Minutes

SCLA Minutes
Minutes of the Executive Board Meeting
Friday, December 15, 2006
SCLS Blue Room

IN ATTENDANCE:
Susan Gottesman, Danielle Musorofiti-Miller, June Cerveny, Suzanne Johnson, Deb Cunningham, Suzanne McGuire, Stephen Ingram, Virginia Antonucci-Gibbons, Karen Baudouin, Michael Aloi, Susan Siegel, Beth Whalen, Janet O'Hare, Kris Minschke, Joanne Genovese, Paula Bornstein, Susan Sloan, Regina McEneaney, Jeri Cohen, Jennifer Marin, Rona Dressler, Kevin Verbesey.

CALL TO ORDER:
Susan Gottesman called the meeting to order at 10:04am. The October 2006 and the November 2006 budget minutes were reviewed and corrected. Rona Dressler moved to accept the minutes as corrected. Kris Minschke seconded the motion. None were opposed.

TREASURER'S REPORT:
Suzanne Johnson passed out the treasurer's report for November 2006. The total balance was $59,724.20. Bills to be paid included:

Hampton Jitney bus deposit	$200.00
Harborfields Library (Legislation)	$35.25
Art Friedman LILC postage	$70.59
NCLA LILC supplies	36.25
Renee Capitanio Stat. survey postage	$4.14
SCLS printing membership apps	$248.00
Deb Cunningham Legislation postage and supplies	$72.54
Michael Ficco Jazz Fall dinner	$300.00
Atlantis Marine World Dinner balance	$2125.00
S. Johnson reimburse cash dinner gratuity	$210.00
Danielle Miller postage	$71.37
December paid bills included:
Joanne Genovese ELSA	$102.42
Regina McEneaney postage	$70.20
Danielle Miller hospitality	$8.86
Kevin McCoy printing, Intell Freedom Cmte	$325.88
Patchogue Library, printing newsletter	$152.46
Steve Ingram website	$50
Kris Minschke Prof. concerns	$39.08

Kris Minschke moved to approve payment of expenses. Regina McEneaney seconded. None were opposed. Suzanne presented the proposal from our accountant for services that he would provide in the coming year. She recommended that we continue to retain the accountant. A motion was made to contract with Baldessari and Coster LLP to prepare a simple financial statement for 2006 at a fee of approximately $1100, and prepare a Federal form 990 and New York State CHAR 500 for an additional $700. Rona Dressler moved that we accept the accountant’s proposal. Stephen Ingram seconded the motion. None were opposed. Suzanne presented the 2007 budget proposal, and explained all of the changes from the previous budget. Janet O'Hare moved that we adopt the proposed budget. Deb Cunningham seconded the motion. None were opposed. Bills to be paid in December were presented. Stephen Ingram moved to pay the bills. Susan Gottesman seconded the motion. None were opposed.

PRESIDENT'S REPORT:
Susan Gottesman thanked all of the board members for working with her this year, and noted that she expects great things from the organization in the coming years.

DIVISION REPORTS:
DASL: Virginia Antonucci-Gibbons reported. The Academic Librarianship 101 workshop was held on November 17,2006, and was attended by 26 people. The program for the LILC on May 3, 2007 has been set. The presenter will be Helen Harrison of the Krasner-Pollock House in East Hampton. She will discuss the art and artists of Long Island's east end. She will also discuss her book, "Hamptons Bohemia", and Jackson Pollock and Polly Krasner. A book signing will follow. Membership of DASL stands at 121. The new president of DASL is Chris Kretz of Dowling College. The vice president is Kristen Nyitray. Treasurer is Michael Aloi. Recording Secretary is Kami Convery. Corresponding Secretary is Regina McEneaney. Members at Large are Azadeh Mirzadeh and Judi Bird.

RASD: Karen Baudouin reported. RASD met on November 7, 2006 at the Huntington Public Library- Station Branch and December 5, 2006 at The Smithtown Library- Nesconset Branch. The committees reported as follows: CARE met on November 16 at Half Hollow Hills. The Core Career Collection has been completed and istributed to all member libraries. They are meeting on February 1, 2007 at the Islip Public Library. They will be doing a Retirement Resource Directory. ELECTRONIC RESOURCES is meeting next on January 25 at Comsewogue to plan for 2007. HEALTH CONCERNS reported that the program on Stroke was informative and well attended (38 librarians). With their permission, the speakers' presentations will be posted on the RASD website. Each library received a copy of the annotated bibliography on Stroke. Next year's Health Concerns presentation and RASD Annual Meeting is October 24, 2007. The topic is not yet set. LONG ISLAND READS reported that several committee members had gone to hear the author at St. Joseph's College. The committee met on November 30 at Brentwood. Dates were set for two book club summits. The first will be February 3, 2007 at the Selden branch of Middle Country library and the second is at Port Washington on February 10, 2007. Book discussion workshops for librarians will be held at Farmingdale library on Tuesday, February 6, 2007 by Lee Fertitta and at Suffolk Library System on March 8, 2007 by Grace O'Connor. MEDIA is meeting on January 19 at Huntington Library and plan to work on updating the list of member libraries' media lending policies. Board members hashed over giving incentives for MEMBERSHIP and discussed ways to encourage membership for those who did not renew. We will likely buy sticky pads to be used as incentives. We are revising the RASD membership brochure. MULTICULTURAL SERVICES met on November 21. We discussed doing a program in the future on "Herstory". OARS met on November 15 at West Islip and on December 6 at Comsewogue. Valerie Lewis spoke about postal rules and mailing materials to the blind. OARS is doing a program at LILC on Senior Volunteer Opportunities. They are working on a booklet on this topic which they plan to have at the conference and posted on their website. RASD's PROGRAM for LILC (co-sponsored w/ Nassau) is on pop culture and libraries. It is based on a new book by Sophie Brookover and Liz Burns, who will be the speakers. See http://www.popgoesthelibrary.com for more info. READER'S ADVISORY will meet on January 25 at Cold Spring Harbor to discuss Female Private Detectives. The RAMBLINGS newsletter will be published in March 2007. All members are encouraged to supply articles. Committee leaders are reminded to notify Rona Dressler about committee meeting dates to be placed on the WEB PAGE. Our next meeting is January 9th at West Islip. Our February meeting is the 6th at Central Islip. We will set the remaining meeting dates in January.

CATS: Michael Aloi reported. The CATS Division held its Annual Meeting on December 5, 2006 at SCLS. The finalized slate of officers for 2007 was approved. The program was on Online Calendar Creation. Attendance was approx. 35 members and the program was well received. Evaluation forms have not been processed yet. The first 2007 meeting of the Cataloging Roundtable will be held on Tuesday, February 27. We will be presenting a program on using digital photography in libraries at the LILC on May 3, 2007. Our most recent newsletter was available at the CATS Annual Program, and will be mailed to our division members soon. The next issue of our bi-annual CATS newsletter will be ready by the LILC in May. Our next board meeting will be Thursday, January 4,2007 at SCLS, under the administration of our 2007 president, Tom Cohn.

SSD: Susan Siegel reported. The SSD had a luncheon in October, with a speaker on Effective Listening. 58 people attended. They had a 50/50 raffle at the luncheon to raise money for the scholarship fund. The 2007 Annual Roundtable is scheduled for March. The program being planned for the LILC in May will explore the natural linkage between public libraries and the one-stop employment centers. The SSD has 138 members. We are working on our web site. The Support Staff Division of the Suffolk Library Association is proud to present its 2007 Executive Board:
President: Vincent Rodgers, Longwood Public Library
Vice President/President Elect: Celia Vollmer, Brentwood Public Library
Secretary: Aileen Clark, Emma S. Clark Public Library
Treasurer: Joy Mangiaracina, West Islip Public Library
Members at Large: Dorothy Curto, SCLS; Marsha Greenspan, Brentwood Public Library; Anne Marie Hoffman, Mastic Moriches Shirley Community Library; Anne McCaffrey, Dowling College; Judy Romano, Sachem Public Library
Past President: Susan Siegel,West Babylon Public Library

YASD: Beth Whalen reported. Ballots have been sent out for officers (VP/President Elect, Secretary and treasurer) in 2007. Winners will be announced on December 19th. Laura Panter will be President in 2007. December 19th we will be having a meeting to introduce Barbra Moon to YASD members. We are pleased and excited to have Barbra working with us. We have begun planning for the 3rd annual Fran Romer Book talking Workshop. They have also started working with Barbra Moon on Battle of the Books 2007. Titles are being chosen. And vendors are being researched. I thank you for your time and truly enjoyed being involved as an officer of YASD. The new president of YASD is Laura Panter of Middle Country Public Library.

COMMITTEE REPORTS:
ARCHIVES: Janet O'Hare reported. The archives are organized and in good condition. All Division presidents are asked to send Janet anything that needs to go into the archives. Janet will meet with June and Suzanne to get minutes and treasurer's reports.

CONSTITUTION AND BY-LAWS: No report.

CONTINUING EDUCATION/PROFESSIONAL CONCERNS: Kris Minschke reported. The committee met on October 16th. A proposal for a program for the LILC is being submitted. The program will consist of a panel from libraries that have successfully incorporated electronic communication into their services. The focus will be on IM, blogs, and chat reference. We are also considering topics for programs to be held at SCLS in the coming year.

ELSA: Joanne Genovese reported. The ELSA award was presented to Arlene Schmidt of the Smithtown Library at SCLA's Annual Dinner Meeting. The Smithtown Library staff was so excited to have three nominees that approximately 20 staff members attended, including their new director and many support staff members. They are thrilled to have the 2006 winner! The committee would like to thank SCLA for affording us this annual opportunity to recognize outstanding service. We would also like to thank Stephen Ingram who volunteers his time each year to help us produce our brochure and flyer.

FALL DINNER: No report.

INTELLECTUAL FREEDOM: Kevin McCoy reported. The Freedom of Speech essay contest brochure and constitution was mailed to all public libraries in Suffolk County. They were also e-mailed to all school media centers and faxed to every Suffolk county superintendent. I have been getting calls from teachers for additional brochures and there has been a lot of interest in the contest, but I have not received a lot of essays yet. I am hoping that everyone is waiting until the last minute. We are having our 3rd Annual Intellectual Freedom Conference on April 13th. The title of the conference will be "Where has all the data gone". It will include sessions on the reduction of Government Publishing; Copyright issues and the libraries leasing rather than owning their collections. Siva Vaidhyanathan, author of Anarchist is the Library is our first confirmed speaker. We are co-sponsoring a workshop with the NCLA Intellectual Freedom conference at the Long Island Library conference in June. This will be a panel discussion on an overview of an Intellectual Freedom issue that occurred in the last year. The Faces of Liberty display will be in Suffolk May, June and July of 2007. Wyandanch Public Library will host the display one of the months. I am still waiting to hear from Southampton and Patchogue to see if they want the display the other two months.

LDA: Paula Bornstein reported. I sent an article about the upcoming 2007 LDA Award nominations to Jeri Cohen, SCLA newsletter editor. The article described the requirements for nominating an individual. This information and more will be in the LDA Award brochure/nomination form, copies of which will be sent to SCLA members in February. In 2007, it is SCLA’s responsibility to arrange and pay for the printing of the brochures. After this, SCLA and NCLA will mail them out to their memberships. Entries must be submitted to the LDA Award Committee by March 16, 2007.

LEGISLATIVE: Deb Cunningham reported. The buses have been booked for the Library Legislation Day in Albany on March 13th. Flyers will go out in January. The Hampton Jitney Company might consider a pick up further out east before Bellport. The food provision is in process. The committee will meet again on January 13 or 16. Kevin Verbesey reported that there are people going up to Albany on the evening of March 12th to attend the fundraiser by New Yorkers for Better Libraries. He also is going to ask member libraries to send trustees and library users to Library Legislation Day, as well as librarians. In the spring of 2007, PLDA is going to plan a golf outing fundraiser for New Yorkers for Better Libraries.

LIST-SERV: Kevin McCoy reported. We currently have 1143 subscribers. There are still problems with AOL e-mails, AOL spam filters block messages sent to multiple AOL addresses. I sent a message to all AOL subscribers and 17 subscribers have switched to non-AOL accounts.

LONG ISLAND LIBRARY CONFERENCE: Sue Sloan reported. Sue thanked everyone for their timely submission of program proposals. There will be fewer program slots this year due to the new venue- Crest Hollow. There will also be a new fee structure. A box lunch is included in all fees. Student rate will be $25; members, $40; non-members, $50. The keynote speaker will be Susan Isaacs. She is not charging a fee, but we are making a donation to her favorite charitable cause. The registration form for the conference (minus the detailed list of programs) will be on the web site after January 1st.

LONG RANGE PLANNING/PUBLIC RELATIONS: No report.

MEMBERSHIP: Regina McEneaney reported. All membership renewals to 2006 members have gone out. By the end of December a friendly reminder to those who were members in 2003-2005 will be sent inviting them to rejoin SCLA. As of December 13th, the membership is 695, with 30 members already renewed for next year.

NEWSLETTER:Jeri Cohen reported. The December issue of the newsletter is out. Thanks to all who contributed. The deadline for the next issue is February 1st.

NOMINATING: No report.

SCHOLARSHIP: No report.

STATISTICAL SURVEY: Stephen Ingram reported. It was proposed that the Statistical Survey be made available to each member. Kevin Verbesey proposed that it just be put in PDF format and posted on the web site. This might have been difficult in previous years, since the date and information were in several different types of formats. The plan this year is to use an access database, and it might be possible to provide the survey in PDF format.

SUFFOLK COUNTY JAILS LIBRARY SERVICE: No report.

WEB PAGE: Stephen Ingram reported. Louis has installed the on-line calendar, and divisions will now be able to post their events on the calendar.

LIAISONS:
CLASC:CLASC currently has 155 members. The annual CLASC dinner will be held on April 18th at the Three Village Inn. A program and exhibit "Children Between Worlds: International Children's Books that Promote Peace and Tolerance" will be held at the Northport-East Northport Public Library on January 16, 2007 at 7:30 pm. The CLASC program at the LILC will be illustrator Lisa Desimini.

EASTERN SUFFOLK BOCES: No report.

LILRC: Virginia Antonucci-Gibbons reported. The LILRC Health Sciences Committee and the Documentary Heritage Program Committee will cosponsor a workshop at the Long Island Library Conference on May 3, 2007. The presenter will be Professor Nancy Tomes of the History Department at Stony Brook University. Professor Tomes will discuss pharmaceutical advertising over the years and the effect it has on consumer health. Gary Arthus will present 3 workshops in the Technology Series for 2007

• Workstation, Server and Network Security II, on January 30th
• Installing and Administering a Content Management System using Open Source Software on February 27th
• The Construction of a Digital or Institutional Repository on March 27th

To be placed on a mailing list for the technology series send a message to garthus@lilrc.org or call 631-632-6652. LILRC will also be presenting a workshop on library space re-design in March. The LILRC Documentary Heritage Program will present a series of workshops on the Documentation and Conservation of Historic Cemeteries. All are invited to the LILRC Open House on January 10, 2007, from 11:00 am to 2:00 pm. Herb Biblo asked that SCLA send a resolution on the closings of the EPA library to the Honorable Stephen Johnson, Administrator of the EPA, with copies to our two U.S. Senators and to members of the House of Representatives. Virginia read the sample LILRC resolution, and then moved to have SCLA send that resolution also. Deb Cunningham seconded the motion. None were opposed.

LVA: No report.

NCLA: Rona Dressler reported. NCLA's fundraiser for disaster relief has netted approximately $2500 over the year. The last event was a night out at Governor's Comedy Club. Clerical Division toured the NY Culinary Institute in CI. They were given a presentation and tour before lunch, and then traveled to the Duck Walk Vineyard where they had a wine tasting. Media visited Books on Tape recording Studio and the International Center for photography. In November they had a program on building foreign and independent film collections. Programming had a meeting in October with guest speaker Shelly Strickler from WOR. She discussed the nature of the news business and how technology has changed it. Also, she told the group about some top stories she covered such as the release of the Iran hostages and the Bess Myerson case. In November the topic was appraisal programs and the speaker detailed how she appraises jewelry. Reference had a program on online business resources in December. In January, there will be a program on databases from a librarian's point of view. In February, Mary Westermann will head a panel on health issues. YASD had their Annual Brunch with guest speaker K.L.Going, author of the Printz Honor Book Fat kid rules the world. Health Services hosted a program in November called Defining Nutrition at the library at Post. LILC reported that each Association will be receiving $6741.80 from the proceeds. Tech Services toured 2 libraries in November, Manhasset and Merrick. Each demoed their RFID.

PLDA: No report.

SCLS: Kevin Verbesey reported. In November, SCLS held the annual trustees workshop. The theme was, Changing Customers, Changing Libraries. In January they will sponsor a workshop on Social Networking. SCLS has a new trustee from the Brookhaven Town, Harold Trabold. In the spring, work will be done on the roof and the air-handling unit at the SCLS building. Suffolk Web dial up service is scheduled to end in December of 2007; so far there has been no great protest. SCLS obtained a $20,000 grant for the Historic Newspaper Project, and each zone will be asked to put up matching funds so that the project can move forward. Barbara Moon is the new YA Specialist, and Laura Nichols is the new PALS Coordinator. In January, SCLS plans to look at the Live Librarian Service and the VRC, to evaluate their effectiveness. The Long Range Planning Committee has asked SCLS to explore the idea of Saturday delivery of system bags.

SLA: No report.

OLD BUSINESS:
None.

NEW BUSINESS:
Dates for Executive Board meetings for the coming year:
January 19
February 16
March 16
April 20
June 15
August 17
September 21
October 11
December 14

Regina suggested that new Board members be given a packet with a list of Board members, dates of meetings, nametags, and expense forms.

Janet O'Hare suggested that SCLA consider sponsoring dental and/or eyeglass insurance. We will discuss at the January meeting.

The meeting was adjourned at 11:45 a.m.

Respectfully submitted
June Cerveny