SCLA Minutes
Friday, August 18, 2006
SCLS Blue Room
IN ATTENDANCE: Susan Gottesman, Danielle Musorofiti-Miller, June Cerveny, Suzanne Johnson, Diane Eidelman, Stephen Ingram, Virginia Antonucci, Michael Aloi, Janet O’Hare, Kris Minschke, Rona Dressler, Regina McEneaney, Jeri Cohen, Kristen Todd, Michael Squillante, Kevin Verbesey
CALL TO ORDER: Danielle Musorofiti-Miller called the meeting to order at 10:05 am. The June 2006 minutes were reviewed and corrected. Rona Dressler moved to accept the minutes as corrected. Regina McEneaney seconded the motion. None were opposed.
TREASURER’S REPORT: Suzanne Johnson passed out the treasurer’s reports and copies of the financial statements for June and July. The balance for June was $58,449.33 and for July was $55,539.16. In June we received miscellaneous income from the sale of Mets tickets that were purchased in last year’s budget. Bills submitted for payment include
Beth Haney, archivist $$1022.69
Long Island Ducks $768
Long Island Ducks $180
Quarterly Division payments:
DASL $240
CATS $296
RASD $422
SSD $291
YASD $274
Rona Dressler $113.65
Patchogue Library 160.59
Danielle Miller 9.00
Regina McEneaney $90.58
LI coalition Against Censorship $25
LILRC $500 Libraries and the Future
LILRC $500 Archives Conference
NYLA Flood Disaster Relief Fund $500
Sidney Memorial Library flood relief $250
William B. Ogden Free Library flood relief $250
Quarterly payments to divisions were mailed in July.
Kris Minschke moved to approve expenses.
Janet O’Hare seconded the motion.
None were opposed.
PRESIDENT’S REPORT: Susan Gottesman reported that activities have slowed for the summer.
DIVISION REPORTS:
DASL: Virginia Antonucci submitted DASL minutes.
June 9, 2006 at LIU - Southampton College Library
In Attendance: Sue Ketcham, Virginia Antonucci-Gibbons, Regina McEneaney, Marjorie Fusco, Chris Kretz, Kevin McCoy, Joan M. Kurtz, Marcia Jefferson, and Kristen Nyitray
The meeting was called to order at 10:21 a.m. Approval of the Minutes: The minutes of the April 7, 2006 meeting were approved.Treasurer’s Report: Bank statement as of 4/30/06: checking = $1,188.84. Bank statement as of 5/22/06: checking = $1,379.65. This information will be forwarded to the SCLA Treasurer.Membership: Regina McEneaney reported that there are 129 members of DASL. News from Your Library: Current events and projects from each library were discussed.Old Business: Long Island Library Conference Approximately 100 people attended the pod casting conference hosted by DASL at the Long Island Library Conference. An honorarium of $100 will be sent to Linda Braun, who was the featured speaker. Receipts for the expenses incurred by Regina McEneaney ($90) and Virginia Antonucci-Gibbons ($25) for the raffle prizes will be submitted to SCLA for reimbursement. The names of the raffle winners will be sent to Azadeh Mirzadeh for inclusion in the next issue of the DASL newsletter.
New Business:
1) DASL Workshop on 10/27 at 9:30 a.m. at SCCC – Ammerman Campus, Islip Arts Building Academic Librarianship 101: Growing Professionally and the Things They Don’t Teach in Library School”
This half day workshop will have two parts: 1) getting the job: Joyce Gotsch and Kevin McCoy will discuss the hiring process, resumes, interviewing, job-lines, and employers in the area and 2) keeping the job: Sue Ketcham, Joyce Gabriele, and Kevin Peterman will provide an overview of the tenure process, state and union contracts, and the importance of mentoring. Members of the DASL committee will send Sue tenure guidelines from his/her institution.
Surveys will be distributed to attendees to determine the subject of a follow-up workshop. Potential topics include collection development (electronic and traditional), cataloging, management, budgeting, and supervising.
2) Redesign of the DASL webpage
The committee discussed updating the content and design of the website. Information that could be added to the site: the meeting minutes, the newsletter, web resources, graduate school programs, job-lines, and handouts from DASL programs. Chris Kretz will work on this project.Upcoming Meetings/Programs: 9/22: DASL meeting at LILRC (or will follow at the location of the LegislativeBreakfast)
10/27: DASL workshop at 9:30 a.m., SCCC – Ammerman Campus/Islip Arts
Building
Nov.: SCLA annual dinner at Atlantis Marine World in Riverhead (exact date
TBA)
11/17: DASL meeting at Dowling College
12/8: DASL Luncheon at Farmingdale State University
Adjourn: The meeting was adjourned at 12:13 p.m.
Respectfully submitted by Kristen Nyitray, Recording Secretary.
Virginia further reported that the workshop on “Academic Librarianship 101” will be rescheduled for a later date.
There are several vacancies on the board; they are looking for a new archivist and anew treasurer.
RASD: Karen Baudouin submitted the following report:
RASD last met on June 6, 2006. We traditionally do not meet in July and August. The next executive board meeting is Tuesday, September 12, 2006 at the Port Jefferson Library. Refreshments are at 9:30AM and the meeting commences at 10AM. The RASD Dinner is scheduled for Tuesday, September 26th, 2006 at Captain Bill’s in Bay Shore. Our guest speaker will be Mary Kate Chelton. Contact Juliana Podd for more information.
The Annual RASD Breakfast is Wednesday, October 25, 2006 at 9AM at SCLS. The breakfast is an opportunity to meet incoming RASD board members, share a scrumptious meal, and network with colleagues. Immediately following the 9AM breakfast, the Health Concerns Committee will present a workshop on “Stroke” at 10AM. The speakers are Dr. C. Perkins from the Department of Neurology at University Hospital and Carol Chamoff from the Brunswick Hospital Support Group. The Health Concerns Committee is compiling an annotated bibliography on “Stroke” which will be distributed to Suffolk County public libraries. For more information, contact Rona Dressler. Committee activities are as follows: The CARE committee will be meeting on Thursday, September 28, 2006 at the Comsewogue Public Library. Refreshments are at 9:30AM and the meeting begins at 10AM. The committee will be finishing up its new career bibliography. ELECTRONIC RESOURCES is presenting a program on Federated Searching on Thursday, September 14, 2006 at the Half Hollow Hills Community Library. Coffee at 9:30AM, program starts at 10:00AM. Linda Braun, librarian and technology consultant, will overview the topic. Her presentation will be followed by a demonstration of products and technologies from prominent vendors. All are welcome! Please RSVP by Thursday, September 7, 2006, to either Bruce Silverstein (bsilver@suffolk.lib.ny.us) or Gary Lutz (glutz@suffolk.lib.ny.us . The LONG ISLAND HISTORY Committee will be meeting on Thursday, September 29, 2006 from 10AM to Noon at Harborfields Public Library. The committee is encouraging libraries to participate in Historic Suffolk County, an annual outreach exhibit program held in conjunction with New York State Archives Week. Historic Suffolk County will be held on October 7, 2006 at the new Port Jefferson Village Center. The event gives libraries an opportunity to exhibit samples of their local history materials. The committee is also planning to visit a local historic site later this year. More details will be available at the September meeting. Contact Cathy Ball or Cynthia Sciacca for more information. The Media Committee meets on Thursday, September 21, 2006 at the North Shore Public Library at 9:30AM. The Media Committee is designing ways to improve and publicize media materials and services and supports those involved in media collection development and processing. Contact Earlene O’Hare for more information. Multicultural/Multilingual Services is meeting on Tuesday, September 19, 2006. Refreshments are at 9:30AM and the meeting is at 10AM. The committee has a new website that can be visited at scla.net. For more information contact Mary Kelly. OARS (Outreach and Resource Services) is meeting on Wednesday, September 13, 2006 at 9:30AM at Mastic-Moriches-Shirley Community Library. The committee plans to create a list of volunteer opportunities for seniors that can be posted to the website. Contact Cindy Miller for more information. The next issue of RAMBLINGS is set to come out in early September. The 2007 ballot deadline was set for September 24th. A nomination committee of three people is working on creating a slate.
The Reader's Advisory committee will be discussing the Literature of Spain, Central America and the Caribbean on Thursday, September 21, 2006 at the Mastics-Moriches-Shirley Community Library. Contact Grace O’Connor for more information.
CATS: Michael Aloi submitted the following report:
On July 19, 2006 the CATS Executive Board held its monthly meeting at SCLS.
As of the most recent membership report, CATS has 177 members.
The CATS Annual Library Tour was on Friday, July 28. It began at Middle Country Public (refreshments, 9:30-10:30 tour), moved on to Harborfields Public (11:30 –12:30 tour, and lunch 12:30-2:00), and finished at West Babylon Public (3:00-4:00 tour). According to initial reports, the event was a success and the participants were most appreciative. Evaluation forms have been collected but not tabulated yet.
The final meeting of the Cataloging Roundtable for 2006 will be held on October 24.
We are currently in the process of our CATS Annual Meeting (Tuesday, December 5, 2006 at SCLS). The topic will be Online Calendar Creation and we have 4 speakers from assorted types of libraries lined up.
SSD: No report.
YASD: Beth Whalen submitted the following report:
We will be hosting our annual luncheon on September 14,2006 from 12-2 at the Riverview Restaurant in Sayville. We are very excited to have speaker David leviathan join us. He is the author of many wonderful young adult books such as Boy Meets Boy and I’m Sure It Will Be Wonderful! Cost for the luncheon will be $30.
We will also be having a member meeting-open to all members of YASD-before the luncheon at the East Islip Public Library starting at 10:00.
Battle of the Books is August 19th, and we will continue to sell chocolate bars at the event. Cost of each is just $1.00. All proceeds are donated to the Battle. So if you are there, please stop by and pick some up.
In September we will be having an informational meeting for all those interested in running for YASD office. We hope this will give them an idea of what would be expected of them and a chance to ask current officers any questions they may have.
COMMITTEE REPORTS
ARCHIVES: Janet O’Hare submitted the following report.
SCLA Archives Progress Report – April 17, 2006 to August 18, 2006 – Beth Haney
All of the materials in the upstairs storage room at SCLS have been sorted,
labeled and boxed. All filing cabinets are empty. The archive contains 20 boxes.
- Executive board minutes
- Executive board members, committee members and membership lists
- Constitution, by-laws and amendments
- Procedures and policies
- Recommendations, issues and surveys
- Newsletter (Bulletin/DATA)
- Statistical and Policy Survey
- Directory
- Lifeline
- Ramblings
- SCORN
- Route 66
- DASL Log
- Technically Speaking
- Annual Library Conference and Fall Dinner Meeting booklets
- News Clippings
- Public Relations Projects
- Photographs
- Treasurer’s Reports
- Bank Statements and Financial Documents
I will begin indexing the archives on Monday, August 21. I will create two lists
of folders contained in each box. One list will be organized by numbered boxes,
the other list will be alphabetical. I anticipate this will take 2 to 3 weeks.
CONSTITUTION AND BYLAWS: No report.
CONTINUING EDUCATION/PROFESSIONAL CONCERNS: Kris Minschke reported that she has e-mailed members who indicated an interest in working with the committee, and will try to set up a meeting in September.
ELSA: Joanne Genovese reported that the nomination packets were distributed to the committee members for review. We will select the 2006 winner at our September 12 meeting.
FALL DINNER: No report.
INTELLECTUAL FREEDOM: No report.
LDA AWARD: No report.
LEGISLATIVE: Suzanne Johnson reported that the flyer for the legislative breakfast was ready for printing.
LISTSERV: No report.
LONG ISLAND LIBRARY CONFERENCE: Rona Dressler reported that the committee met on August 17th to begin planning for next year. The net profit was $14,983.60, and each association will get $7,491.80. Sue Sloan will begin attending the SCLA Board meetings.
LONG RANGE PLANNING/ RUBLIC RELATIONS. Sue Holden has e-mailed several members of the committee in order to arrange speakers to speak to students at C.W. Post in September. Regina will send here some SCLA membership applications to have available at the program.
MEMBERSHIP: Regina McEneaney reported that we have 664 members, and the directory went out this week. There was a suggestion that the directory should include all of the names of all past board members. Or perhaps just all past presidents.
NEWSLETTER: Jeri Cohen reported that the newsletter is now at the printer. Thanks to all who submitted material.
NOMINATING: Danielle Musorofiti-Miller reported that both Regina and Sue have provided her with the names of some members who might be interested in running for SCLA office. She is in the process of contacting them. Additional suggestions are welcome.
SCHOLARSHIP: No report.
STATISTICAL SURVEY: Renee Capitanio reported that work is progressing.
SUFFOLK COUNTY JAILS LIBRARY SERVICE: No report.
WEBPAGE: Basic maintenance.
LIAISONS:
CLASC: Kristen Todd presented the CLASC report.
CLASC, Inc. ran a very successful new book forum on July 24, 2006 and will be running our next New Book Forum on Thursday evening September 7th, 2006 at Northport Public Library with Julie Straus-Gable, editor for John Green, as our guest speaker.
We are in preparation for our Fall Literature Conference with will be held on Friday October 27, 2006 at the Sheraton in Smithtown. The guest speakers will be: Dr. Elizabeth Hearne and Naomi Shihab Nye. The Many Faces of Children's Literature is the theme of the twelfth children's literature conference sponsored by the Children's Librarians Association of Suffolk County, Inc. and the Youth Services Department of the Suffolk Cooperative Library System. It is an opportunity for librarians, teachers, and other interested individuals to stay current in the field of children's literature and to focus on children's books through outstanding speakers and book discussion. Our theme celebrates the ways in which literature for young people reflects the diversity of our social culture and provides a bridge to global understanding and acceptance. Please visit our website at www.clascinc.org for a registration sheet.
LILRC: Virginia Antonucci reported.
The 4th Symposium on Digitization was held on August 3rd at the South Huntington Library, and was well received by attendees. The subject was “Cataloging Cultural Objects”.
The Suffolk County Legislative Breakfast will be held on September 22 at Connetquot Public Library
LILRCs Regional Automation Committee and Resource Sharing Committee are presenting a program “Learn Everything About Web log and RSS: A Hands On Training” on Tuesday, September 26, at Farmingdale State University. The presenter will be Steven Cohen. A morning and an afternoon session will be offered.
The LILRC Government Information Committee is presenting a workshop on “Statistics From Government Web Sites” on October 3 at Farmingdale Public Library.
The 15th Annual Conference on Libraries and the Future will be held on October 19th and 20th at Dowling College. The theme is “Revisiting the Future” The keynote speaker will be Leslie Burger. Presenters on Friday will be David Pearce Snyder and Thomas Frey.
`
LVA: No report.
NCLA: Rona Dressler reported that NCLA does not meet in the summer, so there is no news to report.
PLDA: Michael Squillante reported that PLDA was working actively with SCLS to arrange the legislative photo ops and public relations campaign.
SCLS: Kevin Verbesey reported that SCLS is working on the legislative events. Another major focus is preparing the 5-year plan of service, which is due in Albany in October. They are arranging the Battle of the Books. They are partnering with C.W. Post to offer library administrative classes. The historic newspapers are now online through the SCLS homepage. PR materials will follow shortly.
SLA: No report.
MEMBERS AT LARGE:
Diane Eidelman is interested in developing a program on dealing with difficult patrons. She would welcome suggestions for speakers. She might try a request on NYLINE.
Suzanne McGuire has sold $645 worth of Ducks tickets for the August 30th game.
OLD BUSINESS:
We received a letter from LILRC requesting a donation of $500 for the Libraries and the Future Conference and $500 for the Archives Conference. Kris Minschke moved to donate the $500 to the Libraries and the Future Conference. Regina McEneaney seconded the motion. None were opposed. Sue Gottesman moved to donate $500 to the Archives Conference. Danielle Musorofiti-Miller seconded the motion. None were opposed.
NEW BUSINESS:
SCLA received a letter from a Suffolk County library patron asking the association for financial help for the Sydney Library and the Walton Library in upstate New York, both of whom were affected by severe flooding this summer. We noted that NYLA also has a fund to help all the New York libraries experiencing flood damages. After some discussion, Michael Aloi moved that we allocate $250 each for the Sydney and Walton Libraries, and an additional $500 for the NYLA flood relief effort. Danielle Musorofiti-Miller seconded the motion. All were in favor.
The meeting was adjourned at 11:05
Respectfully submitted
June Cerveny |
CATS