Minutes

Friday, September 16, 2005
SCLS Blue Room

IN ATTENDANCE:
Stephen Ingram, Susan Gottesman, Renee Capitanio, Janet O'Hare, Diane Eidelman, Lorraine Squires, Fran Altemose, Suzanne Johnson, Carol Gray, Karen Baudouin, Paula Bornstein, Rona Dressler, Regina McEneaney, William Salas, Angela Richards, Harriet Costello, Herb Biblo, Rona Dressler, Bruce Massis.

CALL TO ORDER:
Susan Gottesman called the meeting to order at 10:07 a.m. The August 2005 minutes were reviewed and corrected. Regina McEneaney made a motion to approve the minutes as corrected, seconded by Rona Dressler. None were opposed.

TREASURER'S REPORT:
Janet O'Hare offered the Treasurer's report for August 2005. Income of $276.15, and expenditures of $14,204.60. Total scholarship income was $145.00, and $47 in income was received for the Intellectual Freedom Fund. The Total balance stands at $54,203.66. The incorporation papers have been approved by New York State and we are officially incorporated. The following expenditures were submitted for approval:

$25	NYS Dept of Law/allows to solicit funds
$50	NYS Dept of Law / annual tax statement to Charities Bureau
76.59	Longwood Public Library, postage for Legislative Breakfast
15.66	Susan Gottesman, refreshments
89.91	Patchogue-Medford, postage for newsletter
650.00	SCLS, printing newsletter
15.40	Janet O'Hare, Fedex of incorporation documents
10.52	Northport, postage for scholarship applications
264.00	YASD, replacement of check that was never cashed.  Original check has been stopped.

Financial statements are needed from all divisions. The auditor requires copies of all bank statements to accompany the financial statements. The Certificate of Deposit will be renewed at the end of September for an additional 6 months. On a motion by D. Eidelman, seconded by A. Richards, the treasurer's report was accepted and bills approved for payment. None were opposed.

PRESIDENT'S REPORT:
Candidates are needed to run for office. It would be nice if we had additional academic candidates. Everything is set up for next year and we are in good financial shape. Two candidates are needed for all offices. Discussion ensued regarding possible candidates. A special meeting of the voting board members will be held on Wednesday, October 5 at SCLS at 9:30 a.m., to select a slate.

DIVISION REPORTS:
CATS:Ted Gutmann submitted the following report. We did not meet since the last SCLA meeting, not too much to report:

1. The next CATS board meeting will be next Thursday, September 22 at the Emma S. Clark Memorial Library.
2. We still have openings for two member at large positions for the CATS board for next year, if anyone is interested.
3. The next AACR2 Study Group meeting will take place on September 27.
4. Our annual Technical Services Open Forum is coming up on October 19, at Sachem Public Library. Flyers have already gone out.

DASL: Virginia Antonucci submitted the following report. The SCLA, LILRC, DASL Legislative Breakfast to date has 35 registrants and 5 legislators or a representative attending. The DASL annual luncheon will be held at Dowling College on December 2 with an executive board meeting and guest speaker prior to the luncheon. A flyer will be sent out about the luncheon in October. The next DASL Executive Board Meeting will be after the Legislative Breakfast on Sept. 23, 2005 at LILRC's Office's, Melville Library Bldg.Suite E5310, Stony Brook. The September 30th meeting is cancelled, since we will be meeting on the 23rd, and we will not have a meeting on Oct. 14 as previously scheduled. We will schedule a meeting for either Oct. 28 or Nov. 4th at the next meeting on Oct. 23rd. Thanks to Chris Kretz and Carole Gambrell for updating the DASL portion of the SCLA homepage. Joan Lauri does not have a financial report for DASL at this time but will have one for October.

RASD: Rona Dressler reported for RASD. Treasurers Report: Checking balance: $630.12. Savings: $2,122.78. Oars: $100.39. It is in the SCLS bag to Janet. Committee Reports: CARE has completed its third proofing of the CARE directory. They are meeting on Sept. 22 to choose cover art and do an introduction. It should go to the printer in late September. One copy will be sent to each library. ELECTRONIC RESOURCES next meeting will be September 21 at Smithtown-Nesconset on how to market your library's databases. HEALTH CONCERNS meeting will be held October 19th in conjunction with the RASD annual breakfast meeting. The bibliography is being edited and will go to the printer at the end of this week. The speakers for October 19 are Dr. Peter Morelli, Assistant Professor of Pediatrics and the Director of the Pediatric Preventative Cardiovascular Risk program at Stony Brook. LONG ISLAND READS is arranging a book club summit or a web event with the author. It is tentatively scheduled for January 28 at the Bryant library in Roslyn. This is being done to encourage book club members to embrace our Long Island Reads event. The committee is also contacting speakers, doing posters, publicity, contacting Starbuck and Commerce Bank for funding and/or distribution of a pamphlet with L.I. Reads bibliography, book talk questions, author bio, etc. They are also working on a date and location for Suffolk County. MEDIA met on June 24 in Southold at the home of Mariella Ostrowski. They discussed non-fiction DVD selection and sources and new options for CD and DVD security. Afterwards, they had a tour of the Ostrowski family bookbinding workshop. Their next meeting is at East Islip Library on October 14. MULTICULTURAL SERVICES workshop "Practically serving a Multicultural Community" has been changed to meet on Sept. 28 at Brentwood. OARS will be meeting in Riverhead on Sept. 14th to plan for the coming year. READER'S ADVISORY will meet on September 22 to discuss Horror, as their genre. The update of Long Island Authors and Settings has been completed and will be ready to send to Diane Eidelman after the Sept. meeting. Diane said that the bibliography will have its own website. RAMBLINGS went to the printer and it will be out soon. The next issue will be out in February. December 31 will be the deadline for articles. Our annual DINNER is Thursday, September 29 at the Garden Grill in Smithtown. $36 per person. Registration has been extended to September26th. Any questions please contact Maureen Nicolazzi (NBAB) or Sue Meringolo(SMTH). It was decided we would donate the proceeds from our 50/50 raffle to a library in need in the wake of Hurricane Katrina. RASD ELECTIONS: Ballots should go out next week. Announcement of new officers is done at the annual meeting on October 19.

SSD: Susan Siegel could not attend. No report.

YASD: Lorraine Squires reported. There was no meeting in August. The YASD Annual Luncheon will be held on Thursday, 9/22, with a meeting at East Islip, then going to NYIT Epicurean Room. The first meeting of committee on 2nd Annual Fran Romer Memorial Booktalk Workshop will meet on Thursday 9/29 at MCPL Centereach.

COMMITTEE REPORTS:
ARCHIVES: No report.

CONSTITUTION AND BY-LAWS: No report.

CONTINUING EDUCATION/PROFESSIONAL CONCERNS: Carol Gray and Karen Baudoin reported. NCLA Continuing Ed committee is planning the LILC 2006 program and have settled on a topic: Putting punch in Your Presentations: simple, powerful ways to enhance your public speaking. This interactive workshop will be given by Linda Tagliaferro, author and president of the Freeport-Hempstead Toastmasters. Karen and Carol are retiring from the committee and it will be combined with the Professional Concerns Committee. Carol has enjoyed her years working with SCLA.

ELSA: Joanne Genovese submitted the following. Our committee meeting to select the winner of the ELSA award is set for Monday, September 19. We have six good candidates to choose from and alot to discuss.

FALL DINNER: No report.

INTELLECTUAL FREEDOM: No report.

LDA AWARD:Paula Bornstein reported that there is nothing to report.

LEGISLATIVE: Suzanne Johnson reported. Last call for attendees. About 50 attendees are expected with 5 legislators or their aides. Suzanne has been trying to contact new legislator Marc Alessi to attend. Several gifts will be given to the legislators including the SCLA cubes and gel bracelets. It is possible to purchase parking passes for $3.50 for attendees, who will be contacted as to how to use them.

LIST-SERV: Kevin is ill and unable to attend. Stephen spoke with Kevin and beginning with the new year, the Listserv will be moderated for members only. We will need to develop a Listserv policy.

LONG ISLAND LIBRARY CONFERENCE: Rona Dressler reported. The committee met at Deer Park Public Library on September 14. We will have wireless connections in the Exhibit Hall, but in our letter to the vendors, there will be a note that we cannot accommodate MACs. The Town House is in the process of installing a T1 line but they don't want to guarantee that it will be available for this year, definitely for next year. The TownHouse will provide a cable hookup for the Presidential Suite. Exhibitors asked of they could be part of the regular luncheon instead of separate. We're going to try to work on the logistics. We also discussed raffles by associations, divisions, committees, etc. We thought we would announce it at lunch and then post it at the back of the exhibit hall. We also want to have a vendor raffle at the end of the day, awarding the winner a free booth for next year. We would also like all raffles to be standardized, instead of all those little numbered ones. Will work on that and inform anyone who plans on having raffles about this. Raffles may able to be printed off the webpage (one option). We will still have 18 programs at 65 minutes each. Program letters will be sent out shortly. When confirming a speaker, please note carefully all AV needs. The first wave of Save the Date postcards will be sent out in 2-3 weeks. We're looking at ways to cut down the cost of the printing the postcards also. Thank you to all the associations and other groups who were very responsive and sent in the mailing labels. Cost of registration will remain the same. There was a discussion of a different sort of food setup for the next year (not necessarily a luncheon but maybe a brunch). Our next meeting is on October 12th in North Bellmore.

LONG RANGE PLANNING:Sue Holden submitted the following report. Six librarians visited the Palmer Library School and participated in the Fall Student Orientation on Friday, September 9. Close to 50 new MLS students attended. Librarians Stephen Ingram, James Olney, Sue DeMasi, Sue Holden and Lisa Herskowitz, spoke representing the various fields of librarianship. The new Dean was very complimentary and receptive. Lunch followed. I will be assembling 50 packets to be distributed at St. John's on October 19th. This visit is being arranged by Will Salas who will also be accompanied by several librarians.

MEMBERSHIP:Regina McEneaney reported there are we have 658 active members, 15 new members. Membership renewals will go out in December.

NEWSLETTER:No report.

NOMINATING:Susan Gottesman reported she is still looking for nominees.

PROFESSIONAL CONCERNS: No report.

PUBLIC AWARENESS/RELATIONS: Will Salas reported. Public Awareness/Long Range Planning will be consolidated next year. Everything is in place for the St Johns visit and 20 to 30 students are expected to attend. Kris Minschke will speak about Live Librarian; Stephen Ingram will discuss civil service; James Olney will represent special libraries; Edana Chicanowitz will discuss reference service. Representatives are still needed for young adult services, academics and childrens. H. Costello stated that she has a CLASC representative who should be able to attend. Will has 25 packets and will try to update them.

SCHOLARSHIP:Angela Richards reported The Scholarship Committee has been deliberating the applications for the SCLA Scholarship from eight candidates. Several candidates failed to comply with the specific requirements and, therefore, could not be considered. The Committee has selected a recipient who excelled in all aspects of the application process. I am in the process of informing the others of our regrets and will personally contact the scholarship winner and invite her to the annual dinner. Many Support Staff flyers have been distributed throughout the year with a great of support from the SSD. As a result, I received several requests for applications. Yet to date, none has been completed. I personally contacted those who requested applications to remind them of the October 1st deadline. Yesterday, at the SSD annual meeting I was able to generate interest from an additional 10 candidates. I am requesting an extension of the deadline to October 7th. Also, I've received a donation from SSD for $19 toward the award as a result of a 50/50 raffle. I will be requesting a check for $100 so that I could purchase the Mall Certificate raffle prize and $2000 for the recipient of the SCLA Scholarship.

STATISTICAL SURVEY:Renee Capitanio reported that about 20 surveys have been received. Reminders will go out next week. Names of libraries who have not responded will be sent to Matthew Bollerman who has agreed to ask his fellow directors to participate.

SUFFOLK COUNTY JAILS LIBRARY SERVICE: No report.

WEB PAGE:Stephen Ingram reported that he has made some minor changes.

LIAISONS:
CLASC:Harriet Costello reported. The Executive Board of the Children's Librarians Association of Suffolk, Inc. met on Thursday, September 8 at South Country Library. Meeting and program ideas and dates were discussed for the coming year, including those for a fall General Membership Meeting. Preliminary discussion took place for our Children's Literature Conference, planned for October, 2006. Twenty members attended a Walking Tour of New York City September 14, lead by Leonard Marcus.

Eastern Suffolk BOCES: No report.

LILRC:Herb Biblo reported. Virginia has provided handouts for the archives week program. It is important that people attend the Legislative Breakfast, as numbers count. The LILRC conference is on the same date as the next board meeting. On Tuesday, Herb will be attending the NYLA Legislative Committee meeting to discuss the focus of their activities, as well as their involvement in the East Hampton library situation. A bill regarding association libraries and construction permits became Suffolk County specific and was vetoed by the governor. Lastly, LILRC will no longer be purchasing 3M tattletape, but will go to a cheaper alternative that has been working well in other libraries. Virginia submitted a letter (attached) requesting funding for Tenth Annual Archives Week Leadership Conference. $300 was requested, and on a motion by Lorraine Squires, seconded by Suzanne Johnson, the amount was approved without opposition.

LVA: No report.

NCLA:Rona Dressler submitted the following. The meeting was held on Friday, September 9, 2005. Currently, there are 1012 members. Children's Services is holding a tabletalk on Oct. 24 "I'm New, What Do I Do?" as NLS. In June, Dan Kirk finally spoke about how he gets ideas for his books. On September 15, Clerical Services will host a bus trip to Gateway Playhouse to see Sugar, with a lunch in Bellport. On Nov.10, they plan on hosting a workshop at East Meadow on Stress Management. On 9/20, Media Services will sponsor a bus trip to NYPL's Humanities Library and the Museum of Television. In October, there will be a workshop on Collection development of Foreign Films. Program committee is working on 2 workshops: October- Programs for Seniors, and January will be Ethnic Programming. RASD will have their Annual breakfast at the Maine Maid Inn on Oct. 19. On Nov. 2, there will be discussion of Marketing –Practical strategies for Libraries. YA is working on a program tentatively entitled: Sex in Books for Teens. Civil Service has eliminated all levels for Director and Asst Director. The Director test will be given in November. On Sept. 27, Computers and Technology will be looking at all the new advertised technologies announced over the summer. Continuing Ed is hosting a workshop on 9/22 with Walter Matthews called "Being Excellent vs. Being Perfect." On 11/15, they will co-sponsor a workshop on Health Service databases with Mary Westermann-Cicio. Library Management courses have been taken over by Queens College. They will offer the first course in the spring at Nassau Community College.

PLDA:Matthew Bollerman submitted the following: The Public Library Director's Association met on September 14 at Sachem Public Library. We asked SCLS will begin an examination of computer software to replace Cybrarian. The association is looking to place public service announcements that feature George Lopez on local media. An Ad Hoc committee charged with developing a statement of PLDA's legislative mission is being appointed by the President.

SCLS:Bruce Massis reported. There will be no more money from the state this year. The focus should be on approaching the legislators to go for the 2.3 million tagged to the 2000 census. Also the system is looking for member item money to go to the system as well as to the individual libraries. Six grants are in the works: IMLS grants for digitization, continuing education, and recruitment. Also, grants for diverse communities, partnering with Palmer School to provide MLS candidates from diverse backgrounds. SCLS is also looking at corporate and foundation grants for technology dollars to build/replace network technologies. The Return on Investment report has taken four months to put together. This report puts a market value on the services provided by SCLS and the costs of those services to the member libraries. The return on investment is from 4 to 17 times the dollar investment depending on the library and provides justification for membership in the system. Individual libraries could do the same sort of report for their budget votes as a way to prove their worth through solid data. This report is a great model and several other library systems have inquired about how to do it.

SLA:James Olney submitted the following report. SLA would like to thank SCLA and Sue Holden for organizing the speaking engagement at Palmer School. The Association was pleased to be invited to take part.

MEMBERS-AT-LARGE:
There is an ALA plan asking libraries to adopt a library affected by Katrina. Stephen asked Diane to look into this. Fran Altemose reported: A total of 137 tickets were sold for the September 5th Ducks baseball game at $12 each. I paid $9 each so the profit to SCLA was $511. Checks have been sent to Janet O'Hare. DASL will pay her their $24 at Friday's meeting. The camera ready art for the Smartest Card promotion through King Kullen supermarket has been sent. Alan Schelp put it on a CD, so their graphics department would have no trouble using it. The artwork was taken from the PLA website. Both NCLA and SCLA are credited. No date was specified to allow its use on flyers, bags or hand-outs at any time convenient for King Kullen.

OLD BUSINESS:
Discussed the SCLA listserv and membership drives.

NEW BUSINESS:
None.

The meeting was adjourned at 11:52 a.m. by Susan Gottesman on a motion by William Salas, seconded by Angela Richards.

Respectfully submitted,

Renee Capitanio