SCLA Minutes
Minutes of the Executive Board Meeting
Friday, February 17, 2006
SCLS Blue Room

IN ATTENDANCE: Susan Gottesman, Danielle Musorofiti-Miller, June Cerveny, Suzanne Johnson, Diane Eidelman, Deb Cunningham, Stephen Ingram, Chris Kretz, Karen Baudouin, Michael Aloi, Beth Whalen, Janet O’Hare, Kris Minschke, Rona Dressler, Regina McEneaney, Renee Capitanio, Marjorie Fusco, Herb Biblo, and Matthew Bollerman.

CALL TO ORDER: Danielle Musorofiti-Miller called the meeting to order at 10 am. The January 2006 minutes were reviewed and corrected. Stephen Ingram moved to accept the minutes as corrected. Rona Dressler seconded the motion. None were opposed.

TREASURER’S REPORT: Suzanne Johnson passed out copies of the Operating Budget and Financial Statement. The fund balance for January is $53,178.49. Bills submitted for payment included
$450 Edana Cichanowicz- Writers on the Vine 2005
$14.44 Suzanne Johnson- stamps
$106.08 Longwood Public Library- envelopes and postage Library Day mailing (paid in January, and reflected in January financial report)

Quarterly Division payments:
CATS  $224.50
DASL $187.00
RASD  $314.50
SSD  $335.50
YASD  $238.50

Diane Eidelman made a motion to pay the bills. June Cerveny seconded the motion. None were opposed. Suzanne asked all of the division heads to send her January bank statements.

PRESIDENT’S REPORT: Susan Gottesman has put together copies of the mailing list and Handbook of Committee Charges. They were distributed to all. Copies of the SCLA Directory were also available.

DIVISION REPORTS:

DASL: Chris Kretz reported. The last DASL meeting was February 3, 2006, at which the resignation of vice president Carole Gambrell was made official.  Chris Kretz resigned as recording secretary, was nominated as vice president, and elected.  Kristen Nyitray, head of archives and special collections at Stony Brook University, was nominated and elected as new recording secretary. DASL currently has 127 members.  We are also sponsoring a program at the 2006 Long Island Library Conference on "Pod casting in Libraries" to be delivered by Linda Braun, a librarian and technology consultant.  She will be discussing what pod casting is, how it is done, and how it is being used in public and academic libraries.;;;;;;;;;;;;;;;;;;;;;;;   RASD: Karen Baudouin reported. RASD met on February 7, 2006 at the Nesconset Branch of The Smithtown Library.  The Division has 334 members.  The board approved the appointments of Maureen Nicolazzi as Membership chairperson and Juliana Podd as Member-at-large.  The committees reported as follows:  The CARE committee has begun work on a bibliography for a core collection of career books.  A letter will be sent out to Long Island colleges offering a copy of the Outreach Directory.  Suffolk libraries are also being urged to purchase a second copy for their collection.  CARE’s next meeting will be Thursday, March 16, 2006 at Port Jefferson library.  The ELECTRONIC RESOURCES committee met on January 26, 2006 at East Islip.  The committee has planned an event called Database Roundtable 2006 at SCLS on Thursday, April 27, 2006.  The Roundtable will discuss individual subscription databases not part of VRC, recent trends in databases and upcoming issues with the VRC.  The HEALTH CONCERNS topic for this year’s Fall Workshop and Bibliography will be “Stroke”.  It is scheduled for Wednesday, October 25, 2006.  LONG ISLAND READS held its Book Club Summits on January 24 at Riverhead library and January 28 at the Bryant library in Roslyn with approximately 30 people at each session.  Attendees received a LI Reads Resource Guide.  The Book Summits included a presentation by the LI Reads co-chairs who promoted National Library Week and Amagansett.   Mark Mills, the author of Amagansett, sent a letter that was read to the attendees.  Donna Diamond, a professional book discussion leader, spoke about starting and running a book discussion group.  There are two workshops on How to Run a Book Discussion on Amagansett.  One was February 7 at Farmingdale led by Lee Fertitta, and the next will be on Thursday, March 2 at SCLS by Grace O'Connor.  The MEDIA committee met on January 13th at Port Jefferson Library.  They discussed downloadable audio, and hd-dvd’s and Blueray formats.  Their next meeting is on Friday, April 7, 2006 at Half Hollow Hills Library.  The MULTICULTURAL SERVICES committee is doing a program on Wednesday, February 22, 2006 at SCLS entitled “Cultural Barriers to Effective Reference Services.”  The committee will meet again on Tuesday, April 18, 2006 at SCLS.  The OARS Committee met on February 15 at Central Islip.  It is too soon for me to know what they planned.  The PROGRAMS chair continues to work with Nassau’s RASD to plan for the Conference.  The READER’S ADVISORY committee met on January 26, 2006 at West Islip and discussed Suspense novels.  The next topic is Young Adult Fiction for Adults.  The next meeting is on Thursday, April 27, 2006 Rogers Memorial in Southampton.  The RAMBLINGS newsletter should be out by the beginning of March.  The Executive board meets again on Tuesday, March 7, 2006 at Central Islip Library.
CATS: Michael Aloi reported. On February 10, 2006 the CATS Executive Board held its monthly meeting at SCLS.  The CATS AACR2 Study Group will now be known as the Cataloging Roundtable, and will be a forum where participants can bring complex cataloging question for discussion. Three dates are scheduled for the current year, the first of which is Thursday, march 2, at 9:30 at SCLS. The spring issue of the bi-annual CATS newsletter is underway and will be ready to be distributed at the LILC Conference in May. Articles will include a brief bibliography on where to get information for the use of RFID in libraries. The CATS LILC Conference program will be on the topic of “RSS and XML for Libraries”. Our giveaway will be mini-mouse pads that double as coasters.
SSD: Susan Siegel reported. The Support Staff Executive Board met on February 8, 2006. The SSD will hold its Annual Roundtable Meeting on April 6, 2006 at the West Babylon Public Library. Edana Cichanowicz will present the program “Transcending Cultural Barriers to Effective Customer Service” at the 2006 LILC. The SSD currently has 115 members. SSD membership cards will be sent to new and renewing members. We are creating a SSD newsletter to be issued annually to promote support staff and SCLA events and involvement in the organizations. Additional changes have been made to our website. We have added a link for past events, which includes brief descriptions of past programs and events.

YASD: Beth Whalen reported. We are trying to get Chat and Chow going again and have set up dates for the next few months. The first will be on March 16th at the Bohemia Borders.  We will have YA author, David Levinthan speak at our Annual Luncheon. We will be hosting our Second Annual Fran Romer Memorial Booktalking Workshop on April 7th at the Northport Public Library. Because there are upfront costs that need to be paid, we are requesting a contribution from the board for the amount of $1500. A motion was made by Stephen Ingram to approve the expenditure of up to $1500. It was seconded by Susan Gottesman. None were opposed.

COMMITTEE REPORTS:

ARCHIVES: Janet O’Hare reported. Janet suggested that she, Diane and Suzanne go look at the archives before the next board meeting. It might be possible to weed old flyers. Steve suggested developing criteria and a retention schedule for what should be in the archives. There was a suggestion that we digitize the old flyers. Books, such as the statistical survey, directories and bibliographies could also be digitized. Janet will organize a meeting with all of the historians of the divisions to go over criteria and plan the next steps of getting the archives in order. CONSTITUTION AND BY-LAWS: No report. CONTINUING EDUCATION/PROFESSIONAL CONCERNS: Kris Minschke reported. Kris Minschke and Diane Eidelman will try to arrange a program on “How to Act at a Job Interview”, either for the Long Island Library Conference, or as a regular workshop. Also, a program featuring the Department of Labors “One Stop Centers” was proposed. ELSA: Joanne Genovese reported. Our 2006 committee is as follows:

Carolyn Agenjo;;;;    West Islip Public Library

Michael Aloi;;;;;    Dowling College

Theresa Arroyo;;;;    Half Hollow Hills Community Library
Michael Bogin;;;;     Huntington Public Library
Robert Cognato;;;;    Deer Park Public Library
Camille Iuliucci;;   Harborfields Public Library
Min Liu;;;;;;; Long Island Library Resources Council

We have some new members, including last year’s ELSA winner Carolyn Agenjo, and I would like to welcome them. Stephen Ingram is working on redesigning our flyer and brochure. We are trying to make it more eye catching in the hopes of attracting more nominations! FALL DINNER: Cynthia Guzzo has agreed to chair the Fall Dinner. INTELLECTUAL FREEDOM: No report. LDA AWARD: Paula Bornstein reported. Brochures were distributed and mailed during the week of February 13th. Entries are to be submitted by March 17th, with LDA committee members reaching a decision by April 1st. Reimbursement for postage was requested-  225 items for a total of $87.75. LEGISLATIVE: Suzanne Johnson reported that 15 people were signed up for the library legislation day bus so far, and we need to have 40. A young adult librarian asked if she could bring some teens. It was agreed that it was a great idea, as long as there were parental permission slips. There will be a briefing on the bus on the way up by Flo Denny, and there will also be a color brochure featuring happy library patrons. LISTSERV: No report. LONG ISLAND LIBRARY CONFERENCE: The committee met at Longwood Library. We will contact schools for any volunteers as concierges for the Conference. Maps are being made of each floor. Letters to associations will be sent out shortly. A second letter to vendors is being mailed. As a prize for the vendors, we will be offering a free table next year, with the drawing held at 3:30 so that if a vendor leaves early, they forfeit their chance at a table. So far we have about 23 vendors. Committee members will also be walking around and giving certificates out to the vendors for “Best Theme”, “Best Giveaway”, Most Creative Design, and Most Unique. We will have 3 raffle prizes for attendees, possibly a digital camera, ipod and jump drive. Also each association, division or committee who are planning to do raffle prizes will be sent a template for the card, where attendees will sign their name and library, when they receive the Confirmation letter for the workshop or table. The program schedule has been “finalized”. Programs should be up on the web this week. Also the registration form and brochure will be printed out shortly and sent to possible registrants. Exhibitors are listed on the web site. If you know a vendor who has not attended but might be interested, please let Trina Reed at Elmont Library know. LONG RANGE/PUBLIC RELATIONS: Sue Holden reported that they are working with Steve Ingram to have redesigned publicity brochures printed at SCLS.Also, Jo-anne Carhart, James Olney, Sue Holden, Chris Kretz, Angela Richards and John Bosco attended the spring student orientation at the Palmer School and spoke to the new students.  MEMBERSHIP: Regina McEneaney reported that we had 720 members, with 362 already renewed for 2006. Another reminder will go out in March. Membership cards will be sent out to 2006 members the week of February 20th. NEWSLETTER: Jeri Cohen reported. The spring newsletter is at the printer. NOMINATING: Danielle Musorofiti-Miller reported that she plans to put a request on the listserv. Also division presidents help. In theory we need a slate by June, in practice, it is often closer to November before the slate is finalized. SCHOLARSHIP: The Scholarship Committee is focusing on obtaining prizes for the Annual dinner raffle. Thanks to Regina - ticket booklets are sent to the SCLA membership in May and provide a great source of funds.
Flyers describing the Scholarship to monetarily assist a library school
student, with a request for an application, will be distributed countywide by March 1st. The flyer is also available on the SCLA website. Our Mets representative will contact us as soon a group tickets are available for the Sunday, June 4th game against San Francisco. STATISTICAL SURVEY: Renee Capitanio reported. The 2005 Statistical Survey is complete.  Participating libraries will be receiving their complimentary copies through the system bag in the next few days.  Thank you for taking the time to respond. Additional copies of the survey are available for purchase at $20.00 per copy. Checks should be made payable to "SCLA" and forwarded, with your

name and address, to

Renee Capitanio

Statistical Survey Chair

Sachem Public Library

150 Holbrook Rd.

Holbrook, NY 11731

631-588-5024, x217

renee@sachemlibrary.org

SUFFOLK COUNTY JAILS LIBRARY SERVICE: Marjorie Fusco reported: A reminder to all to send their non-violent paperbacks to either the

Riverhead or Yaphank jail through the system's bag.  Please mark the name of

the Jail that they are intended for.  Please share that information with

your fellow librarians in other libraries.  WEBPAGE: Stephen Ingram reported that the webpage has been updated.

LAIASONS

CLASC: No report. EASTERN SUFFOLK BOCES: No Report. LILRC: Herb Biblo reported that March 13th is the date that legislation must be submitted to Conference Committees in Albany. We will be in Albany to lobby on the 14th. An update on legislative funding for libraries was presented. The “Libraries and the Future” Conference has been slated for October 19th and 20th at Dowling College. The legislative breakfast in Suffolk County might have as a speaker an author from Northport. LILRC has entered into a contract with OCLC to digitize the historic newspapers at Hempstead Library. LVA-SC: No report. NCLA: Rona Dressler reported. Frank McKenna said that he and other directors met with local legislators in an attempt to get increased library funding.

NCLA has raised more than $1000 for the Hurricane Katrina fund. Frank put forth the idea that we hold a fundraiser at a comedy club. Academic and Special Libraries -- They're planning for their annual conference which will take place on Friday, May 12.  No location set yet. Children’s Division: 2006 Caldecott Award winner Chris Raschka will be the speaker at the LILC this year. Their table talk program last year, "I'm New.  What Do I do?" was such as success, they are planning on doing it every year. Clerical Division -- Their annual open house will be on February 28 at Uniondale.  It will have a luau theme.  On April 20, they will hold a round table to focus on issues facing support staff. Media Services -- Their first program will be a round table on March 7. Currently working on a proposal for a LILC program for 2007.PR/Programming: The next PR/Programming meeting will be on Tuesday, February 21, at NLS.  The subject will be "Breaking the Silence," a discussion of mental illness.  The speaker will be Janet Susin, President of the National Alliance on Mental Illness, Queens/Nassau Chapter.  She will discuss the warning signs of mental illness, how to fight the stigma, and what programs are available for educating people about mental illness. The Bi-Annual Talent Showcase, March 8 at the Jericho Public Library, 8:30 AM to Noon, approximately 12 performers and 12 "table people" (lecturers, crafts people, etc.) have been selected to appear. Admission fee is $5 for NCLA members, $10 for non-members in advance; $10 and $15 at the door.  The fee is intended to cover the cost of the continental breakfast as well as provide income for NCLA.The April 11 meeting will focus on ethnic programming, and representatives from various ethnic organizations and societies have been invited to speak about what programs and performers are available through them.  On Thurs., Feb. 9, many YASD members attended a meeting sponsored by NLS Youth Services which featured a guest speaker from the Search Institute, an organization dedicated to providing "leadership, knowledge, and resources to promote healthy children, youth, and communities." PLDA: Matthew Bollerman reported. PLDA is running a one day bus trip to PLA in Boston on March 23rd. The cost will be $25.00. PLDA now has a group to investigate and report on the Report of the Comptroller of the State of new York Best Practices for Accounting at Public Institutions. Kevin Verbesey spoke concerning the recent news coverage of libraries. He expressed the desire of PLDA to join with SCLA, SCLS, and LILRC to do better PR to the public. There will be a planning meeting, probably with two representatives of each of these groups. Pat Eddington, a local legislator, is now chair of the Library Committee. It was noted that form letters and e-mail are not an effective form or lobbying. Personal letters are best. SCLS: Diane Eidelman reported that all is proceeding as usual. SLA: No Report.

MEMBERS-AT-LARGE

Deborah Cunningham reported on the Long Island Reads program. On 1/24/06 at Riverhead Free Library and 1/28/06 at Bryant Library, Roslyn, the  LI Reads Committee hosted Book Club Summits to provide tips and tools for starting a book club, reviving an existing one, providing readers advisory resources information and assistance for those who would like to join a book club.  29 people attended Riverhead, and 50 attended Bryant. Each Summit ran for a full 2 hours. Elizabeth Olesh (NLS) and Deborah Cunningham, as co-chairs, spoke about and promoted Amagansett by Mark Mills, the 2006 selection, National Library Week, and read a letter from the author to attendees at both Summits.   Key speaker was professional book talk leader, Donna Diamond. Packets containing many resources prepared by Elizabeth, Deborah and Donna were assembled for participants. On February 7, 2006, the first of two “Running a Book Discussion on Amagansett” workshops was held at Farmingdale Public Library, 10-12.  Lee Fertitta of Port Washington PL led  the workshop, attended by approximately 30 people.  The second workshop is March 2, 2006 at SCLS, 10-12 and lead by Grace O’Connor of West Islip PL.Also on March 2, we are planning for a web cast interview with Mark Mills from London and members of the Committee at SCLS. If this comes off technologically, discs will be reproduced for each library in Nassau and Suffolk for use during National Library Week.

OLD BUSINESS:

We plan to order 1000 note cubes for the Library Conference at a cost of about $3000. Renee Capitanio moved that we approve this expenditure. Janet O’Hare seconded. None were opposed.

NEW BUSINESS:
It was decided to switch the October meeting date to October 13th, in order not to conflict with the Libraries and the Future Conference.

The meeting adjourned at 11:55

Respectfully submitted,
June Cerveny