Corrected and Approved
SCLA Minutes
Friday, September 21, 2007
SCLS Blue Room

IN ATTENDANCE: Susan Gottesman, Danielle Musorofiti-Miller, Jackie Narkiewicz, Suzanne Johnson, Deb Cunningham, Stephen Ingram, Karen Baudouin, Janet O’Hare, Rona Dressler, Chris Kretz, Tom Cohn, Suzanne McManus, Celia Vollmer, Cynthia Guzzo, Regina McEneaney, Candace Reeder, Jeri Cohen, Min Liu

CALL TO ORDER:  Regina McEneaney called the meeting to order at 10:02 a.m. The August 2007 minutes were reviewed and corrected. Susan Sloan moved to accept the minutes as corrected.           Susan Gottesman seconded the motion.  None were opposed.

TREASURER’S REPORT:

Cynthia Guzzo proposed a motion to accept treasurer’s report.  Janet O’Hare seconded the motion.

Bills to be paid in September 2007 were presented:

Susan Gottesman moved to pay the bills. Danielle Musorofiti-Miller seconded the motion. None were opposed.

PRESIDENT’S REPORT:  Danielle Musorofiti-Miller reminded everyone about the Legislative Breakfast on Friday, September 28, at Suffolk County Community College in Selden.  She passed around the following: information about upcoming NCLA events, an NCLA newsletter, a Nassau County salary schedule, and a LILRC newsletter. 

DIVISION REPORTS:

RASD:  Jackie Narkiewicz reported.  Robert Cognato sent the following email: 

RASD met on September 11, 2007 at Harborfields Public Library.

Members present: R. Cognato, B. Adams, K. Baudouin, M. Sala-James, R. Marut, R. Dressler, D. Cunningham, C. Miller, M. Nicolazzi, G. Lutz, J. Podd, M. Kelly, E. O’Hare and Grace O’Connor

The committee’s reported as follows: CARE met on August 18 at Connetquot Library. They will meet next at Lindenhurst Library on October 18, where they plan to finish editing the Retirement Planning bibliography. Electronic Resources met at East Islip on July 19. On October 9 they are having a program on ways for Libraries to market their electronic resources. Health Concerns is in the process of compiling the bibliography on depression for the October 24 breakfast. The Long Island Reads Committee met on July 17 at West Islip and August 28th at Port Washington. The book chosen for 2008 is “Aloft” by Chang Rae-Lee. Professor Lee has agreed to participate in a Meet the Author event. The date has not been confirmed. Media will be meeting on September 14 at Port Jefferson Library. They will be discussing Blu-ray, HD and the status of downloadable media. Multicultural Services will be having a workshop at SCLS on September 26th. They are compiling a list of Libraries who host conversation groups, and the dates of their meetings. This will be posted on their web page. OARS will be meeting on September 12 at Patchogue. Programs: We were asked to start thinking of ideas for next years LILC program. Reader’s Advisory: the committee will meet on September 27 at Northport for People and their Pets. Ramblings: Current issue should have arrived to libraries.  Annual Dinner: Juliana has been putting the final details together for the RASD dinner on Thursday, September 27th. 

The 2008 ballots were sent out for Vice-President/President elect, Treasurer, and Secretary. The executive Board also approved making a change to our constitution extending the treasurer’s position to two years. This change will be included in the ballot. If the change is approved, it will take effect in January 2008.

Our next meeting will be our Annual Breakfast on Wednesday, October 24th 2007 at SCLS. We will meet again at SCLS on November 6th. Our December meeting is in Deer Park on December 4th.

SSD:   Celia Vollmer reported.  No report received by Secretary.

COMMITTEE REPORTS:

FALL DINNER:  Cynthia Guzzo reported.  There are three restaurant choices for the Fall Dinner:  Windows on the Lake, The Irish Coffee Pub and Lombardi’s on the Sound.  The Board voted to have the Fall Dinner at Windows on the Lake on Friday, November 16, 2007.  There was some discussion about allowing the nominees for the ELSA award to get a free dinner.  This will be decided on a year-by-year basis.  The winner of the ELSA award will be allowed to bring one guest at no charge. 

The board also discussed what the ticket price should be for members and non-members.  It was decided that the cost for members would be $35 and the cost for non-members will be $45.  Karen Baudouin proposed the motion and Janet O’Hare seconded it.

ARCHIVES:  Janet O’Hare reported and asked the board for a new shredder to destroy outdated files.  Regina McEneaney proposed a motion for up to $200 for a shredder and Celia Vollmer seconded it.

CONSTITUTION AND BY-LAWS:  Sue Gottesman reported.  There was a discussion about changing the bylaws for the Nominating Committee from having a full slate by June to having a full slate in a “timely manner.”  Regina McEneaney proposed a motion and Janet O’Hare seconded it. 

CONTINUING EDUCATION/PROFESSIONAL CONCERNS:  Danielle Musorofiti-Miller reported that Kris Minschke sent a list of upcoming continuing education events to the listserv.

ELSA:  Susan Gottesman reported.  Joanne Genovese called in with a list of the following ELSA Award nominees:

            Persis Stoenner Library Clerk                Bayport-Bluepoint
            Allan W. Heid              Librarian                       Sayville
            Joseph Cortale             Children’s Librarian      Floyd Memorial
            Geraldine Levitsky        Senior Clerk                 Northport/East Northport
            Lee Trim                      Page                             Smithtown
            Anne McCaffrey           Senior Library Asst.      Dowling College
            Fran Byrne                   Head of Circulation       Northport/East Northport
            Tom Boyle                   Computer Dept.           Rogers Memorial

INTELLECTUAL FREEDOM:  Regina McEneaney reported that there would be another Intellectual Freedom essay contest this year.

LDA AWARD:  No report.

LEGISLATIVE:   Deb Cunningham reported that she attended the Nassau County Legislative Breakfast and it was very successful.  60 people have signed up so far for the Suffolk County Legislative Breakfast and it is hoped that 80-100 people will attend. 

LIST-SERV:   No report.

LONG ISLAND LIBRARY CONFERENCE:  Susan Sloan reported. 

Treasurer’s Report
The final Treasurer’s Report for the 2007 Conference was submitted at the September 18th LILC meeting showing a zero balance. The profit distribution was $2,030 to NCLA and $2,028.51 to SCLA. NCLA will be responsible for the finances for the 2008 Conference.

Programs
Letters to the division presidents will be going out in October and the deadline for program information is December 15th. The reason that the registration materials go out late sometimes is because we are waiting for speaker and program information. It is very important that we receive the information on time.

A new policy has been adopted regarding speaker lunches:
Speakers who are members of NCLA or SCLA are expected to pay all registrations fees. The LILC will offer up to two complimentary registrations to speakers who are non-member per program.  The division is responsible for all other speakers.

Mission Statement
A mission statement has been approved for the Long Island Library Conference:
The Long Island Library Conference is an educational forum for all those who work in and for libraries.  It is held annually to provide innovative and informational programs as well as networking opportunities to improve the quality of the public, special, school and university libraries of Long Island.

The next meeting will be held on October 25 at Connetquot Public Library.

LONG RANGE PLANNING/PUBLIC RELATIONS:  No report.

MEMBERSHIP:  Regina McEneaney reported that we have 659 members and she had received two new memberships today.  These new memberships will be for 2008.

NEWSLETTER:  Jeri Cohen reported that she had received an email from SCLS that they will no longer accept items in an electronic format.  Jeri will start pricing other printers.  If anyone can recommend a printer, please email the information to Jeri.

NOMINATING:  Karen Baudouin reported that she needs candidates for the following positions:  Treasurer, Secretary and Member at Large for a full slate.

STATISTICAL SURVEY:  Stephen Ingram reported that he is continuing to receive responses and is entering the data.

SUFFOLK COUNTY JAILS LIBRARY SERVICE:  No report.

WEB PAGE:  Stephen Ingram reported he continues to add new items to the web page.

LIAISONS:

EASTERN SUFFOLK BOCES:  No report.

LILRC:  Min Liu reported.  There are many upcoming events scheduled for LILRC.  Please check their website for more details.  Min Liu asked SCLA for $500 for annual support of LILRC.  The motion was proposed by Deb Cunningham and seconded by Rona Dressler.

LVA:  No report.

NCLA:  No report.

PLDA:  No report. 

SCLS:  No report. 

SLA:  No report.

MEMBERS AT LARGE:  No report.

OLD BUSINESS:  We received the new SCLA “tablecloth” banner.  It looks quite fetching.

NEW BUSINESS:  SCLA received a support request from PLDA for their first Annual Golf Outing on September 27.  Stephen Ingram proposed a motion to give $500 to PLDA and Susan Gottesman seconded it.

Karen Baudouin suggested having a speaker from the Foundation Center to speak at next year’s LILC.

Karen Baudouin received an email about an event taking place in March of 2008 that would focus on Long Island authors that SCLA has been invited to participate in.  She will write back asking for further information.

The meeting was adjourned at 11:53 a.m.  Motion to adjourn meeting was presented by Susan Gottesman and seconded by Danielle Musorofiti-Miller.

Respectfully submitted,

Jacqueline M. Narkiewicz