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Minutes
Corrected and Approved
SCLA Minutes
Friday, January 15, 2010
SCLS Blue Room
IN ATTENDANCE:
Brian Adams, Samantha Alberts, Virginia Antonucci-Gibbons, Karen Baudouin, Paula Bornstein, Rona Dressler, Diane Eidelman, Beth Gates, Joanne Genovese, Tom Gorman, Marsha Greenspan, Jay Janoski, Bob Johnson, Stephanie Kyle, Regina McEneaney, Kristen Nyitray, Linda Overton, Laurie Pastore, Judy Romano, Megan Sala-James, Brian Schwartz, Susan Sloan, Michelle Vagner, Kevin Verbesey, Celia Vollmer
CALL TO ORDER:
Brian Adams called the meeting to order at 10:00 a.m. The December 11, 2009 minutes were reviewed and corrected. Megan Sala-James moved to accept the minutes as corrected. Susan Sloan seconded the motion. None were opposed.
TREASURER'S REPORT:
Bills to be paid in January, 2010 were presented by Celia Vollmer:
Approved bills at the January 15, 2010 meeting:
| Icon Science Fiction | 125.00 | Table at ICON Conference #1309 |
| Laurene Tesorio | 15.00 | Uncashed check #1310 |
| YASD | 321.00 | Quarterly Rebate #1311 |
| SSD | 318.50 | Quarterly Rebate #1312 |
| RASD | 318.00 | Quarterly Rebate #1313 |
| CATS | 308.50 | Quarterly Rebate #1314 |
| DASL | 314.00 | Quarterly Rebate #1315 |
| Hampton Jitney | 1,300.00 | Leg. Albany Bus #1316 |
| Brian Adams | 19.92 | Hospitality for meeting #1317 |
Tom Gorman moved to pay the bills. Rona Dressler seconded the motion. None were opposed.
PRESIDENT'S REPORT:
Brian Adams thanked Susan Sloan for all her help and support. He would like to continue the tradition of one "pizza" meeting and one "bring a colleague" meeting.
DIVISION REPORTS:
DASL:Kristen Nyitray reported. The DASL program at the 2010 LILC will feature Lisa Meléndez, Professor, Library Services, Suffolk County Community College. She will be presenting "Shipwrecks, Bus Stops, and Chicken: Latino/a Stories of Immigration in Suffolk County" (9:30 a.m. in the Hamptons Garden Room). Her talk will focus on first-person accounts collected during an oral history project with Latino and Latina immigrants during Spring 2007. Participants were invited to share stories, thoughts and memories of their own choosing and the collection points to the daily challenges and everyday ironies immigrants face while living in Suffolk County. The talk will also include an overview about the process of collecting, transcribing, and translating the stories, as well as ways in which the materials are being made available.
RASD:Jay Janoski reported.
RASD last met on January 5th as SCLS, it was my first meeting as president. I was asked to bring up the possibility of coordinating a bus trip to the Empire State Book Festival as a joint effort SCLA and RASD and perhaps even the Nassau RASD. The committee was interested in making this an overnight trip.
CARE: No report.
ELECTRONIC RESOURCES: Lauren Gilbert reported that the committee met on December 10 at SCLS. Making Suffolk Topic Guides for our communities was discussed. They submitted a proposal to LILC to have Josh Greenberg from New York Public present on IT was agreed that if the program was not accepted, perhaps we could sponsor it during the year. J. Carhart suggested partnering with SCLA Continuing Education or SCLS. RASD does have funds for a speaker. J. Janoski asked that a specific program be together and then brought back to committee. No meeting scheduled at this time.
HEALTH CONCERNS: Rona Dressler reported that the committee will meet at Patchogue Medford Library on January 26 to discuss a topic. She shared the thank you note from the Mental Health Association in Suffolk County thanking us for the $100 donation.
HISTORIAN: No Historian.
LONG ISLAND HISTORY: Inez Foster and Mary Ann Koferl emailed that the Committee will meet on Thursday, January 21st at the Babylon Public Library. Coffee and tea will be served at 9:30 am and the program will follow at 10 am with a discussion on the politics and process of getting an historical building restored. This discussion will be given by Barbara Russell, Brookhaven Town Historian, Robert C. Hughes, Huntington Town Historian and Thomas P. Smith, Babylon Town Historian.
At the beginning of December 2009 the committee sent out a survey to all of the public libraries in the county. The survey will be updated annually and the results will be posted on our website. Currently we have received a little less the half of the responses back. At the next meeting we will be arranging to contact the rest of the libraries by telephone to encourage them to complete the survey. The information gathered will assist other librarians with future programs, policies, procedures related to developing an historical collection. It will also provide contact names and special collection information. We look forward to having this information available on our website at the beginning of summer 2010. The committee is in the process of making plans for our annual local history tour.
LONG ISLAND READS: Deb Cunningham emailed that he LI Reads Committee will be meeting on 1/26 at Harborfields, 9:30/10-12 and we will settle the time of day for each of the author's appearances. Any updates in coordinated orders, etc. will be reported at the Feb. RASD meeting
MEDIA: Steve Spataro announced that the committee met on December 2. 25 people attended. Video games, Blu-rays, pricing of materials, Cd masters vs analog remasters, companies for buying International films, and languages on flash drivers were discussed. The system has OK'd adding "blu-ray" into the 245 field. This should help patrons when placing holds. Next meeting will be April 7 at SCLS.
MEMBERSHIP: Sara Bedell asked the committee for input on this year's thank you gift for LILC. She thought we could give recipe cards out with specific recipes on them. The committee liked the idea. Please send a recipe in Word to Sara by our next meeting, sbedell@pmlib.org.
MOSAIC: Mary Kelly emailed that MOSAIC has obtained a slot at the Long Island Library Conference and that the committee will be meeting next Tuesday January 12 at 2 pm at SCLS. At this time they will discuss programming for the year and more.
OARS: No report
PROGRAMS: Rose Marut reported that plans for the LILC are going well. RASD's speaker will be Kathleen Collins author of Watching What We Eat: the Evolution of Television Cooking Shows. She spoke to Tracey and it was suggested that we do a bookmark in the form of a recipe card. Costs etc. to be determined by her committee and ours.
READER'S ADVISORY: Grace O'Connor emailed that the committee is meeting at Comsewogue library on January 28 and is planning on covering Period Fiction after 1800. Their newest attempt at disseminating bibliographies can be found at www.blogspot.com.
RAMBLINGS: Rona Dressler reported that Ramblings desperately needs articles. She will publish when she gets enough articles.
WEB PAGE: Let Rona know of dates.
MEMBER AT LARGE: Belle Baxter emailed asking that we consider having a Sunday brunch instead of a dinner for our annual event. It was decided to set the date for Thursday September 30th.
OLD BUSINESS:
It was decided that 2 dinner giveaways to the annual dinner would be given away at our LILC table. We will decide at a future date whether to charge or not.
The March 2 meeting date was changed to March 9 because of a conflict with Lobby Day. There will be no meeting in May. We are booked at SCLS through April. Joann will try to host the June meeting at East Islip. Jay will send out an updated list of meetings.
October 20 will be the annual health concerns workshop at SCLS
Jay Janoski proposed that the committee take some time to talk about reference after our committee reports are finished. The committee seemed favorable to this idea. Jay will try adding discussion items to the Agenda.
Joann mentioned that perhaps SCLA/RASD could sponsor a bus to the Empire State Book Festival in Albany on April 9-10. Jay will bring the idea to SCLA.
Our next meeting is scheduled for February 2nd at SCLS
CATS:Bob Johnson reported.
On January 7, 2010, the CATS Technology Information Forum committee hosted a meeting at the Brentwood Public Library.
On January 14, 2010 the CATS Executive Board held a meeting at SCLS.
On December 3, 2009, the CATS Technology Information Forum committee hosted a meeting at the Half Hollow Hills Community Library.
On December 9, 2009, the CATS group hosted our Annual Meeting at the Brentwood Public Library. The topic was Cloud Computing.
SSD:Judy Romano reported. SSD is getting prepared for the March 10, 2010 Annual Roundtable in Brentwood, as well as the LILC. Tim McCaffrey will be our speaker about, "Solving Sticky people problems, a necessary ingredient to your library's for success".
We also have a new membership trifold pamphlet which is very nice and should entice new members.
In the fall we are planning new computer classes in the brand new SCLS Computer Facility.
We have a very attractive membership trifold to encourage new memberships. Don't forget to renew your membership.
We will start the year with our Annual Roundtable on March 10, 2010 at Brentwood Library.
Our speaker for the program for the LILC is Tim McCaffrey; speaking about "Solving Stick people problems, a necessary ingredient to your library's for success."
Also coming up this year, we will have computer classes int the fall at the newly renovated SCLS Computer Room. We'll leave the annual Luncheon as a surprise....
YASD:Brian Schwartz reported. YASD had their first monthly meeting on Jan 14th, at Patchogue-Medford Library. The topic discussed was Teen Advisory Boards and Icebreaker games.
COMMITTEE REPORTS:
ANNUAL DINNER: Brian Adams thanked Stephanie Kyle for all her hard work. Photos from the dinner are on SCLA’s Flickr page.
ARCHIVES: No report.
CIVIL SERVICE:Joanne Genovese reported. Civil Service is quiet this month. We will schedule another joint meeting with the PLDA Civil Service committee in the early part of this year to review the December workshop and plan another educational session. Good luck to anyone taking the upper level librarian exams in February.
COMMUNITY SERVICE:No report.
CONSTITUTION AND BY-LAWS:Brian Adams made a motion to remove Constitution and By-Laws as a standing committee. Regina McEneaney seconded the motion. The motion was carried.
CONTINUING EDUCATION/PROFESSIONAL CONCERNS:Karen Baudouin reported. The Continuing Education Committee is pursuing a speaker to train staff on dealing with emotionally disturbed patrons. Jackie Narkiewicz suggested the topic and a possible speaker.
The NYS Department of Education will be requiring Professional Development for librarians receiving their certificates January 2010 and thereafter. More information can be gotten at these websites:
http://www.nyla.org/index.php?page_id=1574
http://www.nysl.nysed.gov/libdev/cert/faq.htm
There was discussion of the role of SCLS in maintaining a "transcript" for attendees of SCLA programs. It was agreed that SCLA would submit to SCLS its program descriptions (name of speaker, number of hours, type of program, etc) and sign-in sheets. These would be added to the SCLS transcripts. Ultimately, librarians must monitor and track their professional development attendance to meet state requirements.
ELSA: No report.
FALL DINNER: No report.
INTELLECTUAL FREEDOM: No report.
LDA AWARD:Paula Bornstein reported. I have been playing phone tag with NCLA LDA Award chair Ken Bellafiore, so we haven't set the dates needed for receipt of candidates' applications, deadline for committee members' decisions, etc. This will be decided within the next week.
I need a full let of mailing labels to send out LDA Award brochures and applications to the SCLA membership. Also, this mailing will require approval of reimbursement for money I spend on postage.
LEGISLATIVE: Samantha Alberts reported. Save the date cards were sent out in early December. The registration form is currently available at SCLA's website and was posted to the list serve. This Monday we expect to have the registration flyer mailed out to the membership list though as of Tuesday the 12th of January we have had 20 sign ups. Kevin Verbesey will be providing 2 sessions of Lobby Day 101 classes again this year. These classes will be held on the 23rd and 26th of February and people may sign up via the SCLS calendar or they may contact me or Diane Eidelman.
LIST-SERV: No report.
LONG ISLAND LIBRARY CONFERENCE:Beth Gates reported. Debbie Antolini sent the following email: The Long Island Library Conference schedule has been modified this year for a later start. The conference will run from 8:30am–3:45pm. Our first program slot will start at 9:30am. Each program slot will run 60 minutes.
We would like to thank the Associations for their wonderful program submissions. The schedule has been created and the Associations and/or Divisions have been notified of their timeslots. Unfortunately, there were a couple program submissions that could not be accommodated, and those have been informed as well.
We have sent out an e-mail to the Nassau and Suffolk listservs reminding everyone of the upcoming conference. We have also sent information to a Queens Library representative to distribute to all Queens' staff informing them of the conference.
The registration form will be posted on the website for all attendees to fill-in, print and mail to their respective counties with payment very soon.
We have received several vendor applications as well as journal ads and our second round of invites will be going out by the end of January or beginning of February.
Our next meeting will be held at the Crest Hollow Country Club where our committee members will have the opportunity to familiarize themselves with the facilities as well as meet with some of the staff to finalize some details.
MEMBERSHIP:Regina McEneaney reported. SCLA currently has 721 members. Two promotional posters were passed around and voted on. The winner will be printed and distributed to libraries.
NEWSLETTER:Diane Lesniewski reported. The deadline for the January/February/March newsletter is January 31. Email any articles or ideas to nyy57dbd@aol.com.
NOMINATING: No report.
SCHOLARSHIP:Beth Gates reported. Angela Richards sent the following email: A new year of finding the most deserving student or support staff begins again! The flyers for posting at our libraries will be distributed by the end of January.
STATISTICAL SURVEY:Rona Dressler reported. In order to compile the report I needed some more files and had to get them from Stephen Ingram. They were sent the day before the SCLA meeting. As soon as I edit them to reflect the current dates, I will compile the survey and upload it to the SCLA website.
STUDENT OUTREACH: No report.
SUFFOLK COUNTY JAILS LIBRARY SERVICE: No report.
WEB PAGE:Michelle Vagner reported. The webpage is up-to-date. SCLA meeting dates for 2010 are posted on the calendar, please be sure to post your division meetings to avoid schedule conflicts with other groups. Internal forms are now located on the Board page and include letterhead, reimbursement form, financial report form, monthly report form; Public forms continue to be located on the sidebar under Governance and include membership form, contest and award forms, etc.
LIAISONS:
CLASC:Linda Overton reported. Will email.
LILRC:Virginia Antonucci-Gibbons reported. There was a 4.6% midyear cut, which will effect all programs and library aid.
LILRC will have their kickoff continuing education program on January 28 at Plainview-Old Bethpage Library from 6 p.m.–8 p.m. The topic will be creating an online portfolio and self promotion.
NCLA:Rona Dressler reported. Meeting held on December 11, 2009.
Programming and Public Relations will hold a meting on January 12 to discuss programming ideas for L.I. Reads.
Continuing Education is holding a workshop in March on "Microsoft Word for Newsletters and Announcements".
2 buses have booked for Library Legislation day, leaving from Christopher Morley park and NLS at 6:30.
Current membership is 949.
The Outreach Committee will meet on February 23 at Massapequa P.L. at 9:30. They will discuss items related to outreach, such as an article, website, book.
Personnel issues will hold a workshop series "Planning for Your retirement in today's economy: N.Y. State Retirement System" on Friday March 19 and on April 23 the 2nd workshop on "Social Security…Now and in retirement."
NYLA is offering its Library Assistant/Technician Training Program at NCC this spring.
PLDA:Laurie Pastore reported. Will email.
SCLS:Kevin Verbesey reported. There are new state requirements for MLS graduates after 2010. SCLS will adapt to help keep track of workshop and training attendance, but the responsibility is on the individual. "Contact hours" have replaced "CEUs."
A regional marketing campaign is being considered. Professional services are being investigated to promote and advertise Homework Help and Suffolk Wave.
SCLS has had some building upgrades and is currently having a state of the art training center constructed.
MEMBERS AT LARGE:
Samantha Alberts reported. She reminded everyone that March 2 is Lobby Day. Also, SCLS will hold two "Lobby Day 101" sessions, February 23 and 26.
Megan Sala-James is putting together a proposal for a bus trip to Boston. More information to come.
OLD BUSINESS:
None.
NEW BUSINESS:
Jay Janowski and Megan Sala-James spoke about putting together a bus trip for the first Empire State Book Festival in Albany on April 9 and 10. The proposal was green lighted. More information to come.
Celia Vollmer proposed a motion for the SCLA Board and its divisions to reconcile their books on a monthly basis, and to consider adding this to the bylaws. Tom Gorman volunteered to compare SCLA's bills and checks for Celia Vollmer every month. Samantha Alberts seconded the motion. The motion passed.
The meeting was adjourned at 11:53 a.m. Motion to adjourn meeting was presented by Brian Adams and seconded by Jay Janoski.
The next meeting will be Friday, February 12, 2010, at SCLS. Refreshments at 9:30 a.m., meeting 10:00 a.m.
Respectfully submitted,
Beth Gates