Divisions
Your Association
Governance
Minutes
Corrected and Approved
SCLA Minutes
Friday, September 11, 2009
SCLS Blue Room
IN ATTENDANCE:
Brian Adams, Michael Aloi, Herb Biblo, Paula Bornstein, Jo-Ann Carhart, Jeri Cohen, Deb Cunningham, Rona Dressler, Diane Eidelman, Margorie Fusco, Beth Gates, Ted Gutmann, Kevin McCoy, Regina McEneaney, Jackie Narkiewicz, Kristen Nyitray, Janet O'Hare, Linda Overton, Laurie Pastore, Angela Richards, Megan Sala-James, Susan Sloan, Tracy-Lyn Van Dyne, Celia Vollmer
CALL TO ORDER:
Brian Adams called the meeting to order at 10:04 a.m. The July 2009 minutes were reviewed and corrected. Brian Adams moved to accept the minutes as corrected. Ted Guttmann seconded the motion. None were opposed.
Brian Adams asked for a moment of silence to honor the victims of September 11th.
TREASURER'S REPORT:
Bills to be paid in September 2009 were presented:
| Brian Adams | $26.87 | $16.32 for hospitality for executive board meeting |
| Megan Sala-James | $14.49 | Cardstock for postcards for DC Bus Trip |
| Patchogue-Medford Library | $156.00 | Postage for SCLA Directory/Handbook |
| Rona Dressler | $1837.97 | $1813.00 for printing for SCLA Directory/Handbook $24.97 for envelopes to mail SCLA Directory/Handbook |
| Liza N. Burby | $75.00 | SCLA portion of speaker fee for Legislative Breakfastspeaker |
| Deborah Cunningham | $243.55 | $168.75 for printing flyers for legislative breakfast |
| Northport-East Northport Public Lib. | $135.00 | Printing for flyers for legislative breakfast |
| Nassau County Library Association | $45.00 | NCLA dues for 2009 |
Rona Dressler moved to pay the bills. Regina McEneaney seconded the motion. None were opposed.
PRESIDENT'S REPORT:
Susan Sloan welcomed everyone back after a short summer break from meetings and hoped everyone had a nice summer.
DIVISION REPORTS:
DASL: Kristen Nyitray reported. DASL will be meeting on September 18 to finalize plans for the annual luncheon in December and a workshop to be held in November featuring Deborah Dolan of Hofstra University. The topic of her talk will be incorporating research and publishing into academic library practice. Kami Convery's position as vice president needs be filled, as she has resigned from her position at Dowling College and relocated. There are currently 127 members of DASL. We are going to discuss strategies to engage new members in committee activities.
RASD: Jo-Ann Carhart reported. RASD did not meet in July and August. Our current Membership Chair, Robert Cognato got married to his lovely wife Ann in August and we got to see pictures at our September 1st meeting. Congratulations to Ann & Robert. Our Annual Dinner is on September 24th from 6-9 p.m., at the Mill Pond Country Club in Medford. The guest speaker will be Nahid Rachlin, author of the memoir, "Persian Girls". A 50/50 raffle will be taken at the dinner to fund a basket for Habitat for Humanity. We have a slate of six candidates and Vice president Jay Janowski is working with a small committee to get out the ballots, so that we can announce the new officers at our annual Health Concerns meeting on October 21st, at SCLS. The CARE Committee will next meet on 9/24/09 at Half Hollow Hills. The Electronic Resources Committee had a very successful program, "iGoogle, Wikis and Blogs" at SCLS on 7/14/09. Fifty people attended. The Health Concerns Committee has two speakers for the October 21st meeting on Anxiety. On that day there will be a breakfast, annual meeting, and the Anxiety Workshop. The RASD Board decided to go ahead and print the Anxiety Bibliography. We may go digital in the future. The Long Island History Committee will meet next on September 24th at East Northport. They also want to remind everyone that Historic Suffolk County will have an event on October 18th, from 10-3 at the Setauket Neighborhood House, as part of the Archives Month celebration. Long Island Reads has not yet chosen a book. They will next meet on 9/15 at Deer Park Library. MOSAIC last met on 7/14/09 and is planning a program with speaker, Loida Santos from BiasHelp for November. This will be open to staff in any Suffolk library. The speaker will cost $250.00. RASD would like to ask SCLA if they could fund this speaker. LILC plans are already afoot, and we are conferring with Nassau RASD about a joint program. The Reader's Advisory Committee is working on a booklist on Period Fiction from 1800 and earlier. The RASD Board has begun discussions about possibly starting a new committee that deals with library public relations and programming issues. Any other division or committee that we know about, other than the Humanities Roundtable, which we would coordinate with, does not cover this area. We will investigate if there is a need and the process of setting up a new RASD committee.
CATS:Ted Gutmann reported. The CATS Board met on July 23, 2009 at the Emma S. Clark Memorial Library. A nominating committee was appointed to look for candidates for the CATS board for 2010. The next CATS meeting is on Friday, September 18, 2009 at SCLS.
On September 3, 2009, the Technology Information Forum committee hosted a meeting at Connetquot Public Library. We discussed several topics including anti-virus software, useful websites and utilities for system administrators, and Windows Terminal Services. The next Technology Information Forum is scheduled for Thursday, October 1, 2009 at SCLS. We are putting together a program on Open Source software to be presented at South Country Public Library on October 22.
SSD:Celia Vollmer reported. The SSD Annual Luncheon Meeting will be at the Bourne Mansion on October 7, 2009, at 1:00pm., St. John's University Campus, 500 Montauk Highway, Oakdale. Our keynote speaker is Tim Mc Heffey from Innovative Business Educators. Solving Sticky People Problems ...Using the PHP formula, Tim McHeffey demonstrates how this powerful communication technique can help immensely in the quest to give better service to our external customers (patrons), as well as our internal customers (fellow employees). Participants are invited to bring with them their most prickly, tricky issues (personal but not confidential please); we'll discuss them openly and demonstrate how powerful PHP can revolutionize our dialogues. And curb some of our stress in the process. Each attendee will be invited to download a free "Sampler Edition" of four chapters of the upcoming book, "Solving Sticky People Problems."
This year the SSD board along with your help, would like to contribute a kitchen-themed wishing well basket to Habitat for Humanity. If you can, please bring a kitchen item for the basket to the luncheon. You can be a part of helping this wonderful organization change a family's life.
The registration form is available on the SSD website, and the deadline for registration is Friday, October 2, 2009. There is a small charge of $5.00 for everyone attending the luncheon. There will be no onsite registration.
The SSD ballots for 2010 Executive Board have been mailed. The deadline to return ballots is October 2, 2009.
YASD: Tracy-Lyn Van Dyne reported. Updated Annual Luncheon news: It is now at Butterfields in Hauppauge on October 8, at 11 a.m. and will be $30.00 a person. The speaker will be Sarah O'Leary Burningham, the author of Boyology.
The next meeting will be on November 11th 09 at the North Shore library.
Hoping to have the first YASD online newsletter out for October.
Currently working on our elections to be announced at the SCLA Annual Dinner in November.COMMITTEE REPORTS:
Annual Dinner: No report.
Brian Adams proposed a motion that each division be given two free dinner tickets to the Annual Dinner. Ted Gutmann seconded the motion and none were opposed.
ARCHIVES:Beth Gates reported that she has been working hard to keep the archives updated.
CIVIL SERVICE: No report.
COMMUNITY SERVICE: Janet O'Hare reported. Will email.
Ms. O'Hare proposed a motion that Habitat for Humanity be invited to the SCLA Annual Dinner and that SCLA absorb the cost of the two dinners. Deborah Cunningham seconded the motion and none were opposed.
CONSTITUTION AND BY-LAWS: No report.
CONTINUING EDUCATION/PROFESSIONAL CONCERNS: Jackie Narkiewicz reported. Karen Beaudouin sent the following email: The "Conquer the Clutter" workshop is September 23rd. As of September 4, 40+ people have signed up. I've attached a copy of the "Continuing Ed" survey results done back in March. It may shed light on high interest topics the Continuing Ed Committee or programmers in the various divisions may want to pursue.
Ms. Narkiewicz proposed a motion to reimburse Ms. Beaudouin for up to $25 for refreshments for the September 23 program. Angela Richards seconded the motion and none were opposed.
ELSA:Jackie Narkiewicz reported. Jennifer Fowler sent an email saying that the ELSA winner will be chosen next week.
INTELLECTUAL FREEDOM:Kevin McCoy reported that the Intellectual Freedom Committee did not meet over the summer, but will be meeting in early October to begin planning their annual Freedom of Speech essay contest. Mr. McCoy indicated that he is always looking for volunteers to help out.
LDA AWARD:Paula Bornstein reported that there was no report.
LEGISLATIVE: Deborah Cunningham reported that the Suffolk County Legislative Breakfast will be September 25, 8:30 a.m. at the Brentwood Public Library. All are encouraged to attend. Liza Burby will be the guest speaker. Ms. Cunningham proposed a motion for $75 (half of the $150 honorarium) for Ms. Burby's honorarium. Rona Dressler seconded the motion and none were opposed.
LIST-SERV:Kevin McCoy reported that we have 1224 subscribers.
LONG ISLAND LIBRARY CONFERENCE: Tracy Van Dyne reported. The Long Island Library Conference is pleased to announce that the theme for the 2010 conference will be: "Recipe for Success at Your Library".
The committee is currently working on securing a Keynote speaker. Letters will be going out to the potential vendors in October. Associations will be getting their letters about sponsoring programs in the near future. The Long Island Library Conference will no longer be providing reimbursement money for these programs.
The committee has decided that the Associations will no longer need to send in a deposit fee for their tables at the conference. All Association members that are covering Association tables need to be a registered attendee.
The financial records for the 2009 conference have not been finalized; we are awaiting one check for approximately $40. Our current balance is ($8,088.47).
The 2010 contract with the Crest Hollow Country Club has been renegotiated to include a savings of about $7,000 without cutting any of the service. They have also offered us the same new pricing for the 2011 conference.
MEMBERSHIP:Regina McEneaney reported that we currently have 694 members and two of these have already renewed for 2010.
Ms. McEneaney is revamping the SCLA membership application and will work with Celia Vollmer to find an economical way to get it printed.
If has come to the board's attention that our membership in NCLA has expired and Brian Adams proposed a motion that we renew our membership at a cost of $45. Megan Sala-James seconded the motion and none were opposed.
NEWSLETTER:Jeri Cohen reported that the next deadline for the newsletter will be September 19 and the newsletter will cover the months of October, November and December.
Ms. Cohen indicated that she would rather not be in charge of the newsletter after this latest edition comes out and is looking for a worthy replacement. Anyone who is interested should see Ms. Cohen right away.
NOMINATING:Brian Adams reported that he is still in the process of finding qualified people to run for office and will need names by October 1 for the ballot. Ballots will be mailed out in mid-October and be returned by November 16.
Mr. Adams made a motion to pay the additional bills that Mr. Aloi proposed. Tracy Van Dyne seconded the motion and none were opposed.
SCHOLARSHIP: Angela Richards reported that there are three candidates for the SCLA Scholarship. Unfortunately, there are no candidates for the SSC scholarship, but hopefully there will be by the October 1st deadline.
STATISTICAL SURVEY: Rona Dressler reported that she is working diligently on getting all information from member libraries.
SUFFOLK COUNTY JAILS LIBRARY SERVICE:Marjorie Fusco reported the jails are always looking for paperback book donations for inmates.
WEB PAGE:Susan Sloan reported that the web page is up-to-date and asked that people send information to Michelle Vagner.
LIAISONS:
CLASC:Linda Overton reported.
LILRC:Herb Biblo reported. There are numerous workshops coming up in the fall. Please check the LILRC website for more details.
NCLA:No report. NCLA did not meet over the summer.
PLDA:Laurie Pastore reported. There are still some openings for the PLDA Annual Golf Outing on September 24. Port Jefferson is looking for a new director. The Librarian II exam will be offered on November 7.
SCLS:Diane Eidelman reported that Suffolk Homework Help will be rolling out a big marketing campaign to try and get the word out to all schoolchildren and parents.
MEMBERS AT LARGE:
OLD BUSINESS:
None.
NEW BUSINESS:
Megan Sala-James told us that the Washington, DC trip is a go with 30 people definitely going. Ms. Sala-James proposed that $50 be allotted for breakfast refreshments for the trip. Jo-Ann Carhart seconded the motion and none were opposed.
The meeting was adjourned at 11:39 a.m. Motion to adjourn meeting was presented by Rona Dressler and seconded by Ted Guttman.
The next meeting will be Friday, October 16, 2009, at SCLS. Refreshments at 9:30 a.m., meeting 10:00 a.m.
Respectfully submitted,
Jacqueline M. Narkiewicz