Corrected and Approved
SCLA Minutes
Friday, March 21, 2008
SCLS Blue Room

IN ATTENDANCE: Danielle Musorofiti-Miller, Jackie Narkiewicz, Suzanne Johnson, Deb Cunningham, Stephen Ingram, Karen Baudouin, Janet O’Hare, Candace Reeder, Paula Bornstein, Rona Dressler, Diane Eidelman, Chris Kretz, Joanne Genovese, Regina McEneaney, Min Liu, Celia Vollmer, Susan Ketcham, Kevin McCoy, Angela Richards, Michael Aloi, Laurie Pastore, Susan Sloan

CALL TO ORDER:   Susan Sloan called the meeting to order at 10:03 a.m. The March 2008 minutes were reviewed and corrected. Brian Adams moved to accept the minutes as corrected.  Susan Ketcham seconded the motion.  None were opposed.

TREASURER’S REPORT:

Danielle Musorofiti-Miller proposed motion to accept treasurer’s report.  Rona Dressler seconded the motion.

Bills to be paid in March 2008 were presented:

SCLS  $65.00 SCLA Envelopes

Jeri Cohen     $7.29    Labels for SCLA Newsletter

Northport-East Northport         $64.40             Cardstock for Legislation Day signs

Deb Cunningham                     $507.91                       Food / Supplies for Legislation Day

Don Parker                              $150.00                       Speaking Fee - Intellectual Freedom Conf.

Alan Polsky                             $150.00                       Speaking Fee - Intellectual Freedom Conf.

Laurene Tesoriero                    $7.98               Postage for Newsletter to corporate sponsors

Baldessari & Coster, LLP         $1,900.00        Fee for Audit and Tax Returns

NYS Department of Law         $50.00             Fee for CHAR500 form

Patchogue-Medford Library     $138.62                       Postage for Spring Issue of Newsletter

Kevin McCoy                          $123                Postage to send Intel. Freedom Conf. Flyers

Regina McEneaney moved to pay the bills. Brian Adams seconded the motion. None were opposed.

PRESIDENT’S REPORT:  Karen Baudouin reported that the Long Island Authors Event on March 9 was very successful and that many people got information from the SCLA table.  Suffolk County Libraries were well represented by Karen Baudouin, Edana Cichanowicz, and Neely McCahey.

DIVISION REPORTS:

RASD:  Brian Adams reported.  Minutes
(Unapproved)
Executive Board Meeting
Tuesday March 4, 2008
Harborfields Public Library
Present: Brian Adams, Ryan Athanas, Megan Sala-James, Grace O’Connor, Jo-Ann Carhart, Rona Dressler, Robert Cognato, Rose Marut, Don Becker, Deborah Cunningham
Call to Order: President Adams convened the meeting at 10:05AM
Approval of Minutes: The minutes of February 7th, were approved. (R. Dressler, J. Carhart)
President’s Report: The Bus Trip to Washington D.C. has been cancelled. March 1st was the
deadline to reach a 40 person seat count to reserve the bus and there were only 14 responses. This
will not stop RASD from trying again. Computer Instruction in Libraries, a roundtable meeting
sponsored by CATS and RASD, meets on Friday, March 7th at Longwood Public Library. So far, 30 people are registered to attend.
Treasurer’s Report: report reflects 2/1 through 2/29. Two deposits made on Jan 31st did not show on the January statement, so they have been included in the February statement. Payments were made for refreshments, postage, Multicultural Committee lunch, membership giveaway with discount, and the table fee for the Genealogy Seminar at Stony Brook University. Motion to approve Treasurer’s Report (G. O’Connor, R. Cognato)
Committee Reports
CARE: Grace O’Connor reported that the Retirement Resources Directory will be posted on the
SCLA webserver, not hosted by Smithtown Library as was previously reported. The final draft is done and each committee member will get a copy and make additional copies to send out to each library.
Electronic Resources: None.
Heath Concerns: Rona Dressler reported the committee is contacting pain management centers for possible speakers for the Oct 22nd RASD Annual meeting.
Historian: None.
Long Island History: None.
Long Island Reads: Deborah Cunningham reported that flyers and posters are being printed and
sent to NCLS and SCLS. The flyers will also be available for download and printing by libraries on the Long Island Reads website (http://www.longislandreads.org/forlibrarystaff.html). The Long Island Reads 2008 Reader's Guide was sent to all libraries and is also available online. Professor Changrae Lee is not charging for speaking at Long Island Reads and the committee would like to thank him for his generosity. SCLS is providing transportation for him. Deborah C will approach SCLA for funds to provide refreshments for the event.
Media: Don Becker reported that the meeting scheduled for Thursday, March 6th at Cutchogue-New Suffolk Free Library is cancelled. The committee is deciding on a new meeting date.
Membership: Robert Cognato reported that the post-its (scratch pads) giveaways for the Long Island Library Conference have been ordered. They measure 4”x3” and are in a book of 50 with the RASD logo in the corner. They are due to arrive by the end of March. Flashlights were sent out (225 sent out). There were seventy members with no contact information in the membership list. The committee will attempt to identify as many as they can. Brian Adams will request that SCLA update their membership records. Brian Adams thanked Robert Cognato for his work. Extra flashlights will be on the RASD table at the Long Island Library Conference.
Multicultural: Mary Kelly reported via e-mail. The committee last met on January 22nd. The
Conversation Group List is now on the homepage of the committee
(http://scla.net/rasd/multiculling.htm). The committee is exploring the possibility of a Cultural
Awareness program for the fall. The next meeting is scheduled for Tuesday, March 18th at SCLS.
O.A.R.S: Rose Marut reported that during the Feb 13th meeting at Sachem Public Library the
committee discussed the planned Elder Law program for Long Island Library Conference. They are composing a website and accumulating titles for a bibliography for handouts at the conference. The next meeting will be on March 12th at Central Islip Public Library.
Programs: Rose Marut reported that plans for the Long Island Library Conference program are
proceeding smoothly. All seven panelists have finalized. Printing costs for the handouts will most
likely be covered by the LILC allowance, but the committee will know exact numbers shortly. The committee recommends that a back-up moderator for the RASD program at the Long Island Library Conference be available. Brian Adams agreed to step in if the planned moderator, Tracey Simon from Nassau RASD, is unavailable. The panelists will have a list of questions available ahead of time.  Total time for the program is one hour and five minutes – so each panelist will have a limited time to answer questions and share their experiences. Possible questions for the panel were handed out.
Reader’s Advisory: Grace O’Connor reported that the next meeting will be on May 22nd at the
Brookhaven Free Library. The committee will be discussing Travel Fiction. The committee is getting ready to publish bookmarks for the Long Island Library Conference.
Ramblings: Rona Dressler reported that the latest issue of Ramblings was printed and sent out to
members. Rona thanked contributing members for their articles. The end of August is the deadline for the Annual Breakfast and Annual Dinner issue of Ramblings.
Web Page: Rona Dressler requests that members continue to send updates to her attention.
Member-At-Large: Karen Cognato reported via e-mail. The Annual Dinner has been booked. The event will take place on Thursday, September 25th from 6:00 PM – 9:00 PM at the Irish Coffee Pub located on 131 Carleton Avenue in East Islip. In order to hold the room at the Irish Coffee Pub, the committee requests a check for $200. Husband and wife team-authors, writing as “Jan Coffey,” will be driving from Connecticut and speaking for free (http://www.jancoffey.com/). The committee would like to reimburse the speakers for their transportation costs (mileage). The committee is looking for donations from vendors and gifts for door prizes, raffles, 50-50. Brian Adams will assist with the search. Cost of the sit-down dinner will be $38 per person not including drinks. Maitre D’s tip not included.
Motion to set aside $200 to hold room at Irish Coffee Pub (R. Cognato, D. Cunningham).
Old Business
None
New Business
Next meeting will be on April 8th at SCLS.
Motion to adjourn at 11:00 AM (R. Dressler, D. Cunningham, unan.)

CATS:  Reported by Susan Ketcham.  The Computer Instruction in Libraries roundtable which was jointly presented with the Reference and Adult Services Division (RASD) was a success. There were about 36 people in attendance from about 30 different libraries.
We have decided to do things a little differently this year regarding our LI conference giveaway. We will still have a giveaway but in limited quantity. Instead, we have opted to expand our raffle. This year in addition to our gift basket, we will be raffling off 2 gadgets to go along with our program. As to what they are … my lips are sealed! J
Beginning with out April meeting the board will begin the process of reviewing our constitution. The Suffolk Libraries Computer Users Group is now temporarily under our aegis and we need to revise our by-laws in order to make it permanent.

SSD:  Celia Vollmer reported.  The SSD Annual Roundtable will be April 2 at the West Islip Library.

YASD:  Candy Reeder reported.  YASD did not hold a monthly meeting in March because we are sponsoring the 4th Annual Fran Romer Memorial Teen Services Workshop on 3/24/08 at the Harborfields Public Library.  The theme is “Teens and the Characters They Love:  Celebrating Series Books for Teens.”

Upcoming Events:
3/22/08 Books for the Teenage at New York City Public Library
4/04/08 Advanced Battle of the Books at Sachem Public Library
4/11/08 NYLA/YSS 33rd Annual Spring Conference: “Transformations: Embracing Change” at the Melville Marriott

COMMITTEE REPORTS:

ARCHIVES:  Janet O’Hare reported that she is still busy filing away!

CONSTITUTION AND BY-LAWS:  No report.

CONTINUING EDUCATION/PROFESSIONAL CONCERNS:  No report.

ELSA:  Joanne Genovese reported.  The 2008 brochure and flyer were updated by Stephen Ingram.  SCLS has printed 150 color flyers and 1500 brochures at a cost of $130.00. I have received the SCLA membership labels and have mailed the sample publicity letter to the Suffolk County Directors. We are all set for the 2008 ELSA kickoff at the Long Island Library Conference on May 8th.

FALL DINNER:  No report.

INTELLECTUAL FREEDOM:  Kevin McCoy reported.  Will email

LDA AWARD:  Paula Bornstein reported.  The deadline for receipt of the LDA Award nominations was March 14, 2008.  We (SCLA and NCLA) received application packets for two nominees. The packets are being distributed to the three NCLA and three SCLA committee members for their review.  They will return their decisions to Ken Bellafiore,  NCLA LDA Award chairperson, by April 11.  The winner’s name will be announced at the Long Island Library Conference on May 8.

LEGISLATIVE:  Deb Cunningham reported that the 2008 Legislation Day was a huge success with four buses going up to Albany from Nassau and Suffolk counties.  Deb also asked if she could be reimbursed for expenses she incurred for the Legislation Day.  Angela Richards made a motion to reimburse Deb for her expenses and Celia Vollmer seconded it.  The 2008 Suffolk County Legislative Breakfast will be September 19 at Harborfields Library.  Deb shared a letter from Kevin Verbesey of SCLS that thanked SCLA for all of its help in promoting Legislation Day and making it so successful this year.

LIST-SERV:   Kevin McCoy reported that we have 1345 members.

LONG RANGE PLANNING/PUBLIC RELATIONS:  No report.

MEMBERSHIP:  Regina McEneaney reported.  We currently have 753 active members with 511 renewed for 2008.  Reminders will be going out to the 242 2007 members that they will be taken off the active list as of May 1.

NEWSLETTER:  No report.

NOMINATING:  No report. 

SCHOLARSHIP:  Angela Richards reported.  We received the following as donations for the scholarship fund:  

OverDrive was delighted to contribute two MP3 players by Creative

Midwest Tapes donated the following DVD sets                                Rome – the complete final season                                Bury My Heart at Wounded Knee – 3 copies                                Queen Latifah Life Support – 3 copies                                Rosemary & Thyme – the complete collection                Aloft (Long Island Reads) – autographed by the author I will also be contacting the local theatres that have supported the scholarship in the past.

STATISTICAL SURVEY: No report.

SUFFOLK COUNTY JAILS LIBRARY SERVICE:  No report.

WEB PAGE:  No report.

LIAISONS:

CLASC:  Jackie Narkiewicz reported.  Annual Dinner will be Wednesday, April 30 at the Three Village Inn in Stony Brook.  David Ezra Stein, children’s book author and illustrator, will be the speaker.  Please send checks to Kristen Todd, MCPL, by April 18. 

Our LILC speaker will be Pamela Parisi, who is the author of Dress Like a Million Bucks:  While Only Spending Pennies!  She will be discussing how not to look like a librarian and how to dress nicely on a budget.

EASTERN SUFFOLK BOCES:  No report.

LILRC:   Min Liu reported.  Please check the LILRC website for all of their upcoming events.

LVA: No report.

NCLA:  Rona Dressler reported.  Meeting was held on March 14 at NLS. 
Academic and Special Libraries are holding a workshop entitled “You’ve created, we steal it” on May 2 at their Annual Conference.
Media Services held their meeting March 18 at Lynbrook.
Programming and PR will hold a workshop “Public Speaking for Chickens” on April 8 at NLS.
RASD will have a workshop on Consumer Law on March 23.
YASD will tour Grasshoppers Comics on March 28.  On May 11 the Conference will be entitled Embracing Change at the Marriott.
Legislation was discussing a pickup at Farmingdale Library for the overnight bus.
There are 687 members.
This is Career Fair season.  On March 26 and April 18, representatives will attend the Syosset and Malverne Middle Schools respectively.
There was a discussion about adding a column for Trustees in the newsletter.
Questionnaires were sent to member libraries on February 29 to complete the Salary Survey.

PLDA:   Laurie Pastore reported.  Legislation Day was a tremendous success this year.  Thank you to everyone involved.  Please do not forget to send thank you notes to the legislators you visited in Albany.  Also, there will be a LILC program on Effective Lobbying sponsored by PLDA.

SCLS:  Diane Eidelman reported.  Joe Raioli, editor of Mad Magazine, has been in touch with Diane and has offered to do presentations (at no cost) for Banned Book Week at Suffolk County Libraries.

There will be a workshop called Handheld Libraries on April 22 from 9-12 at SCLS.  Anyone who is an avid user of a handheld device and would like to share his/her knowledge at this workshop is asked to please contact Diane.

SLA:  No report.

MEMBERS AT LARGE:  Deb Cunningham reported that the last meeting for Long Island Reads would be on April 1.  Posters and flyers for the event on April 12 will be going out next week.  Deb also asked for $200 for refreshments for the April 12 event.  Brian Adams proposed a motion and Danielle Musorofiti-Miller seconded it.

OLD BUSINESS:  There was discussion at a previous SCLA board meeting about having The Foundation Center present a grant-writing workshop at the Long Island Library Conference this year.  This will not be possible because there were so many programs being offered at the Conference this year.  It was suggested by Jackie Narkiewicz that a “stand alone” workshop be offered at another time during the year because it is an interesting topic.

NEW BUSINESS:  Michael Aloi asked that any reimbursement requests be made at or before the April meeting because there is no meeting in May and payment will have to wait until the June meeting.

Karen Baudouin suggested some other types of fundraising events we could have, such as a casino night.  Jackie Narkiewicz felt that a family-oriented BBQ during the summer might be fun.

There was some discussion about what to give out at the LILC this year.  People wanted to see something other than the cubes.  Many interesting items were suggested:  iPod/cell phone pouches, Swiss Army knives, letter openers, magnets, corkscrews, calculators, keychains with measuring tapes, and bottle openers.  A motion was made by Celia Vollmer to allow for $3,000 for the cost of LILC giveaways.  Rona Dressler seconded it.

The meeting was adjourned at 11:24 a.m.  Motion to adjourn meeting was presented by Janet O’Hare and seconded by Chris Kretz.  The next meeting will be Friday, April 18, 2008 at SCLS.  9:30 a.m. refreshments and 10:00 a.m.-12:00 p.m. meeting.

Respectfully submitted,

Jacqueline M. Narkiewicz