SCLA Minutes
Minutes of the Executive Board Meeting
Friday, June 23, 2006
SCLS Blue Room

IN ATTENDANCE: Susan Gottesman, Danielle Musorofiti-Miller, Suzanne Johnson, Stephen Ingram, Virginia Antonucci-Gibbons, Karen Baudouin, Michael Aloi, Celia Volmer, Cynthia Guzzo, Rona Dressler, Regina McEneaney, Angela Richards, Marjorie Fusco, Lisa Kropp, Kevin McCoy.

CALL TO ORDER: Danielle Musorofiti-Miller called the meeting to order at 10:05 am. The April 2006 minutes were reviewed and corrected. Danielle Musorofiti-Miller moved to accept the minutes as corrected. Regina McEneaney seconded the motion. None were opposed.

TREASURER’S REPORT: Suzanne Johnson passed out two treasurer’s reports for April and May and copies of the Financial Statement. The balance for May was $54,045.39. Bills submitted for payment included
Banner $385.70

Rona Dressler made a motion to pay the bills. It was seconded by Virginia Antonucci-Gibbons. None were opposed.

PRESIDENT’S REPORT: Susan Gottesman read a letter from a trustee of West Islip regarding the Intellectual Freedom program at the Long Island Library Conference.

DIVISION REPORTS:

DASL: Virginia Antonucci reported. The DASL Executive Board met on June 9th. The DASL program had over 100 people attend the presentation on podcasting. Future programs  with a tentative date of October 27th while involve job searching.
Currently updating their web page and will possible have links to job lines. Have 1,188.84 in their checking account.

RASD: Report from RASD to SCLA Executive Board
Submitted on June 23, 2006
Robert Cognato, VP/President Elect

RASD met on June 6, 2006 at the Deer Park Public Library.  The committees reported as follows:  The CARE committee reported that they met on May 18th at Mastic Moriches and worked on the career bibliography.  They will meet again on June 29th at Babylon.  The bibliography should be ready by the Fall.  ELECTRONIC RESOURCES met on April 27 at SCLS for Database Roundtable 2006.  There was a lively discussion on ways to improve the VRC, databases were demoed.  They are meeting June 22nd to discuss federated searching.  The HEALTH CONCERNS continues to work on the topic of Stroke for the October 25th meeting.  A speaker from Stony Brook, Dr. Perkins who specializes in stroke, has been booked for the event.  The LONG ISLAND HISTORY committee held its Roundtable at The Smithtown Library on March 30.  The next meeting is on June 29th at the Brentwood Library and will cover “deeds of gift”.  The MEMBERSHIP total as of the meeting was 360, up from 349.  The MULTICULTURAL SERVICES committee met on May 9th.  Their next meeting is July 18th at SCLS.  OARS met on April 12 at South Huntington and discussed foster grandparents and senior companions.  Their next meeting is on June 14th at the North Shore Library.  PROGRAMS:  The program for the library conference was Down the Isle: Wedding Traditions across Long Island.  It was attended by 105 people.  The reviews were excellent.  The next issue of RAMBLINGS is set to come out in early September with a deadline for articles of August 15th.  The WEB PAGE is updated with the Readers Advisory suspense bibliography.
The board discussed the September dinner.  Our tentative date is September 27th.  We discussed possible speakers, locations, and raffle rewards.  The 2007 ballot deadline was set for September 24th.  A nomination committee of three people will work on creating a slate.  Next Executive Board meeting is Tuesday, September 12th at the Port Jefferson Library.  We do not meet in July or August.

CATS: May 12th and June 5th the Executive Board held monthly meetings.
CATS has 193 members.
A two-part training session on Microsoft Access conducted by Sharper Training Solutions was held at SCLS on Fridays, June 2 and June 16th with a full attendance of 24 people.
Second meeting of the 2006 Cataloging Round Table was held on June 13th at SCLS with 19 participants.
Cats tour has been finalized by Cynthia Guzzo on Friday July 28th. It will include Middle County, Harborfields and West Babylon.
In the process of arranging a Annual Technical Services Open Forum in October 2006 and the CATS Annual Meeting December 5th.

SSD: Support Staff Executive board met on June 14, 2006.
LILC very successful. Their program “Transcending Cultural Barriers to Effective Customer Service” was well attended and their “Work Happy” attracted many visitors to the table.
The raffle winners for the day included Susan E. Werner from the Health Center Library at Stony Brook University. Susan won a Panera Bread gift certificate. Other prizes include a 4 pack of tickets to the Vanderbilt Planetarium won by Pat Nilson of Elmont & 2 tickets to Atlantis Marine World in Riverhead won by Carol Ann Lorenz of West Islip.
Support staff currently has 138 members and an election committee chair has been appointed to recruit new members to the board.

YASD: Beth Whalen sent this report:
We had our joint meeting with YASD/NCLA on June 8, 2006. The meeting, entitled “Who are These Teens in My Library” had speaker Nick Buron of Queens Public Library and was truly wonderful. Nick was very informative and interesting. We had 39 people in attendance.
We are in the process planning our September Luncheon. We will be changing venues this year and are looking into holding it at the Irish Coffee Pub in East Islip. Author Davad Levithan will be our speaker.
We are still selling candy bars to benefit the Battle of the Books. We sold 144 bars at the LILC. If anybody is interested in buying some please contact Lorraine Squires at Middle Country Public Library.

ARCHIVES: SCLA Archives Report    -   June 23, 2006   -   Beth Haney

Completed Work
(The following boxes are labeled and full of labeled folders.  The collections are mostly complete – I am still filling gaps here and there).

1.  Box for newsletters:
               SCLA newsletter 1945 - 2003
               DASL Log
               Ramblings 1984- 2002
               Route 66
               Technically Speaking
               SCORN

2.  Box for minutes 1939 - 2003

3.  Box for statistical and policy surveys

4.  Box for booklets from the annual library conference 1962 - 2003

5.  Box for lists of the executive board and committee officers and membership lists

Work in progress

1.  Organizing financial records, constitution and bylaws, other misc.

2.  Subcommittees

3.  Misc. boxes and file folders are still being sorted

4.  Photocopying news clippings

Questions

1.  I have found mugs and key chains, all with “Celebrate 1939 – 1989” on them.  Should one of each be archived?  What should be done with the rest?

2.  I have found many photographs.  Most have no labels or identification.  Should these be included in the archives?

3.  Lifeline – only volumes 9, 12 and 14 have been found. 

4. There is a 3-drawer tall file cabinet that is locked.  There is supposed to be records in the top drawer.  Does anyone know about a key?

CONSTITUTION AND BYLAWS: No report.

CONTINUING EDUCATION/ PROFESSIONAL CONCERNS: No report.

ELSA:  Joanne Genovese sent the following report. All ELSA brochures and flyers have been distributed and the committee is waiting for responses. The deadline is June 30th.

FALL DINNER: Dinner will be held at the Atlantis Marine World Aquarium on November 10th. Ticket prices should cost around $40 and other expenses may be included.

INTELLECTUAL FREEDOM: Faces of Liberty photo-journal display toured four libraries from January through April: Riverhead Public Library, Stony Brook University Library, Dowling College Library and Suffolk Community College Selden.
Stony Brook University organized a workshop to celebrate the display in February with a presentation and a podcast. The display will re-circulate in 2007.
April 15th the 2nd Annual Intellectual Freedom Conference was held at Suffolk Community College, Ammerman Campus. Forty people attended the “Breaking Down the Walls” Making Your Library a Community Center.
IF along with NCLA sponsotred the Long Island Library Conference program “Some Things Never Change: Censorship and the Fight for Traditional Values”
IF will be co-sponsoring and upcoming essay contest called “What does Freedom of Speech Mean to Me?”

LDA: Paula Bornstein, Chairperson LDA Award Committee
The 2006 LDA Award was presented to Kenneth Weil, Director of South Huntington Public Library, at the Long Island Library Conference. Art Friedman of Nassau County Community College made the presentation speech; a plaque signifying the award was presented to Mr. Weil at this time. Mr. Weil also is entitled to free membership in SCLA and NCLA for the year 2007.

LEGISLATIVE: Deborah Cunningham sent the following report. SCLA may be approached as one of several sponsors for a reception at NYLA at Saratoga Springs this year. 
Tentative date for the Suffolk Legislative breakfast is 9/15. Location to be announced. A speaker is confirmed. The Committee is discussing what items for possible legislation are most important to LI and how to package them.
NYLA legislative committee is meeting in September.
Next meeting is July 18th at Farmingdale.

LISTSERV:  All 2006 members have been added and basic maintenance has been completed. AOL subscribers were informed  that their email frequently gets bounced. There are 1116 subscribers.

LONG ISLAND LIBRARY CONFERENCE:
 Long Island Library Conference June 2006 Wrap-up Meeting
The committee met at the North Bellmore Public Library. After introducing ourselves to the new members and saying good bye to the old members, we went to each committee and asked for ideas to improve their assignment and what they would do again.
Treasurer has $17,596.66 with several more reimbursements to go out yet. We will send an email message to all arrangers asking them to submit reimbursement forms before July 10, since we will be closing the books on that day.
Arrangements said they will not under guarantee the number of lunch tickets. The upstairs lunch was disorganized because the vendors went up the back way and bypassed the ticket collection. Next year, we will put all the vendors back upstairs. We will also investigate other AV companies to get pricing. More generic arrows will be printed as guidelines. Also we will look at the parking area to see that there are no large stones, boulders or ruts that might damage cars.
Exhibits: we had 90 vendors. The Bulletin Board raffle went off very smoothly, and everyone liked the prizes.
Career Information Table: Mostly people wanted civil service information. Most important was the information on part-time positions. The table was in an excellent spot, since everyone had to walk by it and could see what was going on.
Programs: will create a new form for the workshops. The original form still has slide projector and other items that haven’t been requested in a while.
Publicity: the postcards were a good idea. Janway was excellent in creating the bags and pens, due to how early we sent the order in. Next year, we plan on outsourcing the registration form and the brochure.

Registration: deadline should be moved back to the original week before the Conference. Because some school media specialists were paying on site and in cash, they needed receipts. It was discussed that only people with cash will get receipts, those who are paying by check, will have their cancelled check as their receipt.
Webmistress: hoped that more arrangers would send in copies of their handouts to be posted. Also, we would  like more people to take advantage of the blog. We will be posting information as it becomes available for the 2007 Conference on the blog.
Next meeting will be scheduled for August. Sue Sloan is the new treasurer and she will be reporting to SCLA about the progress of the Conference committee.
RonaDressler

LONG RANGE PLANNING/PUBLIC RELATIONS.  No report

MEMBERSHIP: We have 660 members for 2006. 138 members have not renewd from 2005 and have been taken off the active list.

NOMINATING: No report.

SCHOLARSHIP: Met game held June 4th with over 90 people attending. Proceeds went to the scholarship fund. Profits from other fundraising activities should be earmarked toward the Scholarship Fund so that we can maintain our current monetary level of awards. Raffle tickets are coming out soon and applications are coming in.

SUFFOLK COUNTY JAILS LIBRARY SERVICE: No report.

WEBPAGE: Basic maintenance.

LIAISONS:

CLASC: no report

EASTERN SUFFOLK. BOCES: No report.
LILRC: August 3rd LILRC will hold its 4th symposium on digitization, the topic of  which is “Cataloguing Cultural Objects”. There will also be a program on  “Basic elements of a historical records program.”
They also suggested SCLA contribute $500 to their annual conference, annual meeting and archive week conference.

LVA: No report.

NCLA: Academic Libraries division is hosting a conference at Nassau Community College on May 23.
Children’s services visited the Hagerdon School on June 2nd.
Clerical Services will do a field trip to the New York Culinary Institute and Duck Winery on September 26th.
Media Services will have a discussion on June 20th.
Programming will have a workshop/open house for new programmers. On September 19th they will have a workshop on “Meeting Room Policies”.
Reference and Adult Services will have David Hancks speak about periodicals on September 27th.
Civil Service sent out a survey about clerical titles to member libraries.
925 paid members.
Technical Services ran a workshop on “Everything you wanted to know about technical services on June 12th.
Member libraries created a new committee called Library Governance Committee researching how libraries are governed in other parts of the country.

PLDA:  No report.

SCLS: Kevin Verbesey is preparing to draft a new long range plan for state funding.

SLA: No report.

MEMBERS AT LARGE: No reports.

Deb Cunningham will work on legislative projects this year.
Lorraine Squires is working on obtaining the SCLA banner by May 1st. It will cost $370.

OLD BUSINESS

NEW BUSINESS

The meeting was adjourned at 11:27

Respectfully submitted
June Cerveny