Minutes

Corrected and Approved
SCLA Minutes
Friday, April 17, 2009
SCLS Blue Room

IN ATTENDANCE:
Brian Adams, Michael Aloi, Debbie Antolini, Karen Baudouin, Paula Bornstein, Jo-Ann Carhart, Jeri Cohen, Rona Dressler, Joanne Genovese, Beth Haney, Regina McEneaney, Jackie Narkiewicz, Janet O'Hare, Megan Sala-James, Susan Sloan, Michelle Vagner, Tracy-Lyn Van Dyne, Celia Vollmer, Christina Rivera

CALL TO ORDER:
Brian Adams called the meeting to order at 10:05 a.m. The March 2009 minutes were reviewed and corrected. Brian Adams moved to accept the minutes as corrected. Rona Dressler seconded the motion. None were opposed.

TREASURER'S REPORT:
Bills to be paid in April 2009 were presented:

DASL	$522.50	DASL 1stQ 2009 Allotment
CATS	$580.50	CATS 1stQ 2009 Allotment
RASD	$996.50	RASD 1stQ 2009 Allotment
SSD	$507.00	SSD 1stQ 2009 Allotment
YASD	$628.00	YASD 1stQ 2009 Allotment
Lorraine Tesoriero	$9.36	Postage for mailing to corporate sponsors
Marsid/M&M Group	$164.00	LILC-Labels for folders
The Weeks Lerman Group	$600.00	LILC-Badges for registration
Brian Adams	$42.44	Hospitality for 4/17/09 executive board meeting
Brian Adams	$21.81	Cards from SCLA to retiring SCLS Employees
Suffolk Printing	$190.00	ELSA award brochures and flyers
Rockville Centre Library	$6,789.00	LILC-Reimbursement for books for Keynote Speaker book signing

Rona Dressler moved to pay the bills. Celia Vollmer seconded the motion. None were opposed.

PRESIDENT'S REPORT:
Susan Sloan thanked everyone who brought a guest to last month's meeting and hoped that the guests enjoyed their SCLA meeting experience. Ms. Sloan is requesting a "change of venue" for the June 19th meeting and suggested that we have it perhaps at a college instead of a public library. We will decide if we will not be meeting in July or August during the June 19th meeting.. We gave all the retiring SCLS employees a card and a gift for their years of dedicated service and we received a lovely thank you note from Dottie Curto. There is a sign up sheet to cover the SCLA table during the LILC.

DIVISION REPORTS:
DASL: Regina McEneaney reported. New content has been added to the DASL Blog, including links to: a comprehensive list of academic and special libraries on Long Island; local colleges and university offering graduate degrees in library and information sciences; library employment websites; professional organizations; and opportunities for continuing education.

On Friday, April 17, DASL is sponsoring the program Bibliographic Instruction 2.0: Using New Technologies to Market Your Library's Resources and Services to Freshmen at Suffolk County Community College, Ammerman Campus, Huntington Library in Selden, NY. The presenter is Fiona Grady, Assistant Instruction Librarian at Stony Brook University.

RASD:Jo-An Carhart reported. The C.A.R.E. Committee, in response to the recession, is planning a Career Resources Workshop for June 25. The Electronic Resources Committee now has a web presence at (ercommittee.wordpress.com). Their page will have a link off of the SCLA web page. Their re-organization meeting will be on 4/20/09 at Cold Spring Harbor. The Health Concerns Committee has found two speakers for their annual workshop on Anxiety in October. The L.I History committee still has openings for its Tour of the Bayard Cutting Arboretum's Manor House, on Thursday, May 21st. The tickets for Doris Kearns Goodwin's appearance at Brentwood library sold out in 1/2 hour. There were some minor complaints about how the tickets were distributed, but it is exciting how popular the event has turned out to be. The committee will have their next meeting on 4/16, at Brentwood. The RASD Board has determined a raffle prize for the LILC and created a schedule for those manning the RASD table. Our next board meeting was at Brentwood on June 9th.

Ms. Carhart suggested that instead of having to pay by check for the LILC next year, we look into accepting credit/debit cards or perhaps open a PayPal account.

CATS:Ted Guttman reported. The CATS Board met on April 13, 2009 at SCLS.

We re-visited the idea of discontinuing our print newsletter. In the end, we decided that we will still offer a print version of the bi-annual CATS newsletter by default, with an option to receive an electronic version instead.

Danielle Zubiller of the Brentwood Public Library has been appointed as a CATS member-at-large, to fill the position vacated by Jim Balletta.

We are looking into the possibility of forming a new "computer user group" committee

SSD:Celia Vollmer reported. The Introduction to Excel program that was offered on April 8 was very successful and SSD will be offering a Publisher workshop soon. A reminder that the Clerk Typist review will be offered on April 30 at West Islip Library in the morning and Brentwood Public Library in the afternoon. Both sessions are open to all.

YASD:Tracy Van Dyne reported. The Fran Romer Workshop is next week on Thursday, April 23rd at Northport Public Library from 9-12. Nancy Werlin is our guest speaker.

Jack Martin from NYPL will be doing Out of the Box Programming at the Long Island Library Conference.

COMMITTEE REPORTS:
ARCHIVES:No report.

CIVIL SERVICE:Joanne Genovese reported. We set up an email address: scla_cs@suffolk.lib.ny.us and have a flyer prepared for the LI Library Conference. We are asking for seminar topic suggestions. We are working on a joint meeting with the PLDA civil service committee in June with the expectation of working together to present educational workshops and seminars.

COMMUNICATIONS: Michelle Vagner reported and gave us all a tour of the new and improved SCLA website. The website looks terrific and Susan Sloan thanked Michelle for all of her hard work.

COMMUNITY SERVICE: Janet O'Hare reported. *The Community Service Committee met right before the SCLA meeting and we are exploring different volunteer opportunities. Habitat for Humanity has a program that takes old cellphones, Ipods, and printer cartridges and recycles them. Libraries would have to put out a box with a sign for what materials they will be collecting and then print out a mailing label from FedEx. We would like to get t-shirts made for members to wear if they do a community service project.* Janet email?

CONSTITUTION AND BY-LAWS: No report.

CONTINUING EDUCATION/PROFESSIONAL CONCERNS: Karen Baudouin reported. Many member surveys were completed. The survey results will be mailed to the board shortly. There are three programs in the works. Celia Vollmer is helping Karen Baudouin to find a parliamentarian certified to instruct in Robert's Rules. Karen is in contact with a possible speaker for a program on "Clutter Busting". She also spoke to Duncan Smith (Novelist Product Manager) regarding doing a Reader's Advisory program.

ELSA: Joanne Genovese reported. The ELSA Committee submitted an invoice for $190.00 for payment to Suffolk Printing for 1500 brochures and 100 color flyers. Brochures will be available at the SCLA table at the LILC and packets will be sent to Suffolk libraries shortly after.

FALL DINNER:No report.

INTELLECTUAL FREEDOM:Jackie Narkiewicz reported. Kevin McCoy sent the following email: Winning essays from the Freedom of Religion essay are posted on the SCLA Intellectual Freedom web site:  http://www.scla.net/IF/essay.html. The first place winners in each age group will be invited to the Suffolk NYCLU awards luncheon. First place winners in each age group will also receive and I-Pod (supplied by the NYCLU). The second place winners will receive a $50 gift certificate to Borders; the third place winners will receive a $25 gift certificate to Blockbuster. All participants will receive a certificate of participation. The Suffolk NYCLU also picked up the cost of the gift certificates.

The NYCLU awards luncheon will take place on April 25 @ Lombardi's by the sound. The other awardees are Marc Klein and Patrick Young. Marc, will receive the Grace Crawley Award for his life-long involvement and activism in issues of civil liberties and social justice. Patrick Young, Esq. will receive the Equality Award for his tireless work to protect the rights of immigrants. Please contact Kevin McCoy @ mccoykj@sunysuffolk.edu if you are interested in coming.

The 6th Annual Intellectual Freedom Conference will be in either June or July. I have been in touch with the NCLA Intellectual Freedom committee and we are planning a joint conference. Details to follow. We are always looking for volunteers for our committee. If interested, please contact Kevin McCoy @ mccoykj@sunysuffolk.edu

LDA AWARD:Paula Bornstein reported. The nominee packets for two candidates were distributed to the three NCLA and three SCLA committee members. I have received four ballots from four individual and am awaiting ballots from two others. Hopefully, I will receive them within the next few days.

The three SCLA members on the LDA Award Committee are: Anita Frey of East Islip Public Library, Gus Isaaksson of East Islip Public Library, and Peter Ward of Lindenhurst Memorial Library.

LEGISLATIVE: Jackie Narkiewicz reported. Deborah Cunningham sent the following email: The Library Legislation Committee met on Friday, April 3, 2009 at Farmingdale Public Library. We discussed Lobby Day on 3/10 and the most recent budget events in Albany. Our measure of 'success' was to be hit with an 8% cut in funding (so far) as opposed to 18%. Disheartening. We discussed support for the Library PAC. Rather than going to Washington, DC for National Library Legislation Day(s), May 11-12, Herb Biblo suggested we visit our local legislators at their offices here on LI on those days. We all thought this was a good idea and Herb is putting together delegations for different areas. Anyone interested in joining and meeting their Legislator for a chat about libraries, contact Herb at hbiblo@lilrc.org (or walk around the corner to the new LILRC offices at SCLS!)

The PLDA Golf Tourney is scheduled for 9/24 (so far). This is a fundraiser for the PAC.

The Suffolk Legislative Breakfast is on 9/25 at Brentwood Public Library at 8:30 a.m. We are in the early planning phases.

Next meeting will be August 14, 2009 at 2:00 at Farmingdale PL.

LIST-SERV:Jackie Narkiewicz reported. Kevin McCoy sent the following email: We currently have 1353 subscribers.

LONG ISLAND LIBRARY CONFERENCE: Debbie Antolini reported. As of Monday, April 13, there were 61 Exhibitors (occupying 66 tables) and 510 attendees.

We would like to inform everyone that we will be accepting registrations through April 24 as we realize that budget concerns may have been the cause for delay.

The committee will be meeting on April 22, 2009 (Wednesday) at the Crest Hollow Country Club.

MEMBERSHIP:Regina McEneaney reported that we have 758 members and she will be revamping the applications to better reflect all of the committees SCLA has.

NEWSLETTER:Jeri Cohen reported. The next newsletter will be online and the deadline is May 1st. Please send her any information you have about upcoming events so that she can include it.

NOMINATING:No report.

SCHOLARSHIP:Jackie Narkiewicz reported. Donations from the local theaters are arriving. Jeff Metz is going to donate a copy of the Long Island Reads, Wait till Next Year, audiobook that I'll have Ms Goodwin autograph on May 6th. I'll have a supply of the scholarship flyers for the LILC table. Please remember to spread the word especially among students and support staff.

STATISTICAL SURVEY: Rona Dressler reported.

STUDENT OUTREACH: Brian Adams reported. There is new MLS student orientation on August 25 at Queens College and there will be a colloquium at St. John's in Oakdale in May. Mr. Adams is looking for volunteers to go with him to promote the different types of librarianship.

SUFFOLK COUNTY JAILS LIBRARY SERVICE: No report.

WEB PAGE:Michelle Vagner gave us a tour of the new web page.

LIAISONS:
CLASC:Jackie Narkiewicz reported. Linda Overton sent the following email: CLASC, Inc Annual Dinner and General Membership Meeting will take place on Thursday evening, April 23 at the Three Village Inn. Guest speaker will be children's author Kathleen Kudlinski. There is still time to register until April 21st by calling and making arrangements with Vice President Kristin Todd-Wurm at the Middle Country Public Library.

Annual elections have taken place and 4 new board members will be introduced at the annual dinner.

A winner of the annual scholarship has been selected and will also be announced at the April 23rd meeting and dinner.

The board met on April 16 at the Comsewogue Public Library and completed plans for the dinner. The board collected a wonderful collection of raffle prizes from a variety of vendors and these will be used as a fundraiser at the dinner event.

On March 25th CLASC, Inc hosted a reception for Marie Orlando to honor her service at SCLS as she retired from the system on March 31. Many members attended to thank Marie for her excellent service as Suffolk County Youth Services Coordinator.

LILRC:Christina Rivera reported.

NCLA:Rona Dressler reported. Academic and Special Libraries will hold their Annual conference on April 24. Three speakers have been arranged. Clerical Services is running a bus trip to New York Public Library on June 10. RASD is holding a workshop on "Our Favorite Things", namely sources for finding information on March 25 at NLS. YASD is holding their Annual Luncheon on June 11 from 12-3 with the senior editor of Simon & Schuster teen division as the speaker. May 11 and 12 is Library Legislation Day in Washington DC. There are 673 paid up members. NCLA is sending a representative to the Career Fair at Malverne High School on April 8. NLS will be cutting back on some of their large-scale outreach programs due to budget cuts. The Duck game will probably be either September 18 or 25.

PLDA: No report.

SCLS: No report.

MEMBERS AT LARGE:
Megan Sala-James spoke about having a bus trip in September to Washington, DC and asked SCLA to sponsor all or a portion of the cost of the bus. There was much discussion about if SCLA should give any money towards the cost of the bus or not, if there should be a discounted rate for SCLA members, etc. Ted Gutmann proposed a motion that we vote on SCLA not subsidizing the cost of the bus and Karen Baudouin seconded the motion. The motion did not carry. Brian Adams proposed a motion to have SCLA provide a subsidy for the cost of the bus and Jo-Ann Carhart seconded the motion. The motion carried. Brian Adams then proposed a motion to offer a $20 per person discount for SCLA members with a maximum amount of $1,040 and Paula Bornstein seconded the motion. The motion carried.

OLD BUSINESS:
Karen Baudouin proposed a motion that SCLA give up to $500 towards a speaker for a Robert's Rules program for the Continuing Education Committee. Brian Adams seconded the motion and the motion carried.

NEW BUSINESS:
Susan Sloan received an email from Lorraine Squires about SCLA having more of a presence at ICON next year because this year's ICON was a huge success. Brian Adams proposed that an ad hoc ICON committee be formed to discuss playing a bigger role in next year's conference and Jo-Ann Carhart seconded it. The motion carried.

The meeting was adjourned at 12:16 p.m. Motion to adjourn meeting was presented by Tracy Van Dyne and seconded by Jeri Cohen.

The next meeting will be Friday, June 19, 2009, at St. John's University, Benilde Library, Oakdale. Refreshments at 9:30 a.m., meeting begins at 10:00 a.m.

Respectfully submitted,

Jacqueline M. Narkiewicz