Minutes

Corrected and Approved
SCLA Minutes
Friday, January 16, 2009
SCLS Blue Room

IN ATTENDANCE:
Brian Adams, Michael Aloi, Debbie Antolini, Karen Baudouin, Herb Biblo, Paula Bornstein, Deborah Cunningham, Rona Dressler, Joanne Genovese, Susan Gottesman, Neely McCahey, Regina McEneaney, Jackie Narkiewicz, Janet O'Hare, Susan Sloan, Michelle Vagner, Megan Sala-James, Kristen Nyitray, Ted Gutmann, Jo-Ann Carhart, Marsha Greenspan, Tracy Van Dyne, Marjorie Fusco, Linda Overton, Herb Biblo, Judy Romano

CALL TO ORDER:
Brian Adams called the meeting to order at 9:58 a.m. The October 2008 minutes were reviewed and corrected. Neely McCahey moved to accept the minutes as corrected. Regina McEneaney seconded the motion. None were opposed.

TREASURER'S REPORT:
Karen Baudouin proposed motion to accept treasurer's reports for November and December 2008. Rona Dressler seconded the motion.

Bills to be paid in January 2009 were presented:

RASD	$613.52	Expenses for Annual Dinner
Patchogue-Medford Library	$122.72	Newsletter Postage
Angela Richards	$34.09	Expenses for Scholarship Prizes/Corsages at Fall Dinner
Michael Aloi	$328.00	Cash tip for Maitre D' for Fall Dinner
Kevin McCoy	$301.43	Brochures for IFF Essay Contest
Tracy Van Dyne	$84.00	LILC Flyer postage
Celia Vollmer	$81.00	LILC Postcard postage
Regina McEneaney	$117.60	SCLA renewal mailing postage
DASL	$310.00	4th Quarter Allotment
CATS	$303.00	4th Quarter Allotment
RASD	$306.00	4th Quarter Allotment
SSD	$318.00	4th Quarter Allotment
YASD	$323.00	4th Quarter Allotment
Neely McCahey	$180.25	Supplies expenses, etc. for Fall Dinner
Joanne Genovese	$45.00	Flowers for ELSA at Fall Dinner
SSD	$250.00	Speaker fee for SSD Annual Dinner
Brian Adams	$12.04	Hospitality for SCLA Meeting 1/16/09
SCLS	$1785.00	SCLA Printing / Legislation Bus Expenses (11/08)
Hampton Jitney	$1500.00	Legislation Bus Expenses (3/09)
Marybeth Kozikowski	$41.02	Newsletter quiz prizes
Laurene Tesoriero	$17.37	Advertising postage expenses

Neely McCahey moved to pay the bills. Regina McEneaney seconded the motion. None were opposed.

Treasurer Michael Aloi presented Board Members with the proposed 2009 SCLA budget. Ted Gutmann proposed a motion to accept the 2009 SCLA budget and Deborah Cunningham seconded the motion. None were opposed.

LILRC asked for an increase from $500 to $750 for their Annual conference and also for an increase from $500 to $750 for their National Archives Week event. Brian Adams proposed the motion and Rona Dressler seconded it. None were opposed.

Brian Adams made a motion to increase from $1,950 to $2,000 the cost for accounting services for preparing our financial for 2009. Karen Baudouin seconded the motion. None were opposed.

PRESIDENT'S REPORT:
Susan Sloan wanted to thank all of the outgoing SCLA members for all of their hard work and support. Ms. Sloan also thanked Karen Baudouin for the fabulous job she did as 2008 SCLA President. Ms. Sloan discussed some goals she had for the Board in 2009, including making the meetings more enjoyable, being as succinct and brief as possible when sharing all of your news, and promoting programs that are occurring in the near future.

President Sloan proposed a motion to add "Announcements" to the agenda for all upcoming meetings. Meeting attendees could use this time to share what events are going on in their personal and professional lives. Jackie Narkiewicz moved to pass the motion and Brian Adams seconded it. None were opposed.

DIVISION REPORTS:
DASL: Kristen Nyitray reported. Our annual luncheon on Dec. 12th featured Suffolk County Community College librarian Gerald Reminick speaking about his work as a writer and particularly his book "Our Pond - Reflections on a Year in the Life of St. John's Pond". Over 15 people joined us for lunch afterwards for good food and good conversation.

DASL's program for the Long Island Library conference is entitled The Librarian Documentarian and will feature librarians from Suffolk Community, Stony Brook and Dowling describing how each library has used their collections and various Web 2.0 technologies to document and celebrate institutional history.

We are also planning a workshop in March featuring Stony Brook librarian Fiona Grady discussing how to design information instruction sessions that connect with Millenial students.

RASD: Jo-Ann Carhart reported. The CARE Committee met at Half Hollow Hills on 11/13/08. They worked on an updated career web site at www.communitylibrary.org (click on LI/NY Job Info.). They will meet again on 1/22/09, at East Northport.

The Electronic Resources Committee chair, Gary Lutz announced that he is looking for a new chairperson and the committee is on hiatus until the new chair is found.

The Health Concerns Committee report was given by Rona Dressler, who reported that they will meet on 1/29/09 at Patchogue/Medford Library to choose a topic for 2009. The RASD Annual Meeting/Health Concerns Workshop will be on 10/21/09 at SCLS.

The RASD Historian position is vacant. We will store our minutes on our web page as a way to archive them for the future.

The Long Island History Committee chair, Mary Koferl reported that plans have been made for their annual tour to the Bayard Cutting Arboretum on 5/21/09. There will be a docent tour of the mansion, followed by tea. The next meeting of the committee will be on 3/5/09, before a Long Island History forum at SCLS. The committee has partnered with SCLS to co-host several workshops each year.

The Long Island Reads report by Deborah Cunningham revealed that author Doris Kearns Goodwin will appear at Brentwood Public Library on 5/6/09 at 1:00 p.m. There will be accommodations for 325 persons; and tickets will be distributed by NLS and SCLS. There will be a book sale and signing. Workshops for book discussion leaders have been set at NLS on 2/2/09 (Lee Fertitta) and at SCLS on 3/11/09 (Grace O'Connor).

The Media Committee, led by chair, Don Becker, will meet on 1/16/09 at Patchogue/Medford Library.

The Membership chair, Robert Cognato has purchased cloth tote bags to give out to all renewing or new RASD members. They will be sent out in recycled envelopes.

Mary Kelly gave the Multicultural Services Committee report. The committee will meet on 1/13/09. They have found a potential speaker for the LILC for a program on life long learning opportunities for seniors.

Rose Marut reported that she heard back from Caroline Kiang from Cornell Cooperative Extension, who is willing to speak at the LILC. Rose is also in contact with the New York Botanical Garden, the EPA Library, Brooklyn Botanical Garden and Newsday for an additional speaker.

The Reader's Advisory Committee will meet on 1/29/09 at Brentwood and discuss "Great Reads by Great Readers Advisors."

The Constitution and Bylaws need to be updated on the web page. Jo-Ann and Robert will work on that.

The possibility of running a bus trip to Washington D.C. for the 2009 Book Festival in September was discussed, with the possibility of SCLA taking over the trip to make it more accessible.

The possibility of exploring a program for gallery space managers was discussed. Perhaps RASD could partner with SSD.

Our next meeting will be 2/3/09 at West Islip Library.

Megan Sala-James proposed a motion that the Washington D.C. bus trip be co-sponsored by SCLA in the hopes of reaching a broader audience. Deborah Cunningham seconded the motion. None were opposed.

CATS: Ted Gutmann reported. Our annual meeting was held on December 15, 2008 at the Brentwood Public Library. We had arranged for Stephen Abram, Vice President, Innovation at SirsiDynix to present a program titled "Beyond Your Five Year Plan: After Library 2.0." Unfortunately, at around midnight, just a few hours before the scheduled program time, Mr. Abram called me to say that he was stranded in Chicago due to weather and would be unable to make it to New York for our program. However, he did say that if we had a speaker phone and a sound system, he would be willing to do the voice part of the presentation over the phone, and we could advance his Power Point slides (that he emailed to me) on–site. This is indeed what we did end up doing, and it worked out remarkably well. Mr. Abram's excellent presentation was very thought provoking and insightful. My thanks go to Tom Tarantowicz, Director of the Brentwood Public Library, and his staff, especially Tom Gorman, Danielle Zubiller, and Vaughan Maloney who went above and beyond and made it possible for us to proceed with our unorthodox presentation.

Our first meeting of 2009 was scheduled for January 15. However, due to snow conditions, the meeting was canceled. We are working on setting a date for an early February meeting.

On February 24, 2009 at 10:00 a.m. we will be hosting a "Cataloging Roundtable" program at SCLS.

SSD: Marsha Greenspan reported. Our first meeting of the SSD Executive Board was held on January 12, 2009. The following programs are being offered:

April 8, 2009, Excel workshop at Longwood Library 9-12

April 30, 2009, Clerk Typist workshop at West Islip Library 9 - 1 pm and Brentwood Public Library 5 - 9

Long Island Library Conference, Speaker: Carrie Mason Draffen.

YASD: Tracy Van Dyne reported. First 2009 meeting canceled due to snow. Rescheduled for Thursday, January 22nd 10:00-11:30 with the Advanced Battle of the Books meeting immediately to follow.

Next YASD Meeting to be held on February 5th 2009 at the Massapequa Public Library. It's the Joint Suffolk YASD/Nassau YASD meeting. Speaker is Maureen Johnson.

Working on the Fran Romer Workshop to be held on April 23rd 2009 at the Northport-East Northport Public Library from 9-12. It has been turned into a half-day workshop since some librarians have difficulty leaving work for the entire day.

Booked Jack Martin the YA Program Coordinator for NYPL to present at the LILC on May 7th 2009. The program will be called Out of the Box Programming.

COMMITTEE REPORTS:
ARCHIVES: Janet O'Hare reported that she would love to give up her position on the Archives Committee and asked that committees/liaisons only send financial information to her as we are running out of space. Please contact Ms. O'Hare if you are interested in taking over the Archives position.

CIVIL SERVICE: Joanne Genovese reported that she is in the process of getting the committee up and running and is looking for people to help out. Please let her know if you are interested.

COMMUNICATIONS: Michelle Vagner reported. The Communications Committee evaluates how SCLA informs and updates its members, using print and electronic formats. Three areas of communication we are currently working on are the quarterly newsletter, website and Facebook. In terms of the quarterly newsletter, we are exploring the use of an online newsletter for members to receive via email. It is eco-friendly, cost effective, and timely since SCLS will no longer provide print services (and external print services are significantly higher in price). A subcommittee comprised of Neely McCahey, Chris Kretz, and Tracy Van Dyne will research the logistics of an online newsletter. We are also working on redesigning the website to update the look. Michelle Vagner will work with Stephen Ingram on new design ideas. Brian Adams has set up a SCLA Facebook page to post meeting information, post pictures, interact with other members, etc. Visit us at http://www.facebook.com/pages/Suffolk-County-Library-Association/55775274496. A reminder to SCLA Divisions: you can add your meeting information to the online calendar. Contact Michelle Vagner if you need your Division username and password.

CONSTITUTION AND BY-LAWS: Susan Gottesman reported that she and Karen Baudouin are in the process of reviewing the constitution and by-laws and will report back to us shortly. Ms. Gottesman will be updating the bylaws to allow for electronic voting on motions that occur between board meetings.

CONTINUING EDUCATION/PROFESSIONAL CONCERNS: Karen Baudouin reported that as of January 1, 2010, there would be an annual CEU requirement for new MLS graduates. She will report back to us shortly about what the requirement will be.

ELSA: Joanne Genovese reported that she is handing over responsibility for the ELSA Committee to Jennifer Fowler.

FALL DINNER: Kudos to Neely McCahey and her wonderful Fall Dinner Committee! Everyone reported having a fantastic time.

INTELLECTUAL FREEDOM: Jackie Narkiewicz reported. Kevin McCoy sent the following email: Our next meeting will be on January 30th at Suffolk Community College's Ammerman Campus Library. At this meeting we will finalize our plans for the 3rd Annual Freedom of Speech Contest and we will start discussing ideas for the Intellectual Freedom conference in the spring. Our committee is always looking for new members. Please spread the word!

I am submitting a bill for $301.43 for the Freedom of Religion Essay brochures. The contest will close on Friday. Despite many inquiries, we have not had much response from the school classes. It could be teachers were leery discussing the topic in class.

LDA AWARD: Paula Bornstein reported. The deadline for nominations will be March 13 and then NCLA and SCLA committee members will review nominee packets and return a decision around April 20. The winner will be announced at the award presentation at the LILC on Thursday, May 7.

The winner of the 2008 LDA Award, Flo Denny, is scheduled to receive a free one-year membership for SCLA in 2009.

LEGISLATIVE: Deborah Cunningham reported that plans are well under way for the annual Albany trip, which will be on March 10, 2009. There is a petition letter available on the NYLA website to send to your elected officials in response to Governor Patterson's proposed library budget cuts.

LIST-SERV: Jackie Narkiewicz reported. Kevin McCoy sent the following email: We currently have 1396 subscribers.

LONG ISLAND LIBRARY CONFERENCE: Debbie Antolini reported. The Long Island Library Conference Committee met on Thursday, December 18th and we are continuing our progress for the May 2009 Conference.

We have started to receive exhibitor applications and checks as well as program forms. As soon as the programs have been selected, confirmation letters will be sent out and the programs will be listed on the website.

The registration form will only be available to print online. We have not changed the price for this year's conference. Reminder postcards went out in December.

Our next meeting will be held at the Crest Hollow Country Club later this month where we will have the opportunity for a walk-through for the new committee members to familiarize themselves with the layout of the facility.

MEMBERSHIP: Regina McEneaney reported that we currently have 712 active members and 188 members have renewed. Ms. McEneaney asked that applications be passed out at all upcoming Liaison and committee meetings and to make sure that your board members have renewed their 2009 memberships.

NEWSLETTER: ;Jackie Narkiewicz reported. Jeri Cohen sent the following email: The next deadline for the newsletter is February 1. Division presidents, please submit articles about what is going on in your respective divisions. All other submissions are, of course, welcome.

NOMINATING: No report.

SCHOLARSHIP: Jackie Narkiewicz reported. Angela Richards sent the following email: The Scholarship committee received a very grateful e-mail from Debbie Antolini thanking us for selecting her as the recipient of the Support Staff Continuing Education Award.

The Scholarship Committee is currently recruiting a member to represent the Support Staff Division in replacement of Linda Hoff.

Flyers announcing the Scholarship and Award are in the process of being revised and will be distributed to all libraries by the end of the month.

Overdrive has already agreed to donate two MP3 players for this year's raffle, which were a big hit at the annual dinner.

STATISTICAL SURVEY: Stephen Ingram no longer wishes to be on this committee. Anyone who might be interested in serving on this committee is asked to contact Susan Sloan. There was some discussion about value of the survey itself and if Suffolk county librarians use it. It was decided that it is a useful tool even if not all libraries report their information.

SUFFOLK COUNTY JAILS LIBRARY SERVICE: Marjorie Fusco reported that letters to library directors will be going out this week asked for nonviolent paperbacks to be sent to the jails in Yaphank and Riverhead.

WEB PAGE: Jackie Narkiewicz reported. Stephen Ingram sent the following email: I have been doing basic maintenance on the web page. Please send me any changes or updates you may have.

LIAISONS:
CLASC: Linda Overton reported. The Annual Dinner will be on April 23 at the Three Village Inn.

LILRC: Herb Biblo reported that LILRC will be moving to SCLS as of January 20. They can be reached at:

Long Island Library Resources Council
PO Box 955
Bellport, NY 11713-0955
Main Telephone #: 631-675-1570
Fax: 631-675-1573

There are numerous workshops coming up in the winter and spring. Please check the LILRC website for more details.

NCLA: Rona Dressler reported. Will email

PLDA: No report.

SCLS: Kevin Verbesey welcomed all new SCLA board members and spoke about current economic conditions and how they are adversely fecting SCLS. Suffolk County libraries are looking at a 12-14% decrease in their yearly budgets. SCLS is in the process of looking for ways to cut costs. Mr. Verbesey discussed ways to directly involve library patrons in asking for assistance from elected officials.

MEMBERS AT LARGE:
No report.

OLD BUSINESS:
Susan Sloan wanted to thank everyone for voting electronically on forming the new Communications Committee.

We received a thank you letter from PLDA for our donation towards their golf outing in September. It was very successful and this year’s date has already been set: September 24, 2009.

We also received a thank you letter from LILRC for giving a $500 contribution towards their Annual Archives Leadership Conference in October.

NEW BUSINESS:
Jackie Narkiewicz proposed a motion to add "Announcements" to the agenda. Brian Adams seconded it. None were opposed.

Past President Karen Baudouin thanked everyone for all of his/her hard work in 2008. She really enjoyed working with everyone. 

Barbara Moon asked that SCLA contribute $500 towards this summer's Battle of the Books competition. Susan Sloan proposed the motion and Neely McCahey seconded it.No one was opposed.

The meeting was adjourned at 12:18 p.m. Motion to adjourn meeting was presented by Jo-Ann Carhart and seconded by Deborah Cunningham.

The next meeting will be Friday, February 13, 2009 at SCLS. Refreshments at 9:30 a.m., meeting 10:00 a.m.

Respectfully submitted,

Jacqueline M. Narkiewicz