Divisions
Your Association
Governance
Minutes
Friday, January 21, 2005
SCLS Blue Room
Coffee and Refreshments - 9:30 a.m.
Business Meeting - 10 a.m.
IN ATTENDANCE:
Stephen Ingram, Susan Gottesman, Janet O'Hare, Diane Eidelman, Lorraine Squires, Virginia Antonucci, Maureen Nicolazzi, Ted Gutmann, Susan Siegel, Suzanne Johnson, Paula Bornstein, Rona Dressler, Rocky Riganti, Herb Biblo, Bruce Massis.
CALL TO ORDER:
Susan Gottesman called the meeting to order at 10:10 a.m. The November 2004 Minutes was reviewed. Janet O'Hare corrected the treasurer's report figure to $47,757.77. Suzanne Johnson made a motion to approve the minutes as corrected, seconded by Lorraine Squires. None were opposed.
TREASURER'S REPORT:
Janet O'Hare has requested Division heads to provide copies of their divisions' December 2004 bank statements. The IRS has waved our penalties for nonfiling. The board extended a special thank you to both Janet and Al Coster, the SCLA accountant, for all of their hard work in this matter. The following expenditures were submitted for approval:
| $85.10 | Regina McEneaney for membership |
| $276.25 | for the Brooklyn bus trip (who?) |
| $600 | Edana Cichanowicz for Writer's on the Vine |
| $200 | Marina Sullivan for an Accountant's conference for LILC |
| $525 | SCLS for newsletter |
| $415 | SCLS for ballots |
| $1850 | Suzanne Johnson for buses for Library Legislation Day in Albany | $40 | NCLA membership |
Rona Dressler made motion to approve the expenditures and SCLA's proposed 2005. Lorraine Squires seconded. No opposed.
PRESIDENT'S REPORT:
Stephen Ingram welcomed everyone to the new year!
DIVISION REPORTS:
DASL:Virginia Antonucci reported on a legislative breakfast committee meeting on 1/11/05, Planned a DASL committee meeting at LILRC office in the Melville Library Building, Suite E5310. Legislative breakfast with LILRC is set for 1/25/05.
RASD:Maureen Nicolazzi reported. The CARE Committee's December meeting had to be cancelled and was rescheduled for 2/1//05. HEALTH CONCERNS: In Rona's absence, Maureen reported that they are meeting 1/25 and to choose a topic for this year's bibliography. There are only a few Macular Degeneration Bibliographies left and several were purchased by Nassau Libraries. LONG ISLAND HISTORY: Diane reported that all of the information packets have been sent to Long Island libraries and the coordinated order has been entered. OARS: Cindy reported the committee is meeting on 1/19 at SCLS. They will be taking care of the details for Barbara Hoffman's program on multi-generational oral and written stories (Your story begins at home). PROGRAMS: Maureen explained that there was a misunderstanding with the fee to be paid to our speakers. After conferring with board members and to be fair to both speakers, she made the decision to give each one $200. Please note we expect to be reimbursed in part by Nassau County RASD. READER'S ADVISORY: Grace reported that the 1/20 meeting at Comseqogue will be about Cozy Mysteries. When the ad hoc committee has finalized their subject headings, they will complete their annotations for the update to Patton's Fiction in Long Island Setting. Diane suggested that this be published on our web page. New members Karen Baudoin, Vice president/president elect and Sue Meringolo, Member at Large were welcomed to the committee. Preparation for the LILC were begun and will be discussed further at February meeting, handouts for the program, coverage for the RASD table on the day of the conference, freebies, candy, raffle, etc. Our annual dinner was set tentatively for September. Further discussion will take place at the next meeting 2/1/05.
CATS:Ted Gutmann reported On January 4, 2005 the CATS board met at SCLS. Discussed at the meeting were ideas for upcoming programs. On March 29, 2005 CATS will present a "Dewey vs. LC" program at SCLS for catalogers and interested librarians. There is no charge for the program. Tom Cohn, CATS Member-at-Large, has set up an AACR2 study group which will meet five times per year. Future programs: CATS will be sponsoring two programs at the LILC this year. We are looking into libraries that we might want to include on our annual library tour. Ted Gutmann will try to add links to Power Point presentations under the Past Programs section of the CATS web page.
SSD:Susan Siegel reported that SSD is currently seeking a venue for the Annual roundtable Discussion to be held sometime late March. Once again we expect a large turnout. About 80 people attended last year's roundtable and we received a lot of positive feedback. The SSD division currently has 132 members. All officers were reminded to renew their membership. SSD is actively exploring different ways to utilize the SCLA website to promote programs and boost membership.
YASD:Lorraine Squires reported that they will have a board meeting shortly. Programs in the works include a Teen Spaces meeting with Nassau and a teen chat and chow in February.
COMMITTEE REPORTS:
ARCHIVES: Some materials have been received.
CONTINUING EDUCATION/PROFESSIONAL CONCERNS: No report.
ELSA:The ELSA Committee has transitioned all the files to the new chairperson, Joanne Genovese. The committee would like to thank Gail Pepa and Elyse Hayes for ensuring he smooth transition. At this time we are working on the 2005 brochure and flyer.
FALL DINNER: No report. Looking for members.
INTELLECTUAL FREEDOM: No report.
LDA AWARD: Paula Bornstein reported that she had spoken with Ken Bellafiore, NCLA LDA Award co-chair. The schedule was tentatively set: brochures will be ready by the 4th week of February and mailed by 1st week of March. The deadline for nominations to be received is by Friday April 1st.
LEGISLATIVE: S. Johnson reported that there will be 2 buses for the trip and the cost of refreshments will be $5.
LIST-SERV: No report.
LONG ISLAND LIBRARY CONFERENCE: There is a new proposal for disbursement. The Treasurer's Report: $9175 received from vendors, brings the total balance to $16403.55. Registration fees will be: $20 for members; $30 for non-members; $10 for students/retirees; $30 for on-site registration; and $23 for the lunch buffet. There are 26 vendors with 32 tables. A second letter will go out to the vendors in mid-February. Proposed door prizes include: camera, flash drive and gift certificate to Borders or Barnes & Noble. The possible guest speaker is Mike Lupica. The committee is still in need of a publicity person from Suffolk and a Nassau representative for the job table. The committee would like to eliminate the duplication of labels as much as possible and may ask smaller groups to print registration information in their newsletters. On the tour of the Town House, it was learned that vendors will eat with us in the Penthouse (the alternate dining room). There will be 6 buffet stations in the Main dining area and 3 in the Penthouse.
LONG RANGE PLANNING/PUBLIC RELATIONS: No report.
MEMBERSHIP: Regina McEneaney submitted the following report: There are 711 active members of which 305 member shave renewed for 2005. Division lists were distributed as was a list of students for the scholarship committee.
NEWSLETTER: No report.
NOMINATING: No report.
PROFESSIONAL CONCERNS: No report.
PUBLIC AWARENESS/RELATIONS: William Salas sent the following report. SCLA Representatives recruitment at C.W. Post will occur on January 21.
SCHOLARSHIP: Angela Richards filed the following report. SCLA members who indicated an interest in volunteering for the Scholarship Committee have been contacted. Our first priority is fundraising so if anyone has anyone or business that I should contact, please e-mail me- arichard@suffolk.lib.ny.us. Revision to the 2005 SCLA Scholarship flyer was completed and fifty copies forwarded to Sue Holden for the Palmer open house. Both the SCLA Scholarship flyer and the Continuing Education award will be printed and distributed to all academic, public and special libraries in Suffolk County.
STATISTICAL SURVEY: Not everyone has reported. Only 32 of 58 libraries have responded.
SUFFOLK COUNTY JAILS LIBRARY SERVICE: No report.
WEB PAGE: The new web page goes up on Monday using the calendar program created by Smithtown.
LIAISONS:
CLASC: No report.
Eastern Suffolk BOCES: No report.
LILRC:There will be a digitization workshop series from April through June. The theme of the 14th Libraries of the Future Conference will be "Changing Demographics in Our Libraries." NYLA will be moving from Buffalo because of the Erie County budget cuts for libraries.
LVA: No report.
NCLA:Rona Dressler reported for NCLA. Children's Services is planning a Literary Walking Tour. RASD is having a workshop on 2/9 with Mamie Eng discussing Librarian II tests and Civil Service. YASD's February meeting will have Kim Taney discussing how to design teen spaces. The Civil Service Committee is working on eliminating the Asst. Director II classification. Computers and Technology has a program on January 11 on "How to remove viruses, Trojans and spyware" and another in March on controlling printing problems and situations in public libraries. Intellectual Freedom is sponsoring an essay contest on Freedom to Read. There will be 3 age categories, 2 winners in each. NCLA had 995 members in 2004 and are aiming for 1000 in 2005. The Outreach Committee is holding a workshop on February 3 on Literacy Outreach to Special Populations. Personnel Issues/Professional Concerns has made a commitment to enroll with Concordia Plan for Dental insurance. NCLA has 3 scholarship winners: Justin Rosello, Christine Pena and Edward Goldberg. On March 11, the member libraries will have their Legislative Forum similar to the Huntington area one last year. NLS lost $183,000 in 2004 and are awaiting responses to LSTA grants. NYLA is opening apposition for a Special Projects Manager and an Asst. Director for NYLA. The NYLA conference is in Buffalo this year. Dues have not changed since 1989. The money coming from the sale of the Directory allows the association to retain its dues structure.
PLDA: No report.
SCLS:No report.
SLA: No report.
MEMBERS-AT-LARGE:
Fran Altemose submitted the following: King Kullen Promotion- King Kullen has agreed to promote Sept. 2005 as National Library Card Sign Up Month on their grocery bags, along with their back to school safety message. I will submit camera ready art when they request it. I asked about LI Reads in April 2005, but it was already taken. Diane Eidelamn will contact them in November for April 2006.
OLD BUSINESS:
None.
NEW BUSINESS:
None.
The meeting was adjourned at 11:33 a.m. by Susan Gottesman
Respectfully submitted,
Renee Capitanio