SCLA Minutes
Minutes of the Executive Board Meeting
Friday, January 20, 2006
SCLS Blue Room

IN ATTENDANCE: Stephen Ingram, Susan Gottesman, Janet O’Hare, Rona Dressler, Regina McEneaney, June Cerveny, Suzanne Johnson, Diane Eidelman, Deb Cunningham, Suzanne McGuire, Virginia Antonucci, Karen Baudouin, Michael Aloi, Susan Siegel, Joanne Genovese, Paula Bornstein, Sue Holden, Angela Richards, Marjorie Fusco, Kris Minschke and Jackie Carone.

CALL TO ORDER: Susan Gottesman called the meeting to order at 10:00 a.m. The December 2005 minutes were reviewed, with no corrections. Marjorie Fusco made a motion to approve the minutes, seconded by Rona Dressler. None were opposed. Introductions were made of all present.

TREASURER’S REPORT: Suzanne Johnson reported that the organization is solvent and all bills are paid to date. December’s income was $224.88, with expenses of $2,139.85. There is a balance of $47,573.83 in the General Fund, $995.95 in the Scholarship Fund, and $694.50 in the Intellectual Freedom Fund, for a total of $49,264.28. The following expenses were submitted for approval:
LILRC - $537.00 for the Legislative Breakfast
Janet O’Hare - $21.86 for supplies and postage
Sunrise Coach Lines- $150.00 for Albany ’06 bus deposit
Sunrise Coach Lines - $950.00 for Albany ’06 bus balance
Sue Gottesman – for hospitality and misc.
SCLS-invoice 9525 - $650.00 for newsletter printing, vol. 28#3
SCLS-invoice 11047 -$150.00 for Fall/Winter newsletter
Expenses were approved on a motion from Diane Eidelman, seconded by Angela Richards. None opposed. Suzanne has reimbursement forms and tax-exemption forms for all who need them.

PRESIDENT’S REPORT: Susan Gottesman said that she is looking forward to a rewarding year as SCLA president.

DIVISION REPORTS:

DASL:Virginia Antonucci reported. Carol Gambrell has resigned as Vice President/ President Elect. The DASL Board will nominate and appoint Chris Kertz as the new VP/President Elect. This leaves the Recording Secretary position open. We have asked for nominees for this position. DASL has 126 members, as of today. No financial report.
RASD: Karen Baudouin reported. RASD met on January 10,2006 at SCLS. The committees reported as follows: CARE: The career outreach directories are distributed. Additional copies are $5.00. There was a discussion of making the directory available to Nassau County libraries. CARE will meet again on January 19th to begin work on a core bibliography of books on careers and business. ELECTRONIC RESOURCES: They will meet on January 26th at East Islip to plan for 2006. HEALTH CONCERNS: The committee’s 2006 planning meeting is January 26th at Patchogue-Medford. The committee has several new members. Nine copies of the 2005 Obesity bibliography have been sold, and they are available for sale at $5.00 each. LONG ISLAND HISTORY: The committee is discussing plans for a Long Island History Roundtable and the establishment of a listserv. The next meeting is tentatively scheduled for February or March. LONG ISLAND READS: The committee meets on January 11th to finalize Book Club Summits. Summits are January 24th at Riverhead ( 2-4 p.m.) and January 28th at Bryant (2-4 p.m.). The Resource Guide is complete. How to Run a Book Discussion on Amagansett workshops are scheduled for February 7th at Farmingdale (10 a.m. to Noon), and march 2nd at SCLS (10a.m. to Noon). MEDIA: The Media Committee is meeting on January 13th. MEMBERSHIP: The most recent count is 318 members. OARS: Meeting on January 11th. The December meeting hosted a speaker from Helen Keller Services for the Blind. Attendees were impressed by the volume of free services offered through the agency. PROGRAMS: The LILC program will focus on local history , and the program will be “Down the Isle: Wedding Traditions across Long Island” presented by Joshua Ruff, curator at the Stony Brook Museums. READER’S ADVISORY: Meeting on January 26th at West Islip. Fiction in a Long Island Setting update is still in progress. Entries will be online, and linked to county OPAC. RAMBLINGS: The newsletter deadline is the beginning of February, and committees were encouraged to write articles. WEB PAGES: Committee meeting dates should be posted to the website via Rona Dressler. RASD’s upcoming meetings are as follows: February 7th at Smithtown/Nesconset Branch, March 7th at Central Islip, April 4th at east Hampton, and June 6th at deer Park.
CATS: Michael Aloi reported. On January 5th, 2006 the CATS Executive Board held its first meeting of 2006 at SCLS. The CATS Division Annual Program, “Security in the Electronic Age”, took place on December 8th, and was well received. Future programs for 2006 were discussed including a discussion on Mp3s, addressing what libraries can use them for and how to catalog MP3 files. CATS also plans to hold its annual Library Tour in the summer, and its Technical Services Annual Forum in the fall. The CATS AACR2 Study Group, which began last year, met four times in 2005 and will be morphing into a forum where participants can bring complex cataloging questions for discussion. Three dates ate scheduled for the current year, the first of which is March 2nd, at SCLS at 9:30 a.m. The Spring issue of the bi-annual CATS newsletter is underway and will be ready to be distributed at the LILC in May. A program was submitted to the LILC Committee for a time slot during the LILC in May. The topic will be RSS and XML for libraries. Our committee has yet to hear regarding the acceptance of our request.
 SSD: Susan Siegel reported. The SSD Executive Board met on January 11th, 2006. The SSD will hold its Annual Roundtable Meeting on April 6, 2006 at West Babylon Public Library. We are working towards finalizing plans for our 2006 LILC program: Transcending Cultural Barriers to Effective Customer Service. The SSD currently has 108 members. SSD Membership cards will be sent to new and renewing members. The possibility of starting a Support Staff newsletter was discussed. Additional changes have been made to our website. We are adding a link for past events which will include brief descriptions of past programs and events.
YASD: No report.

COMMITTEE REPORTS

ARCHIVES: Janet O’Hare reported that she has started the task of sorting the Archives. She will e-mail the Division Chairpeople and Newsletter Editors to remind them of what should be sent to the archives. They can e-mail reports to Janet. CONSTITUTION AND BY-LAWS: Mike Firestone reported that By-laws had been changed in the last vote, and the new by-laws would be posted on the website. CONTINUING EDUCATION / PROFESSIONAL CONCERNS: Kris Minschke reported. The committee is in the building phase of restructuring. Diane Eidelman agreed to be on the committee. Steve Ingram said he would try to find additional members. Several suggestions were made concerning programs that the committee could sponsor, including ones on ethics in the library, how to do a job interview, and dealing with difficult patrons. SCLA does have money to spend on professional programming. ELSA: Joanne Genovese reported. The 2005 committee has been invited to remain for another term. However, some people from last year have retited, and others are heading for other committees. So far, there is a committee of seven, including Joanne. The other members of the committee are Carolyn Agenjo (West Islip), Theresa Arroyo (Half Hollow Hills), Michael Bogin (Huntington), Robert Cognato (Deer Park), Camille Iuliucci (Harborfields, and Min Liu (Long Island Library Resources Council). Please let Joanne know if anyone else checked off ELSA on the membership forms. ELSA would welcome anyone interested in joining. Once the committee is set, Joanne will give the information to Stephen Ingram, who has graciously agreed to update the brochure and flyer again. FALL DINNER: There is presently no chair for the Fall Dinner, but Susan Gottesman will ask last years chair, Cynthia Guzzo, to chair again this year. INTELLECTUAL FREEDOM: No report. LDA AWARD: Paula Bornstein reported. Ken Bellafiore is the returning NCLA LDA Award Committee chairperson. In 2006, it is NCLA’s turn to oversee the preparation of the publicity and the selection of the LDA Award recipient. In  a telephone conversation, we revised some of the dates that I presented at last month’s SCLA meeting. The new schedule calls for the brochures to be printed by about February 6th, and mailed by February 13th. Entries are to be submitted by march 17th, with LDA committee members reaching a decision by April 1st. LEGISLATIVE: Suzanne Johnson reported. The bus has been reserved for the March 14th trip to Albany for Library Legislation Day. A flyer has been prepared and will soon be mailed to all SCLA members. You do not have to be a SCLA member to go on the trip. SCLA will supply food on the trip. LISTSERV: Stephen Ingram reported that we already have a listserv policy, and that it will be posted on the listserv every once in a while. LONG ISLAND LIBRARY CONFERENCE: Rona Dressler reported. The LILC  Committee met at the Townhouse on January 11. We will be sending out reminder postcards to Arrangers to remind them to please obtain cell phone numbers of speakers  and please let the committee know their cell phone number should we need to contact them on the day of the Conference.We will have 2 locations for lunch: the Excelsior on the Main Floor and the Penthouse on the upper level. If you would like a quieter place to meet with members of your division, library or committee, please consider using the Penthouse. It’s smaller and there will be less congestion at the tables So far we have 10 tables, with 3 requesting wireless connections. Association letters will be sent out in February. We are also coordinating all raffles. Associations, divisions and committees will be notified about the new procedure for raffles. This will ease the congestion around the tables and be less confusing for attendees who don’t remember which color ticket belongs to whom. Our raffle tickets will have a space for the person’s name and library. Below that will be a space for each group to fill in their name, RASD, YASD…Those can be typed in once you get a copy of the template and printed on business cards. We will be posting the winners once they have been pulled on several bulletin boards throughout the exhibit hall. Vendors have been complaining that attendees ignore them once the raffle announcements starts. Since they are our bread and butter, we would like to keep them as happy as possible.We have 13 programs so far. If you have not submitted a program, please do so immediately. We have slots for 18 and if they are not filled, attendees will have limited choices and may not want to attend at all. This in turn gives us less money to return to SCLA and NCLA. To benefit all concerned, please fill out a form if you have not done so already.They can be found under www.suffolk.lib.ny.us/lilc.We’ve ordered our giveaways.We also walked through the Townhouse allowing new members of the committee to see where all the rooms are and where certain programs can be placed. LONG RANGE / PUBLIC RELATIONS: Next Friday is Spring Orientation at the palmer Library School. Five or six librarians will speak with students concerning, civil service, scholarships, and other facets of librarianship. The committee is still waiting to hear from Queens College, if they are going to have a Career Day this year in May. MEMBERSHIP: Regina McEneaney reported. We presently have 705 members for 2005/2006. 223 have already renewed for 2006. Renewals went out the beginning of December to inactive members from 2000 to 2004. So far, 13 have sent in membership renewals. Membership cards will go in mid February to all 2006 members, and then on an ongoing basis as people renew. All Division Board members should renew! NEWSLETTER: Jeri Cohen remind everyone that the newsletter deadline is February 1st. NOMINATING: No report. SCHOLARSHIP: Angela Richards reported. The committee is looking for members for this year. They have already received a donation from Recorded Books. STATISTICAL SURVEY: Renee Capitanio reported. The Statistical Survey is being printed, and should be available next week. Libraries who contributed to the survey will receive a copy. Information will be posted on the listserv and website. SUFFOLK COUNTY JAILS LIBRARY SERVICE: Marjorie Fusco thanked everyone who has been sending paperback books for distribution in the jails. She is meeting with Sr. Joan Ryan this week. WEB PAGE: No report.

CLASC: Jackie Carone reported for Harriet Costello. The Executive Board of the Children’s Librarians Association of Suffolk County, Inc. met on January 12, 2006 at the Huntington Public Library. Programs planned for February include a New Book Forum to be held  Thursday February 16, 2006 at Harborfields Library from 7:00 to 9:00 p.m.  Karen Breen, Children’s Book Review Editor for Kirkus Reviews will be our guest for the evening. She will discuss what a children’s book review editor looks for when reading and evaluating children’s books. Also, Nancy Keane will present her workshop, “Quick and Simple Book Talks That Work” (geared for K-6th grade books), February 28th at South Country Library at 10:00a.m. Stephen Ingram, Past President, and Susan Gottesman,President of SCLA came to our meeting to speak about the functions of SCLA and the possibility that CLASC might become a division of the organization. EASTERN SUFFOLK BOCES : No report. LILRC: Virginia Antonucci reported. LILRC did not receive a copy of the Career Outreach Directory. We should be receiving one. MARC for Archives and Manuscripts workshop will be held on March 16, 2006 at Farmingdale Public Library. The Archives Week Leadership Conference is October 6, 2006. Possibly we could put a line in the budget as NCLA does. LVA-SC: No report. NCLA: Rona Dressler reported. The meeting was held on January 13 at NLS. Clerical Services will have an Hawaiian Luau on February 28. Their presentation at the Conference will be a Guide to Effective Listening. Programming and Public Relations will host a workshop on February 21 entitled “Dealing with People with Mental Illness at Programs. Continuing Education formulated a quality control document for ceu credits. On March 30 they will do a workshop on Situational Ethics. Health Services will have Don Wilson do a program on Bibliotherapy on April 3.Intellectual freedom is planning another essay contest with Barnes and Noble. Their program at the LILC will be on censorship. There is a void with the LI Association against censorship having few active members.2 buses are scheduled for March 14, Legislation day. There were 1038 members in 2005, 230 in Clerical and the association raised over $700 for Katrina victims. NCLA does not remove members from their rolls until after 2 years has passed for non-payment of dues. US News and World Report listed librarians as one of the top careers, Google notwithstanding. Ducks tickets will be $32 for the July 7 game with a picnic beforehand. On August 19, the tickets will be $11.Member library director are meeting with state assembly people. They are also being encouraged to join outside organizations such as Rotary, Lions Club, Chambers…PLDA: Matthew Bollerman reported. PLDA is discussing among its membership the concept of re-organizing its legislative approach. PLDA has a member, Stephanie Heineman, on the search committee for the SCLS director position. PLDA is investigating the idea of running a bus trip to PLA in Boston. SCLS: The advertisement for the directors position has run in LJ and Hotline. SLA: No Report.

MEMBERS-AT-LARGE

Deborah Cunningham said that she felt that members-at-large should do whatever jobs need doing. Diane Eidelman and Suzanne Maguire agreed. Stephen Ingram suggested  that help was needed in staffing the tables at the Long Island Library Conference.

A letter was received from Valarie Lewis about the Legislative Breakfast. She requests that the breakfast not be held at the Wang Center next year, since it is not handicapped accessable. Diane Eidelman and Suzanne Johnson pointed out that we had already decided not to hold it there, although a new location has not yet been selected. There was a suggestion the SCLA ask Valerie to help select the new location. Suzanne Johnson said the LILRC would like to see the breakfast return to a public library or an academic library venue.

Angela Richards asked for discussion about how to arrange the baseball game fundraiser. It was decided to try for a game early in June, and try to obtain tickets for 75-100 people.

NEW BUSINESS:

Susan Gottesman visited CLASC and spoke to the Executive Board about CLASC joining SCLA. They will have to present it to their members. Stephen hopes that it will eventually happen, even if not this year. CLASC  would need to come to believe  that  it would benefit them to be a member.

The meeting adjourned at 11: 45.

Respectfully submitted,
June Cerveny