Minutes

Corrected and Approved
SCLA Minutes
Friday, October 16, 2009
SCLS Blue Room

IN ATTENDANCE:
Brian Adams, Michael Aloi, Debbie Antolini, Karen Baudouin, Jo-Ann Carhart, Deb Cunningham, Rona Dressler, Diane Eidelman, Ted Gutmann, Beth Gates, Regina McEneaney, Jackie Narkiewicz, Kristen Nyitray, Janet O'Hare, Laurie Pastore, Angela Richards, Susan Sloan, Michelle Vagner, Celia Vollmer

CALL TO ORDER:
Brian Adams called the meeting to order at 10:01 a.m. The September 2009 minutes were reviewed and corrected. Rona Dressler moved to accept the minutes as corrected. Angela Richards seconded the motion. None were opposed.

TREASURER'S REPORT:
Bills to be paid in October 2009 were presented:

DASL	$302.00	2009 3rd Quarter allotment
CATS	$304.50	2009 3rd Quarter allotment
RASD	$311.00	2009 3rd Quarter allotment
SSD	$301.00	2009 3rd Quarter allotment
YASD	$304.50	2009 3rd Quarter allotment
Brian Adams	$10.92	Hospitality for 10/16 executive board meeting
Beth Gates	$9.77	Frame for Anniversary Poster for Annual Dinner
Brentwood Public Library	$1,529.36	SCLA half of the cost of the Suffolk County Legislative Breakfast
Megan Sala-James	$44.87	Hospitality for SCLA Bus Trip to DC
Hampton Jitney, Inc.	$200.00	Deposit for bus for 2010 Legislative Lobby Day
Karen Baudouin	$23.46	Hospitality for Continuing Ed Committee program "Conquer the Clutter"
Regina McEneaney	$94.65	Paper, labels, and printing of membership cards
Alexandria L. Hiam	$2,000.00	Scholarship Award Winner
Mary C. Gilmore	$1,000.00	Scholarship Award Winner
Jillian Rudes	$10.00	Reimbursement for 2010 SCLA dues, she is moving out of county

Karen Baudouin moved to pay the bills. Jo-Ann Carhart seconded the motion. None were opposed

PRESIDENT'S REPORT:
Susan Sloan would like to thank Deborah Cunningham and the Brentwood Public Library for the wonderful job they did on this year's Legislative Breakfast. We received thank you letters from Kevin Verbesey of SCLS for the Legislative Breakfast and from Herb Biblo of LILRC for SCLA's contribution to their Annual Conference.

DIVISION REPORTS:
DASL: No report.

RASD: No report.

CATS: Ted Gutmann reported. On October 1, 2009, the CATS Technology Information Forum committee hosted a meeting at SCLS.  On October 13, 2009, CATS hosted another of our Cataloging Roundtable meetings. The meeting was held at SCLS and was facilitated by Michael Aloi. On October 22, 2009, CATS will be hosting a program "Open Source Software in Libraries" to be held at the South Country Library, Bellport at 10 a.m. The CATS Board meets on Monday, October 19, 2009.

SSD:No report.

YASD: Jackie Narkiewicz reported. Tracy Van Dyne sent the following email: YASD had their Annual Luncheon on Thursday, October 8th and our guest speaker was Sarah Burningham, the author of Boyology and How to Raise Your Parents. Our next meeting will be on Thursday, November 12th at the North Shore Public Library and the topic will be Social Networking. Election ballots have gone out and we will have our 2010 board announced at the SCLA dinner for the first time.

COMMITTEE REPORTS:
Annual Dinner: The ticket cost for the dinner will be $35 for members and $45 for non-members.  

Non-perishable food items will be collected for L. I. Cares.

Tracy Van Dyne and I have an appointment at Lombardi's on the Bay on October 22nd at 6:00 PM to go over the menu choices, colors for linens, arrangement of the room and anything else that has to be discussed. We guaranteed 120 people. Last year we had 160. I think we will get 120 at the very least. We are following the same format as last year minus a guest speaker. Instead a greater emphasis will be on SCLA's 70th anniversary. Lombardi's is charging us $32 a person, which includes soda, tea-coffee, and a 20% service charge.

Andrew Bollerman has been working hard to finish the invitations. We have made a lot of changes since he started. I hope that they are complete by today.

The winners of the YASD and RASD dinner raffle tickets have been determined. Still waiting for the other divisions. They have until November 10th to let me know.

Brian Adams proposed a motion to allow for $300-400 for a DJ or a band. Deborah Cunningham seconded the motion. None were opposed.

ARCHIVES:Beth Gates reported that she created a banner in honor of SCLA's 70th Anniversary.

CIVIL SERVICE: Jackie Narkiewicz reported. Joanne Genovese sent the following email: The Civil Service Committee is working on an educational seminar partnering with the PLDA Civil Service Committee and the Suffolk County Department of Civil Service. The workshop is to be held at the Brentwood Public Library the morning of December 8th at 9:30 a.m., with a snow date of December 15th. As of now the topics will include exams (testing, titles, minimum qualifications, how to figure time, what should be included on applications, upper level exams) and scoring (how soon tests are established, seniority points). We have the possibility of a joint presentation and then we can include reporting personnel transactions to back Civil Service (call-in vs. part-time), how and when to use Civil Service forms and how promotions work according to Civil Service. In my discussions, I was informed that the Children's Librarian exam is tentatively scheduled for November 2010, along with the Entry Level Librarian exam. The state determines when the upper level exams are to be given, so Suffolk County Civil Service hopes that the upper level Librarian exams will be given this December, but the state is backlogged and they have not been notified yet.

Celia proposed a motion that up to $200 be set aside for hospitality for the event on December 8th. Brian seconded the motion and none were opposed. The motion carried.

COMMUNITY SERVICE: Janet O'Hare reported. I have contacted Habitat for Humanity volunteer coordinator, Kathy Schaefer to invite her and a guest to the Annual Dinner on 11/20/09. She has accepted and I have contacted Stephanie Kyle to put her name on the list for two tickets. She will say a few words at the dinner.

All Divisions have contacted me and are preparing baskets for the dedication ceremony of a sponsor house in Bellport sometime in December. In addition, PLDA and SCLS will be collecting for baskets. Everyone will bring their baskets to the Annual Dinner for display and photo-op.

Jo-Ann Carhart will bring the food collection bins for LI Cares that night and LI Cares will pick up the bins the next day. I will send out a listserv reminder close to the date.

Jackie Narkiewicz has signed us up for the Relay for Life at Sachem North HS on June1st. Rona has contacted some other organizations including LI Walks for Autism for dates of their activities.

I have a price for tee shirts of $6.50/ea. Karen will ask a graphic artist on her staff to design a logo for us to include SCLA and "Libraries Helping Communities" Discussion on how much we should charge for them. 

CONSTITUTION AND BY-LAWS: No report.

CONTINUING EDUCATION/PROFESSIONAL CONCERNS: Karen Beaudouin reported. The program "Conquer the Clutter at Work" held on September 23rd was well attended. The head count was approx. 45. Feedback was very positive. We still hope to organize a "Robert's Rules" program at some point. The potential speaker has rethought her original proposal, both lowering her price and creating a flat rate scheme. This is a much more palatable option. Her cost is $1000.00 which is very pricey but in keeping with the training fees of people in her profession. One option is to create a joint program with NCLA having them pay for half the fee. I'll be speaking to the NCLA person to see if they are at all interested in such a program. Another option is to charge participants so that some (or all) of the speaker fee is covered. Yet another option is to approach PLDA for financial or co-sponsorship support. The final approach could be a melding of these possibilities. 

ELSA:Jackie Narkiewicz reported. Jennifer Fowler sent the following email: The ELSA committee is happy to announce that it has eight worthy candidates nominated this year! All the nominees have been informed of this honor and the winner will be notified in person on Tuesday, October 20th.

Each nominee will be honored at the SCLA dinner and receive a free ticket to the event.

The winner will receive two free tickets to the Dinner, a $250 Amex gift check and the ELSA plaque with her name inscribed on it.

In total, the ELSA nominees will need 9 free seats for the Dinner. I believe that this number is higher than years past and perhaps the Board would like to discuss doing away with free seats for the nominees and just limiting 2 free seats to the winner (for NEXT year).

I-CON: No report.

INTELLECTUAL FREEDOM:Jackie Narkiewicz reported. Kevin McCoy sent the following email: We have a theme for this year's essay contest-"What does freedom of the press mean to me?" We will send brochures to all school media centers, public libraries, academic libraries, etc. Kevin will contact local papers and journalism programs to see if they can provide publicity. Please spread the word and consider being a judge.

We are working on the 6th Annual Intellectual Freedom Conference; NCLA Intellectual Freedom committee would like to co-sponsor the event. The theme of the conference will be "Banned on Long Island" and will feature Authors, Artists, Musicians, etc. who have had their works banned.

LDA AWARD:No report.

LEGISLATIVE: Deborah Cunningham reported. The Legislative Breakfast was very successful.  March 2, 2010 has been chosen for the Albany trip.

LIST-SERV: Jackie Narkiewicz reported. Kevin McCoy sent the following email: We have 1385 subscribers. I am working with Regina to get take off emails that are no longer operational.

LONG ISLAND LIBRARY CONFERENCE: Deb Antolini reported. The Long Island Library Conference is pleased to announce that the theme for the 2010 conference will be:  "Recipe for Success at Your Library".

The committee is currently working on securing a Keynote speaker. Letters will be going out to the potential vendors by the end of the month. Association letters for sponsoring programs were sent out last week. The Long Island Library Conference will no longer be providing reimbursement money for these programs.

The committee has decided that the Associations will no longer need to send in a deposit fee for their tables at the conference. All Association members who are covering Association tables need to be a registered attendee.

The financial records for the 2009 conference have been finalized. Our final balance is ($8,088.47). NCLA has been informed of this, and will be sending a check payable to SCLA for 1/2 of the balance.

Please check out the new LILC website when you get a chance.

MEMBERSHIP:Regina McEneaney reported that we have 699 paid members and 7 members who are new for 2010.One student who joined in September has asked for her membership money back because she is moving to Queens.

Brentwood Public Library has offered to print the membership applications in house. I have to buy heavier paper since Brentwood's supplier didn't carry the 28 lb. paper.

Since Rona Dressler had the SCLA Directory printed at Staples, we received reward dollars that covered the cost of the paper, a box of labels, a ream of paper, and almost half the cost of the membership cards. Instead of spending $276.25 for supplies and printing, it only cost $94.65.

Renewal notices will be going out after Thanksgiving.

NEWSLETTER:Jeri Cohen sent the following email: The new editor of Suffolk Libraries Newsletter will be Diane Lesniewski. Diane is a full-time Circulation Clerk at Harborfields Public Library. She holds a Bachelor of Science in Magazine Journalism from Syracuse University, and previously worked on nationally distributed consumer magazines for 27 years. I have shown her the Constant Contact software we are using, and discussed the procedure for updating the mailing lists and gathering information. I hope she and I will be able to attend the next meeting together so you all can meet her.

The next newsletter will come out in January, covering January, February and March, and Diane will be in touch to announce the deadline.

NOMINATING:Brian Adams reported. We have a slate of nominees for the election. Will email

SCHOLARSHIP: No report.

STATISTICAL SURVEY: No report.

SUFFOLK COUNTY JAILS LIBRARY SERVICE:No report.

WEB PAGE:Michelle Vagner reported that the website is up-to-date and the Fall Dinner invitation will be uploaded.

LIAISONS:
CLASC:No report.

LILRC:No report.

NCLA:No report.

PLDA:Laurie Pastore reported. The PLDA Golf Outing and Banquet Dinner held on September 24 was a huge success and a good time was had by all. Over $12,000 was raised for New Yorkers for Better Libraries.

SCLS:Diane Eidelman reported. Thank you to everyone for making the Legislative Breakfast such a huge success and for all of your hard work and effort. Unfortunately, the financial situation in Albany has not improved since last year, so expect more cuts for libraries. We are not sure how it will affect us on Long Island yet.

MEMBERS AT LARGE:
Jackie Narkiewicz reported. Megan Sala-James sent the following email: I just wanted to let you know that the trip was a GREAT success. Everyone had a wonderful time. I am forwarding a message from Andrew (see below) Many were asking where we are going next year! Unfortunately my husbands back went out and he was unable to attend last minute. But we had 29 attending plus a couple that the tour company asked along. We had 2 WWII vets along who really enjoyed the monument. I'm sure Brian will give a synopsis!

Email from Andrew Hamm:
Both Charlene and I had a great time on the bus trip! She had never been to DC and I haven't been there since I was a kid, so we really enjoyed the chance to see the major sights without having to worry about finding our way around, negotiating traffic, or finding a parking place--we were able to see a lot more in a short time with your trip. The tour guides were great as was the bus driver--It was a great weekend. Thank you for all your hard work putting it together.

OLD BUSINESS:
None.

NEW BUSINESS:
Brian Adams suggested we move the December meeting from the 18th to the 11th because of the Christmas holiday. The board agreed.

The meeting was adjourned at 11:41 a.m. Motion to adjourn meeting was presented by Rona Dressler and seconded by Regina McEneaney.

The next meeting will be Friday, December 11, 2009, at SCLS. Refreshments at 9:30 a.m., meeting 10:00 a.m.

Respectfully submitted,

Jacqueline M. Narkiewicz