Minutes

Corrected and Approved
SCLA Minutes
Friday, August 15, 2008
SCLS Blue Room

IN ATTENDANCE:
Stephen Ingram, Karen Baudouin, Janet O'Hare, Paula Bornstein, Karen Baudouin, Michael Aloi, Celia Vollmer, Candace Reeder, Janet O'Hare, Susan Gottesman, Rona Dressler, Min Liu, Deb Cunningham, Neely McCahey, Susan Ketcham, Paula Bornstein, Debbie Antolini, Marjorie Fusco, Jackie Narkiewicz, Regina McEneaney

CALL TO ORDER:
Jackie Narkiewicz called the meeting to order at 10:02 a.m. The June 2008 minutes were reviewed and corrected. Rona Dressler moved to accept the minutes as corrected. Marjorie Fusco seconded the motion. None were opposed.

TREASURER'S REPORT:
Susan Gottesman proposed motion to accept treasurer's report. Janet O'Hare seconded the motion. Bills to be paid in August 2008 were presented:

DASL	$334.00	2nd Quarter Allotment
CATS	$400.50	2nd Quarter Allotment
RASD	$503.00	2nd Quarter Allotment
SSD	$395.50	2nd Quarter Allotment
YASD	$423.50	2nd Quarter Allotment
Deb Cunningham	$75.60	Postage for mailing Legislative Breakfast flyers
Harborfields Public Library	$81.25	Printing Legislative Breakfast flyers
SCLS	$460.00	Printing SCLA Newsletter
LI Coalition against censorship	$25.00	Annual Dues
Regina McEneaney	$33.41	Postage for mailing Scholarship raffle books
PLDA	$500.00	Sponsorship of PLDA golf outing

Celia Vollmer moved to pay the bills. Candace Reeder seconded the motion. None were opposed.

PRESIDENT'S REPORT:
No report.

DIVISION REPORTS:
DASL: No report.

RASD: Jackie Narkiewicz reported. Brian Adams sent the following email: Over the summer, members of the various committees of RASD were very busy, planning the following exciting Fall programs:

Karen Cognato, Member-at-Large, has been busy planning the annual RASD dinner to be held on Thursday evening, September 25 at the Irish Coffee Pub in East Islip. It should be a fun evening with great guest speakers, delicious food and much camaraderie.

The Multilingual/Multicultural Services committee had arranged for Ingrid Betancourt, Coordinator of Multilingual Collections and Services at the Newark Public Library, to present a program entitled "Cultural Awareness- On the Front Lines at the Public Library." This presentation will be held on Wednesday morning, September 24th at SCLS.

The Long Island History committee will present a detailed and fascinating look at the art and science of Bookbinding at the Cutchogue- New Suffolk Free Library on September 18th.

The Electronic Resources committee will present a program showcasing local digital resources such as Suffolk Historic Newspapers, LILRC Long Island Memories, and the Community Resource Database of Long Island. This meeting will be held at SCLS on the morning of Thursday, October 9th.

Rona Dressler reports that the Health Concerns committee has arranged a very interesting program on Pain Management for the morning of our annual meeting. This event will be held at SCLA on Wednesday morning, October 22nd. A delicious breakfast will be served to all attendees.

CATS: Susan Ketcham reported. On Friday, June 20th, the Computer and Technical Services Division (CATS) held its annual library tour. This year we decided to explore three libraries out on the North Fork- Southold Free Library, Cutchogue-New Suffolk Free Library and the Mattituck-Laurel Library. We had a great turnout, which included colleagues from the Planting Fields Garden Library and the Garden City Public Library.

The third meeting of the year for the Cataloging Roundtable will be held on Tuesday, October 14th at SCLS and is open to all who are interested.

Our Technical Services Open Forum will be held this year at the Sachem Public Library on Thursday, October 30th. This year the forum will begin with a focus on Ergonomics followed by an open mike session, which will allow everyone the chance to discuss all aspects of technical services, not just cataloging issues and products.

Stephen Abram, the 2008 President of SLA, will be the guest speaker at our annual meeting, on Wednesday, December 10th, at the Brentwood Public Library. His usual fee is $1500 but can be waived because some Suffolk libraries are Dynix users. Flight and hotel/meal fees will be picked up by CATS and we would like to request financial assistance from SCLA. Unfortunately I can't give you a final amount because Mr. Abrams hasn't finalized his fall schedule yet, so we don't know where he will be flying in from. We will be in contact with him in the early fall to finalize plans. Prior to Mr. Abram's presentation, CATS members will be asked to vote on the suggested revisions to the current CATS constitution by the board members. A copy of the constitution with suggested revisions will be mailed out to all CATS members prior to the meeting.

SSD: Celia Vollmer reported. The Support Staff Division did not meet during the month of July. The Division sent out our Call for Nominations, and we currently have a full slate. The ballots will be sent by August 20, 2008. The return date on the ballots is September 9, 2008. Our new board will be presented at our Annual Meeting and Luncheon on October 15, 2008 at the Brentwood Public Library. The Luncheon will begin at 1:00pm and a repeat of our LILC workshop "151 Ways to Deal with Difficult People" will be presented by Carrie Mason-Deafen. We are currently organizing a workshop for fall of 2008 for business office personnel. Many of our business offices utilize Peachtree Premium Accounting Non Profit software by Sage. The program is very easy to learn but there are a few areas that staff members need additional hands on training. We are working with contacts at LILRC to hire a consultant who will conduct an overview of the system and facilitate a question and answer session.

YASD: Candace Reeder reported. YASD does not hold meetings during July or August because of the Teen Summer Reading Programs. From informal discussions with other Young Adult librarians it appears to have been an especially busy summer across the Island. Statistics will be compiled at the end of August but most of the librarians expect to show an increase in the numbers of teens participating in summer programs. Saturday, August 15 is the 12th Annual Battle of the Books and it will be held for the first time at Stony Brook University. Teams from 39 libraries will be competing. The final will be held on Monday, August 18 at the Islandia Marriott Hotel.

COMMITTEE REPORTS:
ARCHIVES: Janet O'Hare reported. There has been some construction at SCLS, so she has not been able to easily access the archives.

CONSTITUTION AND BY-LAWS: Susan Gottesman reported that she and Karen Baudouin are carefully reviewing the constitution and by-laws.

CONTINUING EDUCATION/PROFESSIONAL CONCERNS: Kris Minschke resigned her position as chair of the Continuing Education/Professional Concerns Committee. If anyone is interested in chairing this committee, please let Karen Baudouin know.

ELSA: The nomination packets were distributed to the committee members for review. We will select our 2008 winner at our September 11 meeting.

FALL DINNER: Neely McCahey reported. A Save the Date flyer for the Fall Dinner was proposed and Jackie Narkiewicz moved to accept the proposal and Deb Cunningham seconded it. The date/time/place will be: November 14, 6:30-10:30 p.m. at the Bellport Country Club.

INTELLECTUAL FREEDOM: Regina McEneaney reported that Kevin McCoy sent the following email: I was part of a panel discussion with the Suffolk Public Library Directors Southwest zone on community room policies and procedures. This meeting discussed what First Amendment rights have to be protected when creating policy. Andrea Callahan, Executive Director of the Suffolk NYCLU and was coordinated by Peter Ward, Director of the Lindenhurst Public Library. Our next meeting will be on September 12. At this meeting we will prepare for the 3rd Annual Freedom of Speech Contest in the fall and start discussing ideas for the Intellectual Freedom conference in the spring. Our committee is always looking for new members. Please spread the word!

LDA AWARD: Paula Bornstein reported. The 2008 LDA Award was presented to Flo Denny, SCLS Assistant Director at this year's Long Island Library Conference. Art Friedman of NCLA and the Nassau College County Community College Library presented the plaque. In addition to the plaque, Ms. Denny will also be awarded a year's membership to NCLA and SCLA.

LEGISLATIVE: Deb Cunningham reported that the Suffolk Legislative Breakfast will be at Harborfields Public Library on September 19 at 8:30 a.m. Ms. Cunningham proposed that SCLA give $75 (half of the cost of the $150 honorarium) and Celia Vollmer seconded it. The speaker will be Louisa Thomas Hargrave.

LIST-SERV:Regina McEneaney reported that we currently have 1,345 subscribers.

LONG ISLAND LIBRARY CONFERENCE: Debbie Antolini reported. The LILC Committee met on Wednesday, July 23 at the Brentwood Public Library. The committee welcomed 2 new members since its last meeting and will continue to look for 1 Nassau member to fill the vacant position on the "Career Information Table."

The committee unanimously came up with the theme, "Go Green @ Your Library!" and will be looking for ways to be more eco-friendly for this up-coming conference. Due to rising costs, the committee intends to save money by contacting corporate sponsors for many of the conferences giveaways (tote bags, pens, pads) with hope that these items are eco-friendly.

Reimbursements to Divisions have started to go out, but the books cannot be closed due to money that is still owed to us by Harper Collins/ They "misplaced" our returned boxes and we are desperately trying to get our refund back as soon as possible. Once that is done, the profit from the conference will be distributed between NCLA and SCLA.

The committee is currently working on a keynote speaker and will continue with the planning of the 2009 conference.

LONG RANGE PLANNING/PUBLIC RELATIONS: No report.

MEMBERSHIP: Regina McEneaney reported that we currently have 659 members.

NEWSLETTER: Jackie Narkiewicz reported. Jeri Cohen sent the following email: the current newsletter is at the printer! The next deadline is November 1.

NOMINATING: Karen Baudouin reported that Susan Sloan is working diligently so that we have a full slate for the November election.

SCHOLARSHIP: Jackie Narkiewicz reported. Angela Richards sent the following email: Everything is all set for our Farewell to Shea stadium baseball event on Saturday, September 13, 2008 against the Atlanta Braves at 3:55 pm. In addition to pins, all who are attending will be entered into a raffle for a commemorative Shea Stadium memorabilia box.

There has been a last minute flurry for Scholarship applications. I have some of the requirements from applicants but there still isn't one that is totally completed. The deadline for applications is September 1st.

STATISTICAL SURVEY:Stephen Ingram reported that he is making changes to the forms that will be sent out to libraries this year.

SUFFOLK COUNTY JAILS LIBRARY SERVICE: Marjorie Fusco reported that she will be sending out a letter that details what services the Suffolk County Jails Library Service offers to inmates.

WEB PAGE: No report.

LIAISONS:
CLASC: No report.

EASTERN SUFFOLK BOCES: No report.

LILRC: Min Liu reported. LILRC will be moving to a new location by the end of the year. They will keep us updated when that happens. LILRC is in the process of hiring a new technologies librarian and has created an online blog, which can be found at: LILRC.wordpress.com. Please check the LILRC website for all of their upcoming events.

LVA:No report.

NCLA: Rona Dressler reported that NCLA does not meet over the summer.

PLDA: No report.

SCLS: No report.

SLA: James Olney sent the following email: SLA- Long Island Chapter Event: Come meet the 2008 SLA President, Stephen Abram. Stephen Abram will share the top technologies causing change in our organizations and librarianship. He'll end with five suggestions to enjoy change and have fun adopting new technologies.
Date: Thursday, September 18, 2008
Time: 6-9 PM
Location: Adelphi University
Fee: Dinner $20
For more information, contact Carol Simon at csimon10@gmail.com.
Talk: SLA Reality 2.0: Attracting, Retaining and Engaging the Association 2.0 Member

It seems there's a new technology, resource or idea every minute. Keeping up seems such an elusive goal. Come hear Stephen share his secrets of how he stays current. And hear how SLA will be making your membership even more valuable by offering access to new technologies in a "sandbox lab" setting and other cutting edge ideas. How can we open up our associations? How can we convince tomorrow's members that SLA is valuable and worth a career-long commitment? Which technologies will help us prove and communicate our value proposition? Are there different ways to build community or to attract new community segments? How do we do lifelong learning? Stephen Abram, MLS, is President 2008 of SLA and the past-President of the Canadian and Ontario Library Associations. He is Vice President Innovation for SirsiDynix and Chief Strategist for the SirsiDynix Institute. Stephen was listed by Library Journal as one of the top 50 people influencing the future of libraries. He has received numerous honors and speaks regularly internationally. His columns appear in Information Outlook and Multimedia and Internet @ Schools, and SirsiDynix OneSource and he is the author of ALA Editions best-selling Out Front with Stephen Abram. He blogs at the popular Stephen's Lighthouse. http://stephenslighthouse.sirsidynix.com/

MEMBERS AT LARGE:
Deb Cunningham reported that the Long Island Reads Committee is finalizing their book choice.

OLD BUSINESS: SCLA will be attending the September 13 Mets game. Proceeds will benefit the Scholarship Fund.

SCLA is forming a Civil Service Committee. Please contact Karen Baudouin if you are interested. 

NEW BUSINESS:
The PLDA Annual Golf Outing is September 25 and it was proposed that SCLA give $500. Neely McCahey moved to accept the proposal and Rona Dressler seconded it.

The meeting was adjourned at 10:56 a.m. Motion to adjourn meeting was presented by Candace Reeder and seconded by Paula Bornstein.

The next meeting will be Friday, September 12, 2008, at SCLS. Refreshments at 9:30 a.m., meeting 10:00 a.m.

Respectfully submitted,

Jacqueline M. Narkiewicz