Corrected and Approved
SCLA Minutes
Friday, April 18, 2008
SCLS Blue Room

IN ATTENDANCE:  Jackie Narkiewicz, Deb Cunningham, Stephen Ingram, Karen Baudouin, , Paula Bornstein, Rona Dressler, Chris Kretz, Herb Biblo, Susan Sloan, Michael Aloi, Neely McCahey, Celia Vollmer, Brian Adams, Susan Ketcham, Kevin McCoy, Regina McEneaney, Laurie Pastore

CALL TO ORDER:   Susan Sloan called the meeting to order at 10:00 a.m. The March 2008 minutes were reviewed and were not able to be corrected because there were several different versions.  Celia Vollmer proposed a motion that we table the approving the March 2008 minutes until the June 2008 meeting and Brian Adams seconded it.

TREASURER’S REPORT:

Rona Dressler proposed motion to accept treasurer’s report.  Susan Ketcham seconded the motion.

Bills to be paid in April 2008 were presented:

Paula Bornstein                                    $80.36             Postage for LDA Award flyers

Kevin McCoy                          $161.31                       Refreshments for IFF Conference

Regina McEneaney                  $158.45                       Postage/ Supplies for Membership mailings

DASL                                      $512.50                       1st Quarter dues rebate

CATS                                       $595.00                       1st Quarter dues rebate

RASD                                      $971.50                       1st Quarter dues rebate

SSD                                         $526.00                       1st Quarter dues rebate

YASD                                      $630.00                       1st Quarter dues rebate

Deborah Cunningham              $236.06                       LI Reads refreshments/ supplies/ author gift

Lauraine FarrKindler               $25.14             LI Reads refreshments

SCLS                                       $680.00                       Printing Newsletter/ ELSA flyer/ Letterhead

Celia Vollmer moved to pay the bills. Susan Sloan seconded the motion. None were opposed.

PRESIDENT’S REPORT:

DIVISION REPORTS:

RASD:  Brian Adams reported. 
Minutes
(Unapproved)
Executive Board Meeting
Tuesday March 4, 2008
Harborfields Public Library
Present: Brian Adams, Ryan Athanas, Megan Sala-James, Grace O’Connor, Jo-Ann Carhart, Rona Dressler, Robert Cognato, Rose Marut, Don Becker, Deborah Cunningham
Call to Order: President Adams convened the meeting at 10:05AM.
Approval of Minutes: The minutes of February 7th, were approved. (R. Dressler, J. Carhart)
President’s Report: The Bus Trip to Washington D.C. has been cancelled. March 1st was the
deadline to reach a 40 person seat count to reserve the bus and there were only 14 responses. This
will not stop RASD from trying again. Computer Instruction in Libraries, a roundtable meeting
sponsored by CATS and RASD, meets on Friday, March 7th at Longwood Public Library. So far, 30 people are registered to attend.
Treasurer’s Report: report reflects 2/1 through 2/29. Two deposits made on Jan 31st did not show on the January statement, so they have been included in the February statement. Payments were made for refreshments, postage, Multicultural Committee lunch, membership giveaway with discount, and the table fee for the Genealogy Seminar at Stony Brook University. Motion to approve Treasurer’s Report (G. O’Connor, R. Cognato)
Committee Reports
CARE: Grace O’Connor reported that the Retirement Resources Directory will be posted on the
SCLA webserver, not hosted by Smithtown Library as was previously reported. The final draft is done and each committee member will get a copy and make additional copies to send out to each library.
Electronic Resources: None.
Heath Concerns: Rona Dressler reported the committee is contacting pain management centers for possible speakers for the Oct 22nd RASD Annual meeting.
Historian: None.
Long Island History: None.
Long Island Reads: Deborah Cunningham reported that flyers and posters are being printed and
sent to NCLS and SCLS. The flyers will also be available for download and printing by libraries on the Long Island Reads website (http://www.longislandreads.org/forlibrarystaff.html). The Long Island Reads 2008 Reader's Guide was sent to all libraries and is also available online. Professor Changrae Lee is not charging for speaking at Long Island Reads and the committee would like to thank him for his generosity. SCLS is providing transportation for him. Deborah C will approach SCLA for funds to provide refreshments for the event.
Media: Don Becker reported that the meeting scheduled for Thursday, March 6th at Cutchogue-New Suffolk Free Library is cancelled. The committee is deciding on a new meeting date.
Membership: Robert Cognato reported that the post-its (scratch pads) giveaways for the Long Island Library Conference have been ordered. They measure 4”x3” and are in a book of 50 with the RASD logo in the corner. They are due to arrive by the end of March. Flashlights were sent out (225 sent out). There were seventy members with no contact information in the membership list. The committee will attempt to identify as many as they can. Brian Adams will request that SCLA update their membership records. Brian Adams thanked Robert Cognato for his work. Extra flashlights will be on the RASD table at the Long Island Library Conference.
Multicultural: Mary Kelly reported via e-mail. The committee last met on January 22nd. The
Conversation Group List is now on the homepage of the committee
(http://scla.net/rasd/multiculling.htm). The committee is exploring the possibility of a Cultural
Awareness program for the fall. The next meeting is scheduled for Tuesday, March 18th at SCLS.
O.A.R.S: Rose Marut reported that during the Feb 13th meeting at Sachem Public Library the
committee discussed the planned Elder Law program for Long Island Library Conference. They are composing a website and accumulating titles for a bibliography for handouts at the conference. The next meeting will be on March 12th at Central Islip Public Library.
Programs: Rose Marut reported that plans for the Long Island Library Conference program are
proceeding smoothly. All seven panelists have finalized. Printing costs for the handouts will most
likely be covered by the LILC allowance, but the committee will know exact numbers shortly. The committee recommends that a back-up moderator for the RASD program at the Long Island Library Conference be available. Brian Adams agreed to step in if the planned moderator, Tracey Simon from Nassau RASD, is unavailable. The panelists will have a list of questions available ahead of time.  Total time for the program is one hour and five minutes – so each panelist will have a limited time to answer questions and share their experiences. Possible questions for the panel were handed out.
Reader’s Advisory: Grace O’Connor reported that the next meeting will be on May 22nd at the
Brookhaven Free Library. The committee will be discussing Travel Fiction. The committee is getting ready to publish bookmarks for the Long Island Library Conference.
Ramblings: Rona Dressler reported that the latest issue of Ramblings was printed and sent out to
members. Rona thanked contributing members for their articles. The end of August is the deadline for the Annual Breakfast and Annual Dinner issue of Ramblings.
Web Page: Rona Dressler requests that members continue to send updates to her attention.
Member-At-Large: Karen Cognato reported via e-mail. The Annual Dinner has been booked. The event will take place on Thursday, September 25th from 6:00 PM – 9:00 PM at the Irish Coffee Pub located on 131 Carleton Avenue in East Islip. In order to hold the room at the Irish Coffee Pub, the committee requests a check for $200. Husband and wife team-authors, writing as “Jan Coffey,” will be driving from Connecticut and speaking for free (http://www.jancoffey.com/). The committee would like to reimburse the speakers for their transportation costs (mileage). The committee is looking for donations from vendors and gifts for door prizes, raffles, 50-50. Brian Adams will assist with the search. Cost of the sit-down dinner will be $38 per person not including drinks. Maitre D’s tip not included.
Motion to set aside $200 to hold room at Irish Coffee Pub (R. Cognato, D. Cunningham).
Old Business
None
New Business
Next meeting will be on April 8th at SCLS.
Motion to adjourn at 11:00 AM (R. Dressler, D. Cunningham, unan.)

A motion was presented by Celia Vollmer to approve $250 for speaker Ingrid Betancourt to speak about multicultural resources at libraries.  Deb Cunningham seconded the motion.  This will be a joint presentation with SCLA.  RASD will pay the other $250.  The program will be sometime in the Fall.
CATS:  Reported by Susan Ketcham.  Last year we were not able to announce our new slate of officers at the SCLA fall dinner due to a complication that occurred because of how the current constitution timeframe for the election process is worded. So at our April 7th board meeting we began reviewing our constitution and we began examining the language with regard to the time line for electing board members. The review will continue for the next couple of board meetings.
Our conference giveaways have all come in and we are putting the final touches to our conference program and table display items.
The Cataloging Roundtable will be the next program we will offer. It will be held on be June 3rd at SCLS.  Following the cataloging roundtable, we are offering a two-part workshop given by Sharper Training on Microsoft Office 2007. On Friday, June 6th, the workshop will focus on Word and the following Friday, June 13th we will focus on EXCEL. June 20th we will have our Annual Library Tour. We are still working out all the details so be sure to keep an eye out for the flyer.
SSD:  Celia Vollmer reported.  The Support Staff Division held our Annual Roundtable meeting at the West Islip Public Library on April 8, 2008.  More than 90 attendees participated in the roundtable discussions. The program began with an introduction of the SSD board members.  Members were told about the programs we will be offering this year.  Angela Richards presented information about the SCLA’s Continuing Education Award.

Since many SSD members have dual job descriptions, attendees were able to switch discussion groups half way through the program.  We raffled our beautiful Smiley Mug centerpieces created by Anne Marie Hofmann.  A 50/50 raffle was also held.  Half of the proceeds were donated to the Continuing Education Award scholarship fund.

At the LILC the SSD will be sponsoring a workshop titled “151 Ways to Deal with Difficult People” presented by Carrie Mason-Draffen.  She will also participate in the Lunch and Learn session.

COMMITTEE REPORTS:

ARCHIVES:  No repot.

CONSTITUTION AND BY-LAWS:  No report.

CONTINUING EDUCATION/PROFESSIONAL CONCERNS:  No report.

ELSA:   Joanne Genovese sent the following email:  The ELSA brochures and flyers are all set to be mailed out. I want to thank my co-chair, Camille Iuliucci from Harborfields for her tremendous help in getting the mailing ready. There will also be some brochures and flyers available at the Long Island Library Conference on May 8th.

FALL DINNER:  Neely McCahey reported.  She has narrowed the venue choice down to two:  Bellport Country Club and West Sayville Country Club.  Neely McCahey proposed a motion that we choose the Bellport Country Club for the Fall dinner and Brian Adams seconded it.  Neely McCahey then proposed a motion that we have a keynote speaker at the dinner, specifically Jerry Nichols.  Regina McEneaney proposed a motion that we ask Jerry Nichols to speak and Deb Cunningham seconded it.  Brian Adams proposed a motion that we approve up to $500 for a deposit at the Bellport Country Club and Jackie Narkiewicz seconded it. 

INTELLECTUAL FREEDOM:  Kevin McCoy reported.  The Freedom of Essay Contest winners were announced and there is a link to the winning essays on the Intellectual Freedom web site.  First place winners were invited to read their essays at the Intellectual Freedom Conference and are invited to the NYCLU luncheon in April.

The 4th Annual Intellectual Freedom Conference took place on April 11th and went well.  The title of the conference was “Tell it to the judge: libraries & the courts”.  The program included Alan Polsky talking about Huntington Library Meeting Room Case; Don Parker gave the history of Pico v. Island Trees and Janet Nocek told of her personal experience dealing with the FBI in the Connecticut Library Connection v. FBI (National Security Letter Case).  Feedback was good and there was plenty of questions and discussion about these important issues. 
                                                                                             
There will be a mock trial on April 23rd at the Suffolk County Library System.  The trial will present a hypothetical group that is denied use of a library’s community room. 

There will be a seminar at the Long Island Library conference on May 8th that will examine the political pressure on the selection of the Poet Laureate in Nassau County.

I will schedule a meeting with the Principal of the Westhampton Beach School district to discuss the removal of books from the 9th and 10th grade readings lists.  All of the books that were removed were by authors that write about controversial subjects and have appeared on the American Library’s Banned authors list.

Faces of Liberty, a photo-journal display created by Don Parker of the Nassau CLU will be in Suffolk County next fall.  It will be at Touro Law school in September; Riverhead Campus of Suffolk Community College in October and at SUNY Farmingdale in November.

LDA AWARD:  Paula Bornstein reported.  This year, the LDA Award Committee has returned an equal number of votes for two candidates.  Ken Bellafiore, NCLA chairperson, is contacting Andy Ippolito of LDA Publishers to determine whether there can be two winners this year.  The winner(s) will be presented with a plaque at this year’s LILC on May 8, 2008.

Members of this year’s LDA Award Committee are, for NCLA, Thomas Bazzicalupo, Vivian Kowalewski and Christine Kulakis, and for SCLA, Peter Muhr, Craig Pullen and Fred Strum.

LEGISLATIVE:  Deb Cunningham reported that she received thank you letters from James Conte and Michael Borges for the wonderful turnout at Legislation Day (1,008 registered attendees statewide).  There is a meeting today for the Suffolk County Legislative Breakfast, which will be held on September 19 at Harborfields.

LIST-SERV:   Kevin McCoy reported.  We currently have 1329 subscribers.

LONG ISLAND LIBRARY CONFERENCE:  Susan Sloan reported.  Will email

Karen Baudouin asked that board members sign up to help man the SCLA table at the Conference.  Please sign up for as many slots as you are able to help with.  1,000 bottle openers (red with SCLA logo) have been ordered and are to be delivered to her on Monday, April 21.  She is putting together a gift basket of fine wine and exotic beers to be given away.

LONG RANGE PLANNING/PUBLIC RELATIONS:  No report.

MEMBERSHIP:  Regina McEneaney reported that we have 765 members, 607 of whom have already renewed for 2008.  Reminders have gone out to the 2007 members and their renewals are coming in now. 

NOMINATING:  No report.

STATISTICAL SURVEY:  No report.

SUFFOLK COUNTY JAILS LIBRARY SERVICE:  No report.

WEB PAGE:  Stephen Ingram continues to update the web page often.

LIAISONS:

CLASC: 

EASTERN SUFFOLK BOCES:  No report.

LILRC:  Herb Biblo reported.  Please check the website for upcoming events.

LITERACY SUFFOLK:  No report

NCLA:  Rona Dressler reported.  Meeting was held on April 11.
On June 6, the Academic and Special Libraries Division will have a tour of the Planting Fields Library.
On June 3 from 1-5, Media services will tour the William Paley Center of Media.
Reference and Adult services will hold a workshop on April 23 on Developing a Consumer Law Collection. In June, they will do a workshop on Non-Fiction collection development.

The L.I. Directory is in typeset.
Membership has 759 members.
Librarians will be at Malverne and Valley Stream Career Day events.
On September 13, NCLA will go to the LI Ducks game.
Closing date for Recruitment and Scholarship applications is June 1.
Only 15 libraries have responded to the Statistical Survey as of march 31.

In 2009, NCLA will be celebrating their 75th Anniversary.

PLDA:  Laurie Pastore reported. The annual PLDA Golf Outing will be September 25.  Apologies to RASD for the conflicting date.

SCLS:  No report.

SLA:  No report.

MEMBERS AT LARGE: Deb Cunningham reported that the Long Island Reads event that was held last weekend was a huge success and had over 200 attendees.  Aloft author, Chang-rae Lee, donated a signed copy of the book for our Annual Dinner raffle.

A motion was made by Rona Dressler to approve an increase of $61.20 for refreshment reimbursement for Deb Cunningham.  Neely McCahey seconded the motion.

Neely McCahey reported that she is working on offering a variety of programs.  Possible topics include:  Management 101 workshop, How to Run a Successful Meeting, Keeping Up with New Technology.

OLD BUSINESS:  Jackie Narkiewicz has volunteered to be in charge of the SCLA Family Picnic that was suggested at the March 2008 board meeting. 

NEW BUSINESS:  Stephen Ingram will look into the possibility of linking everyone’s calendars to avoid conflicting dates in the future.

The meeting was adjourned at 11:17 a.m. Motion to adjourn meeting was presented by Rona Dressler and seconded by Susan Ketcham. 

The next meeting will be Friday, June 20, 2008 at SCLS.  9:30 a.m. refreshments and 10:00 a.m.-12:00 p.m. meeting.

Respectfully submitted,

Jacqueline M. Narkiewicz