Minutes

Corrected and Approved
SCLA Minutes
Friday, June 19, 2009
St. John's University, Benilde Library, Oakdale Campus

IN ATTENDANCE:
Brian Adams, Michael Aloi, Debbie Antolini, Karen Baudouin, Herb Biblo, Paula Bornstein, Jo-Ann Carhart, Jeri Cohen, Deb Cunningham, Rona Dressler, Joanne Genovese, Ted Gutmann, Beth Haney, Stephanie Kyle, Regina McEneaney, Jackie Narkiewicz, Kristen Nyitray, Janet O'Hare, Megan Sala-James, Susan Sloan, Michelle Vagner, Tracy-Lyn Van Dyne

CALL TO ORDER:
Brian Adams called the meeting to order at 10:00 a.m. The April 2009 minutes were reviewed and corrected. Celia Vollmer moved to accept the minutes as corrected. Rona Dressler seconded the motion. None were opposed.

TREASURER'S REPORT:
Bills to be paid in June 2009 were presented:

Kathleen Ray	$37.12	LILC Expenses-Supplies
Loudon's Minuteman Press	$175.00	Chance Books for Scholarship Raffles
Jennifer Fowler	$87.12	Postage for ESLA brochures
Deborah Cunningham	$26.07	Expenses for LI Reads program
Supreme Trophies, Inc.	$120.00	Plaque/Engraving for LDA Award
Regina McEneaney	$59.49	Postage for mailing membership renewals
Jeri Cohen	$64.20	Fee for online SCLA newsletter
Lombardi's on the Bay	$1000.00	Deposit for SCLA Fall Dinner

Celia Vollmer moved to pay the bills. Brian Adams seconded the motion. None were opposed.

Michael Aloi proposed a motion to use the money from the bank CD ($6,000) to cover the unexpected financial loss from the LILC. Megan Sala-James seconded the motion. None were opposed. The CD will be reinstated when NCLA pays for their portion of the LILC.

PRESIDENT'S REPORT:
Susan Sloan thanked St. John's University for letting us hold our June meeting in their Benilde Library and to Brian Adams for facilitating the change of venue. Ms. Sloan also thanked the LILC Committee and Deb Antolini for their hard work on a very successful Conference this year. Neely McCahey is the new Director of Cutchogue-New Suffolk Free Library and will no longer be chairing the Fall Dinner Committee. Stephanie Kyle, who has already found a place for us to have this year's dinner, is replacing Ms. McCahey. SCLA is looking for new people to work on committees for the upcoming year.

DIVISION REPORTS:
DASL: Kristen Nyitray reported. On Friday, April 17, DASL sponsored the program Bibliographic Instruction 2.0: Using New Technologies to Market Your Library's Resources and Services to Freshmen at Suffolk County Community College, Ammerman Campus, Huntington Library in Selden, NY. The presenter was Fiona Grady, Assistant Instruction Librarian at Stony Brook University. There were 25 attendees and the response to her talk was very positive. Her PowerPoint file and bookmarked websites are available on the DASL blog (http://daslblog.wordpress.com).

DASL organized and hosted the program The Librarian Documentarian at the Long Island Library Conference on Thursday, May 7. Approximately 50 guests were in attendance.

DASL will be sponsoring a workshop on Friday, October 2 at the Farmingdale Public Library featuring Deborah Dolan, Associate Professor and Chair, Department of Reference and Collection Development at Hofstra University.

The topic of her talk will be Research and Professional Writing for Librarians. More details to be announced.

RASD:Jo-Ann Carhart reported. All four of our conference programs were successful. The only criticism I heard about the conference was that some of the rooms were too small for the audiences who attended or tried to attend some programs. The C.A.R.E. Committee is presenting a program at SCLS on June 25, 2009, "The Job Search in Tough Economic Times: What Can Public Libraries Do To Help!" The Electronic Resources Committee is presenting a program at SCLS on July 14, 2009, "iGoogle, Wikis and Blogs: Create a Collaborative, Multi-User Home Page." The Reader's Advisory Committee is working on a new genre list of Period Fiction: 1800's and Earlier. The RASD Board has decided to use Constant Contact to disseminate information and to forgo the traditional newsletter. We will now try to collect e-mail addresses from those for whom we do not have them.

CATS:Ted Guttman reported. The Computer and Technical Services Division sponsored a program at the 2009 Long Island Library Conference titled "Looking Beyond the Clouds: Enhancing Library Services through Social Tagging." The program was presented by Emily Clasper (SCLS) and was well attended with approximately 150 attendees.

On June 12, 2009, the Computer and Technical Services Division hosted its annual Library Tour. This year, we visited Connetquot Public Library, East Islip Public Library and Patchogue-Medford Library. There were 18 attendees.

On June 16, 2009, the Computer and Technical Services Division hosted a Cataloging oundtable meeting at SCLS. There were 16 attendees.

The Computer and Technical Services Division has created a new "Technology Information Forum" committee, with the following charge:
The Technology Information Forum is a committee of the Computer and Technical Services Division of Suffolk County Library Association. The purpose of the Committee is to serve as a forum for discussion of all issues related to computers and technology in libraries.
As part of its mission, the Committee will:

1. Host computer user group meetings on a regular basis.
2. Make recommendations to the Computer and Technical Services Board for programs relating to computers and technology.
3. Maintain liaison, as appropriate, with other agencies having similar interests.

The Chairperson for this committee is Bob Johnson, and the first meeting will be held on July 16, 2009 at Half Hollow Hills Community Library (Dix Hills location).

SSD:Celia Vollmer reported. Will email.

Ms. Vollmer proposed a motion that SCLA help defray the cost of the next session of Computer Program Training in the fall. The amount is not to exceed $500. Brian Adams seconded the motion and none were opposed.

YASD:Tracy Van Dyne reported. YASD is done with our meetings for the summer. Our first meeting in the fall will be on Thursday, September 10 at Huntington Public Library. We will be having a Program/Craft Swap.

We raised $150.00 for Battle of the Books.

Annual Luncheon will be on October 8th at NYIT. The guest speaker is Cassandra Clare, author of the Mortal Instruments trilogy.

SCLS will no longer be heading up the Battle of the Books. Brian Schwartz from Pat-Med. and current YASD VP will be running the program. SCLS will be taking care of the money portion of the Battle though.

COMMITTEE REPORTS:
ARCHIVES:Beth Haney reported. Ms. Haney is looking into the possibility of creating digital archives.

CIVIL SERVICEJoanne Genovese reported. The committee had a joint meeting with the PLDA Civil Service Committee on June 16. The directors were very receptive to the idea of working together. Peter Ward arranged for us to have a tour of the Civil Service office in Hauppauge after the meeting. It was informative and we found the staff to be very pleasant and accommodating. We agreed to work jointly on topics seminars and share ideas.

COMMUNITY SERVICEJanet O'Hare reported. Packets for the Habitat for Humanity project have been sent out to all the public libraries in Suffolk County. The committee members have been assigned to the zones so that if there are any questions concerning the project, they will be the contact points.

Zone Contact	Library	Phone
Brookhaven: Rona Dressler	Patchogue	654-4700
Islip: Jo-Ann Carhart	East Islip	581-9200
Riverhead: Megan Sala-James	Deer Park	586-3000
East End: Paula Bornstein	Lindenhurst	957-7755
Babylon: Jackie Narkiewicz	Copiague	691-1111
Hunt/Smith:Celia Vollmer	Brentwood	273-7883

Copy describing the project was emailed to the newsletter and a notice was put on the listsserv.

We will be meeting before the SCLA meetings to discuss present and future projects

CONSTITUTION AND BY-LAWS: No report.

CONTINUING EDUCATION/PROFESSIONAL CONCERNS:Karen Baudouin reported that she has been trying to plan a program about Robert's Rules, but has been having a problem securing a person to do the training. Ms. Baudouin proposed a motion not to exceed $500 to help in the process of finding a presenter for Robert's Rules. Celia Vollmer seconded the motion and none were opposed.

ELSA:Jackie Narkiewicz reported. Jennifer Fowler sent the following email: The deadline is June 30th for submissions. We have a received a few wonderful nominations already but hope for a few more before the deadline to keep things exciting! So please consider nominating that exceptional colleague!

FALL DINNER:Stephanie Kyle reported. Ms. Kyle has found the perfect place for our 2009 Annual Dinner-Lombardi's on the Bay. The date will be Friday, November 20. Ms. Kyle proposed a motion for $1,000 for a deposit to secure the date. Brian Adams seconded the motion and none were opposed.

INTELLECTUAL FREEDOM:Regina McEneaney reported. The NYCLU awards luncheon will took place on April 25 @ Lombardi's by the Sound. Four of the five first place winners read their Freedom of Religion essays at the luncheon and three other second/third place winners attended and read their essays.

We are still working on the 6th Annual Intellectual Freedom Conference; NCLA Intellectual Freedom committee would like to cosponser. Details to follow.

Our next meeting will be on Friday, August 1st. We are always looking for volunteers for our committee. If interested, please contact Kevin McCoy @ mccoykj@sunysuffolk.edu. The two main items on our agenda are the essay contest and the conference

LDA AWARD:Paula Bornstein reported. The 2009 LDA Award was presented to Jackie Thresher, Director of Nassau Library System. The presentation was made at the Long Island Library Conference by Dr. Art Friedman on May 7, 2009. The award consists of a personalized engraved plaque and paid memberships to Nassau County Library Association and Suffolk County Library Association.

I submitted the bill for the plaque for payment to Michael Aloi. I also sent a letter to Andy Ippolito of LDA Publishers requesting reimbursement of $100 to SCLA.

LEGISLATIVE: Deborah Cunningham reported that the Suffolk County Legislative Breakfast will be September 25, 8:30 a.m. at the Brentwood Public Library. Ms. Cunningham proposed a motion for no more than $100 for a speaker honorarium. Brian Adams seconded the motion and none were opposed.

LIST-SERV:Regina McEneaney reported. After adding the new memberships and weeding out addresses that no longer are receiving mail, we have 1385 subscribers.

LONG ISLAND LIBRARY CONFERENCE:Debbie Antolini reported. The Committee is pleased to announce that we are still receiving positive feedback for this year's conference and speaker Adriani Trigiani. She has conveyed that it was one of her best conferences and has offered to speak again in the future. She truly was a delight to work with and I'm sure she would be welcomed back.

The Committee would like to inform the NCLA and SCLA Executive Boards that this year's conference has lost money. We believe the reason for this was due to the economic downfall causing a lower number of Exhibitor registration. In past years, the profits generated from the conference had been distributed equally between both NCLA and SCLA once requested reimbursements were given to the Associations.

The Conference is not in place to generate profits, but we have been fortunate that there has been enough income to reimburse some of the Associations cost for presenters. Due to this year's loss of funds, it is unfortunate that we must report that Associations requesting reimbursements be declined and will receive a letter from the 2009 Conference Chair.

As of date, the amount of deficit is approximately $12,000. This year, SCLA was handling the financial books for the conference and the SCLA Treasury fund has paid the difference for the Crest Hollow bill and subsequent bills. I must emphasize approximate because there are still funds that are going in and coming out. The books that were not purchased are in the process of being returned, and money from exhibitors is still owed to the conference.

The committee asks for guidance and instruction from both NCLA and SCLA Executive Boards on how to financially handle this.

As this is my last official report as a representative of the LILC Committee I would like to take this opportunity to thank both NCLA and SCLA Associations for all their hard work in producing both educational and fun programs for the library community. I have been on this committee four years and not only has it been a wonderful opportunity for professional development and enrichment, it has been a pleasure to be able to meet and work with such a fine and outstanding group of people making up the committee. I strongly encourage participation in this committee as it has given me true insight into how this conference is produced each year, and would like to thank all the committee members of this years and past for the time and dedication given to each position.

Respectfully Submitted,

Maryann Ferro
2009 LILC Chair

MEMBERSHIP:Regina McEneaney reported. There are 688 members for 2009. I have removed the non-renewal people from the active membership list. Please check the division membership lists for any board members who have not renewed.

I have been working on the revision of the membership applications. There are a few old committees that have changed titles or been disbanded. I would like everyone's opinion about combining and renaming Executive Board and Nominating Committee. Also, should I add the four new committees-Civil Service, Community Service, Constitution & By-Laws, and Student Outreach? I have deleted Fund Raising, Long Range Planning, Professional Concerns, and Public Relations. After some discussion it was decided to delete the following committees from membership applications: Executive Board, Nominating Committee, Civil Service, Constitution & By-Laws.

NEWSLETTER:Jeri Cohen reported. Feedback has generally been positive about the new online format. Submissions for the next issue are due to Ms. Cohen by July 1st.

Ms. Cohen made a motion that SCLA reimburse her for the annual cost of the online newsletter and the cost will not be greater than $500. Jackie Narkiewicz seconded the motion and none were opposed.

NOMINATING:Brian Adams reported. Please see Mr. Adams if you are interested in running for the following positions: Vice President/President Elect, Treasurer, Secretary, 2 (two) Member at Large.

SCHOLARSHIP:Jackie Narkiewicz reported. Angela Richards sent the following email: Raffle tickets have been printed and Regina will pick them up at the system. I've received two requests for the Scholarship application-none so far for the Support Staff Award. The deadlines aren't until the fall so we have plenty of time to spread the word.

On a personal note: my family has arranged for a special 40th anniversary trip that starts October 30 and we return Nov. 14th. This may be the first time ever that I won't be in the country for the annual dinner unless the date is later than the 13th. I promise to have everything ready for a stand-in.

STATISTICAL SURVEY: Rona Dressler reported. Will email.

SUFFOLK COUNTY JAILS LIBRARY SERVICE: No report.

WEB PAGE:Michelle Vagner reported. I have a few more years of minutes to post to the website, otherwise it is up-to-date. Information about the D.C. bus trip is on the homepage. Please continue to call or email me feedback or information to add to the website at 261-6930 x356 or michelle.vagner@gmail.com

LIAISONS:
CLASC:Jackie Narkiewicz reported. The CLASC Board met on June 11 at the Patchogue-Medford Public Library. We discussed plans for future events. We hope to have a group trip in October of this year to the Eric Carle Museum in Massachusett and we discussed dates, venues and speakers for our Literature Conference, which will take place in October of 2010. The board members hope to have plans in place for this conference by the end of August.

Our annual dinner on April 23 at the Three Village Inn was a wonderful evening with excellent attendance by the membership. Kathleen Kudlinski, children's non-fiction writer, was our guest speaker. We welcomed three newly elected board members: Joanne Adam, Corresponding Secretary: Kim Giery, Library Practices Committee Chairperson and Jane Drake, Vice-President. Ann Burke was re-elected as the editor of our newsletter, The Trumpet. Four librarians who recently retired from their professional positions received CLASC pins for their years of dedication to Children's Services in Suffolk County: Marie Orlando, Marilyn Weinberg, Jodi Dolman and Toni Dean.

LILRC:Herb Biblo reported that the bad economy is having an effect on LILRC's programming.

There are numerous workshops coming up in the winter and spring. Please check the LILRC website for more details.

NCLA:Rona Dressler reported. Academic and Special Libraries will hold a bus trip on October 23 to Bethpage Village. They are also planning a roundtable on Alternative Career Paths for people with an MLS. Programming will hold a 2-part workshop, the first on June 9 will be on Job Search Resources and the second on PR updates. They are planning the 2010 Talent Showcase and a grant-writing workshop in the Fall. On September 25, RASD will hold their Annual Breakfast Finance opted to give LILRC an $250 extra dollars as part of their budget line Intellectual Freedom will be doing a self-survey on censorship and compare it with ALA's censorship survey. On September 18, Nassau will hold their Legislative breakfast. There are 898 members. Outreach was discussing what various programs libraries have for the homeless, homebound, poverty patrons… Annual Dinner will be at Pompeii. $45 for members. NYLA Conference in Niagara Falls. Remember to bring passports or enhanced driver's license.

PLDA: No report.

SCLS: No report.

MEMBERS AT LARGE:
Deborah Cunningham reported that the DVDs for Long Island Reads went out in the bag last week.

OLD BUSINESS:
None.

NEW BUSINESS:
President Sloan asked Megan Sala-James to create a bus trip reimbursement policy in case anyone needs to cancel for the Washington, DC trip due to illness.

The August 21st SCLA Board meeting has been cancelled.

Please be ready to discuss at the December 2009 meeting what are you most proud of that you have done for/through SCLA.

The meeting was adjourned at 12:12 p.m. Motion to adjourn meeting was presented by Brian Adams and seconded by Celia Vollmer.

The next meeting will be Friday, July 17, 2009, at SCLS. Refreshments at 9:30 a.m., meeting 10:00 a.m.

Respectfully submitted,

Jacqueline M. Narkiewicz