Corrected and Approved
SCLA Minutes
Friday, February 15, 2008
SCLS Blue Room

IN ATTENDANCE: Danielle Musorofiti-Miller, Jackie Narkiewicz, Deb Cunningham, Stephen Ingram, Karen Baudouin, Janet O’Hare, Diane Eidelman, Chris Kretz, Herb Biblo, Susan Sloan, Michael Aloi, Neely McCahey, Brian Adams, Susan Ketcham, Celia Vollmer, Candace Reeder, Regina McEneaney, Marjorie Fusco, Laurie Pastore

CALL TO ORDER: Susan Sloan called the meeting to order at 10:00 a.m. The January 2008 minutes were reviewed and corrected.  Brian Adams moved to accept the minutes as corrected.  Deb Cunningham seconded the motion.  None were opposed.

TREASURER’S REPORT:

Regina McEneaney proposed motion to accept treasurer’s report.  Susan Sloan seconded the motion.

Bills to be paid in February 2008 were presented:

NCLA                                    $45.00                   Renewal Membership - 2008
Laurene Tesoriero               $7.13                      Postage to send Newsletter to corporate sponsors

Regina McEneaney moved to pay the bills. Candace Reeder seconded the motion. None were opposed.

PRESIDENT’S REPORT:  No report.

DIVISION REPORTS:

RASD:  REFERENCE AND ADULT SERVICES DIVISION
Of the Suffolk County Library Association
Minutes
(Unapproved)
Executive Board Meeting
Tuesday, February 7, 2008
Suffolk Cooperative Library System
Present: Brian Adams, Ryan Athanas, Mary Kelly, Megan Sala-James, Grace O’Connor, Jo-Ann Carhart, Rona Dressler, Linda Knel, Rose Marut, Ines Foster, Robert Cognato, Diane Eidleman.
Call to order: President Adams convened the meeting at 10:01 a.m.
Approval of Minutes: The minutes of January 8, 2008 were approved, (R. Dressler, R. Cognato).
President’s Report: B. Adams attended SCLA meeting in January and requested a contribution toward proposed RASD bus trip to Washington DC. SCLA agreed to contribute $2500 towards the trip. Flyers will be mailed out and posted to the ListServ. In order for the trip to occur a minimum of 40 people must sign up. Discussion followed pertaining to mailing paper copies of the flyers. Some members of SCLA use their home address necessitating mailing paper copies through the US Mail, rather than sending it via the SCLS delivery system to the member’s library. These mailings cost RASD a significant postage fee. Motion was made to send via US Mail only to those members who are not subscribed to the SCLA ListServ (B. Adams, M. Sala-James).
Treasurer’s Report: M. Sala-James reported – As of January 31st, balance of $3,557.34. Received SCLA quarterly check for $303.50. Janway, the company that provided the RASD flashlight giveaways to members, will provide us with a $100 credit due to the wrong flashlight models being shipped. Motion to approve Treasurer’s Report (J. Carhart, G. O’Connor).
Committee Reports
CARE: L. Knel reported the committee is close to completing a Retirement Resources Directory.
Smithtown Library has agreed to post a copy of the directory on their webpage. Discussion ensued as to the most appropriate location for the directory to be posted online. Paper copies will be sent to all Suffolk Libraries.
Electronic Resources: G. Lutz reported via e-mail. Electronic Resource Committee met on
Thursday, January 17th at East Islip Public Library to plan activities for 2008. The fall program will be at SCLS on October 9th showcasing local electronic resources. Possible demos will include SuffolkHistorical Newspapers, Dowling Podcasts, Digital Long Island and the Community ResourceDatabase of Long Island. The next meeting will be on Thursday, April 24th at the Comsewogue Public Library. The topic for the next meeting will be vendor promotional materials and upcoming products.
Health Concerns: R. Dressler reported that the Health Concerns topic for the Annual RASD
Breakfast on October 22nd will be on Pain Management.
Historian: D. Eidleman asked that copies of flyers and handouts from meetings, etc., be sent to her at SCLS for the archives. Minutes are to be kept by the individual Divisions and committees of SCLA.
Long Island History: I. Foster reported January meeting at Harborfields Public Library was a success. Guest speaker Sharon Pullen, Suffolk County Archivist, spoke about how to research the
history of a house. She listed online resources as well as resources available in the Suffolk County Archives. The LI History committee will attend the Genealogy Federation of Long Island’s Third Joint
Genealogy Seminar: Family Roots III: Where to Begin, How to Continue on March 15th at SUNY
Stony Brook. A motion was made to provide the committee with $50 to cover the cost of having a
table at the seminar (D. Eidleman, G. O’Connor). The Committee will call for handouts from libraries advertising local history and genealogy resources available. The annual trip will take place in late May to a place yet to be determined.
Long Island Reads: D. Cunningham reported via e-mail. The first of two “How to Run a Book Discussion on Chang-rae Lee’s Aloft” workshops took place on February 7th at the Nassau Library System. The Suffolk Workshop is March 12th at SCLS 9:30-12 led by Grace O’Connor. Coordinated orders and the Programming Guides have been delivered to libraries. The Readers Guide has just started to go out to libraries. At the last meeting, on January 29th at Huntington Public Library Station Branch, photos were taken for press release purposes by the LI Reads corporate sponsor, Astoria Federal. Posters are being designed by Astoria Federal and will go out to all libraries along with flyers by the end of February/early March. The LI Reads event will take place on April 12th at 2PM.  The speaker, Chan-rae Lee is scheduled at 3PM with a signing to follow. Books will be available for purchase. Tickets (2 per person limit) will be available starting March 12th. Suffolk can call 631-286-1600 x1366 (SCLS). Next meeting is April 1st at Port Washington PL.
Media: No report.
Membership: R. Cognato reported that the official RASD Flashlights will be sent out via the SCLS bags to new and returning members. Discussion ensued regarding RASD giveaways for the Long Island Library Conference. Motion was made not to exceed $500 on the purchase of giveaways (R.
Athanas, G. O’Connor).
Multicultural: M. Kelly reported. Committee met on January 22nd and created a list of libraries that offer English Conversation groups. A possible May trip to El Museo Del Barrio is in the planning stage. A cultural awareness program is being planned for the fall at SCLS. The next meeting will be on Tuesday, March 18th at SCLS.
O.A.R.S: C. Miller reported via e-Mail. The OARS committee has confirmed Elder Care lawyer George Roach will be the speaker for the OARS program at the Long Island Library Conference. The program is scheduled for the first session. The committee is working on bibliographies and other materials for the session.
Programs: R. Marut reported that the Long Island Library Conference Committee has scheduled the RASD program, “I Review, So Can You,” for the second session, 11:30-12:35 in the Plaza Room at the Crest Hollow Country Club. There will be 7 panelists including Mary Ann Carcich (Hampton Bays), Jo-Ann Carhart (East Islip), Laura Panter and Lorraine Squires (Middle Country), Ellen Druda (Half Hollow Hills), Florence Scarinci (Nassau Community College) and Brien Weiner (Julliard & Shelter Rock & Hewlett-Woodmere). Tracey Simon from Nassau RASD has volunteered to be the moderator. Most panelists indicated that their registration fee will be paid by their respective libraries. The LILC Committee will inform us regarding the registration process for the speakers who are not covered (2 currently). Part of the LILC reimbursement may be needed to cover the costs of printing and the speaker’s fees. Tracey Simon is gathering brief bios and some of the journal guidelines for reviews from the presenters. Discussion ensued regarding possible questions for the presenters.
Readers Advisory: G. O’Connor reported the committee met on January 24th at Lindenhurst
Memorial Library. The topic for discussion was “Sports Books” and a lively discussion took place among the 12 attendees. The next genre will be “Travel Fiction” on May 22nd at Brookhaven Free
Library. A Wiki for the committee, created by Rona Dressler, will soon be available.
Ramblings: R. Dressler suggested sending the newsletter via the listserv in addition to the print copies sent via the SCLS delivery system. Discussion ensued.
Web Page: Continue to send updates to Rona.
Member-at-Large: K. Cognato reports via e-Mail that the RASD Annual Dinner will be at the Irish Coffee House at the end of September. Tentative cost will be $38 per person. Negotiations are still in progress.
Old Business
None.
New Business
Next meeting will be on Tuesday, March 4th at Harborfields Public Library, 9:30 AM coffee, 10:00 AM meeting.
B. Adams requested volunteers for RASD Board Meeting locations.
Motion to adjourn at 11:13 AM (R. Athanas, R. Cognato, unan.)

CATS:  Susan Ketcham reported.  CATS offers its first program of the year on March 4th.  The Cataloging Roundtable will meet for the first of three meetings. The roundtable is open to cataloging librarians and staff, both old and new.  It is an opportunity to come together to discuss and share ideas.
 On March 7th, CATS and RASD are jointly presenting “Computer Instruction in Libraries”. It is a roundtable that will be held at the Longwood Public Library.
Our program this year at the Long Island Conference is entitled “Gadgets and Gear: helping the public get a grip on new technology”

SSD:  Celia Vollmer reported.   I received notification from the LILC that we could request a table for exhibits during the conference. I responded to the exhibit committee and gave my name and phone number as the contact person.

I also sent the LILC a description of the Lunch and Learn Session.  They requested representatives from our board to attend the session.  But I had to list members from different departments as facilitators for the program.  We would like as many of our board members as possible at the session.

I received the membership reports from SCLA.  They reminded us to make sure our board members have renewed their memberships. I also received our 4th quarter check. 

I would like the Association to support a workshop that would be available to all members of the SCLA and of a topic that applies to all.  I would want the workshop offered at 9 Am., 1pm., and 6pm. With three start times on the same day, members who cannot go on library time can attend on their own time.  I really feel that the association needs to offer members more services.

I met with Kevin Verbesey about the civil service exam. We decided that the best course of action at this time if for the division to write Mr. Verbesey a letter stating our concerns without using any names of members or libraries.  He will then make an appointment for both of us to meet with a representative of the Department of Civil Service to voice our concerns.

YASD:  Candy Reeder reported.  February 7 was the joint meeting of the Suffolk/Nassau young adult librarians.  Barbara Moon hosted a great morning program called Fun and Games in the Library.   She set up the meeting room with board games, Nintendo Wii, Playstation 3, a karaoke machine and other video games.  The librarians were able to try out all of the different games and talk to other librarians for comments and advice on which systems to purchase.  Take a look at the photos of this event on the YASD website. 
               
We then had a new young adult author, Eric Luper speak to the group about his experiences during the publication of his book, Big Slick.  He talked about his years in high school as a reluctant reader and how he gradually made the changeover to teen author.  There were 50 participants in the morning session and Barbara invited Library directors to the afternoon gaming session.  She had 36 people attend in the afternoon.
               
Upcoming Events:

Our next meeting will be the fourth annual Fran Romer Memorial Teen Services Workshop on March 27 at Harborfields Public Library.  Registration forms will be sent out February 15 and they are also available online at the YASD website.  Our theme is Teens and the Characters They Love:  Celebrating Series Books for Teens.

COMMITTEE REPORTS:

ARCHIVES:   No report.

CONSTITUTION AND BY-LAWS:  No report.

CONTINUING EDUCATION/PROFESSIONAL CONCERNS: No report.

ELSA:  No report.

FALL DINNER:  No report.

INTELLECTUAL FREEDOM:  Jackie Narkiewicz reported.  Kevin McCoy sent the following email:  We have started to grade the nearly 500 essays from the essay contest.  We will finish the grading at our March 7th meeting.  I need Board approval to purchase five $50 gift certificates to Borders and five $25 gift certificates to Blockbuster.  These are for the 2nd and 3rd place winners in each division.  The Suffolk Chapter of the New York Civil Liberties Union will be purchasing the five I-Pods for the 1st place winners in each age group.  All participants will receive a certificate.

The 4th Annual Intellectual Freedom Conference will take place on April 11th at the Selden Campus of Suffolk Community College.  The title of the conference will be “Tell it to the judge: libraries & the courts”.  There will be sessions on the Connecticut Library Connection suit against the use of National Security letters; the Pico v. Island Trees book banning case and the Huntington Library Community Room case.

There will a Mock trial at SCLS on April 23, 2008 @ 2:00 pm that will examine the use of library community rooms.  Kevin Seaman, Esq. and Seth Muraskin, Director of the Suffolk Chapter, NYCLU will argue a hypothetical legal challenge to a library’s community room policy.
    
The Westhampton School Board is in the process of revising their policy on the 9th and 10th grade self-select reading list after complaints from parents over two books on the list (10th Circle and Cradle & All).   Most likely the policy will include a provision where parents are given the opportunity to pre-select the books their children will read.   The policy of adding and removing books from the list will be created as well.  I will provide more information as it becomes available.

The Faces of Liberty photojournalist display will be in Suffolk September, October and November of 2008. Touro Law School will host the display in September and SUNY Farmingdale will have the display in November.  I am still waiting for confirmation of the Suffolk Community College’s Eastern Campus for the month of October.

There were two interesting library issues occurring in New England this week.  After the rape of a young boy, the mayor of New Bedford, Massachusetts wants the library require everyone to have a library id card before entering the library and banning Level 2 and Level 3 sex offenders from the library.  The Greenwich Library in Connecticut prohibited a lecture by a member of the group “If Americans Knew”.  The library board worried that this discussion of Israeli-Palestinian issues would be against the library policy of having speakers that were "offensive to public sensitivity."  See the attached articles for more information. 

A motion was proposed by Deb Cunningham to give $375 to the Intellectual Freedom Committee to purchase five $50 gift certificates to Borders and five $25 gift certificates to Blockbuster.  Regina McEneaney seconded the motion.

LDA AWARD: Jackie Narkiewicz reported.  Paula Bornstein sent the following email:  The only thing that I have to report is that I received the LDA Award brochures and will be sending them out in the system bag and mail early next week.

LEGISLATIVE: Deb Cunningham reported.  Thirty-three people have signed up for the bus to Albany on March 11.  PLDA will be sponsoring a bus up the night before.  James Olney and Deb Cunningham will attending a rally in Room 6 and will have 170 placards that support Long Island Libraries.

LIST-SERV:   Jackie Narkiewicz reported.  Kevin McCoy sent the following email:  We currently have 1274 subscribers.   I will work with Regina to start adding the new 2008 members.

LONG ISLAND LIBRARY CONFERENCE:  Susan Sloan reported.  Registration forms for the Long Island Library Conference are currently available by going to our website at http://www.suffolk.lib.ny.us/lilc/. The final deadline for registration is Friday, April 18th.

The keynote speaker will be Long Island author, Ellen Meister. Her first novel, Secret Confessions of the Applewood PTA is about three women who form the publicity committee of the North Applewood Elementary PTA and launch a campaign to bring George Clooney to their Long Island backyard. Library Journal said, “Meister's debut novel is heartbreakingly funny, her characters face life's dramas and disappointments head on with wit and spunk.”  Her second book The Smart One will be published in August 2008. In addition to being a writer Ms. Meister is herself a Long Island PTA Mom. Many of us can relate when she says that, “she writes, she swears, she sings, she dances—all from the front seat of her minivan.” Don’t miss her entertaining presentation.

We are introducing a new feature called Lunch, Learn & Network. These sessions will take place from 12:35-1:45. The topics include “Growing Your Career,” “Support Staff ER,” and “Children and Young Adults Open Forum.” Each session will be facilitated by experts on their subjects. Karen will be representing SCLA in Growing Your Career.

You will notice that the registration form asks if this is your first time attending the Long Island Library Conference. If you check yes your conference badge will have a sticker to let other attendees know that you are new. As an added incentive the new attendees’ names will be entered into a separate raffle drawing. We encourage seasoned attendees to welcome and connect with the newbies.

LONG RANGE PLANNING/PUBLIC RELATIONS:  No report.

MEMBERSHIP:   Regina McEneaney reported that we have 403 members for 2008 and 729 active members for 2007-08.  Board Presidents – Please make sure that all of your board members are current.

NEWSLETTER:  Jeri Cohen reported.  March/April/May newsletter is being printed.

NOMINATING:   No report.

STATISTICAL SURVEY:  Stephen Ingram reported.  Everyone is quite pleased with the PDF format and the online availability.

SUFFOLK COUNTY JAILS LIBRARY SERVICE:  Marjorie Fusco.  Keep sending paperbacks!

WEB PAGE:  Stephen Ingram reported.  Web page is updated.  Please let him know of any programs/meetings that need to be added.

LIAISONS:

CLASC:  Jackie Narkiewicz reported.    Annual Dinner will be Wednesday, April 30 at the Three Village Inn in Stony Brook.  David Ezra Stein, children’s book author and illustrator, will be the speaker. 

Our LILC speaker will be Pamela Parisi, who is the author of Dress Like a Million Bucks:  While Only Spending Pennies!  She will be discussing how not to look like a librarian and how to dress nicely on a budget.

The discussion group leaders have met to begin planning the Literature Conference.

EASTERN SUFFOLK BOCES:  No report.

LILRC:  Herb Biblo reported.  There are many upcoming LILRC events.  Check the website for details.

LVA:   No report.

NCLA:   Jackie Narkiewicz reported.  Rona Dressler sent the following email:

NCLA met on February 8.

Clerical Services will hold a workshop on the tests for Clerk I and II on March 2. On March 13, there will be an Open House at the Plainview Library.  Media Services will hold their annual roundtable on February 26.  RASD will hold a workshop on the Librarian II Civil service exam on March 5. On April 23, they will sponsor a workshop on Developing a Consumer Law collection.  YASD will tour Grasshopper Comics on March 7.

Computers & technology Committee will hold a workshop on February 26 on Computing Trends and troubleshooting.
Nassau will have 2 buses going to Albany on Leg Day. They also will contribute $1000 to help cover the Monday bus trip up so people can be there for the Dinner and next morning’s breakfast and meetings.
There are currently 420 members.
The Annual dinner will be at Pompeii next year on January 8, 2009.
Statistics will send out the questionnaires via email.

Hofstra and north Shore University Hospital are working together to create a medical school.

PLDA:  Laurie Pastore reported.  Please encourage you staff to attend Library Legislation Day on Tuesday, March 11th.  There is an additional bus going up on Monday, March 10th.  All are welcome on this bus-this is not just a director’s bus. 

For those of you that have never gone before and want an overview of what goes on:

At this morning's PLDA meeting a few people expressed the concern that some directors, staff members, trustees or others who might consider attending Lobby Day in Albany might feel more comfortable making the trip if they had an overview of what the day entails and a brief "coaching session."

In order to address those concerns and relieve any fears Kevin Verbesey will be offering a one-hour Lobby Day 101 Overview/Pep Rally on the following dates/times.

Tuesday, February 19th at 2:00pm
Wednesday, February 27th at 10:30am
Thursday, March 6 at 3:00pm

PLDA will be sponsoring s program at the Long Island Library Conference on Effective Lobbying.  Guest speakers will be Michael Borges, Executive Director of NYLA and Steven Moll.

SCLS:  Diane Eidelman reported.  She also promoted the “Pep Rallys” for Legislation Day. 

OLD BUSINESS:  No old business.

NEW BUSINESS:  Celia Vollmer suggested that we offer two to three sessions of the same program at different times on different days so that more people could attend.  She also asked if we had any ideas of ways that SSD members could receive information about upcoming events that they would be interested in attending.  All committee members said that they would send upcoming event information directly to Celia from now on so that she can display it at SSD events.

The meeting was adjourned at 11:32 a.m.  Motion to adjourn meeting was presented by Susan Gottesman and seconded by Brian Adams.

Respectfully submitted,

Jacqueline M. Narkiewicz