SCLA Minutes
Friday, October 13, 2006
SCLS Blue Room

IN ATTENDANCE: Susan Gottesman, June Cerveny, Suzanne Johnson, Karen Baudouin, Cynthia Guzzo, Rona Dressler, Regina McEneaney, Angela Richards, Danielle Musorofi-Miller, Lorraine Squires, Sue Sloan, Michael Squillante, Tom Cohn, Kevin McCoy, Deborah Cunningham, Paula Bornstein, and Joanne Genovese.

CALL TO ORDER: Susan Gottesman called the meeting to order at 10:05 am. The September 2006 minutes were reviewed and corrected. Rona Dressler moved to accept the minutes as corrected. Regina McEneaney seconded the motion. None were opposed.

TREASURER’S REPORT: Suzanne Johnson passed out the treasurer’s report for September 2006. The balance for September was $55,539.16.
Bills to be paid included:

SCLS Printing Sept /Oct newsletter $650
SCLS Beth Haney, archives project  $1420.98
SCLA Scholarship recipient $2000
SCLA Cont. Ed Scholarship recipient $1000
Angela Richards $100 mall certificate Fall Dinner door prize from the
Huntington Town House
LILRC $896.50 our share of the Legislative Breakfast costs
Danielle Miller $9.76 hospitality
Cindy Guzzo $99.16 dinner supplies and postage
Joanne Genovese $313.50 ELSA supplies
Longwood Public Library $90.09 library conference postage
Debbie Antolini $22.97 library conference supplies

Angela Richards moved to approve expenses. Rona Dressler seconded. None were opposed.

PRESIDENT’S REPORT: Susan Gottesman reported that she had received two letters of congratulations concerning the legislative breakfast. One was from Herb Biblo of LILRC, and the other from Kevin Verbesey of SCLS. Sue thanked Deborah Cunningham and James Olney for their work in making the breakfast a success.
Sue also received a letter telling us that the new Suffolk County treasurer is Angie Carpenter.

DIVISION REPORTS:

DASL: Regina McEneaney reported. DASL met on October 27th at Suffolk Community College to finalize plans for the November 17th workshop on academic hiring and getting promoted. They will meet for their annual lunch on December 8th.

RASD: Karen Baudouin reported. RASD has not had an Executive Board Meeting since we last reported our activities at an SCLA Executive Board Meeting on September.  The RASD Dinner was on the evening of September 26, 2006 at Captain Bill’s on the waterfront in Bay Shore.  It was a great success.  We had 54 guests.  Juliana Podd deserves kudos for organizing a wonderful event, including getting Mary Kate Chelton as our speaker and soliciting donations from vendors.  These donations allowed us to have great door prizes without having to sell raffle tickets.  For example, we had 2 portable DVD players, two huge gift baskets, an MP3, three sets of tickets for two to community playhouses, and two sets of gift certificates to Outback.

Our next meeting is our annual breakfast meeting on Wednesday, October 25, 2006.  As always, this meeting is followed by the Health Concerns presentation.  This year’s program is on “Stroke” and has two speakers, Carol Chamoff from Brunswick Hospital and Dr. Candice Perkins, from the Department of Neurology at University Hospital, Stony Brook.  One free copy of the stroke bibliography will go to each library with a $5 charge for extra copies.  The breakfast is at 9 AM followed by the RASD meeting and then the program at 10 AM.
The RASD ballot is going though its finishing touches and should be out shortly.  Our nominating committee did a great job of getting candidates for 2007 so we think that the membership will be pleased that so many outstanding colleagues are willing to serve.

CATS: Tom Cohn reported. Due to scheduling conflicts, the CATS Executive Board was unable to hold an October meeting. The last meeting of the Committee was on September 8, 2006.
As of the most recent membership report, CATS has 180 members.
The final meeting of the Cataloging Roundtable for 2006 will be held on October 24th.
We have finalized our CATS Annual Meeting, to be held Tuesday December 5, at SCLS. The topic will be Online Calendar Creation and we have 5 speakers from assorted types of libraries lined up.
The next issue of our bi-annual CATS newsletter will be ready by the Annual Meeting.
Our next board meeting will be Monday, November 6, 2006 at SCLS, during which we plan to discuss submitting a program for the LILC conference in May 2007.

SSD: No Report

YASD: Lorraine Squires reported. YASD had a meeting for members interested in running for office in September and will be sending out ballots at the end of October or beginning of November.
Depending on when SCLS announces a new Young Adult Services Coordinator, we may have a meeting in November or December to welcome him or her.

COMMITTEE REPORTS:

ARCHIVES: No report.

CONSTITUTION AND BY-LAWS: No report.

CONTINUING EDUCATION/PROFESSIONAL CONCERNS: No Report.

ELSA: Joanne Genovese reported: We have our 2006 winner. We had some very impressive candidates and it was a difficult decision for the committee.
Winner:
Arlene Schmidt, Senior Library Clerk, The Smithtown Library
Nominees:
Lynne McClure, Lead Custodian, Commack Public Library
Brad Singer, Reference Librarian, Center Moriches Library
Anne Marie Tognella, Public Relations Specialist, The Smithtown Library
Mary Ellen Moll, Head of Community Services, Northport-East Northport Library
Joyce Rienzo, Reference Librarian, Riverhead Free Library
Mary Jane Hunt, Reference Librarian, Northport-East Northport Library
Kathleen O’Riordan, Principal Library Clerk, The Smithtown Library

Yesterday we held a breakfast reception for our three Smithtown nominees and surprised our winner. Everyone was very excited and delighted. The plaque, gift check and certificates are ready for the November annual dinner. Letters have gone out to all the nominees inviting them to the dinner.

FALL DINNER: Cynthia Guzzo reported. Cynthia will need a check for $3000 for Atlantis and a check for $300 for a jazz band, and also tip money at $ 1.50 per person.

INTELLECTUAL FREEDOM: Kevin McCoy reported. The essay contest brochure is ready to go out. The committee was not successful in getting donations from local businesses for prizes. I wrote a grant through the New York Civil Liberties Union and received a $600 grant to fund the first place prizes. I would like to use the $500 donation from the Brookhaven League of Women Voters and SCLA Intellectual Funds to cover the 2nd and 3rd place prizes and the printing of the brochures. We will need $250 for 5 Borders gift certificates, $125 for 5 Blockbuster gift certificates, and approximately $250 for printing the brochures.
We are having our 3rd Annual Intellectual Freedom Conference on April 13th. The title of the conference will be “Where has all the data gone?”. It will include sessions on the reduction of government publishing, copyright issues, and libraries leasing rather than owning their collections.
We are co-sponsoring a workshop with the NCLA Intellectual Freedom Conference. They are organizing the topic and speaker.
I met with Kevin Verbesey to talk about the issue of community groups in libraries. We talked about possibly doing a program at SCLS to talk about the legal issues relating to having groups using library community rooms.
The Long Island Coalition Against Censorship is looking for libraries to join their organization.
We are always looking for more members to serve on the committee, particularly public librarians.
Cynthia Guzzo made a motion to approve the expenditure of the necessary monies for the Essay Contest. Rona Dressler seconded . None were opposed.

LDA AWARD: No report.

LEGISLATIVE: Deb Cunningham reported. The Legislative Breakfast was held on September 22, and over 90 people attended. Pat Eddington was there, as well as other legislators  or their representatives. Dr. Burrows spoke about how he used the library in his research. The caterer worked out well. Art Friedman MC’d the breakfast. And Min Liu took photographs, which will be put on CD. She will give a CD to Jeri for the newsletter. The Nassau County Legislative Breakfast also went very well.

LIST-SERV: Kevin McCoy reported. The List-Serv has 1134 subscribers. There are still problems with AOL e-mails, AOL spam filters block messages sent to multiple AOL addresses. I periodically send out messages to AOL members asking them to consider switching and many people do switch. The next step might be to prohibit AOL subscriptions.

LONG ISLAND LIBRARY CONFERENCE: Sue Sloan reported. The LILC will be held on May 3, 2007 at The Crest Hollow Country Club. There will be space for 15 individual sessions. Sponsor forms for sessions have gone out, and are due back by December 15. Letters concerning the free booths will go out in November. Vendor’s letters have already been sent out. Wireless connections will be available at Crest Hollow.

LONG RANGE PLANNING/PUBLIC RELATIONS: Deb Cunningham reported for Sue Holden. Six librarians representing different areas of librarianship were invited by the Dean of the Palmer Library School to attend the Fall Orientation, address the new MLS students, and give them a welcome and introduction to the field. In attendance were Jo-Ann Carhart, James Olney, Angela Richards, Lorraine Squires, Sue Holden and a representative from the Nassau County Library Association. Librarians shared information on why they entered their field, what their jobs consist of, information on professional associations and organizations, Civil Service, and continuing education.
Librarians were invited to stay for lunch, and to mingle with students and answer any questions that they had. It was a very successful and pleasant day.

MEMBERSHIP: Regina McEneaney reported. SCLA has 685 members. Regina will send Cynthia a list so that she can check Fall Dinner reservations against it.

NEWSLETTER: Jeri Cohen reported. The next deadline for the newsletter is November 1st. This issue will cover upcoming events for December, January and February. I am planning on including the membership renewal form, and information on the donations made for flooded libraries. If anyone would like to write articles on these topics, I would appreciate it.
Please forward all articles to me by November 1st. Articles relating to the annual dinner, please forward by November 15th, so that I can get the newsletter to the printer on time.
Thanks for your help.

NOMINATING: Danielle Musorofiti-Miller reported. We have a full slate of nominations, and ballots will go out shortly. New officers will be announced at the Fall Dinner.

SCHOLARSHIP: Angela Richards reported. The SCLA scholarship for 2006 was awarded to Beth Haney. The Continuing Education Scholarship for Support Staff was awarded to Teri Hatred of SCLS Youth Services Department. We have received thank you letters from both recipients.

STATISTICAL SURVEY: Renee Capitanio and Stephen Ingram reported. The statistical survey is being imported into an access database with the help of Anthony Martocello of Northport. I would like to compensate Anthony for his skills, because the transition is quite complicated, and the benefits of using the access format will be of great use to the statistical survey.  I will have a greater understanding of the time he has invested in the project within the next few days, but I propose a minimum of no less than $25 per hour, or will come up with a reasonable, but not outlandish figure.
Discussion of compensation was deferred until we find out how much time is involved in the project.

SUFFOLK COUNTY JAILS LIBRARY SERVICE: No report.

WEBPAGE: Stephen Ingram reported. Spoke with Louis DeRobertis of SCLS who can host a web calendar that we can grant specific members of the association access. This will allow us to coordinate programs across the association and present one calendar for members to use. A sample is the SCLS calendar at http://calendar.suffolk.lib.ny.us
The cost is a one-time fee of $50 and once registered, Louis will help us set it up.
The web page has been updated with the library dinner information.

LIAISONS:

CLASC: Clasc Executive Board met on September 14,2006. The general membership meeting will be November 15 from 6:00 to 9:00 pm at Middle Country Library. The topic will be “Burnout Prevention”.  Jen Gronbach is looking for new places to add to the “Affordable Things to Do on Long Island”. Many of the current places are summer based, and she is looking for year-round places to add. The New Book Forum was held on September 7 from 7-9 pm at Northport Public Library. John Green’s editor, Julie Straus-Gabel, spoke about the editing process. Books have been ordered for the Literature Conference. There are currently 106 people registered for the conference.

EASTERN SUFFOLK BOCES: No report.

LILRC: No report.

LVA: No report.

NCLA: Rona Dressler reported

PLDA: Michael Squillante reported. PLDA met on October 11th. The civil service exam (0812) which is listed as a Trainee exam is also for Librarian I positions Filing date is October 18th. The legislative Breakfast was discussed. One of the best ever!

SCLS: No report.

SLA: Angela Richards reported. SLA is hosting a program called “Smart Search Update” on November 30, 2006 at Hofstra University from 7-9 pm. The session will cover new resources, specialized search tools, and important news about web searching.

NEW BUSINESS: Angela Richards noted that we need to find a way to get all the raffle tickets to the dinner. Cynthia suggested that we ask someone from SCLS to check the mailbox and bring them.

At the suggestion of Regina McEneaney, a moment of silence was observed in memory of Susanne Carlson of West Islip Library, who had been an SCLA member for more than 30 years.

The meeting was adjourned at 11:07 am.

Respectfully submitted

June Cerveny

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