Minutes

SCLA Minutes
Minutes of the Executive Board Meeting
Friday, March 17, 2006
SCLS Blue Room

IN ATTENDANCE:
Susan Gottesman, Danielle Musorofiti-Miller, June Cerveny, Suzanne Johnson, Diane Eidelman, Deb Cunningham, Stephen Ingram, Virginia Antonucci, Karen Baudouin, Michael Aloi, Susan Siegel, Lorraine Squires, Janet O'Hare, Rona Dressler, Regina McEneaney, Angela Richards, Marjorie Fusco, Jennifer Marin, and Herb Biblo.

CALL TO ORDER:
Danielle Musorofiti-Miller called the meeting to order at 10 am. The February 2006 minutes were reviewed and corrected. Stephen Ingram moved to accept the minutes as corrected. Janet O'Hare seconded the motion. None were opposed.

TREASURER'S REPORT:
Suzanne Johnson passed out copies of the Operating Budget and Financial Statement. The fund balance for February was $55,909.35. Bills submitted for payment included-

$167.58	Patchogue Medford Library, postage, March- April- May newsletter
$6.12	Renee Capitanio, postage, statistical survey
$352.12	Suzanne Johnson, refreshments, Albany bus trip, Library Day
$87.75	Paula Bornstein, postage LDA award
$67.98	Regina McEneaney, postage and envelopes, membership mailings
$15.52	Danielle Miller, hospitality, March meeting

Diane Eidelman made a motion to pay the bills. Danielle Musorofiti-Miller seconded the motion. None were opposed. Some checks have been received for the sale of the Statistical Survey.

PRESIDENT'S REPORT:
Suzanne Gottesman reported that she had met with Stephen Ingram, Kevin Verbesey, Flo Denny, Judy Neufeld and Harriet Costello, and PLDA has hired Michael Conti to put together a response to negative newspaper coverage of libraries.

DIVISION REPORTS:
DASL: Virginia Antonucci reported. The DASL executive board met on February 3. Membership in DASL is 127. DASL will sponsor a program on pod casting at the LILC. The speaker will be Linda Braun, who has previously lectured on the topic in Westchester and at METRO. The committee is working on ideas for the raffle and table prizes. DASL program ideas for the fall include a vendor open house, a talk about open access journals, and a panel or roundtable on marketing your library to faculty and the public.

RASD: Karen Baudouin reported. RASD met on March 7, 2006 at the Central Islip Public Library. The committees reported as follows: The CARE committee reported that the Career Outreach Directory is selling well with receipts already exceeding the break-even point. The Care Committee met on March 16th. They are working on a core bibliography of career books. Electronic Resources is meeting on April 27th for database Roundtable 2006. They are discussing merits of databases individually subscribed to, and changes to the VRC. The committee has been asked to get involved with rewrites of the VRC database subscriptions. Health Concerns is doing the topic of Stroke on October 27th. They are searching for their speakers. LI History is having a roundtable discussion on march 30th at the Smithtown Library with Virginia Antonucci and Kristen Nyitray from Stony Brook University, for librarians working with local history collections. Long Island Reads reported that Grace O'Connor did a book discussion workshop on Amagansett at SCLS on March 2nd and 21 people attended. There was a live web cast with Mark Mills. It will be produced on DVD and sent to LI libraries for use with LI Reads events. The interview and a poster are on LI Reads website. Media will be meeting on April 7th at Half Hollow Hills. Membership is 342 members. We discussed ways to boost membership. Ideas were bonuses for joining, giveaways, and more programs. Multicultural Services reported that Edana is doing a program at the LILC on Transcending Cultural Barriers to Effective Customer Service. They are working on their website. They meet next on April 18th at SCLS. OARS met in February and discussed online calendars for course registration, waivers for exercise classes, Internet safety classes by BOCES, and encouraging men to join book discussions. They meet again on March 15th. The Programs committee is hard at work on our LILC program, Down the Isle: A History of Weddings on Long Island. Readers Advisory will meet on April 27th at Rogers Memorial. The genre is YA Fiction for adults. Ramblings came out in early March. The next issue will be out in October, with a September 1st deadline. The newest addition to the RASD Webpage will be a Multicultural Website. After the committee reports, we spent time discussing logistics for all the things we need for the RASD table at LILC. RASD had raised funds for libraries affected by Katrina. We are sending the funds to the New Orleans Public Library Foundation. We discussed formation of our nominating committee with intent to get candidates earlier than in the past. We will meet again April 14th.

CATS: Michael Aloi reported. The CATS Executive Board meeting was held on March 6th at SCLS. The CATS Cataloging Round Table held its first meeting of the year on March 2nd. Participants brought odd items to be cataloged and a lively discussion took place on how to deal with these items. The next CATS program, MP3s: Another Format to Deal With. The Technical Services Experience will be taking place at SCLS from 10 am to 1 pm on April 25th. John Richardson will be demonstrating the future of MP3s in libraries and how to catalog them. Attendance is free. The CATS LILC program will be on the topic of "RSS and XML for Libraries". Our speaker will be Steven Cohen, Senior librarian at PubSub Concepts, Inc. On Fridays, June 2nd and 16th, Ceil Hearn of Sharper Training Solutions will be conducting a two-part training session on Microsoft Access. The programs will be from 2-4 pm at SCLS each day. The cost for both parts is $20 for SCLA members and $25 for non-members. Attendance will be limited to the first 24 checks received.

SSD: Susan Siegel reported. The Support Staff Executive Board met on March 8th. The SSD will hold its Annual Roundtable Meeting on April 6th from 9:30 am to 12 pm at the West Babylon Public Library. The monthly business meeting will follow the program. Edana Cichanowicz will present the SSD sponsored program Transcending Cultural Barriers to Effective Customer Service at the LILC. We discussed possible raffle prizes and giveaways. Membership in the division is currently 117. Membership cards will be sent to all new and renewing members. We will have a membership registration table at our programs and provide incentives for people who join SCLA at event sites. We are creating a Support Staff Division newsletter to be issued annually to promote Support Staff and SCLA events and involvement in the organizations.

YASD: Lorraine Squires reported. YASD has a workshop coming up as a Fran Romer Memorial on April 7th. Lorraine will get back to SCLA about prices for purchasing a new SCLA banner. Diane Eidelman made a motion to approve the purchase of a new banner. Janet O'Hare seconded. None were opposed.

COMMITTEE REPORTS:
ARCHIVES: Janet O'Hare reported. Janet has looked at the archives, with members of the SCLA board. They agreed that records that should be kept are financials, minutes, newsletters, membership lists, statistical surveys and the constitution. Items that could be discarded include flyers, handouts and bookmarks. It was suggested that SCLA hire Beth Handley of SCLS to work part time, up to 10 hours per week to sort and organize the records. We also need to purchase a shredder and archival boxes. Janet O'Hare made a motion to ask Beth to accept this job at the rate of approximately $20 per hour. Diane Eidelman seconded the motion. None were opposed.

CONSTITUTION AND BY-LAWS: No report.

CONTINUING EDUCATION/PROFESSIONAL CONCERNS: Diane Eidelman reported. There will be a program at the LILC titled "What Not to Wear". A panel of public library directors and Robert Smith, Career Counselor from the Suffolk County One-Stop Employment Center will discuss proper appearance and behavior at a job interview.

ELSA: The committee is just finalizing the brochure and the flyer. We have given them a facelift, thanks to Stephen Ingram. As soon as some minor changes are made they will be ready for printing.

FALL DINNER: Cynthia Guzzo is looking for a venue for the fall dinner, and has contacted the aquarium again.

INTELLECTUAL FREEDOM: No report.

LDA AWARD: Paula Bornstein reported. March 17th is the deadline for LDA Award candidates. I spoke with Ken Bellafiore, the NCLA LDA Award Committee Chairperson. Ken reports that there are three candidates for the slot and that their sponsors have submitted required documentation. Next week we will send out copies of the documentation to the three NCLA and three SCLA LDA Award committee members. The final decision should be made on or about April 1st.

LEGISLATIVE: Suzanne Johnson reported that 38 people made the trip to Albany for Library Lobby Day. There were many visits, the SCLS color brochure was very well received, and it is important to send follow-up letters to members of the legislature. Herb Biblo added that Pat Eddington, Fred Thiele and Senator Flannigan are on the Education Conference committee which will work out the differences between the Senate and the Assembly versions of the aid package, and they should be contacted.

LIST-SERV: No report.

LONG ISLAND LIBRARY CONFERENCE: Rona Dressler reported. Met at Hewlett-Woodmere Public Library on March 8. We have 30 vendors so far. The second letter has been sent out to remind vendors to register. We have 17 programs as our final tally. This corresponds with last year, since we had 1 extra who was not sponsored by a Division, committee or association. Chris Crutcher will be speaking on his latest 2 titles. We will also be selling copies of his books to be signed. If any workshop has handouts, please send copies to Debbie Antolini, our web mistress. Her email address is on the LILC website. She will post them on the website after the conference. This will hopefully alleviate a lot of wasted paper. If workshops announce at the beginning and end of each workshop that copies can be downloaded, that would be very helpful. We will also ask the room monitors to address the audience prior to the 2nd session, asking them to please stay for the complete workshop as we will not be opening the doors to the lunch until 12:30. Registration forms will be sent out next week. The deadline for pre-registration is April 21. By the end of this week, the registration form should be on the website. You may download it. We are requesting that all attendees fill out a separate registration form, even if the library is paying for them to attend.

LONG RANGE PLANNING/PUBLIC RELATIONS: No report.

MEMBERSHIP: Regina McEneaney reported that as of 3/11/06 we have 740 active members. 441 have renewed for 2006. Reminders will be sent to those who have not renewed yet.

NEWSLETTER: No report.

NOMINATING: Danielle Musorofiti-Miller is still working on getting a committee together. Regina McEneaney said that one person had checked off interest in working on that committee on their membership renewal.

SCHOLARSHIP: Angela Richards reported that the flyers have gone out to libraries for the June 4th Mets game. They are playing San Francisco, and there is a limit of 91 seats. There will be a raffle, and also kids can run the bases after the game. The flyers advertising the SCLS scholarship are also out and have been sent to each library. Angela has been asking for donations for the raffle at the annual dinner, and has received several. She is looking for a YA librarian to serve on the scholarship committee subcommittee that reviews the scholarship applications.

STATISTICAL SURVEY: We have received some checks for the Statistical Survey.

SUFFOLK COUNTY JAILS LIBRARY SERVICE: No report.

WEB PAGE: We have received an e-mail from Dennis Fabiszak that our domain name scla.net is about to expire. Stephen Ingram will take care of renewal.

LIAISONS:
CLASC: Jen Marin reported. A new book forum was held Thursday, February 16th at Harborfields Public Library. Karen Breen, Children's Book Review Editor for Kirkus Reviews was the guest. Members attended a workshop on February 28th at South Country library. Author Nancy J. Keane presented "Quick and Simple Book Talks That Work", which was geared for children's librarians working with children in grades K-6. The annual Dinner and Membership Meeting will be held April 11 at Three Village Inn, Stony Brook. Author Margie Palatini will be our guest speaker. New Officers for the 2006/2007 year will be announced.

Eastern Suffolk BOCES: No report.

LILRC: Virginia Antonucci reported. On March 31st LILRC will sponsor a workshop at Farmingdale Public Library from 10am to 12 noon, called "Weeding and Feeding Your Library Collection". On April 6th, they will sponsor a workshop from 9:30 to 11:30, again at Farmingdale Public Library, called "A Hard Rain's A Gonna Fall: Will You Be Ready?". On October 19-20, LILRC will sponsor the 15th Annual Conference On Libraries and the Future: "Revisiting the Future".

LVA: No report.

NCLA: NCLA meeting was held on March 10. The Talent Showcase held on March 8 was very successful. On April 11, there will be a program on Ethnic Programming. YA will hold their Spring Luncheon with Robin Brenner as the guest speaker. There are currently 650 members. On July 7, NCLA will host a pre-game picnic at 5:30 at the Ducks game. Cost will be $32. On August 19, the game only tickets will be $11.The Annual Dinner will be on the first Wednesday in December at Manor East. Technical Services will hold a bus trip to Baker & Taylor on April 5, There is a limit of 55 people. On March 29, SLA is holding their Annual Spring Meeting at Bertuccis on Rt. 111.

PLDA: Matthew Bollerman reported. Lots of PLDA members were on the bus to Albany on the 14th to lobby our New York State legislators. PLDA members are awaiting their opportunity to meet with the final two candidates for SCLS director, Kevin Verbesey and Gordon Wells. PLDA is also waiting to see what will happen with the Librarian II test, and whether CEU credits need to be converted to course hours. PLDA made a donation to Literacy Volunteers.

SCLS: SCLS is also trying to determine what format to use to keep track of information for members about workshops. We need to use something other than Social Security numbers, and also should we be keeping track of contact hours or CEU credits. SLA: James Olney reported. The Special Libraries Association, Long Island Chapter, would like to invite you to our annual dinner on March 29 and a virtual seminar on Marketing Research for Libraries on March 30, 2006. All SCLA members are Welcome. When: Wednesday, March 29, 2006 at 6:30 pm. Where: Bertucci's, 881 Walt Whitman Road (Route 110), Melville What: Annual Dinner and Election of Officers Price: $25 SLA & SCLA Members; $20 students and retirees RSVP by March 22 to: Laura Mann, Newsday Library, 631-843-2333 or laura.mann@newsday.com Checks should be sent to: Susan Feuer Kornreich Technology Center 201 I.U. Willets Rd. Albertson, NY 11507

MEMBERS-AT-LARGE:
Deborah Cunningham will wrap up the Long Island Reads project in March, and begin work on next year's program. She will also work on the Library Lobby Day bus project next year.

OLD BUSINESS:
We have some of the old note cubes left to use at the LILC. Probably we will have to send a down payment for the new ones that we are ordering. Suzanne will take care of it. Raffle ticket results will be posted on several different bulletin boards throughout the vendor hall. Fran Altemose is trying to get the Support Suffolk Libraries gel bracelets to Sue, in case we want to sell them at the LILC. Fran has also reserved 200 Duck tickets on hold for the Grucci Fireworks Night of Monday, May 29th. The game starts an hour earlier than usual at 6:05 pm. The contact is JJ at LI Ducks. The phone is 940-3825 x124. We are paying $9 each, and I sold the tickets for an additional $2 last year with no problem. Unused tickets can be returned without penalty by the contract date. Be sure to advertise in the newsletter.

NEW BUSINESS:
It was decided to switch the October meeting date to October 13th, in order not to conflict with the Libraries and the Future Conference.

Regina McEneaney asks that if any division is accepting SCLA applications at the LILC, please be sure that the new member puts down an address and e-mail on the form.

The meeting was adjourned at 11:30.

Respectfully submitted,

June Cerveny