Minutes

SCLA Minutes
Minutes of the Executive Board Meeting
Friday, September 15, 2006
SCLS Blue Room

IN ATTENDANCE:
Susan Gottesman, June Cerveny, Suzanne Johnson, Stephen Ingram, Karen Baudouin, Michael Aloi, Vincent Rodgers, Janet O'Hare, Kris Minschke, Cynthia Guzzo, Rona Dressler, Regina McEneaney, Jeri Cohen, Angela Richards, Marjorie Fusco and Herb Biblo.

CALL TO ORDER:
Susan Gottesman called the meeting to order at 10:00 am. The August 2006 minutes were reviewed and corrected. Kris Minschke moved to accept the minutes as corrected. Janet O'Hare seconded the motion. None were opposed.

TREASURER'S REPORT:
Suzanne Johnson passed out the treasurer's report for August 2006. The balance for August was $55,539.16. Bills to be paid included:

SCLS	$1000 for printing membership directory
Patchogue-Medford Library	$315.63 postage and supplies
Support Services Division	$500 October Program
Atlantis marine World	$1500 Fall Dinner
Regina McEneaney	$158.96 postage and supplies

Rona Dressler moved to approve expenses. Cynthia Guzzo seconded the motion. None were opposed.

PRESIDENT'S REPORT:
Susan Gottesman reported that we have received a letter from the Sydney Memorial Library, thanking SCLA for our donation to their flood recovery fund. Rachel Baum, the president of NYLA, will be in the Long Island area in mid-November. Susan asked if we wanted to invite her to our Fall Dinner. Stephen Ingram made a motion to do so. Cynthia Guzzo seconded the motion. None were opposed.

DIVISION REPORTS:
DASL: Regina McEneaney reported for Virginia Antonucci. The financial statement is being mailed to Suzanne Johnson. DASL does not meet over the summer, so September 22 is our next meeting. We will be meeting at the Connetquot Library after the Legislative Breakfast. Our October program had to have a date change; the new date will be finalized next week. The program topic is "Academic Librarianship". Our annual luncheon is scheduled for December 8th, at Farmingdale State University.

RASD: Karen Baudouin reported. RASD met on September 12, 2006 at the Port Jefferson Library. The committees reported as follows: CARE has sold out the Career Outreach Directory. The core career collection bibliography is almost complete. It will be sent to each library with additional copies available for $5 each. The committee will meet on September 28, 2006 at Comsewogue Library. ELECTRONIC RESOURCES meets on September 14, 2006 at Half Hollow Hills for an overview and demonstration of federated searching by Linda Braun, technology consultant. On January 25, 2007, the committee will meet at Comsewogue to plan for the year. They are considering doing a program at the LILC. The HEALTH CONCERNS committee meets on October 25, 2006. As always, this meeting follows RASD's Annual Breakfast Meeting. This year's program on "Stroke" has two speakers, Carol Chamoff from Brunswick Hospital and Dr. Perkins, from the Dept. of Neurology at University Hospital, Stony Brook. One free copy of the stroke bibliography will go to each library with a $5 charge for extra copies. The LONG ISLAND HISTORY committee met on June 29, 2006 at Brentwood. On September 28, 2006, they are meeting at Harborfields and will be talking about gifts that are given to libraries and what to do with them. LONG ISLAND READS met on May 15, 2006, July 11, 2006 and September 5, 2006. A packet of all materials for 2006 was put together and sent to Mark Mills in London along with a card signed by all of the Committee members. He responded by e-mail that he was "very touched". Evaluation Forms for LI Reads 2006 have gone out to all Suffolk County libraries. Everyone is encouraged to fill it out and return in the "bag" to Diane Eidelman at SCLS. They selected "The Color of Water" by James McBride for reasons that will soon described on the flyer. They meet again on October 17, 2006 at Huntington Public Library from 9:30AM-12NOON. The MEDIA Committee is meeting on September 22, 2006 at North Shore Library. n advised that whenever possible carry the SCLA/RASD calendar to meetings so that we can avoid duplication whenever possible. MEMBERSHIP is at 323. We discussed techniques for getting new members or renewals of those who have lapsed. We considered sending a reminder to those who have let their membership lapse. We discussed SCLA's system of renewal once a year instead of a rolling membership. It was pointed out that other methods could be quite cumbersome for the membership person. Rona Dressler suggested that perhaps SCLA could consider having a January to December membership and a July to June membership. Maureen Nicolazzi is going to work on a new RASD brochure incorporating all of our committees. It could be given to libraries to be distributed to all new employees. MULTICULTURAL SERVICES is meeting on September 19, 2006 and they are planning a workshop on multi-lingual collection development. OARS met in June and they are working on a senior citizens volunteer opportunities booklet. They are meeting at Mastics Library on September 13, 2006. The PROGRAMS committee is generating ideas for the Long Island Library Conference. We discussed possible topics. The next issue of RAMBLINGS will be published in March 2007. READERS ADVISORY will meet on September 21, 2006 at Mastics to discuss Hispanic literature of Spain, South America and the Caribbean. Their genre for January 2007 is Female Private Detectives Under 50. Committee members were reminded to keep up with meeting dates and add content to the WEB PAGE. The RASD DINNER is on the evening of September 26, 2006. 40 people have signed up so far. Juliana Podd has gotten $350 in donations from publishers and we are using the money for door prizes-likely to be two DVD players and two gift baskets. We also have two sets of tickets for two to a show.

CATS: Michael Aloi reported. On September 8, 2006 the CATS Executive Board held its monthly meeting at SCLS. As of the most recent membership report, CATS has 178 members. The final meeting of the Cataloging Roundtable for 2006 will be held on October 24. We have finalized our CATS Annual Meeting (Tuesday, December 5, 2006 at SCLS). The topic will be Online Calendar Creation and we have all 5 speakers from assorted types of libraries already lined up. The next issue of our bi-annual CATS newsletter will be ready by the Annual Meeting (12/5/06). We have nearly finalized our slate of Executive Board members for 2007. Our next board meeting will be Thursday, October 5, 2006 at SCLS.

SSD: Vincent Rodgers reported for Susan Siegel. Membership in SSD stands at 135. The division met in September. They are planning an annual luncheon meeting/program combination, which will include a program given by Joseph Coppolino on Effective Listening. However, Mr. Coppolino charges $500, and the division would like to ask SCLA to pay this fee, so that the program could be offered without charging SSD members. SSD has a policy of not charging members for programs. Sue Gottesman made a motion to approve this expense. Cynthia Guzzo seconded the motion. None were opposed. SSD is also going to run a 50/50 raffle during their luncheon to benefit the SCLA Scholarship Fund.

YASD: No report.

COMMITTEE REPORTS:
ARCHIVES: Janet O'Hare reported. The archive project is 99.9% finished. Regina is still attempting to identify some photographs. There are 20 boxes of material, now arranged with an index. Beth Haney did a wonderful job of organizing the material. SSD and SLA still have materials upstairs at SCLS, but these are not part of the SCLA archives.

CONSTITUTION AND BY-LAWS: No report. However, Susan Gottesman has revised and updated them and e-mailed them to Rona Dressler, for next year's directory. Susan also volunteered to do this job next year.

CONTINUING EDUCATION/PROFESSIONAL CONCERNS: Kris Minschke reported. There will be an organizing meeting for this committee October 16th at SCLS. Kris asked for an appropriation of up to $50 for lunch expenses. Sue Gottesman moved to appropriate this amount of money. Vincent Rodgers seconded the motion. None were opposed.

ELSA: Joanne Genovese sent this report. We have eight ELSA nominees this year. They are excellent candidates and it will be difficult to select a winner. The nominees are:

1. Lynne McClure, Lead Custodian, Commack Public Library
2. Brad Singer, Reference Librarian, Center Moriches Library
3. Anne Marie Tognella, Public Relations Specialist, The Smithtown Library
4. Arlene Schmidt, Senior Library Clerk, The Smithtown Library
5. Mary Ellen Moll, Head of Community Services, Northport-East Northport  Library
6. Joyce Rienzo, Reference Librarian, Riverhead Free Library
7. Mary Jane Hunt, Reference Librarian, Northport- East Northport Library
8. Kathleen O' Riordan, Principle Library Clerk, The Smithtown Library

Letters have just been sent out to the nominees, those who nominated, and the directors of each candidate's library. Shortly we will have a winner and each nominee and our winner will be invited to the SCLA annual dinner on November 10. SCLA generously pays for the winner and a guest to attend the dinner. I would like to ask the board to consider easing the cost of the dinner for the nominees so as to encourage attendance and make it even more special for them. It is truly a great honor to be one of eight candidates. Susan and Steven pointed out that the dinner was already being subsidized by SCLA, and no one was in favor of additional subsidy.

FALL DINNER: Cynthia Guzzo reported. Cynthia showed a draft of the flyer. She needs check for Atlantis Marine World. She will give payment checks to Suzanne in one batch. There was discussion as to whether we should be subsidizing the dinner for non-SCLA members. In general, the feeling was probably not, but it is too late to change it for this year, since e-mail notification had already been sent out, and reservations and checks received. It is something to consider for next year. Also, Cynthia reported that the sound system at Atlantis Marine World is broken, and not likely to be fixed. Various suggestions were offered about possible music for the evening. Cynthia will explore these, as well as see if Atlantis will give us any reduction in price due to their broken equipment. Steven Ingram made a motion to fund music entertainment for the dinner up to the amount of $300, should it prove necessary. Kris Minschke seconded the motion. None were opposed. Cynthia will bring information back to the October meeting.

INTELLECTUAL FREEDOM: No report.

LDA: No report.

LEGISLATIVE: Deb Cunningham reported. The committee met on Tuesday 9/12 at Farmingdale Public Library. Ten people attended. We are all on schedule for the Nassau and Suffolk Legislative Breakfasts on 9/29 and 9/22 respectively. James Olney and I are meeting on Friday 9/15 at Northport Public Library with our speaker, Ted Burrows, to go over the agenda and his speaking points. James and I will also finalize any loose ends. Suffolk County Breakfast: Herb Biblo of LILRC will speak, James and/or I will speak for SCLA and acknowledge those present, and Art Friedman will "MC" with a brief background as to library legislation and acknowledge the local legislators present. Then Mr. Burrows will speak. (He is the author of "Gothem: A History of New York City to 1898", the 1999 Pulitzer Prize winner for history.) As of Tuesday, 66 people had signed up to attend. Follow-up phone calls to legislators who have not RSVP'd will be made. Connetquot and Director Kim DiChristofaro will host and welcome everyone. If you haven't registered and would like to attend and thank our local legislators for their support, please do so at: www.lilrc.org/calenders/lilrccalender.php SCLA (Me, as chair of the Legislative Committee) sent the 600+ flyers to SCLA members as well as to presidents of the Friends, and Boards of Trustees of Suffolk County public libraries. The flyer was a joint effort with Nassau and Suffolk information. In addition, James and I composed a list-serv announcement for the SCLA list, as the flyer did not mention our special speaker. I have a receipt for $78 for postage to be reimbursed to me. I will send it to Suzanne via system bag. The caterer is "Lovin' Oven"- half the cost will be our responsibility. Herb advises that they are reasonable. Hope to see you all there. Next meeting is Tuesday, October 24, 2006 at 10:00 am at Farmingdale Public Library.

LIST-SERV: No report.

LONG ISLAND LIBRARY CONFERENCE: Rona Dressler reported that they are meeting on Monday. Forms for program proposals are due at the beginning of December. There are some difficulties with arranging a venue.

LONG RANGE PLANNING/PUBLIC RELATIONS: Sue Holden and several other committee members attended a panel at Palmer Library School and spoke to the students about library service to teens, technical services, scholarships and joining SCLA.

MEMBERSHIP: Regina McEneaney reported. We have 677 members for 2006, of which 7 are already renewed for 2007. Renewal flyers will go out in November/December. In March reminders will go to those who have not renewed. Regina will run a list of former members for the divisions, so that they can be checked for names of people who retired, moved away, or died. We need to print 1500 renewal forms. Rona Dressler suggested that Regina write an article for the Jan-Mar Newsletter, and also print a renewal form in the newsletter.

NEWSLETTER: Jeri Cohen reported. The fall newsletter is out. Deadline for the next newsletter is November 1st. Danielle Musorofi-Miller will write an article as incoming president. In order to include news of the dinner and ELSA award winner, Cynthia and Angela will write articles by November 15th.

NOMINATING: Susan Gottesman reported. There are two possibilities for the post of V.P./ President Elect, Michael Aloi and Karen Baudouin. We still need someone to run for secretary, and 2 people for members-at-large. Cynthia Guzzo volunteered to run for a member-at-large position.

SCHOLARSHIP: Angela Richards reported. I'm so pleased to report that for the first time in several years we have a record number of eight very well qualified applicants for the SCLA Scholarship. Packets of all documentation have been distributed to the SCLA Scholarship committee and they have a deadline of September 25th to render their decision. Applicants must be members of SCLA. I'm forwarding our raffle ticket checks made out to SCLA in support of our scholarship to our Treasurer. Jerry Nichols made a generous donation of $50 to the Scholarship Fund. The deadline for the Support Staff Continuing Education Award hasn't resulted in a great response. I'm awaiting the completion of the application and requirements from two candidates.

STATISTICAL SURVEY: Stephen Ingram reported that the Statistical Survey is progressing.

SUFFOLK COUNTY JAILS LIBRARY SERVICE: No report.

WEB PAGE: Basic maintenance.

LIAISONS:
CLASC: No report.

EASTERN SUFFOLK BOCES: No report.

LILRC: Herb Biblo reported. Herb thanked everyone for the support that LILRC has received for the 11th Annual Archives Week, which will be from October 8 to 14th, and for the 15th Annual Conference on Libraries and the Future, starting October 19th. LILRC will host a reception at NYLA this year at Lillian's Restaurant at Saratoga Springs on November 2d at 6:30 pm. They are sponsored by the Palmer School and the Joseph P. Price Agency. LILRC will hold its annual meeting on November 16th, and all are welcome. Roger Tilles of the Board of Regents will speak. LILRC has been holding some successful technology workshops on specialized topics, attracting 15 to 20 people each. Therefore, they are going to try to continue to plan another three programs in the coming months.

LVA: No report.

NCLA: Rona Dressler reported. NCLA met on September 8. On September 18, Children's Services will visit the Center for Science, Teaching and Learning. On the 26th, the Clerical Division will host a bus trip to the Culinary Institute and a visit to the Duck Walk winery. Media Services will visit Books On Tape on October 17 (a studio visit, then go to the International Center of Photography. On December 5, they will hold their Annual brunch. Civil Service is looking into the Library Clerk title. According to the Finance Committee, there is a $5 mandatory fee on all programs for non-members of NCLA. For programs with a fee, there is a $10 differential. On October 7, the Health Services committee will host Dr. Williams who will speak on Nutrition. There are currently 976 members. The Member Library Directors will hold a Friends Forum with Michael Borges as the speaker. Nassau Library System will have $600,000 from the construction grant and $48K from a regular construction grant. Nassau BOCES is moving to Hicksville from Massapequa Park. On September 26, Middle Country will host a program from NYLA on Disabilities.

PLDA: No report.

SCLS: Kris Minschke reported for Kevin Verbesey. The Historic Newspaper project is online and active and press releases have been sent out. We hope that after patrons and staff members have a chance to use the product that they will be supportive of us continuing to expand the collection of newspapers available. We are continuing to work on developing our five-year plan of service that is due up to the State later this fall. During the process we are working to be sure that we are as responsive to the needs and wishes of our members as possible. We are happy to be moving through the process of filling two vacant positions at SCLS, one is for a PALS Systems Coordinator and the other is for a Young Adult Consultant. We are also continuing to work on expanding the number of Wi-Fi hotspots available through public libraries around the County. We are assisting libraries that would like to partner with local businesses to provide this service.

SLA: No report.

MEMBERS-AT-LARGE: Diane Eidelman is still trying to find a speaker to address the subject of the difficult patron. All suggestions are welcome. Suzanne McGuire reported that the Ducks fundraiser was a success. She sold 70 tickets, realizing a small profit of $120 for the SCLA Scholarship Fund. If SCLA should repeat this fundraiser in the future, she suggests not having 2 baseball fundraisers in the same season, possible raising the profit to over $3 per ticket, and finally although is cost time and money to send the mailing to all SCLA membership, no tickets were sold as a result. Angela said that it is unlikely that we would organize a trip to Shea or Yankee Stadium again, as it is too expensive. Rona suggested that we combine a Ducks game with a picnic at the Ducks picnic area.

OLD BUSINESS:
None.

NEW BUSINESS:
None.

The meeting was adjourned at 12 noon.

Respectfully submitted
June Cerveny