Corrected and Approved
SCLA Minutes
Friday, January 18, 2008
SCLS Blue Room

IN ATTENDANCE: Jackie Narkiewicz, Suzanne Johnson, Deb Cunningham, Karen Baudouin, Rona Dressler, Michael Aloi, Brian Adams, Susan Sloan, Chris Kretz, Celia Vollmer, Ted Guttman, Candace Reeder, Susan Gottesman, Janet O’Hare, Paula Bornstein, Angela Richards, Stephen Ingram, Diane Eidelman, Neely McCahey

CALL TO ORDER:  Susan Sloan called the meeting to order at 10:05 a.m.  The December 2007 minutes were reviewed and corrected. Brian Adams moved to accept the minutes as corrected.  Angela Richards seconded the motion.  None were opposed.

TREASURER’S REPORT:

Rona Dressler proposed motion to accept the treasurer’s report.  Susan Sloan seconded the motion.

Bills to be paid January 2008 were presented:

Deb Cunningham          $65.19             Postage for Legislative flyers
Hampton Jitney             $1125.00         Balance for Legislative bus trip
Harborfields Pub Lib    $47.50             Paper/Xeroxing for Legislative flyers
Janet O’Hare                $179.11                       New shredder
CATS                          $311.50                       4th Quarter 2007 allotment
RASD                          $303.50                       4th Quarter 2007 allotment
SSD                             $301.00                       4th Quarter 2007 allotment
YASD                          $300.00                       4th Quarter 2007 allotment
DASL                          $300.00                       4th Quarter 2007 allotment
Anthony Martocello      $300.00                       Work on Statistical Survey
Marybeth Kozikowski  $48.32             SCLA Newsletter prizes
Regina McEneaney       $179.38                       Postage/Labels for renewal mailing

Paula Bornstein moved to pay the bills.  Susan Gottesman seconded the motion. None were opposed.

PRESIDENT’S REPORT: 

Karen Baudouin welcomed all new members to the board and stated that she is looking forward to a productive and exciting 2008 as SCLA President.

DIVISION REPORTS:

DASL:  No report.

RASD:  Brian Adams reported the following:

 
Minutes
(Unapproved)
Executive Board Meeting
Tuesday, January 8, 2008
Suffolk Cooperative Library System
Present: Brian Adams, Ryan Athanas, Karen Cognato, Mary Ann Koferl, Rose Marut,
Gary Lutz, Cindy Miller, Grace O’Connor, Rona Dressler, Robert Cognato, Megan Sala-
James, Deborah Cunningham, Don Becker.
Call to order: President Adams convened the meeting at 10:00 a.m.
Approval of Minutes: The minutes of December 4, 2007 were approved, (Sala-James,
Dressler).
Treasurer’s Report: M. Sala-James reported – As of December 30th, balance of
$3, 444.04. Corrected Financial Report for November attached, reflecting balance of
$3,716.09 as of November 30th. Motion to approve Treasurer’s Report (R. Cognato, K.
Cognato).
Committee Reports
CARE: No Report.
Electronic Resources: G. Lutz reported next meeting of the Electronic Resources
Committee will be on January 17th at East Islip Public Library. New members will be
welcomed and the plan for 2008 events and meetings will be discussed.
Health Concerns: R. Dressler reported next meeting will be on January 24th at
Patchogue-Medford Library. Planned topics will be developing events for 2008.
Historian: No report.
Long Island History: M. Koferl reported next meeting will be on January 31st at
Harborfields Public Library. Speaker will be Sharon Pullen, Suffolk County Archivist.
Long Island Reads: D. Cunningham reported next meeting will be on January 29th at
Huntington Public Library Station Branch. Preparations are underway for April’s LI
Reads event. The 2008 Programming Guide was distributed to all Libraries (Nassau &
Suffolk) in December. LI Reads Committee discussed possibility of participating
libraries distributing free paperback copies of the LI Reads book, “Aloft” to members of
their book discussion groups.
Media: D. Becker reported last meeting was December 7th at Northport Public Library.
Committee discussed: Innovative ways to promote SuffolkWave Digital Library,
feasibility of circulating FM adapters to play portable audio devices in cars, purchasing
Books on CD in MP3 Format, various re-packaging strategies for TV Show Series on
DVD, HDDVD vs. BluRay DVD format and the pricing of the vendor MidWest Tape to
do pre-processing of DVDs. Also discussed was the desire of some patrons for a Wide
Screen or Full Screen format label on DVDs.
Membership: R. Cognato reported that the official RASD Flashlights have arrived and
will be given to all new and returning members of RASD. Discussion ensued on best
way to distribute the flashlights.
Multicultural: M. Kelly reported (via e-Mail) coordinating with R. Dressler to post a
link to the Conversation Group on the RASD website. Committee discussed the ending
of Rosetta Stone’s remote access. SCLS and member libraries are exploring other online
language learning options. Committee also discussed the possibility of a Cultural
Awareness/Sensitivity Program to be offered for Public Services Staff. The next meeting
will be held on January 22nd, at SCLS.
O.A.R.S: C. Miller reported success of speaker Mr. Boccicia, elder law attorney from the
Frank J. Russo law firm, at the previous meeting at Harborfields Public Library. Next meeting is January 9th at Connetquot Public Library. A letter, composed by Susan Matthews from Harborfields Public Library was distributed. The letter is for a mailing campaign to the County Executive, supporting the wonderful work of George Roach and the Suffolk Legal Aid Society, Senior Citizen Division.
Programs: R. Marut reported meeting with Tracey Simon from Nassau to continue plan
for the joint Suffolk/Nassau Long Island Library Conference program – “I Can Review,
So Can You.” Payment options and format were discussed. T. Simon will be the
moderator, panelists will receive list of questions in advance to prepare and give their
backgrounds with time for questions at the end. Program tentatively will run 1 hour and
5-15 minutes. 2 presenters have committed – Laura Panter from Middle Country
(VOYA) and Florence Scarinci from Nassau Community College (Library Journal).
LILC committee waived the fees for 2 speakers. Hopefully the 2 committees will be able
to split the remaining costs. Committee will update us with NCLAs decisions. The room
for the program has been requested; however time slots have not been assigned.
Readers Advisory: G. O’Connor reported next meeting is on January 24th at Lindenhurst
Memorial Library. The topic for the next meeting will be “Sports Books.”
Ramblings: R. Dressler requested articles for the March issue to be submitted to her by the end of January.
Web Page: R. Dressler updated the contact sheet on the RASD website.
Old Business
K. Cognato discussed progress with the annual RASD dinner in September. Potential authors so far as candidates for the guest speaker: Jan Coffey (pseudonym for husband and wife authors Nikoo and Jim McGoldrick - http://www.jancoffey.com), author of the new book, The Deadliest Strain, Don Borchert, Free For All: Oddballs, Geeks, and Gangstas in the Public Library and Tom Clavin, Halsey's Typhoon: the true story of a fighting admiral, an epic storm, and an untold rescue. Hoping for a commitment by April or May from one of the authors. September 22nd has been picked as a tentative date for the dinner. Potential sites for the dinner were discussed.
R. Cognato and B. Adams provided update on potential Washington DC bus trip. SCLA was approached to provide funding for the bus. SCLA requested a formal price quote before a decision can be made. Discussion followed regarding the format of the price quote to be submitted at the next meeting of SCLA on January 18th. M. Sala-James volunteered to be treasurer for the trip.
New Business
B. Adams picked dates for 2008 RASD meetings (Tuesdays): February 5th, March 4th,
April 8th, May (Long Island Library Conference – no meeting), June 3rd, July and August – no meetings scheduled. Offers for meeting places are welcomed.
B. Adams proposed a joint CATS and RASD roundtable and information sharing event
for library staff that teach computer classes to the public. The event, Computer
Instruction in Libraries, will tentatively take place at Longwood Public Library on
Friday, March 7th at 10:00 AM. The proposal will be formally presented to CATS at
their meeting on January 10th.
Motion to adjourn at 11:12 AM (D. Cunningham, C. Miller, unan.)

Brian Adams proposed a motion to request $3,400 from SCLA to pay for the cost of the bus transportation to Washington, DC in April.  Stephen Ingram seconded the motion.

Janet O’Hare proposed a second motion to give RASD $2,500 towards the cost of the bus and Celia Vollmer seconded it.  The second motion passed by a vote of 9 yes, 0 no, and 1 abstention.

CATS:  Reported by Ted Guttman.  We held our first CATS Board meeting of 2008 on Thursday, January 10, 2008 at SCLS.

We reviewed our annual meeting program, which was held in December 2007.  The topic of the program was Library 2.0 and was presented by Helene Blowers.  The program was well received.

Our next upcoming program is “Computer Instruction in Libraries” and it is being co-sponsored with RASD.  The program will be held on Friday, March 7, 2008 at 10 a.m. at the Longwood Public Library.

We also discussed ideas for upcoming programs for the year, which will include our ongoing “Cataloging Roundtable.”  Other programs will include a technical services forum, a library tour (probably east-end libraries) and a hands-on program for Office 2007.

SSD:  Celia Vollmer reported.  On November 1, 2007 the Support Staff Division presented a program titled “Preparing for the Library Clerk Test”.  Additional workshops were given at the Brentwood Public Library on November 2nd for attendees who could not attend the November 1, 2007 date.  Over 100 staff members from Suffolk County libraries attended the workshops.

Since the exam has not been given in over 4 years the information provided was a basic hands on approach to taking any civil service exam.  In addition, the division provided helpful materials such as a list of the commonly misspelled words, Dewey decimal chart, alphabetizing and file rules, and the Department of Civil Service Examinations booklet:  How to Take a Written Exam.

SSD members called and emailed the division with very positive feedback.  Many members have not taken a civil service exam in over 10 years.  They felt the information provided benefited not only part time library clerks, but also clerical staff that were taking the promotional exams.

YASD:  Candy Reeder reported.  Our first meeting of the year on Thursday, Jan 10 was at North Shore Public Library and we had 29 librarians in attendance.  The theme was “Teens and Technology” and we heard about programs in 4 different libraries.  These programs ranged from Internet Cafes to gaming nights, PS and Wii programs, craft related tech programs, and Mastics described an in-house training for all staff sponsored by Best Buy.  It was a very successful and interesting meeting.

Upcoming events:

Thursday, Feb 7 will be a joint meeting at SCLS with Barbara Moon and Nassau Young Adult Librarians.  The meeting will begin with a display of gaming materials from board games to guitar hero.  At 11:00 am Eric Luper, author of the new teen book Big Slick, will speak about his crazy road to publication and how he went from reluctant reader to published author.

Thursday, March 27 is the 4th annual Fran Romer Memorial Teen Services Workshop.  Our topic this year is:  Teens and the Characters They Love:  Celebrating Series Books for Teens.  Keynote speaker is Stacey Creel from St. Johns University.  She is the new editor of VOYA and was a member of the 2008 Printz Award Committee.  Lorraine Squires from Middle Country Library will be our guest booktalker.

COMMITTEE REPORTS:

ARCHIVES:   Janet O’Hare reported that we have purchased a new shredder that has been put to good use.  She has spent several hours cleaning up and adding new files for 2008. 

CONSTITUTION AND BY-LAWS:  Susan Gottesman reported she is in the process of amending bylaws for the nominating process. 

CONTINUING EDUCATION/PROFESSIONAL CONCERNS:  No report.

ELSA:  No report.

FALL DINNER:  No report.

INTELLECTUAL FREEDOM:  No report.

LDA AWARD:  Paula Bornstein reported.  Will email

LEGISLATIVE:  Deb Cunningham reported.  The Legislative Bus Trip is March 11.  The Legislative breakfasts will be September 19 at Harborfields and September 26 at East Meadow.

LIST-SERV:   No report.

LONG ISLAND LIBRARY CONFERENCE:  Susan Sloan reported.  Will email.

LONG RANGE PLANNING/PUBLIC RELATIONS:  No report.

MEMBERSHIP:  Jackie Narkiewicz reported for Regina McEneaney.  We have 706 active members for 2007-08.  There are 293 members who have renewed for 2008.  The reminders for those who had not renewed for 2007 have been sent out.  Regina will have the committee lists ready at the February meeting and the membership cards will start going out in February to those who have renewed.  Please make sure all Division board members are current 2008 members.

NEWSLETTER:  Jackie Narkiewicz reported.  Jeri Cohen asked that all submissions be sent to her by February 1 for the February-March-April newsletter.

NOMINATING:  No report.

SCHOLARSHIP:  Angela Richards reported.  Following the Annual Dinner I received two thank you notes:

Dear Angela and SCLA,
Thank you for a wonderful evening enjoying the company of enthusiastic, passionate, experienced librarians! I am honored to have received this scholarship, and I look forward to completing the program and becoming active in the field.
Thank you,
Amy Jo Southworth

SCLA -
Thank you for forwarding the MP3 player from the raffles at the annual dinner.  Although I did not attend, I am happy to be able to be a member of the Suffolk County Library Association and extend my best wishes to the Association for its work on behalf of all who love to work in libraries of Suffolk County.

Karen Rade
Montauk Library
I am working on printing the flyers to be posted at all libraries describing the Scholarship and Continuing Education Award. They should be ready for distribution next week.

As always, I am looking for leads from vendors for donations for raffle prizes at the annual dinner.

Angela Richards proposed a motion to fund $3,000 ($2,000 for MLS Scholarship & $1,000 for Continuing Ed) a year for scholarship purposes for the next five years.  Celia Vollmer seconded the motion.  The Board unanimously voted to approve this motion.

STATISTICAL SURVEY: Stephen Ingram reported.  The 2007 Statistical Survey is finished!  It will be put on the webpage shortly.  Renee Capitanio will be writing a blurb for the newsletter.  Stephen proposed a motion that Anthony Marcello be paid $300 for all of his work on putting the Statistical Survey together and creating the database that can be used every year.  Brian Adams seconded the motion and the Board passed the motion unanimously.

SUFFOLK COUNTY JAILS LIBRARY SERVICE:  No report.

WEB PAGE:  Stephen Ingram reported that the web page is up to date and that Division Presidents should let him know when their monthly meetings are so they can be posted on the calendar.

LIAISONS:

CLASC:   Jackie Narkiewicz reported.  Annual Dinner will be Wednesday, April 30 at the Three Village Inn in Stony Brook.  David Ezra Stein, children’s book author and illustrator, will be the speaker. 

Our LILC speaker will be Pamela Parisi, who is the author of Dress Like a Million Bucks:  While Only Spending Pennies!  She will be discussing how not to look like a librarian and how to dress nicely on a budget.

The Literature Committee has been working on getting discussion group leaders together for the 2008 Literature Conference on October 24.

LILRC:  No report.

Suffolk Literacy:  No report.

NCLA:   Rona Dressler reported.  NCLA met on January 11.
Media Services will hold their Annual Roundtable on February 26.
In April, RASD will sponsor a workshop on Consumer Law and Legal Information.

Funding for school libraries is a major issue that is being dealt with in Albany.

So far, only 40 members have signed up for 2008. Total members in 2007 were 995. Member institutions will receive 5 coupons for staff members who are not members of NCLA to attend workshops as members.

Letters have gone out to all junior and senior high schools to inform them that NCLA members are available for their Career Days/Fairs.
There were 123 attendees at the Annual Dinner held last week. The attendees were enthused with the venue and would like to book for next year. Also changing the night will give other people a chance to attend the evening. There were also comments that there is less stress in having a January Dinner rather than around the holidays.

Statistics is sending out questionnaires via email for the first time.

Technical Services is holding a meeting in March to inform staff members about the changes to traditional processes and different formats available now.

Member Library Directors and NLS are dealing with the consolidation issues and gathering information.

NYLA has noted that 25% of their members come from Long Island.

Queens College is holding an Open House on January 22 from 5-6:30PM. Most questions deal with civil service and job opportunities.

PLDA:  No report.

SCLS:  Diane Eidelman reported.  A draft of the ILL manual was distributed to all Directors and it includes loan material rules.  There are two positions at SCLS:  Member Services and Technical Services.  There are lots of interesting programs coming up.  Check the calendar.

SLA:  Jackie Narkiewicz reported.  James Olney sent the following email.  We have rescheduled the date for the Census seminar at Hofstra. Details follow: 

Please join the Long Island chapter for a morning seminar with Rosemarie Fogarty, Information Services Specialist for the U.S. Census Bureau. Ms. Fogarty will discuss what's in store for the 2007 Economic Census, the new Census website, and the ins and outs of American Factfinder.  The seminar is free and all are welcome. Space is limited so please RSVP early.

WHAT: Seminar on the U.S. Census

WHEN: Friday, February 8, 2008, 8:30 am to 1pm.

WHERE: Hofstra University, Garden City. Axinn Library, Room 108.

COST: FREE.

Bagels will be provided; coffee and tea can be purchased at the library's cafe.

MEMBERS AT LARGE:  Neely McCahey will be attending Author Fair at Martha Clara Vineyards on March 9.

Deb Cunningham reported that there would be a Long Island Reads event on April 12.

OLD BUSINESS: 

NEW BUSINESS:  A big “Thank You” from all of us to Suzanne Johnson for all of her hard work as SCLA Treasurer for the past two years.
Celia Vollmer stated that she was going to meet with Kevin Verbesy about all of the problems that happened with the Library Clerk test.  Many people were given two different times and locations to report to and some people did not receive notification at all.  She will keep us informed about what happens.

The meeting was adjourned at 11:49 a.m.  Motion to adjourn meeting was presented by Brian Adams and seconded by Deb Cunningham.                                                     .

Respectfully submitted,

Jacqueline M. Narkiewicz