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Corrected and Approved
SCLA Minutes
Friday, December 11, 2009
SCLS Blue Room

IN ATTENDANCE:
Brian Adams, Samantha Alberts, Michael Aloi, Debbie Antolini, Virginia Antonucci-Gibbons, Karen Baudouin, Herb Biblo, Paula Bornstein, Jo-Ann Carhart, Jeri Cohen, Deborah Cunningham, Rona Dressler, Diane Eidelman, Sara Fade, Margorie Fusco, Beth Gates, Joanne Genovese, Thomas Gorman, Marsha Greenspan, Ted Gutmann, Diane Lesniewski, Kevin McCoy, Regina McEneaney, Jackie Narkiewicz, Janet O'Hare, Laurie Pastore, Angela Richards, Megan Sala-James, Susan Sloan, Michelle Vagner, Tracy-Lyn Van Dyne, Celia Vollmer

CALL TO ORDER:
Brian Adams called the meeting to order at 10:04 a.m. The October 2009 minutes were reviewed and corrected. Marsha Greenspan moved to accept the minutes as corrected. Rona Dressler seconded the motion. None were opposed.

TREASURER'S REPORT:
Bills to be paid in December 2009 were presented:

Celia Vollmer $79.51 Hospitality for Civil Service Workshop
Joanne Genovese $30.00 Engraving of ELSA plaque
Jennifer Fowler $316.71 Frames, flowers, gift card for ELSA winner & nominees
Michael Aloi $384.00 Maitre D' tip for Annual Dinner
Celia Vollmer $88.00 Postage for Annual Dinner mailing
Stephanie Kyle $150.86 Centerpieces for Annual Dinner
Tracy Van Dyne $60.99 Name Tags for Annual Dinner
Brentwood Public Library $57.00 Expenses for hosting the Civil Service Workshop
Megan Sala-James $44.87 Hospitality for SCLA Bus Trip to DC
Brian Adams $244.71 Hospitality for 12/11 Meeting, Postage for SCLA ballot, frames for certificates

Regina McEneaney moved to pay the bills. Megan Sala-James seconded the motion. None were opposed.

PRESIDENT'S REPORT:
Susan Sloan thanked everyone on the board for all of their hard work and stated that it was a pleasure working with everyone. Best of luck to Brian Adams next year!

Kudos to Stephanie Kyle for doing such a wonderful job on the Annual Dinner! A good time was had by all.

Ms. Sloan gave out Certificates of Appreciation to people who were leaving the SCLA board and those included:  Michael Aloi, Jeri Cohen, Deborah Cunningham, Janet O'Hare and Jackie Narkiewicz.

DIVISION REPORTS:
DASL: Jackie Narkiewicz reported.  Kristen Nyitray sent the following email:

DASL officers serve two-year terms, so we did not need to hold an election this year. The officers for 2010 are:
President-Kristen J. Nyitray, Stony Brook University
Vice President/President Elect–Susan DeMasi, Suffolk County Community College
Treasurer–hristina Rivera, Long Island Libraries Resources Council (LILRC)
Recording Secretary–Chris Kretz, Dowling College
Corresponding Secretary/Membership–Regina McEneaney, Suffolk County Community College
Member at Large–Virginia Antonucci Gibbons, LILRC
Member at Large–Azadeh Mirzadeh, Farmingdale State College
Archivist–Marjorie Fusco, Dowling College
Past President-Chris Kretz, Dowling College

RASD: Jo-Ann Carhart reported. RASD last met on 12/1/09 at the Harborfields Public Library.  All of our new officers and committee chairperson were present.

I have to thank the RASD Board for a lovely gift and card that they presented to me at the December meeting. The year flew by and I have to thank all of the RASD Board and Committee Chairs for all of their hard work.

Jo-Ann reported that she had contacted Diane Eidelman about starting a new RASD Committee on Public relations and Marketing and that Diane liked the idea and did not think it conflicted with the Humanities Roundtable. Jo-Ann will send a message about the new committee out to the SCLA Listserv at the beginning of 2010.
Jo-Ann introduced newly elected board members; Jennifer Bollerman (Secretary), Sara Bedell (Membership Chair), Belle Baxter (Member-at-Large), and Steve Spataro (Media Committee Chair).
Electronic Resources–Lauren Gilbert reported that the committee will present a program/webinar on 12/10, 2009 on the use of the Library of Congress website. They are arranging to have the Digital Experience Team from NYPL to speak at the LILC.
Health Concerns-Rona Dressler reported that she will schedule a meeting in January in order to pick a topic for 2010. She has received applications from several new members. The October Breakfast and Workshop was attended by 45 people. The bibliographies were distributed. The 2010 Annual breakfast Meeting and Workshop will be on 10/20/10.
Long Island History–Mary Koferl has scheduled a meeting for 1/21/10, at the Babylon Library. Three Town Historians will speak Barbara Russell from Brookhaven, Robert Hughes from Huntington and Thomas Smith from Babylon. The committee has also sent out a survey to libraries asking for information on how they maintain their local history collections.
Long Island Reads–Deborah Cunningham confirmed that Candice Millard, the author of The River of Doubt, will speak on April 13, 2010, at both the Plainview-Old Bethpage Library in Nassau and the Riverhead Free Library in Suffolk.  Belle Baxter has completed the Program Guide which will go out in early December. The coordinated order for books and CDs will be done by SCLS this year. The committee will meet early in 2010 when dates will be set for book discussion workshops.
Media Committee–Steve Spataro reported that he had scheduled a meeting for 12/2/09 at SCLS. They will discuss; BluRay, games, downloadable DVDs, purchasing information, language immersion, streaming media, remastered music CDs, and weeding VHS and Cassettes.
Membership–After some discussion, it was decided not to have giveaways for those who become RASD members this year. Instead Robert Cognato will send a thank you e-mail to each new and renewed member.
MOSAIC–Mary Kelly reported that several new members came to the 11/10/09 open house meeting. They have an organizational meeting scheduled for 1/12/10 at SCLS, at 2:00 p.m.
OARS – Rose Marut reported that they met at Sachem on 11/18/09 and decided not to have a program at the conference in 2010. They are meeting again 12/9/09 at Harborfields.
Programs- Tracey Simon from Nassau County and Rose Marut have chosen a speaker for the LILC: Kathleen Collins, librarian at John Jay College, who is the author of Watching What we Eat: the Evolution of Television Cooking Shows.The paperwork has been submitted to the conference committee.
Brian Adams reported that all paperwork has been submitted for speaker Michael Gannon, whose program is "Superheroes to Serial Killers: Librarians in Literature".
It was suggested that RASD use a free annual dinner certificate as a raffle prize at the LILC.
Reader's Advisory– Grace O'Connor reported that the committee will meet next on 1/28/09, at Comsewogue, for part two of Period Fiction after 1800. She also noted that two members of the committee, Michelle Epstein and Deborah Formosa are teaching a course on Reader's Advisory this semester at St. John's.
Member-at-Large–RASD has made notes everywhere we could to assure that we do not schedule our dinner on the fourth Thursday of September in 2010, as to not conflict with the PLDA Dinner.
Cynthia Sciacca received an offer from the Mill Pond Inn, where RASD had their annual dinner, to provide one Holiday Meal, as recompense for a dessert debacle that occurred at the dinner. It was suggested that a certificate for a dinner for two be given to the Habitat for Humanity family, and it was arranged. The certificate will go in the RASD basket.
Next Meeting– Incoming President, Jay Janoski will schedule the next meeting. He has had a death in the family and can not attend today.

Jo-Ann Carhart proposed a motion that SCLA pay for the RASD Annual Dinner speaker because of a budgetary shortfall from the LILC. Brian Adams seconded the motion. The motion passed.

CATS:Ted Guttman reported. Will email.

SSD:Marsha Greenspan reported. Will email.

YASD: Tracy Van Dyne reported. Will email.

COMMITTEE REPORTS:
Annual Dinner:Jackie Narkiewicz reported. Stephanie Kyle sent the following email:
Boy, did my shoulders feel better when I woke up the day after the dinner. I think we can all agree that the dinner was a success. So far there was only one complaint that was brought to my attention during the dinner. The complainer thought the music was too loud and she was having a hard time having a conversation. Other than that I think things went rather smoothly.

Based on the few empty seats I counted I believe there were 185 people in attendance. We set a new record as far as I know. The cost per person was at $39.00. Sue Siegel took some photographs that I am interested in seeing.

I think there are three reasons for the success of this year's dinner:

I'm looking forward to planning next year's dinner. Anyone know of a bigger venue that will give us a great deal?

It was noted that Grace O'Connor of West Islip Library sent a $25 contribution to the Scholarship Fund after the Annual Dinner was held.

ARCHIVES:No report.

CIVIL SERVICE: Joanne Genovese reported. On Tuesday we had our first joint PLDA and SCLA Civil Service Seminar. We had a great turnout, 122 people attended. We handed out a program evaluation form and most of the responses were very positive. It was suggested that we offer the program again, since we had 2 speakers, split the program in into two, and that we allow more time for questions. Several people expressed to me that they learned something new. I feel that our 1st program could be considered a success.

For those that we not at the program, we learned that Entry Level Librarian and Children's Librarian exams are expected to be offered in October or November of even years. Librarian II exams are offered in October and November of odd years. Library Clerical exams tend to be offered every 4 years and are expected in the fall of 2011. Library Assistant is expected to be offered in the fall of 2010. It is now possible to subscribe to examination announcements. This feature is called e updates and is located at the top right of the Suffolk County Civil service web site: http://www.suffolkcountyny.gov/

Pete Ward and I spoke about another joint committee meeting in the beginning of 2010 to review this program and plan another.

I want to thank Celia Vollmer, my committee member for all of her help; the program ran so smoothly due to her efforts.

COMMUNITY SERVICE: Janet O'Hare reported. The Habitat for Humanity house opening will be Saturday, December 19. Thank you to all who contributed to making the baskets for the family.

CONSTITUTION AND BY-LAWS: No report.

CONTINUING EDUCATION/PROFESSIONAL CONCERNS: No report.

ELSA:Jackie Narkiewicz reported. Jennifer Fowler sent the following email: The 2009 ELSA award was presented to Mary Anne Stevens of the Smithtown Nesconset branch at the SCLA annual dinner on November 20th. Press releases have been sent to Newsday and local Smithtown newspapers announcing the winner and the information has been posted on the SCLA website. Jennifer Fowler and the entire ELSA committee thanks the SCLA board for its commitment to the ELSA award. If anyone is interested in joining the committee for 2010 please contact Jennifer Fowler at West Islip Library.

I-CON:Sara Fade reported. 12/13/09 I emailed Lorraine Squires to send the I-CON report to the SCLA email so we don't have to retype it.

Sara Fade proposed a motion that SCLA pay $125 for a fan table at next year's I-CON Convention March 26-28, 2010. Megan Sala-James seconded the motion. None were opposed and the motion carried.

INTELLECTUAL FREEDOM:The "What Does Freedom of the Press Mean to Me" essay contest application can now be found on the SCLA website.

LDA AWARD:Paula Bornstein reported. The 2010 LDA Award is to be presented at the 2010 Long Island Library Conference on May 6, 2010. In January 2010, preparations begin for nominations and selection of an individual best qualified for the award. This year, it is the Nassau County Library Association's turn to be in charge of the arrangements, which include production of the brochures, collection of nominees' information packets and distribution of the same to committee members for their selection. After the ballots are collected from both SCLA and NCLA's committee members, the NCLA chairperson will notify both the winner and the founder of the LDA Award, Robert Ippolito.

The winner of the 2009 LDA Award, Jackie Thresher, is scheduled to receive a free one-year membership for SCLA in 2010.

LEGISLATIVE: Deborah Cunningham reported. Will email.

LIST-SERV: No report.

LONG ISLAND LIBRARY CONFERENCE:

Debbie Antolini reported. The Long Island Library Conference is pleased to announce that Richard Paul Evans (author of The Christmas Box) will be the keynote speaker for the 2010 conference. His bio information can be found on the library conference's website at http://www.suffolk.lib.ny.us/lilc which has recently been upgraded.

We would like to thank the Associations that have already sent in their program information. For those that have not, the deadline was December 1st. The committee will be meeting on Wednesday, December 16th to review the potential programs and create the schedule. If you have not submitted a program yet, we encourage you to fax the information to Chris Bell at the Smithtown Library before Tuesday, so we may consider it for this coming conference. The program sponsor form can be found on our website. We will notify the Associations of their time slots shortly after that meeting.

We will be sending information to a Queens Library representative to distribute to all Queens staff informing them of the conference.

Save the Date postcards will be going out shortly. The registration form will be posted on the website for all attendees to print and mail to their respective counties with payment very soon.

We have received several vendor applications as well as journal ads.

The 2010 conference is starting to come together nicely and we look forward to seeing everyone on May 6, 2010 at the Crest Hollow Country Club.

MEMBERSHIP:Regina McEneaney reported that SCLA currently has 716 members. Renewal applications are ready to be sent out and everyone should have them by next week. New Division Presidents are reminded to check the membership list and to remind 2010 board members to renew.

NEWSLETTER:Jeri Cohen introduced the new newsletter committee person, Diane Lesniewski. Please email any contributions to suffolklibraries@yahoo.com

The next newsletter will come out in January, covering January, February and March, and Diane will be in touch to announce the deadline.

NOMINATING:No report.

SCHOLARSHIP: No report.

STATISTICAL SURVEY: Rona Dressler reported that she is still working diligently on the survey.

SUFFOLK COUNTY JAILS LIBRARY SERVICE:Margorie Fusco thanked everyone for sending the paperback books to the jails.

WEB PAGE:Michelle Vagner reported that the website is up-to-date.

LIAISONS:
CLASC:No report.

LILRC:Herb Biblo reported. There are numerous upcoming workshops. Please check the LILRC website for more details.

NCLA:Rona Dressler reported. Meeting was held on November 13, 2009. Academic and Special Libraries held a Roundtable on November 20 on non-library jobs for librarians. On December 8, Media services held their annual luncheon at Lynbrook on Documentary Filmmaking and documentaries in libraries. Programming and Pr is finalizing the Talent Showcase. On December 14, there will be a Holiday Tea at the Baldwin Public Library. YASD will host Karen Strauss, a marketing expert for Tweens on December 10 at Rockville Centre. Civil Service is hosting a workshop on How to get a Job in Nassau Public Libraries. Continuing Education is holding 2 workshops, one on Human Resources Management, a lecture by Jerry Nicolls, the other a workshop on Using Word for Newsletters. Intellectual Freedom reminded everyone to go to bannedbooksweek.org to view different censorship issues. Legislation also reminded us about the website, librarycareers.org There are currently 947 members. NCLA Promotions contacted all the high schools in Nassau asking them when they have Career day and could NCLA sent representatives to them. On January 7, NCLA will hold their Annual Dinner at Pompeii. Scholarship had 5 applicants. The member Library Directors PAC Dinner netted $19,000 Dr. Friedman reminded everyone who is a member of ALA to vote for a local candidate for V.P.–Sarah Kelly Johns

PLDA:Laurie Pastore reported that the civil service seminar at the Brentwood Public Library was a huge success. Thanks to Celia Vollmer and her staff!

SCLS:Diane Eidelman reported that the SCLS budget passed and budget cuts are being discussed.

MEMBERS AT LARGE:
Megan Sala-James reported that the bus trip next year would probably go to Boston.

OLD BUSINESS:
None.

NEW BUSINESS:
Tentative 2010 meeting dates:

January 15
February 12
March 19
April 16
June 18
July 16
August 20
September 20
October 15
November 19 (Annual Dinner Meeting)
December 10 or 17

The meeting was adjourned at 12:02 p.m. Motion to adjourn meeting was presented by Brian Adams and seconded by Jeri Cohen.

The next meeting will be Friday, January 15, 2010, at SCLS. Refreshments at 9:30 a.m., meeting 10:00 a.m.

Respectfully submitted,

Jacqueline M. Narkiewicz