topic of Security in the Electronic Age.  Officers will be announced at that meeting.
SSD:  Susan Siegel reported.  The Support Staff Division Board met on October 14.  SSD held its Annual Luncheon Meeting/Program on September 14.  A lecture was given by a representative of the Suffolk County District Attorney’s Office.  It was an excellent program and was very well received.  On November 10, SSD will sponsor an ergonomics program.  The program will explain the impact of our work environment on our physical health.  SSD respectfully requests assistance from SCLA in defraying some of the cost for this informative program.  $125 was requested to pay half the fee for the program.  Funds were approved on a motion by Susan Siegel, seconded by Regina McEneaney.  None opposed. The Division currently has 108 members.  We are always working on ideas to boost membership.  We were able to entice 5 new members to join at our Annual Meeting by refunding the program fee for non-members who joined that day.  We are also working on the possibility of issuing membership cards.  The ballots for the 2006 slate were distributed.  Susan Siegel will be holding her position as president through 2006, as will the VP/President elect.  We have a new Member-at-Large as well as a new Treasurer running unopposed.  The SSD Board is currently searching for a viable candidate to manage our Web Page.

Committee Reports
ARCHIVES: No report.
CONSTITUTION & BY-LAWS:  No report.
CONTINUING EDUCATION:  No report.
ELSA:  Joanne Genovese reported. The Committee is pleased to announce the winner of this year’s Elsa: Carolyn Agenjo, Head of Computer Services at the West Islip Public Library.  I notified Ms. Agenjo in person. In fact, I called the Mr. Andrew Hamm, the director and we planned a surprise visit. The library made a banner, staff gathered to congratulate her and I brought flowers form the ELSA committee.   Our nominees for 2005 are:  Theresa Van Denise, Half Hollow Hills Library; Anne Marie Tognella, The Smithtown Library; Arlene Schmidt, The Smithtown Library; Susan Gottesman, The Smithtown Library; Theresa Ferreira, Elwood Public Library.  All nominees have been notified and invited to attend the Annual Dinner next month.  The nominee certificates are prepared. The AMEX gift certificate and the ELSA plaque are all ready. The dinner flower arrangements are underway.  Matt Bollerman suggested a press release to get more patron initiated nominations.  A. Richards asked that past applicants be allowed to be considered again.  Nominations could be resubmitted with more concrete examples of what the applicant does. 

FALL DINNER:  Cynthia Guzzo submitted the following report.  Flyers for the dinner are going out this week. So far I have 10 people signed up for the dinner. We have guaranteed 75 people. We should not have any problems. I need a check for $300.00 made out to James Diele for the DJ. I have also spent $19.53 on paper. This week I will finalize the Meadow club menu. The Meadow club will need a check by Nov. 3 for at least$3675. That is 75 people at $49.00. If more people are registered we will need $49.00 times the amount of people attending. I also need a tax exempt form from Janet to give to the Meadow Club. Janet may need to bring a check the night of the Dinner in case we have more people than planned plus we will need to tip the maitre'd $100-150 depending on how many people attend. (approx. $1-2 dollar tip)
INTELLECTUAL FREEDOM:  No report
LDA AWARD:  Paula Bornstein reported that there is nothing to report.
LEGISLATIVE:  No report.
LISTSERV: Kevin is ill and unable to attend. 
L.I. LIBRARY CONFERENCE: Rona Dressler reported.  The committee met on October 12 at North Bellmore Public Library. Vendor tables will be $475 each, and we are discussing how to let vendors know to whom the checks are made out to, whether NCLA, LILC/NCLA, or LILC. Since the vendors requested that they would like to sit with attendees, we are charging them the cost of a regular luncheon should they need more than 2, which is $23. We’re also looking at Security for the Exhibit Hall since last year someone’s jacket was taken. The Security will also be in force for the lunch hour so vendors may leave their tables unattended.  Letters to all committees, divisions and associations who sponsor programs will be going out shortly.  We would like to publicly thank the Brentwood Library and Mr. Tarantowicz for his donation of library staff, volunteers, and paper material to allow us to keep our costs low. This has been a tremendous help so that we do not have to use the printer for as many items.  The first wave of postcards has gone out to SCLA, NCLA, BOCES, etc. members to remind them of the library conference. Each location was also sent a few extra to post.   We’re still working on a keynote speaker.  Our next meeting will take place on November 9 at South Huntington.
LONG RANGE PLANNING: No report.
MEMBERSHIP:  Regina McEneaney reported.  There are 674 members for 2005.  Any new members from here on will be put into 2006.  Renewals will go out at the end of November or beginning December.  Please remind your board members to renew.
NEWSLETTER:  Jeri Cohen reported.  November 1 is the deadline for the December/January issue which will have the ELSA and Scholarship winners in it.  Pictures would be great.  Also if anyone has pictures of the Legislative Breakfast and Long Island Library Conference, it would be useful.  There is a possibility of one new advertiser. 
NOMINATING:  Susan Gottesman reported that the ballots are out and she has received some back already.
PROFESSIONAL CONCERNS:  No Report
PUBLIC AWARENESS/RELATIONS:  Stephen Ingram reported on the St. John’s visit which went very well and was well received by the school.
SCHOLARSHIP: Angela Richards reported.  The Scholarship Committee received completed applications from three candidates for the Support Staff Continuing Education Award. The recipient of the 2005 award is Delphine Messell, a full-time clerk in the Technology Center at the Sachem Public Library. The recipient of the 2005 SCLA Scholarship is Linda Swanson who works on projects for the Cold Spring Harbor Laboratory Library and Archives. Both have been invited to attend the annual dinner as our guests. All candidates who applied received letters wishing them continued success in their educational pursuits.
SUFFOLK COUNTY JAILS LIBRARY SERVICE:  No Report.
STATISTICAL SURVEY:  Renee Capitanio reported that reminders have gone out.  We are continuing to solicit responses.
WEB PAGE: Stephen Ingram reported he has made some small changes and has created a new design for the SSD page.

Liaisons

E. S. BOCES:  No Report
LILRC:  Virginia Antonucci submitted the following.  The 10th Annual Archives Week Leadership Conference was held on Oct.  7th. Fifty five people attended the conference at Coe Hall of Planting Fields Arboretum.  A tour of the mansion followed the breakfast.  Keynote Speaker were Robert Bullock, Director of the NYS Archives Partnership Trust.  Geoffrey Fleming, Director of the Southold Historical Society, and Barbara Russell, Historian of the Town of Brookhaven, were guest speakers.  Thanks to the Suffolk County Library for your support of the Archives Week Leadership Conference.  The LILRC Hospital Library Services Program will be presenting several events during the month of November.  Please check the LILRC website for programs and dates. The LILRC Regional Digitization Program presented a "Hands On" Content DM training workshop on Oct. 14th.  The workshop, with a maximum attendance of 21, was filled to capacity. LILRC's 14th Annual Conference on Libraries and the Future, being held Oct. 20th and 21st, has 111 registrants.
LVA-SC: No Report
NCLA: Rona Dressler reported. NCLA plans on matching up to $500 in donations to the Texas Library Association Disaster Relief Fund. On October 24 Children’s is hosting a roundtable “I’m New, Now What Do I Do?” On November 10 the Clerical Division is hosting a program “Are You Stressed Out? – Solutions” at East Meadow Public Library. On October 27, Media Services is running a seminar on Horror Movies – Then and Now with 2 speakers. At their Annual brunch in December, the program will be “Selection of Performing Arts DVDs”. Programming and Public Relations is doing a program on October 11, “Sterling Programs for Silver Foxes”. Senior patrons don’t want programs on just senior topics.  On December 1, YA is doing a workshop on “Marketing Tips for the Teen Population”.  Civil Service will start looking into Clerical Exams.  The first week of November, Computers and Technology will host a program called “Copier Printing and Scanning – Solutions for Libraries”.  On November 15, Continuing Ed is sponsoring a workshop on Providing Internet-based Health Services”. In Spring ’06 there will be a 2 part workshop on Situational Ethics for Libraries.  Health Services is doing a workshop on Bibliotherapy.  NCLA Promotions sent out a mailing to all junior high and high schools for their carreer day to remind them to ask them for speakers.  Nassau Library System is sending out a survey to all member libraries to determine what NLS can do for them. They are working on a training grant for workshops for new trustees.
PLDA:  Matthew Bollerman reported.  There will be a Legislative Mission Committee at the end of November.  The PSA of George Lopez is now available for radio spots and the video version will soon be available for television.  The election of PLDA officers is underway.
SCLS:  No report.
SLA: James Olney submitted the following report SLA members overwhelmingly approved an amendment to the Bylaws in the Association's first eVote that concluded on the 7th of October. This action removes a 12% cap on membership dues increases, allowing a new, and more flexible dues structure to be implemented as of January 1, 2006. This completed SLA's very first electronic voting experience. There was a 25% participation from the membership in SLA's first eVote. Electronic voting provides the ability to achieve change quickly and
easily, since the process can be implemented on short notice.  Arrangements for SLA-LI's Annual Dinner are being finalized. The date and time will be announced shortly.
Members-At-Large:  Lorraine will work on getting a new SCLA banner.  YASD has one but she is having trouble finding companies.
Fran Altemose sent the following report.  200 Ducks Tickets are being held for SCLA for one of next year's 2006 fireworks nights. The dates will be sent to me in December. Gel bracelets are selling slowly. Please encourage your colleagues to buy them!!
OLD BUSINESS:  Mets Tickets for next year – we are trying to get a smaller number of tickets for a Mets/Yankees game.

NEW BUSINESS:  None.

The meeting adjourned at 11:12 a.m. on a motion by Angela Richards, seconded by Maureen Nicolazzi.  None opposed.

Respectfully submitted,
Renee Capitanio