Corrected and Approved
SCLA Minutes
Friday, June 15, 2007
SCLS Blue Room

IN ATTENDANCE: Susan Gottesman, Danielle Musorofiti-Miller, Jackie Narkiewicz, Suzanne Johnson, Stephen Ingram, Karen Baudouin, Janet O’Hare, Paula Bornstein, Rona Dressler, Chris Kretz, Robert Cognato, Tom Cohn, Suzanne McManus, Vincent Rodgers, Herb Biblo, Regina McEneaney, Kristen Todd, Angela Richards, Susan Sloan,  Kevin McCoy

CALL TO ORDER:   Karen Baudouin called the meeting to order at 10:02 a.m. The April 2007 minutes were reviewed and corrected. Rona Dressler moved to accept the minutes as corrected. Regina McEneaney seconded the motion.  None were opposed.

TREASURER’S REPORT:

Vincent Rodgers proposed motion to accept treasurer’s report.  Sue Sloan seconded the motion.

Bills to be paid in May and June 2007 were presented:

Janet O’Hare moved to pay the bills.  Susan Gottesman seconded the motion. None were opposed.

PRESIDENT’S REPORT:  SCLA received a letter from YASD thanking us for giving funds towards the Fran Roemer Workshop and for the Battle of the Books.

DIVISION REPORTS:

RASD:  Reported by Robert Cognato.  RASD met on June 5, 2007 at North Babylon Public Library.

Members present: R Cognato, B. Adams, K Baudouin, M. Sala-James, R. Marut, R. Dressler, D. Cunningham, C. Miller, M. Nicolazzi, D. Eidelman, G. Lutz, J. Podd, M. Kelly, C. Ball, and G. O’Connor.

The committees reported as follows: CARE will meet at Mastics-Moriches-Shirley Library on June 7. They plan to continue work on the Retirement Planning bibliography. Electronic Resources reported that 17 people attended their meeting on April 11 at SCLS. Representatives from Westlaw and Newsbank were there. They will next meet on July 19th at East Islip. Health Concerns has a commitment from a second speaker for their annual workshop: Allison Beyers, Clinical Director of Family Counseling Services Westhampton Beach. Long Island History reported on their upcoming trip to Meadow Croft in Sayville on July 12. Long Island Reads: Deb Cunningham will be staying on as co-chair. Meet the Author on April 29th at Farmingdale library was a huge success. Their next meeting is on July 17th at West Islip library. Media will be meeting on Friday, September 14 at Port Jefferson Library. Multicultural Services will be conducting a “Get your Patrons Talking” program on September 26. They plan to make a list of the location of ESL groups. Their next meeting is July 17th at SCLS. OARS will be meeting on June 13th at North Shore library. Their program at the LILC was well attended. Programs: We had 140 to160 attendees for the very successful: “Pop Culture at the Library.” Discussions on next years program have already begun. Readers Advisory: the committee met on April 26 at West Islip and discussed Romantic Suspense. They will meet on September 27 at Northport library to discuss the genre People and their Pets. Ramblings: articles are due by the end of August. Web Page: announcement to keep Rona up to date, on committees’s meeting dates and any changes. New Business: Calendar was set for RASD meetings through the end of 2007. September 11- Harborfields, October 24 - SCLS (Annual Meeting), November 6 - SCLS. December 4 – location pending. Annual Dinner: Juliana Podd has booked author Margaret George for September 27th.

Our next meeting is September 11, 2007 at Harborfields Public Library.

Juliana Podd sent a letter requesting a $500 honorarium for author Margaret George to speak at the RASD annual dinner on September 27.  A motion was proposed by Danielle Musorofiti-Miller to approve this $500 expenditure and seconded by Susan Gottesman.

CATS:  Reported by Tom Cohn.  The CATS board met on May 9th and June 7th.  June is a particularly busy month for us.  Last Friday, the 8th, the first session of our two-part Sharper Training Solutions program on “Working with your Digital Photographs” took place at SCLS.  There were 21 attendees and the second session takes place right here this afternoon. 

This coming Tuesday is the next installment of our Cataloging Roundtable, also here at SCLS.  Next Friday our annual library tour takes place.  We will be visiting three libraries, two public and one academic: Port Jefferson Free Library, Emma S. Clark Memorial Library, and the Melville Library at Stony Brook University.

After a summer break, our programs begin again with the return of our Technical Services Open Forum on Wednesday, September 26th at Sachem Public Library.  We hope to have a panel of four.  They will begin the program by talking about cataloging, catalog maintenance, and end processing of book and nonbook items.  Then the floor will be opened up and we will have a share session about some of the new procedures different tech services departments around the county have adopted.

We have scheduled our annual meeting for December 4th, and are looking into the possibility of bringing in a speaker to talk about Learning 2.0, which are training modules for Library 2.0 adopted by the public libraries in the Charlotte, North Carolina area on topic such as downloadables, blogging, wikis, etc.

SSD:  Vincent Rodgers reported.  The program at the Long Island Library was very successful and the annual luncheon is tentatively scheduled for October 10.

YASD:  Susan Sloan reported.  A workshop was held about volunteer ideas for teens who need public service credit.  The MySpace website was shown.

COMMITTEE REPORTS:

ARCHIVES:   Janet O’Hare reported.  She has done a little work cleaning up the filing area at SCLS and asked if we should keep all folders/flyers from each conference/event.  She will send out an email that states what the criteria are for keeping items in the archives.  It was decided not to keep each and every folder/flyer due to space constraints.

CONSTITUTION AND BY-LAWS:  No report.

CONTINUING EDUCATION/PROFESSIONAL CONCERNS:  No report.
S  
EL     ELSA: Jackie Narkiewicz reported.  All the ELSA brochures and flyers have been
  bt  distributed – now we just wait and hope for a response! Actually, I’ve had a couple of
 qu   questions already, which is a good sign.  Our deadline this year is June 29.

FALL DINNER:  No report.

INTELLECTUAL FREEDOM:  Kevin McCoy reported.  Faces of Liberty, a photo-journal display that puts human faces on complex civil liberties issues, was at Wyandanch Public Library this past May.  The exhibit will be in  Rogers Memorial Library  in July.  The display will be back in Suffolk January – April 2008. Please let me know if you are interested in having the exhibit in your library.

We will be conducting another “Freedom of Speech” essay contest this fall.   We are looking for volunteers to help with publicity and to serve as judges.

There have still have been issues with community groups either having their publicity materials screened by libraries before being distributed and/or being forced to have high insurance riders to use the library.  This might be a good topic for a workshop and/or panel discussion.  Attached is the ALA

The next Intellectual Freedom committee meeting will be on July 11th at 10am at Suffolk Community College’s Selden Campus library.  You do not have to be a member to attend and we are always looking for new members.

LDA AWARD:  Paula Bornstein reported.  The recipient of the 2007 LDA Award is Donald E. Wilson, librarian and library advocate, and current Director of the C.W. Post School Library Media Program.  Art Friedman of Nassau County Community College presented the award to Don at this year’s Long Island Library Conference.

The recipient of the LDA Award receives a plaque and a year’s membership to both SCLA and NCLA.

The cost of the plaque was $110. Andy Ippolito of LDA Publishers presents $100 towards the cost of the plaque and the remaining amount is to be paid by SCLA.

LEGISLATIVE:  No report.

LIST-SERV:   Kevin McCoy reported.  Regina McEneaney sent the list of new members, as well as e-mail changes and e-mail deletes.  I also removed inactive e-mails from the list.  After the additions and deletions, we currently have 1235 subscribers. 

LONG ISLAND LIBRARY CONFERENCE:   Sue Sloan reported.

The 2007 Long Island Library Conference had approximately 1,050 attendees. There were 98 exhibitors using 106 tables.

We are in the process of negotiating a two year contract with Crest Hollow Country Club.  The tentative dates are:

Thursday, May 8, 2008
Thursday, May 7, 2009

The Long Island Library Conference Committee met on June 4th and went over the attendee evaluations. Based on attendee feedback the Committee is working on the following changes:

1. Change the schedule to shorten the time for lunch.
2. Change some of the men’s rooms into women’s rooms and open up the suites to use their bathrooms.
3. Provide an additional lunch choice.
4. Change the lunch distribution system so that lines are not as long
5. Offer fresh fruit with dessert
We also decided to increase the cost of a booth from $500 to $550 to cover the cost of electricity for each booth charged by Crest Hollow.

There were problems with 3 of the sessions. One of the presenters didn’t show up at all, another one came late and a 3rd one ended after only a half an hour. We will urge Arrangers to confirm with their presenters the schedule, location and expectations for the Conference.

The final date to receive reimbursement requests from Arrangers is July 1.  They should be sent to Susan Sloan at North Babylon Public Library. After that date we will close the books and forward any profits to SCLA and NCLA. The cost for Crest Hollow is significantly higher than the Huntington Townhouse so profits are expected to be minimal.

The Conference Committee will be meeting on August 1st at Rogers Memorial Library.

LONG RANGE PLANNING/PUBLIC RELATIONS: No report.

MEMBERSHIP:   Regina McEneaney reported.  We currently have 676 members and 608 of those are paid members.

NEWSLETTER:   Rona Dressler reported that the deadline for the next newsletter is August 1st.

NOMINATING:  Karen Baudouin reported that she is still working diligently to get a full slate for the next election. If anyone would like to volunteer to run, please contact her.

SCHOLARSHIP:  Angela Richards reported.  Raffle tickets were printed in teal blue this year and Regina will be sending them to all SCLA members.  I spoke to the Heads of Circ and Heads of Tech Services about the Continuing Education Award and the SCLA Scholarship.

I have two Scholarship candidates working on submitting all of their requirements.  I had several people call about the Continuing Education Award and ask for applications.  I plan to put a message on the list-serv suggesting that the summer would be a good time to apply for these awards.

SUFFOLK COUNTY JAILS LIBRARY SERVICE:  No report.

WEB PAGE:  Stephen Ingram reported.  The webpage is being constantly updated.  Please send any items you want uploaded to the webpage directly to Stephen.

LIAISONS: 

EASTERN SUFFOLK BOCES:   No report.

LILRC:  Herb Biblo reported.  There are lots of upcoming LILRC events. 
The 16th Annual Conference of Libraries in the Future will be held October 11 & 12, 2007 and Library Journal editor, John Barry, will be the featured speaker. 

The NYLA reception is being planned.

There will be a Technical Issues Roundtable Discussion held on June 15.

The Legislative Breakfast is scheduled for September 28 at Suffolk County Community College in Selden.

July 17 will be the Current Issue in Labor and Management Relations.  Everyone is invited – it is not just for directors. 

Continuing Education newsletter will be going to press this Monday, June 18.

A program on genealogy and doing research using information found in cemeteries will be held on July 11. There will be a field trip to a local cemetery that afternoon.

LVA:   No report.

NCLA:   Rona Dressler reported.  Meeting was held on June 8.

There was a lot of discussion about the controversy regarding the Nassau County Poet Laureate. Intellectual freedom Committee will draft a letter to the legislature and support the choice for Poet Laureate.

Childrens: they plan on having a speaker at their annual meeting in December. Scholastic cancelled their Fall Preview. In August, there will be a Back to School Event at henry Schein.

Clerical services will have a bus trip on September 20 to the Rockefeller Estate in Hyde Park. They are planning a Roundtable in October

Media services is holding a workshop on Digitization in Libraries at NLS on June 19.  On September 18, there will be a tour of a recording studio in Manhattan, and on October 24, they will be discussing the selection of sci-fi films.

Programming & PR on June 12 will have a workshop on How to Run a Bus Trip at the Roslyn Museum of Fine Arts.

In October, RASD will have a workshop on weeding the circulating collection, on June 13, they will look at Gardening Resources and September 26 is their Annual breakfast. May 30 program on Keeping your reference collection current @ NLS
YASD: Spring Luncheon on June 7 and the topic will be: Alternative Library Programs for YA’s.
917 paid up members, and NCLA does not remove names from the mailing list for 2 years.
Civil Service: Librarian III title revision and possibly adding a Librarian III as Collection Development Specialist
Ducks game will be August 25.
Continuing Education will host a workshop on Supervision in October. This will be a 6 hour course.
Health Services: Program on Complementary and Alternative Resources
Intellectual freedom: the committee discussed Digg.com and the implications the site has for circumventing the DVD encryption code.

5 applicants for the scholarship fund.

Technical Services will have a workshop on Binderies and Digitization: Cost Factors. workshop on an Overview of the Bindery as it exists today.
There is now an RSS feed on the calendar.

Libraries have been FOILed by Newsday. They are requesting payrolls from the last 5 years. The Directors have all sent their info to Newsday and Suozzi is talking about the consolidation of libraries.

NLS received a grant for $20,000 which they plan on using for leadership training. NLS also received 2 construction grants, one for the roof project and the other is to change the ballroom to a meeting room.
 
PLDA:  No report.

SCLS:  No report. 

SLA:   No report.

MEMBERS AT LARGE:     Suzanne McManus reported and said that we need to start promoting the Writers on the Vine series at our libraries because we still have lots of tickets left.  It was suggested that we promote it as a great Father’s Day gift.

OLD BUSINESS: 

Chris Kretz and Susan Gottesman visited Queens College on May 4 for a career fair.  We received 3-4 student memberships from this and lots of people stopped by the booth.

NEW BUSINESS:  

We received a letter from Herb Biblo asked that SCLA keep in mind that LILRC would like to receive funds again for the Libraries in the Future conference and the Annual Archives week.

The new SCLA banner is still nowhere to be found, so Vincent Rodgers suggested we purchase a “tablecloth style” banner like the one SSD bought.  The SSD banner was shown to the board and it was decided that all divisions should get these type of banners.  Suzanne Johnson will get the ball rolling on that.

There will be no July meeting.  The secretary will send out an email to all board members stating this.  The next meeting will be Friday, August 17, 2007.

The meeting was adjourned at 11:38 a.m.  Motion to adjourn meeting was presented by Susan Gottesman and seconded by Susan Sloan.

Respectfully submitted,

Jacqueline M. Narkiewicz