Minutes 2019

January / February / March / April / June / August / September /November/ December

Corrected and Approved
SCLA Minutes
Friday, January 18, 2019 at SCLS

IN ATTENDANCE: Samantha Alberts, Steve Alcalde, Alex Blend, Angela Breslin, Michele Cayea, Ellen Hobson, Stephen Ingram, Alexandra Mercado, Mark Navins, Nicole Parisi, Elaine Perez, Roni Rauch, Jen Rocco, Brian Schwartz, Tim Spindler, Lissetty Thomas, Joyce Thompson-Haas

CALL TO ORDER: Steve Alcalde called the meeting to order at 10:00 am. The December 2018 minutes were reviewed. Steve Alcalde approved these minutes. Ally Mercado seconded this motion.

ANNOUNCEMENTS: Brian Schwartz reported.

If you want to support the ALA/NYS sustainability resolution, they are looking for people to email Rebecca Alridge-Smith.

PRESIDENT’S REPORT: Brian Schwartz reported.

Brian would like to come up with new ways to raise money. He would like each committee to raise their prices of individual memberships and events. Perhaps it can be a $10 difference across the board. He would like to see if attendance increases.

There is a schedule problem with luncheons. They are usually around the same time of year for each committee. Is it possible for next year to move them to different times of the year so people have the opportunity to attend more? He would like to move the SCLA dinner date because it is so close to NYLA. The month of October was mentioned and perhaps a Halloween costume party.

He would like to have a program with different library directors and have a panel for Q&A on job interview questions.

Brian would like the next networking event to be a trivia night.

TREASURER’S REPORT: Elaine Perez reported.

Galina provided the reimbursement requests ending December 31, 2018. For the SCLA dinner, the aquarium had to refund some of the costs because we overpaid by $1416.00.

For the LILC, there has been one payment of $2000 and also another payment made that is not reflected that was made in January 2019 of $2000.

If someone hasn’t received money for anything, please let Elaine know.

DIVISION REPORTS:

DASL: No report.

RASD: Alex Blend reported.

The Media Committee will be meeting on Wednesday, February 13 at SCLS. Nicole Rambo and others will discuss Podcasting in the Library.

The CARE (Career and Resource Exchange) committee will be hosting a speaker from Long Island Cares on Thursday, February 14 at SCLS – coffee at 2:00 pm and the presentation at 2:30 pm. Lisa Owens will be discussing the services provided by Long Island Cares.

The New Adult Committee will be having its first meeting of 2019 on Monday, 2/25/2019 at SCLS at 10:00AM. The meeting will be about Meetup.com and how libraries can utilize this site as an effective marketing tool for programs and events.

The 2019 Long Island Reads title will be The Female Persuasion by Meg Wolitzer. The author event honoring Meg Wolitzer will take place on Sunday, April 7, 2019 at 2:00 pm at the Plainview Library. Tickets are free but they are required. Tickets will be available online beginning March 1.

The Electronic Resources committee will be pushing back their next meeting from March to May to coincide with Data Privacy Month. They are currently looking for a co-sponsor for a workshop on the topic. Please contact Dave Jones at the Westhampton Library with any questions or suggestions.

Comsewogue Public Library will be hosting a MOSAIC Fair in May and Northport-East Northport Library will be hosting the fair in September. If any library is interested in having a MOSAIC Fair should contact Amber Gagliardi at MCPL or Michelle Athanas at Northport-East Northport Library.

Save the date for our annual meeting on October 2, 2019 at 2pm. Location TBD.

Check out our new fresh look and visit https://scla.net/rasd/ for more information on our committees and upcoming meetings.

CATS: Nicole Parisi reported.

On January 9^th, CATS had their first board meeting of the year. We had a vacancy for the Vice President position. Our secretary, Alison Mirabella, offered to fulfill the role of VP. During the meeting, we voted in Alison as the new Vice President and we also voted in Sylvia Maurer as the new secretary for the year.

Our division TIF, held a roundtable program at the Longwood Public Library on January 3^rd. 6 people attended. The program was live-streamed on the TIF Facebook page.

For programs, we’ve started collaborating with the Stony Brook iCreate Team for another possible tour of their lab in the early Spring. More information to follow.

SSD: Roni Rauch reported.

We are continuing our computer programs. Our next one is “Facebook: Business Accounts” on Tuesday, April 9 at SCLS.

In August we are doing Advanced Excel and in September, Advanced Excel: Google analytics. All dates are on the calendar.

Don’t forget our Safety Conference in October.

We are having an East meets West Roundtable with NCLA on Monday, April 29.

We meet next February 20 at 2:00.

YASD: Michele Cayea reported.

The Mock Printz awards took place on Thursday, January 17^th at the Sayville library. This program is offered by the Youth Services Departments of the Suffolk Cooperative Library System and Nassau Library System, as an opportunity to examine and evaluate some of the many titles that have been published for the young adult audience in the past year and to select our top choices for the Michael L. Printz Award.

Yesterday we named the winner Poet X by Elizabeth Acevedo and the two honor books were Sadie by Courtney Summers and Hey Kiddo by Jarrett Krosoczka.

On Thursday, January 24^th, our new Vice President, Carisse Bormann, will host YASD at her library, the West Babylon Public Library, for a “get to know” the new Executive Board meet and greet. Attendees will be introduced to the new executive board members and be able to suggest programs they’d like to see YASD host in the upcoming year.

On Thursday February 14^th, librarians from Nassau and Suffolk will come together for our annual joint YASD meeting at the Patchogue Medford Library. Suffolk County Police Officer Nancy Ward will present a PoliceSmart Cyberbullying workshop. The workshop will focus on: Cyberbulling, social media posting, sexting, and Identity theft.

COMMITTEE REPORTS:

ANNUAL DINNER: Lissetty Thomas reported.

They are started to think of places again, with the Long Island Aquarium being the top place again this year.

ARCHIVES: No report.

CIVIL SERVICE: Kristen Todd-Wurm reported via email.

CLASC, Inc. has reached out to me and asked if we would be interested in doing joint programming regarding “doing well on multiple choice tests”. Many librarians are reporting that they are “just not good test takers” and they are looking for a presenter that may be able to do some test taking strategies. The reviews from civil service are great but they don’t really deal with test taking. CLASC, Inc. would like to propose this idea for this year so that it would be given before the Librarian 2 examination in the Fall of 2019.

COMMUNITY SERVICE: Brian Schwartz reported.

Brian is looking for someone to fill this position if anyone is interested.

CONTINUING EDUCATION: No report.

ELSA: No report.

FANDOM OUTREACH COMMITTEE: Nicole Basil reported via email.

This is a list of the new members:

President: Nicole Basil

Vice President: Erin Kanelos

Treasurer: Michelle Nevola

Secretary: Victoria Lipman

Member at Large: Community Relations: Stefanie Gangone

Member at Large: Library Liaison: Michael Buono

INTELLECTUAL FREEDOM: No report.

LDA AWARD: Paula Bornstein reported via email.

I was in e-mail contact with Maryanne Linehan and Catherine Barretta, to give them information about the various dates and deadlines for the award.

I will update it and email to the NCLA co-chairs before having 2,000 copies printed. I will need a set of mailing labels by February 1^st in order to send out the brochures through the SCLS mail system.

LEGISLATIVE: Samantha Alberts reported.

Governor Cuomo eliminated last year’s legislative “adds” in his proposed budget. This is not unexpected but makes it clear that we need to have a strong showing at Advocacy Day. The proposed State Library Aid is $91.6M ($5M less than last year). The proposed Public Library Construction Aid is $14M ($20M less than last year). The budget contained no money to support the Census and the efforts for an accurate count.

Advocacy Day is February 27, 2019. There is still spots on both buses.

Advocacy Day 101 sessions are 2/12/19 at 10AM and 2/14/19 at 2PM.

LONG ISLAND LIBRARY CONFERENCE: Brian Adams reported via email.

The Committee met last Tuesday at the Melville Marriott.

Thank you to the members of the SCLA Board who were able to join us.

Our meeting was mostly taken up with selecting and finalizing the programs for this year’s conference.

We have 24 programs all slotted in and we are looking forward to them.

Acceptance letters will be going out this week and we expect the “Programs at a Glace” will go up on the website very soon.

We have 35 vendors registered as of this week! (Out of 62).

We have approximately 30 people registered so far.

Please take advantage of Early Bird Registration!

We next meet on Tuesday February 12th at the Uniondale Public Library – all are invited to attend.

LONG RANGE PLANNING/MARKETING: Kristen Todd-Wurm reported via email.

Kristen is looking for people who want to join this committee. Please email Kristen at Todd-WurmKristen@mcplibrary.org within the next two weeks if you want to be part of the budgeting process. She is looking to set up a February meeting.

MEMBERSHIP: Ally Mercado reported.

She is getting used to the system. She has access to all documents and has been reviewing them. She is hoping to increase membership.

NEWSLETTER: Jennifer Rocco reported.

She received submissions for the newsletter, am in the process of revamping it and it will be emailed out the first week of February. I’d like to ask the Board for suggestions of other listervs/email lists in addition to the SCLA listserv that I could email it to, for SCLA to have maximum exposure.

NOMINATING: No report.

SCHOLARSHIP: No report.

STATISTICAL SURVEY: No report.

STUDENT OUTREACH: Mark Navins reported.

We have begun reaching out to LIU Post to try and secure a date to visit with classes once they resume. Mark has done a webinar with St. John’s in the past so we are hoping to continue that with the schools closer to the city.

SUFFOLK COUNTY LIBRARY ACCESS COMMITTEE: No report.

WEB PAGE: Stephen Ingram reported.

Updated all WordPress sites to latest security updates and latest build WordPress.

Posting new materials to the SCLA website and Facebook page.

Posting upcoming SCLA events first of the month.

Modified Board members on the SCLA and NYLA website.

Facebook insights

677 followers

Google Analytics Behavior overview

December 472 page views

7969 page vies for year

LIAISONS:

CLASC: No report.

LILRC: Tim Spindler reported.

LILRC has moved to new office in SCLS and has signed a 10 year lease.

They hired a new communications and marketing librarian, coming from Adelphi University.

The annual conference will be on October 11 at the Carlyle Club. It will be a one day event. The topic will be on privacy. They are looking into the keynote speaker.

Applications for the technology innovations grants are due at the end of February. They will be budgeting 20K and divide it into smaller amounts. The application is available online.

They are going to have more programs in Eastern Suffolk. Things are already being scheduled. There will be a Google apps program and a Microsoft Publisher program at Farmingdale College. They are also working on an artificial intelligence program.

The calendar is combining with all events from all the organizations. Erin Hunter is maintaining it.

NCLA: Tim Spindler reported.

They are dealing with the same issue with membership costs. They are trying to change the civil service exam in Nassau. You currently have to be a resident to take the exam. The lists are old and they are having trouble hiring librarians.

PLDA: Mike Firestone reported.

Advocacy Day is a big event. Please attend! We should be able to get 2 full buses but it is always a struggle. The PLDA fundraiser will be in September.

SCLS: Samantha Alberts reported.

Advovacy Day supports SCLS and LILRC. It is important to our funding.

Kevin Verbasy also spoke. This year, the census is important to help support the count for 2020. Publicizing the census and creating infrastructure where people can be accounted for is very important. 25% of New Yorkers do not have access to computers and/or phones. Please support Advocacy Day.

NYLA: Todd Schlitt reported via email.

As many of you know Library Advocacy Day 2019 will take place on Wednesday, February 27 – in addition to legislative meetings, there will be a Library Advocates Rally in the Well of the Legislative Office Building, and READ posters photographs will be taken of elected officials. Busses sponsored by library systems will be transporting advocates from around the state.

Pre‐Advocacy Day on Tuesday, February 26 will be held at the Albany Hilton, and will include assorted meetings, professional development offerings, and the NYers for Better Libraries Gala. NYLA Council encourages you and anyone you can bring in from your professional or personal networks, to be an active advocate for NY’s Libraries. All of tools and information anyone needs to participate at any level of engagement is available in one convenient location on the NYLA website.

The NYLA 2019 Annual Conference will take place November 13-16, 2019, in Saratoga Springs, NY.

The theme for the 2019 Conference is “All Libraries are Powerful: What’s Your Story?”.

MEMBERS AT LARGE:

Angela Breslin: No report.

Ally Mercado: No report.

Lissetty Thomas: Emily Guerrero had a baby boy.

Ellen Hobson: Networking night will be on Thursday, May 16. She is starting to look at places. We should try to cover the cost based on what you charge people.

OLD BUSINESS: Brian Schwartz wants to know if everyone had the chance to look at the new logo. Make sure the logo looks good in black and white and on flyers. We need to look at the branding guidelines and how to use division logos.

Kristen wants us to think of giveaways earlier for the conference so there is no issue with materials coming in on time.

NEW BUSINESS: Brian Schwartz would like to get a schedule on the LILC meetings to attend.

Steve Alcalde adjourned the meeting at 11:04 a.m.

Corrected and Approved
SCLA Minutes
Friday, February 15, 2019 at SCLS

IN ATTENDANCE: Brian Adams, Samantha Alberts, Steve Alcalde, Alex Blend, Angela Breslin, Michele Cayea, Kelly Furnari, Teri Hatred, Ellen Hobson, Ally Mercado, Colleen Navins, Nicole Parisi, Todd Schlitt, Brian Schwartz, Bruce Seger, Tim Spindler, Lissetty Thomas, Joyce Thompson-Haas, Kristen Todd-Wurm

CALL TO ORDER: Steve Alcalde called the meeting to order at 9:59 am. The January 2019 minutes were reviewed. Kristen motioned to approved. Michele Cayea seconded.

ANNOUNCEMENTS: Brian Schwartz wants to thank everyone for your support on the emails and giving feedback about the political candidate.

PRESIDENT’S REPORT: Brian Schwartz reported.

The Directors Round Table will be on April 11 at SCLS from 6-8 pm. There will be 4 directorsdiscussing resumes, interviewing skills, and a Q & A. This program will only be for SCLA members. Ally will create a flyer.

If you are doing an event for your division, with no speaker, please do not charge. Please charge non-members if you do have a speaker.

Brian would like to reach out to PLDA to see if they will buy dinner for the event.

He is looking for events just for members and if you have any ideas, please email Brian. For Trivia Night, he is trying to figure out if we should do it in the spring or fall or at the end of August. An idea would to have the divisions compete against each other.

TREASURER’S REPORT: No report.

DIVISION REPORTS:

DASL: Bruce Seger reported.

They had their annual luncheon at Country House. There was the Tenement Museum speaker and it was a great event. They are also trying to get some small events and a speaker or two before the summer.

RASD: Alex Blend reported.

The next Public Relations and Marketing Committee meeting will be on Thursday, March 14 at 10:00 a.m. (coffee at 9:30) at the East Islip Public Library. The topic is PR & Marketing Clinic – Have your Problem Solved by a PR Professional. Bring a marketing problem, upcoming program, service, grant or event you hope to publicize and Jody Fisher, VP Public Relations at Austin Williams in Hauppauge will analyze it and give you a workable solution. Please email Jo-Ann Carhart if you plan to attend (jcarhart@eipl.org).

The Long Island History Committee will host its Annual Local History Programmer’s Showcase on Thursday, April 11, 2019 at SCLS beginning at 9:30 a.m. They are looking for ideas for the showcase so if anyone would like to help give ideas or presenters please contact Inez Foster at the Babylon Public Library for more information: (631) 669-1624 or by email ifoster@babylonlibrary.org

The Electronic Resources next committee meeting is scheduled for Tuesday, April 30^th at SCLS. The meeting will begin at 12:00 p.m., following SCSL’s program with David Carrol vs. Cambridge Analytical. The program will be a lunch and discuss with David Carrol on the topics covered in his talk and how it pertains to public libraries. David Carrol is suing Cambridge analytics for a complete summary of the data the company harvested through the use of third-party apps and APIs of facebook.com.

The Programs Committee is pleased to announce that the Long Island Library Conference

Committee has approved our joint program with NCLA’s RASD, How to Implement Things When People Hate Change. This program will help anyone looking to break the logic of “we’ve always done it this way” and look to create change positively, allowing staff and colleagues to buy into the “new.” The program will take place in the First Session in Salons 1, 2, and 3.

The RASD board discussed the possibility of starting a Seed Library RoundTable. Since many libraries now have Seed Library’s available for their patrons, they want to get together and share ideas on how to make it better and for those interested how to start one. They are at the beginning stages of collecting names and getting an email list together of librarians who manage a seed library in their library. Share ideas, answer questions. Possible date for RoundTable would be sometime in March at MCPL. Contact Amber Gagliardi if interested. gagliardiamber@mcplibrary.org

RASD Annual Luncheon discussed and will be held on Wednesday, 10/2/19 tentatively to be held at Karvers Grill in Holbrook.

New Adults committee is working with YASD to organize a Teen Reference librarian breakfast for their September meeting. The goal is to discuss and collaborate on ways to bridge the gap between both departments and encourage more New Adult library users.

CATS: Nicole Parisi reported.

On Wednesday, February 13^th, CATS had our monthly board meeting. We confirmed our first program of the year, which will be a tour of the Stony Brook iCreate Lab on April 17^th from 10:00 a.m. to 12:00 p.m.

David Ecker from Stony Brook said he and his staff will give attendees a tour of the lab and makerspaces, and a demonstration of some of their interactive activities. Participants will also be able to speak with Stony Brook staff and ask questions. The program will be free to participants, and there is a $3 an hour parking fee for Stony Brook’s main parking garage. We will be working on a promotional flier to go out on the listserv within the next few weeks.

On February 7^th, TIF had their roundtable meeting at the South Country Library. 22 people attended. Topics included were: makerspaces and STEAM programming. They live-streamed on Facebook. Their next meeting will be on March 7^th at 10:00 a.m. at the Connetquot Public Library.

SSD: Teri Hatred reported.

The computer classes are set up and on the calendar. One member designed a logo to be voted on. We updated the website. The next meeting will be February 20.

YASD: Michele Cayea reported.

On Thursday February 14^th, librarians from Nassau and Suffolk came together for our annual joint YASD meeting at the Patchogue Medford Library. Suffolk County Police Officer Nancy Ward presented a dynamic PoliceSmart Cyberbullying workshop. The workshop focused on: Cyberbullying, social media posting, sexting, and Identity theft. About 40 librarians attended 2.5 CEU’s were given to each attendee.

Upcoming Program or Activity:

Date: Thursday, March 28, 2019

Location: Patchogue Medford Carnegie Library

Topic: The 2019 Annual Fran Romer Memorial Booktalk Workshop

The 2019 Fran Romer Memorial Booktalk Workshop will take place on Thursday, March 28, 2019 at the Patchogue Medford Carnegie library. The theme is, Disappeared! Our guest speaker is award winning author, Tiffany Jackson. This event includes book discussions, lunch, book sales, book signing, raffles, CEU’s for attending and more. The cost is $35 for YASD members and $40 for non-members.

COMMITTEE REPORTS:

ANNUAL DINNER: Lissetty Thomas reported.

She spoke to the Long Island Aquarium and is working on pricing for 2 dates in October. It will either be October 17 or October 24, both are Thursdays. They are willing to give the same price as last year because of the weather issue we had. Lissetty is also looking into pricing for a sit down dinner as well as the buffet. After getting the date, she would like to book the DJ. October 24th sounds like it would be a better date if possible for everyone.

ARCHIVES: Bruce Seeger reported.

He is continuing to work on things and should have more of an update next month.

CIVIL SERVICE: Kristen Todd-Wurm reported.

She is trying to collaborate with CLASC to work together to run a workshop on test-taking strategies for multiple choice tests before the fall. There is always complaints on how hard the test is due to it being multiple choice. For members of SCLA and/or CLASC it will be free, but there will be a fee for non-members since there will be a speaker. If you know of someone who would give a presentation, please let Kristen know.

COMMUNITY SERVICE: Kelly Furnari reported.

Kelly introduced herself as she will be taking over this position for Martha. She is possibly going to look into a relay for life walk.

CONTINUING EDUCATION: Teri Hatred reported.

Please send requests for reports. She sent out about a handful of them as of the beginning of 2019. She is using proxy-click reports. If a meeting is off site, she must have the attendance sheets sent to her to put in database.

ELSA: No report.

FANDOM OUTREACH COMMITTEE: No report.

INTELLECTUAL FREEDOM: No report.

LDA AWARD: Paula Bornstein reported via email.

They received 2000 LDA Award brochures. Half of them were distributed to the NCLA chairperson. They will send out brochures to SCLA members. She will send in the reimbursement request for printing fee and advertise through email.

LEGISLATIVE: Samantha Alberts reported.

The bus is full with a waitlist. The PLDA sponsored bus is almost full also. Please tell colleagues to go to NYLA websites and send letter to representatives to support library advocacy. She would like $200 for hospitality for the bus. Please remember to bring the banner.

LONG ISLAND LIBRARY CONFERENCE: Brian Adams reported.

Long Island Library Conference Report to SCLA February 15, 2019

The committee tried to meet this past Tuesday, February 12^th, but the meeting was cancelled due to inclement weather.

A shared Google document was created, and all members are adding to it as a way of having an online meeting. It’s working great!

The committee work just keeps moving along. All programs have been slotted into their respective time slots and have been put on the website. Here are some “Programs-At-A-Glance”. Stephen- do you want to put it on the SCLA website and Facebook page? What format do you need?

We currently have 42 booths sold (put of 62). Total sales of $ 24,350.

We also have approximately 70 people registered so far. Please help spread the word.

Since we have a new Logo we need a new table topper and banner.

Our Next meetings are:

Tuesday, March 12^th 10am Longwood Public Library

Tuesday April 16th 1pm Marriott Melville (RSVP if coming)

Wednesday, May 8^th all day Marriott Melville

Conference Day – Thursday May 9^th – Melville Marriott

Tuesday, June 11^th – Follow-up Meeting Location TBD

Please visit the LILC website at libconference.org for more information.

LONG RANGE PLANNING/MARKETING: Kristen Todd-Wurm reported.

She got 4 people on the committee to look at the budget. They’ll be meeting for the first time in March, but she is still looking for others to be a part of it. Kristen would like to outline what we think expenditures should kind of look like. She would like to have an idea of what we are spending and why, so we are not just spending blindly. She will send out a Doodle poll for responses.

MEMBERSHIP: Ally Mercado reported.

Letters and emails have been sent out to our soon to be or recently expired members.

I have the up to date membership roll, if anyone needs it I can email it to them.

Trying to find out organization library memberships.

NEWSLETTER: Jennifer Rocco reported via email.

The newsletter was emailed on February 1. In our last meeting it was suggested to additionally send the newsletter to the LI-LIB listserv. I emailed multiple times to be added to this list but by February 1, was still not able to send an email to the listserv. Long story short, Stephen Ingram saved the day and posted on my behalf. Still working on being subscribed to it.

NOMINATING: Steve Alcalde reported.

Submissions have to be in by April. All positions are up for new term.

SCHOLARSHIP: No report

STATISTICAL SURVEY: No report

STUDENT OUTREACH: Colleen Navins reported.

For Student Outreach I am in contact with Jerry Nichols and Bea Baaden at LIU Palmer School. Both professors are looking into some April dates where Mark and I will be doing class visits to discuss the benefits of SCLA and share newsletters, membership info and future meetings.

I also have been emailing Professor Colleen Cool at CUNY Queens hoping to do a webinar within the next month.

SUFFOLK COUNTY LIBRARY ACCESS COMMITTEE: No report.

WEB PAGE: Stephen Ingram reported via email.

Small updates to WordPress sites.

Posting new materials to the SCLA website and Facebook page

Posted upcoming SCLA events first of the month.

Special thanks to board members who gave me programs to post to the events page.

Special thanks to those who submitted logos designs.

Facebook insights

677 followers (number unchanged since last month)

Google Analytics Behavior overview

January 785 page views

LIAISONS:

CLASC: MaryBeth Kozikowski reported.

She thanked everyone for helping and trying to get civil service to recognize membership for points on the civil service exam which unfortunately didn’t go through.

LILRC: Tim Spindler reported.

The NCLA dinner will be on November 21.

They have technology grants and March 1 will be the application deadline.

Digitization workshops: February 22 in Riverhead. March 18: Hempstead

The annual conference will be on October 11 at the Heritage Club. It’s a 1 day conference. There will be 2 speakers, Edward Tenor and Lee rainy. There will also be another speaker from NYC to talk about the NYC Privacy center. The theme is Privacy and they are working on a title for the conference.

There will be an open house on April 18. They have a new location at SCLS. Please come and check it out. There will be 2 programs that day as well.

There is a new communications and marketing librarian that just started.

NCLA: No report.

PLDA: No report.

SCLS: No report.

NYLA: Todd Schlitt reported.

NYLA Council met on Thursday January 31^st at the NYLA office in Guilderland, NY. The Council gathered at 10:00 AM for a training on ‘Creating a Diverse, Inclusive and Welcoming Environment’, delivered by Kathleen McClean of the McClean Group. Afterwards, there was a discussion that surrounded adopting ALA’s Code of Ethics based on an incident that occurred at the 2018 NYLA Annual Conference. There was robust discussion about how to better the NYLA Conference experience for all members, making everyone feel safe, included, and valued. NYLA had previously adopted the ALA Code of Ethics in 2002. It was determined that NYLA should take the time necessary to develop its own Conference of Conduct, for implementation prior to the 2019 Conference.

At their Midwinter Conference, ALA passed a resolution on monetary library fines as a form of social inequity. Although NYLA is aware that the necessity of library fines differs from library to library across the state, the Council approved a motion to endorse the ALA resolution on monetary library fines as a form of social inequity in its entirety.

MEMBERS AT LARGE:

Angela Breslin: She will be attending the NYLA curators meeting on March 5. She is looking through proposed speakers. Brian said we need to discuss how many programs we want to sponsor. Angela needs financials before she goes so she has an idea of what to discuss. Please ask if the speakers are looking for reimbursements. We need a set budget for hotel, etc.

Motion to not exceed $1000 on costs for speaker reimbursements. All in favor. Nobody opposed.

Ally Mercado: No report.

Lissetty Thomas: No report.

Ellen Hobson: Networking night will be on Thursday, May 16 from 6-8pm at the Old City Public House in Ronkonkoma. Pricing will be: $500 for appetizers for 35 people. $10 a person, supplement $200 if we get 30 people, charge non-members more, $15.

OLD BUSINESS: Brian Schwartz said we are not voting on logos today but we will wait until the next meeting or make a poll online to vote. There will be 3 choices. Will need a new table cover and banner for LILC if we use new logo.

NEW BUSINESS: Ellen will be in charge of the giveaways for LILC. Please bring ideas to the next meeting to vote on.

Steve Alcalde adjourned the meeting at 11:15 a.m.

Corrected and Approved
SCLA Minutes
Friday, March 15, 2019 at SCLS

IN ATTENDANCE: Brian Adams, Alex Blend, Paula Bornstein, Angela Breslin, Michele Cayea, Mike Firestone, Teri Hatred, Ellen Hobson, Stephen Ingram, Alexandra Mercado, Colleen Navins, Nicole Parisi, Elaine Perez, Katherine Regina, Jennifer Rocco, Brian Schwartz, Bruce Seger, Lissetty Thomas, Joyce Thompson-Haas, Kristen Todd-Wurm

CALL TO ORDER: Brian Schwartz called the meeting to order at 10:00 am. The February 2019 minutes were reviewed. Elaine Perez motioned to approved. Kristen Todd-Wurm seconded.

ANNOUNCEMENTS: Brian Schwartz said that the “Landing the Job” program sign-up has started.

Brian would like everyone to be aware that the membership is current for divisions, especially if you are on the board/position of power. Mike Firestone said there is a delay at NYLA for processing some memberships so it may not show some current members.

Brian went to the LILC meeting. You can join the committee if you’d like. People are signing up as members but they are not and that is causing a huge problem. It is making SCLA lose a lot of money. NYLA feels that they won’t help due to the fact that signing up is based on the honor system. We may need to send letters to libraries to check membership rates/who is a SCLA member.

In the future, maybe the member will need to use their SCLA login to register for the LILC. We need to figure out the best way to solve this issue.

Roger Reyes attended our SCLA meeting to discuss membership. He is currently working with Lois Powell at NYLA to fix this issue. Roger showed a document he created for memberships and libraries.

Some issues are that some libraries have a NYLA membership but not SCLA, so staff may not know if they have an SCLA membership or not.

The question came up asking if we can pro-rate memberships and have a January-December membership standard instead of all over the place.

PRESIDENT’S REPORT: No report.

TREASURER’S REPORT: Elaine Perez reported.

Galina did not send the February report.

Balance as of July 1^st, 2018: $21, 415.74

January 31, 2019: $32, 551.89

The balance for the LILC speaker of $5000 was paid. After the conference, they’ll be paying half.

Galina wants to know about a scholarship ball. It is on April 25, 2020 and would need a deposit of $1000. It may have been sent to the wrong organization. Elaine needs to contact her about this.

DIVISION REPORTS:

DASL: Bruce Seger reported.

Bruce spoke with Brian Adams & Jeff from LILC. DASL will be doing a second program at LILC. However, it is scheduled at the same time as the other presentation, so there is a conflict. Jeff said he was going to try and change that.

DASL will be co-sponsoring the academic invitational on April 12. It will be held at Molloy College, Farmingdale. There will be free breakfast and lunch.

Bruce will be speaking at a leadership conference in Atlanta in a few weeks.

RASD: Alex Blend reported.

Beth Gates reported that the Long Island Reads website went live on Friday, March 1st. The tickets were sold out by Sunday, March 3; however, patrons are still able to obtain overflow tickets at www.longislandreads.com

Inez Foster reported that the annual Long Island History program showcase will be held on Thursday, April 11 at SCLS. The event will start at 9:30 a.m. and will end around 12:00 p.m. The speakers will begin at 10:00 a.m. If anyone has any history programmer suggestions, please let Inez know.

Rachel Cecchini reported that the next meeting of the New Adults Committee will take place on Monday, April 15th at SCLS at 10:00 a.m. Graduate social work interns from the Stony Brook University School of Social Welfare will speak about having social work interns in libraries. Rachel will send a flyer to the list-serv sometime in mid-March. Registration will be required.

Dave Jones reported that the next Electronic Resources committee meeting will be held on Tuesday, April 30 at SCLS. The meeting will begin at noon, following SCLS’s program with David Carrol vs. Cambridge Analytica. The program will be a “Privacy Discussion” with David Carrol on the topics covered in his talk and how it pertains to public libraries.

Tim Sicurella of the Media Committee provided the Board with an update about content for a future meeting with the PBS POV Documentary Series. PBS sounds interested in doing a program and the committee is working on finalizing a date.

CATS: Nicole Parisi reported.

We had our board meeting on Wednesday, March 13^th. We have our upcoming iCreate Tour, which is a tour of Stony Brook University’s makerspaces, VR system and more on Wednesday, April 17^th at 10:00 a.m. This year we will also be doing an interactive activity with Stony Brook staff. The program is free to attend, attendees will be responsible for the $3 per hour parking fee. Our fliers will be going out on the listserv and in the system bags this upcoming Monday. Those interested can sign-up via the google link that’s provided on the flier.

We’ve also started to plan another program, a Technology Petting Zoo, which will be taking place on Thursday, October 3^rd, 2019 in the auditorium of SCLS at 10:30 a.m. We are in the process of working out the details but the goal is to have librarians from both Nassau and Suffolk libraries sign-up to become “vendors” and bring in their digital devices like: 3D printers, mobile hotspots, VR headsets, drones, coding kits, etc. We want this to be like a show and tell expo of all STEAM and STEM technology. We will encourage vendors to not only bring their devices but to also explain how they use their technology for library programs. Aurora from system will also be a vendor demonstrating the SCLS Lending Library. More details to come.

TIF had their last meeting on March 7^th at Connetquot Public Library. 18 people attended the meeting, which was live-streamed on Facebook. They had a guest from Stony Brook speak about SnappyXO robotics software, followed by their technology roundtable. Anyone who is unable to make these meetings is encouraged to watch the recordings on Facebook.

SSD: Teri Hatred reported.

Save the dates:

April 9: Facebook Business Accounts

10am to 12pm SCLS

April 29: East Meets West Roundtable

9:30am-12:3pm at Farmingdale Public Library

June 12: Excel training

September 12: Google Analytics

They are also working on the Safety Conference in October. Their next meeting is Wednesday, March 27.

YASD: Michele Cayea reported

Dan Weiss, Director of Franwood Memorial Library will be discussing the award- winning Libraries and Autism: We’re connected project. The project covers and overview of the current thinking and research on ASD. Learn specific strategies and ideas for implementing effective library-based programming for the autism community at all ages. Find out how to provide effective customer service to those on the spectrum and their families and the general public. ALL are welcome. 2 hours of CEU’s for those that attend.

COMMITTEE REPORTS:

ANNUAL DINNER: Lissetty Thomas reported.

Lissetty spoke about the contract for the dinner at the Long Island Aquarium. It will be $50pp, same price as last year. They need a minimum of 75 people. It will be on October 24, 2019 from 6:30-10:30pm. They will need a $500 deposit.

ARCHIVES: No report.

CIVIL SERVICE: Kristen Todd-Wurm reported.

CLASC still wants to do a workshop on how to take multiple choice exams and partner for the Fall before the Librarian 2 exam. She is looking for speakers. A lot of businesses are not willing to send someone to give tips.

COMMUNITY SERVICE: Kelly Furnari reported.

I am working on organizing our SCLA team for Relay for Life. There are a number of events happening around Suffolk County the first two weeks of June. Three of the events are Port Jefferson Station on June 1^st at 12pm, Smithtown on June 8^th at 6pm, and Northport-East Northport on June 8^th at 6pm. The registration fee is $15, and we will need a team name to register. Any opinions on the date, and/or team name would be greatly appreciated!

June 1st seems to be the better option.

CONTINUING EDUCATION: Teri Hatred reported.

People are sending her outside attendance sheets.

ELSA: Kate Regina reported.

Most of the committee has chosen to remain on board and aware of the new timeline involving annual dinner and award procedures. The brochure and poster were updated for 2019 with new deadline and SCLA logo. Updated brochure to be uploaded onto the SCLA website while the posters will be printed and sent out to all Suffolk County public and academic libraries for posting.

FANDOM OUTREACH COMMITTEE: No report.

INTELLECTUAL FREEDOM: No report.

LDA AWARD: Paula Bornstein reported.

Activity Since Last Report: Distribution of award applications to SCLA and NCLA members, in paper and email.

Upcoming Activity: Deadline for submission of nomination packets is on Monday, March 25. I may extend it to Monday, April 1.

LEGISLATIVE: Samantha Alberts reported.

The legislative Committee would like to thank everyone who made the trip to Albany this year. We had 49 on the bus this year.

If by any chance you are not already sign up for NYLA’s Advocacy Alerts, please do so by visiting the NYLA websiate and selecaing the Advocacy tab.

ALA is asking that we send emails using their online Advocacy Center asking to preserve $210 million in federal library aid funding by March 28.

Visit ala.org, select the Advocacy and Legislation & Issues tab. On the right on the page you will see a contact congress button.

LONG ISLAND LIBRARY CONFERENCE: Brian Adams reported.

The committee last met this past Tuesday, March 12^th at the Longwood Public Library.

We are thankful that the SCLA President, Brian Schwartz attended, and added much to the decision about the member vs non-membership registration problem.

We currently have about 59 ½ tables sold, out of the 64 -66 available spots.

We also currently have about 474 attendees registered. (The goal for this year is 600).

We have about 6 corporate sponsors, so far, with a few more in their decision making stage. We have a few ads sold.

Once again this year we have a huge number of registrants using their supposed membership in SCLA to get the discounted rate. We are talking over 100, costing the LILC hundreds and hundreds of dollars.

With the help of Brian Schwartz an agreement has been made to send letters out (from SCLA) to both the libraries and the individuals who have registered “incorrectly”.

These letters will serve notice to the libraries that they have been registering their employees incorrectly, and will need to adjust their payments. For individuals, the letter will serve as notice to adjust their payment to the LILC and/or join SCLA.

It is the opinion of the LILC that these letters should begin to be sent immediately. I will provide the SCLA Membership Chair with the list after checking it against the SCLA (NYLA) Membership rolls.

Most of the discrepancies seem to stem from the “Institutional Membership” category that some libraries take advantage of.

It was my understanding, that years ago, the Board of SCLA discussed, and voted down the creation of an Institutional Membership for SCLA.

This Institutional membership has not gained us additional membership and it has also reduced the amount of funds we receive from this category.

I believe this should be addresses by this Board, and perhaps eliminated completely.

We will share copies of the SCLA letters with NCLA, so that they may 1)be informed and 2) perhaps adopt the same methodology in correcting these “mistakes” with their membership.

Now, we hope that this will relieve the problem for this year, and perhaps, with other measures to be discussed, for future years as well.

Now as for how NYLA will deal with this? My educated guess is not well at all. After today’s meeting the LILC hopes to have the SCLA President email Jeremy Johannsson and explain what we are doing and why.

He (Jeremy) will have to deal with Galina, and hope that there is some way she will be able to handle this.

[There were 5 people who erroneously (NYLA) registered under the discounted member rate and put down NYLA as their Membership category. We brought this Jeremy’s attention, asking him how to fix this.

His answer? NYLA will give us LILC a credit discount of 100 dollars off the NYLA fees that they charge us. Wait until they see what’s going to happen now!

Other suggestions:

Have just one rate for everyone at the conference.

Have all SCLA Members log in to their “accounts” to register for the Conference. All registered SCLA members have a log-in correct?

LONG RANGE PLANNING/MARKETING: Kristen Todd-Wurm reported.

There will be a meeting on Wednesday, April 3 at SCLS to look at the budgets. Everyone is welcome.

MEMBERSHIP: Ally Mercado reported.

She sent out letters for membership updates.

NEWSLETTER: Jennifer Rocco reported.

Submissions are due April 15.

She would love to hear from everyone. She will be adding the new logo and a thank you to the winner. She would like the newsletter out by May 1.

NOMINATING: No report.

SCHOLARSHIP: No report.

STATISTICAL SURVEY: No report.

STUDENT OUTREACH: Colleen Navins reported.

Qiping Zhang, a professor at LIU will be contacting me to firm up a date to either visit or Skype with her Introductory class. Jerry Nichols has asked me to give a brief insight to civil service in the presentation. He would love to set up a civil service contact (Kristen Todd-Wurm?) for the Palmer School advisors to keep up to date on rule changes and exams.

I have forwarded the most recent SCLA event flyer to Jerry Nichols to share at LIU and I will continue to do so with future events.

The Palmer school will be having a new student Orientation in the Fall. I will and be given time to talk to the students and recruit during that time.

SUFFOLK COUNTY LIBRARY ACCESS COMMITTEE: No report.

WEB PAGE: Stephen Ingram reported via email.

Webmaster report March 2019

Stephen Ingram

Small updates to wordpress sites.

Posting new materials to the SCLA website and Facebook page

Posted upcoming SCLA events first of the month.

Facebook insights

680 followers (number unchanged since last month)

Google Analytics Behavior overview

February 668 page views

LIAISONS:

CLASC: No report.

LILRC: Tim Spindler reported via email.

We have the following upcoming events:

· Introduction to Code: Using Scratch, March 22, (Farmingdale State College)

Creating Energy Efficient Infrastructures
- April 9 (Nassau Library System)
- April 18 (Suffolk Cooperative Library System)
Practical Use Genealogy Resources – A Hands on Workshop, April 16 (Longwood Public Library)

· Get Moving Webinar, April 18 (Suffolk Cooperative Library System)

Annual Conference

Libraries in a Post Privacy World

The annual conference will be Friday, October 11 at the Heritage Club. This year it will be a one day conference. Edward Tenner and Lee Rainie (Pew Research) will be two of the speakers. Ed Tenner is an independent writer and speaker holding the titles of Distinguished Scholar in the Smithsonian’s Lemelson Center for the Study of Invention and Innovation, and Visiting Scholar in the Rutgers University Department of History. He is the author of Our Own Devices and Why Things Bite Back and The Efficiency Paradox: What Big Data Can’t Do. Lee Rainie is the Director of Technology and Research at the Pew Research Center.

LILRC Open House on April 18, 11AM-4PM

What’s happening at LILRC? A whole lot! We just relocated to a shiny new location at SCLS and we want to show it off at a LILRC OPEN HOUSE. See the new offices, meet the staff and learn about upcoming programs and services. Light refreshments will be provided.

We have two programs you can attend before or after seeing our new space and meeting with staff.

· Get Moving Webinar (noon)

Creating Energy Efficient Infrastructures (2:30 PM)

NCLA: No report.

PLDA: Mike Firestone reported.

Thank you to everyone for being a part of Advocacy day. Voices still matter for funding. They are still working on a date for the September fundraiser.

SCLS: No report.

NYLA: No report.

MEMBERS AT LARGE:

Angela Breslin: Peter Ward attended the curators meeting for her. They sponsered 5 total sessions. Co-sponsored a bunch as well.

Ally Mercado: No report.

Lissetty Thomas: No report.

Ellen Hobson: She is trying to get the flyer out for a networking night. The registration link Jeremy sent has it closed 2 weeks before the networking night so she asked him to change that but she hasn’t heard back.

For LILC giveawys, she printed out 3 options. The options are sticky notes, stylus pen or candy/ chocolate. The price is $245 for 500 of them.

The vote from SCLA was for sticky notes. We also need to order a new banner. If anyone has raffle ideas for the table, please let her know. Maybe we will do a 50/50.

OLD BUSINESS: No report.

NEW BUSINESS: NO report.

Brian Schwartz adjourned the meeting at 11:49 a.m.

Corrected and Approved
SCLA Minutes
Friday, April 19, 2019 at SCLS

IN ATTENDANCE: Brian Adams, Samantha Alberts, Alex Blend, Angela Breslin, Michele Cayea, Ellen Hobson, Ally Mercado, Nicole Parisi, Elaine Perez, Roni Rauch, Brian Schwartz, Tim Spindler, Lissetty Thomas, Joyce Thompson-Haas

CALL TO ORDER: Brian Schwartz called the meeting to order at 10:01 am. The March 2019 minutes were reviewed. Ellen Hobson motioned to approved. Ally Mercado seconded.

ANNOUNCEMENTS: Brian Schwartz reported.

NYLA will be meeting with the SCLA board in June. If any division has any concerns, please send them to Brian via email.

The Director Panel program was very successful. There were 16 people in attendance and Brian got a lot of good feedback. The directors also enjoyed it.

Steve Alcalde updated the member-at-large descriptions. They will now have specific duties.

Brian wants to do a trivia night with PLDA as a joint event. He is hoping to have it sometime in August and is looking for places to have it.

For the LILC, there will be a raffle for the SCLA scholarship. If each division can have a 50/50 at their table for this, that would be great.

On June 14, we will be having our next SCLA meeting. It had to be moved to a week earlier than normal. There will be no meeting in May, July or August.

PRESIDENT’S REPORT: No report.

TREASURER’S REPORT: Elaine Perez reported.

She did not receive the March stats, she has only been sent numbers for February. The beginning balance was $21,415.75 and the closing balance as of February 28, 2019 was $49,49,519.80.

She is all up-to-date with reimbursements, including the SCLA dinner. If you currently have any now, please give them to Elaine.

The SCLA tablecloth is on its way. The company was great to work with and very helpful. The banner will be ordered next week.

DIVISION REPORTS:

DASL: No report.

RASD: Alex Blend reported.

This year RASD will be sponsoring four programs at the Long Island Library Conference: How to Implement Things When People Hate Change, Hacked!, Shining a Light: Support for Aging Patrons, and Data, Privacy, and Risk.

The next Electronic Resources committee meeting will be held on Tuesday, April 30 at SCLS. The meeting will begin at noon, following SCLS’s program with David Carrol vs. Cambridge Analytical. The program will be a “Privacy Discussion” with David Carrol on the topics covered in his talk and how it pertains to public libraries.

The M.O.S.A.I.C. breakfast will be held on June 11^th at MCPL. Networking and Breakfast starts at 9:30 am. The presentation runs from 10 am – 12 pm. Dr. Annelies Kamran will present a brief tour of the history, politics, economics, and culture of some of the largest new immigrant communities on Long Island. This is a great opportunity to begin developing cultural competency in interacting with and serving our diverse society.

The New Adult Committee will be partnering with the Fandom Outreach Committee of SCLA to host a workshop about library comic cons on Monday, June 17th at 10:00 a.m. at SCLS. Come and learn how to host these imaginative events at your library.

On Wednesday, June 18th, at SCLS, representatives from the POV documentary series by PBS will be speaking with us about their community engagement network. Come find out how you can host POV screenings at your library. Their September meeting will be at the Connetquot Public Library where they will be discussing Connetquot’s lending service for subscriptions to HBO, Netflix, Hulu, Amazon and more.

Please save the date for the RASD annual luncheon to be held on Wednesday, October 2nd at 1:30 pm at Karver’s Grille in Holbrook. We will be sending out a flyer with more details and registration information in the upcoming months.

CATS: Nicole Parisi reported.

On April 10, we had our CATS board meeting. We spoke about the upcoming Stony Brook iCREATE Tour. The program was this past Wednesday, April 17^th at Stony Brook University. The tour was broken up into two parts: a tour of the Innovation Lab and a tour of their collaborative idea space, the Innovation Greenhouse. Staff demonstrated various technologies including their laser engraver, CNC machine, 3D printers, sewing machines, Sphero Mini Robots, 3Doodler pens, and Oculus Go virtual reality headsets. Thank you to the wonderful staff at iCREATE for giving us a peek into their technologies, programs, and training methods.

TIF had their monthly meeting at South Huntington Public Library. 30 people attended and they spoke about makerspaces, copy and print service vendors. The program was steamed on Facebook Live. Their next meeting will be May 2^nd at the Islip Public Library.

CATS will be at the Long Island Library Conference. We are raffling off an Amazon 4k Fire TV Stick and Echo Dot bundle.

As for upcoming programs, on Thursday, October 3^rd CATS/TIF will be hosting a Technology Petting Zoo program at SCLS. During this free program, we will exchange ideas and information about the latest in technology, STEM programming, activities, lending, and services for all ages. Those interested in becoming an exhibitor are asked to run a table to show off their equipment, devices, materials, programs, and ideas. Exhibitor sign-up is now open here: http://bit.ly/TechPetZoo

SSD: Roni Rauch reported.

On April 29, there will be a program “East meets West” at the Farmingdale Public Library.

Roni would like to have a vote to give the logo winner a gift card. Motion approved. We will present it at the LILC.

YASD: Michele Cayea reported.

Date: Thursday, April 18, 2019

Location: West Babylon Public Library

Topic: Libraries and Autism: We’re Connected

Dan Weiss, Director of Franwood Memorial Library discussed the award- winning Libraries and Autism: We’re connected project. The project covers an overview of the current thinking and research on ASD. Librarians learned specific strategies and ideas for implementing effective library-based programming for the autism community at all ages. Librarians found out how to provide effective customer service to those on the spectrum and their families and the general public. Over 40 librarians, including children’s and adult services librarians attended.

Upcoming Program or Activity:

Date: Thursday, May 9, 2019

Location: Melville Marriot

Topic: Long Island Library Conference

Look for YASD at our table at the Long Island Library Conference for an IMPRESSIVE raffle and check out NCLA YASD’s programs- Audiobooks: Bridging the Gap, and Libraries Lighting the Way for Teen Volunteers.

COMMITTEE REPORTS:

ANNUAL DINNER: Lissetty Thomas reported.

She submitted the deposit for the location. Today she will be submitting the deposit for the DJ. It will be the same price as last year.

ARCHIVES: No report.

CIVIL SERVICE: No report.

COMMUNITY SERVICE: Kelly Furnari reported via email.

SCLA has a team registered for Relay for Life to be held at West Islip High School on June 22nd at 12pm to 12am. Please feel free to join our team or donate! Thank you in advance for your support!

CONTINUING EDUCATION: Teri Hatred reported.

She is keeping everything up-to-date.

ELSA: Kate Regina reported.

Fliers have been sent out to all the member libraries, both public and academic, the later thanks to Min Liu. Also, an article pertaining to the award and nominations has been sent in to be a part of the next SCLA newsletter not only to get the word out but to remind everyone of the new deadline for submissions. July 31^st will come quick and we surely don’t want all nominations coming the end of August like previous years.

FANDOM OUTREACH COMMITTEE: No report.

INTELLECTUAL FREEDOM: No report.

LDA AWARD: No report.

LEGISLATIVE: Samantha Alberts reported.

State Library Aid: $96.6M0- This is flat funding but could have been worse if not for our Advocacy efforts.

State Public Library Construction Aid: $14M The Governor had proposed a $20M cut in capital funding- from $34M back to $14M.

Finally, there is $20M in state aid for 2002 Census but how that money is going to be spent is still being debated. The consensus between most non-profits and NGO’s is that this is not enough.

Please continue to look out for NYLA’s Advocacy Alerts. There is discussion that there will be a supplement to the Capital Budget which nay allow us to recover some of the lost funding. NYLA would be asking us to act by sending messages to our legislators via NYLA’s Advocacy Alerts.

If you are not already signed up for NYLA’s Advocacy Alerts, please do so by visiting the NYLA website and selecting the Advocacy Tab.

Overall, our message to our legislator is thank you for their support. The Legislative Breakfast is September 20 at SCLS. I would like to put a motion on the table for $1000 for the breakfast. Motion passed.

Save the date:

Nassau County PAC fundraiser is May 16, 2019 at 7pm

Suffolk County PAC fundraiser is September 26, 2019

Advocacy Day 2020 will be March 17, 2020.

LONG ISLAND LIBRARY CONFERENCE: Brian Adams reported.

The committee last met this past Tuesday, April 16^th at the Melville Marriott.

We were pleased to have Valerie Acklin, the NCLA President, and Brian Schwartz, the SCLA President, along with our Treasurer Elaine Perez in attendance.

It was a very busy meeting as well as the tasting meeting for the lunch choices.

Here are the figures so far… as of 4/15/19

Attendees:	516 Goal: 600
NCLA	164
Non-members	83
SCLA	244
Students	22
NYLA	3
Vendors	70 1/2

Please remind your colleagues that online registration is slated to end on Wednesday, April 24. After that date registration will be In-person only at the Day of price of $100.

Now we are just hoping for good weather that day.

Please also remind colleagues who are attending to arrive early to get batter (closer) parking.

Our next meeting is the set-up day, Wednesday, May 8^th from 10-7 at the Marriott.

For anyone interested in joining the committee, we would love to have you. We usually meet 10 times a year, usually on a Tuesday morning. Subcommittees are:

Keynote, Treasurer, Publicity, Programming, Arrangements, Associations, Registration, Social Media, Website, and Exhibits/Vendors.

If you have any questions, or need more information please email me at adamsbster@gmail.com

LONG RANGE PLANNING/MARKETING: Brian Schwartz reported.

Brian will be having a meeting with Elaine Perez, Steve Alcalde, Kristen Todd-Wurm and Steve Ingram to talk about the SCLA budget.

Please start thinking about what you spend money on every year, specific events, etc.

A spreadsheet was created and will be really helpful.

MEMBERSHIP: Ally Mercado reported.

Google Drive membership roll has been updated as of 4/18/19. If you need access to it, please let me know and I can send you a copy.

Renewal letters will be going out next week.

The Executive Board will be having a meeting with Jeremy in June specifically about membership. If you have any specific concerns/questions/suggestions about membership email them to me.

Thank you to our officers that renewed their membership after it was addressed last meeting. There are still SCLA officers and division officers that are not SCLA members. If you know your membership is expired and there is an outstanding reason, contact me directly. I am asking division presidents to be diligent about making sure your officers are members. It is money and a statistic we are losing!

NEWSLETTER: Jennifer Rocco reported via email.

Thank you to all who submitted information to include in the newsletter. It will be emailed out the first week in May.

NOMINATING: Steve Alcalde reported.

I have candidates for every vacancy except Treasurer and Event Coordinator Member-at-Large, so if anyone knows someone who might be interested or a good fit, please send them my way. Also, please ask all division heads to email me (steven@myrml.org) their 2020 slates as soon as possible so I can send them up to NYLA by the May 1st deadline.

We will look into changing bi-laws for the secretary position so Joyce Thompson-Haas can run again for secretary since her 2 years are already up.

SCHOLARSHIP: Emma Lodato reported via email.

Last year we accepted scholarship applications from applicants who had not had SCLA memberships for the required 3 months. We would like to remove the 3 month requirement and simply make it so that applicants must have an SCLA membership at the time they submit their scholarship application. This change would be made for both the SCLA Scholarship for library students and the Continuing Education Award for Support Staff. We hope that it will give us a larger pool of applicants to choose from.

I would like to officially make changes to all related documents now because information about the scholarship and award will be in the next SCLA newsletter.

Motion to approve the new application requirement. Motion passed.

STATISTICAL SURVEY: No report.

STUDENT OUTREACH: Colleen Navins reported.

She is still waiting to hear from Professor Quiping from LIU for a visit to her Intro Class. She has emailed the flyer for Networking Night to LIU, Queens & St. John’s hoping to drum up some interest from students.

SUFFOLK COUNTY LIBRARY ACCESS COMMITTEE: No report.

WEB PAGE: Stephen Ingram reported via email.

Webmaster report April 2019

Created a logo page under resources on the SCLA page.

https://scla.net/resources/scla-logos/

Small updates to WordPress sites.

Posting new materials to the SCLA website and Facebook page

Posted upcoming SCLA events first of the month.

Facebook insights:

681 followers (number unchanged since last month)

Google Analytics Behavior overview

February 862 page views

LIAISONS:

CLASC: Joyce Thompson-Haas reported.

She attended the annual CLASC dinner on April 11, 2019 at the Stonebridge Country Club in Smithtown. The special guest was author, Laura Vaccaro Seeger. The attendance at the dinner this year was lower than usual but they are not sure why.

LILRC: Tim Spindler reported.

Annual Meeting, June 18 (Farmingdale Public Library)

Brian Pichman, Director of Strategic Innovation at the Evolve Project will be presenting technology trends and creating a future ready library. We currently have four lightning round speakers including:

Sara Kardasz, Program Administrator, Western Suffolk BOCES School Library System
Michael Huang, Professor and Director of Global Library Initiatives, Stony Brook Universities
Melanie Davidoff, Technology Librarian, Port Washington Public Library
Two librarians from Emma S. Clark Memorial Library (present on Project Prom Dress)

Upcoming Workshops

We have the following upcoming events.

The 2020 Census and Long Island: A Complete Count is Critical to Sustaining Our Communities
- April 29 (SCLS)
- April 30 (Plainview-Old Bethpage)
Emergency Planning and De-Escalation
- May 7 (NLS)
- May 13 (SCLS)
Digitization Best Practices and Metadata Workshop
- May 16 (Bayport-Blue Point Public Library)

More information about upcoming events can be found at LILRC Events.

5th Annual Herbert Biblo Academic Libraries Invitational

This will be held May 3 from 10 AM – 1:30 PM at the Suffolk Center of Molloy College.

Rethinking Spaces and Services: Building a Single Service Point at Adelphi University Libraries (Jason Byrd)
VR Art Instruction: Transformative learning and enhanced creativity through the use of Virtual Realities (Fabio Montella)
Content Gamification: Educational Games that Yield Informative Results (Kristen Cinar)

Annual Conference

Libraries in a Post Privacy World

Strategic Planning Focus Groups

We have started a strategic planning process and will be having focus groups with member libraries this summer.

Publics, July 8

Riverhead Public Library (10 AM)
South Huntington Public Library (2 PM)

Academics, Hospital and Special Libraries

Joseph’s College (10 AM)

NCLA: No report.

PLDA: No report.

SCLS: Samantha Alberts reported.

SCLS will be co-sponsoring some events. They are hoping members of SCLA attends these events. There will be an event on April 30 with David Carroll.

May 23- Co-sponsoring the Readers Advisory program with RASD.

May 30- Vendors will be here to show their accessible technology.

NYLA: Todd Schlitt reported.

We are planning a date for an in person meeting with Jeremy and some other SCLA Board members to iron out the membership situation and streamline the reimbursement process. We will announce the date as soon as possible.

MEMBERS AT LARGE:

Angela Breslin: We are sponsoring 4 programs for NYLA.

Ally Mercado: No report.

Lissetty Thomas: No report.

Ellen Hobson: We need volunteers for the SCLA table at the LILC. It will be in half hour increments.

She needs to know what to charge for the raffle tickets. It was suggested that it should be $1-for 1, 6-$5, arm’s length for $10.

OLD BUSINESS: No report.

NEW BUSINESS:

Samantha Alberts: We should put the table cloth into the lending library.

Brian Schwartz adjourned the meeting at 11:07 a.m.

Corrected and Approved
SCLA Minutes
Friday, June 14, 2019 at SCLS

IN ATTENDANCE: Brian Adams, Steven Alcalde, Angela Breslin, Michele Cayea, Teri Hatred, Ellen Hobson, Stephen Ingram, Ally Mercado, Nicole Parisi, Elaine Perez, Katherine Regina, Todd Schlitt, Brian Schwartz, Sally Stieglitz, Lissetty Thomas, Joyce Thompson-Haas, Kristen Todd-Wurm

CALL TO ORDER: Steve Alcalde called the meeting to order at 10:00 am. The April 2019 minutes were reviewed. Kristen Todd-Wurm and Elaine Perez motioned to approve.

ANNOUNCEMENTS: No report.

PRESIDENT’S REPORT: Brian Schwartz reported.

We are looking for others to participate in the Relay for Life walk.

Trivia night will be held at SCLS on August 27 at 5:30pm. It will be $10 for members and $15 for non-members. It will include pizza and soft drinks.

TREASURER’S REPORT: Elaine Perez reported.

SCLA Income Statement for the Ten Months Ending April 30, 2019:
Total Revenue – $ 20, 020.00
Total Expenses – $ 990.38
Net Income $ 19, 029.62
Elaine has received March and April financial statements. If you need a copy, please email.
The SCLA banner and the tablecloth have arrived. The tablecloth was used at the Long Island Library Conference.

50/50 Raffle Tickets:
Winner: Bruce Seeger $112.00
Collected $224.00 in total (1/2 to Bruce)

Galina will not refund after 30 days so please make sure you hand things in on time.

DIVISION REPORTS:

DASL: No report.

RASD: Alex Blend reported via email.

The last C.A.R.E. committee meeting was on Thursday, May 16th. Committee members took a tour of the New York State Department of Labor Center in Patchogue. The visit included a presentation of services and the center is always looking to partner with libraries, should anyone be interested. The next meeting will be on Thursday, September 12th. This will be a committee meeting only, where the website will be updated.
The last Health Concerns committee meeting was on Tuesday, May 21st. The committee is organizing their annual breakfast, which they would like to move from November to October. The topic for the breakfast will be something related to LGBT health. Their sponsored program at the Long Island Library Conference went well. 40 people attended and Sal Filosa received really positive feedback.
There were nine presenters at the Long Island History committee’s annual showcase back in April. It was a great turnout and the committee is building on its membership. The next meeting will be on Thursday, June 27th at the Suffolk County Historical Society from 10:00AM to 12:00PM.
The next New Adult committee meeting will be on Monday, June 17th at SCLS. The Fandom Outreach Committee of SCLA will be joining us to give a presentation about how to host comic cons in your library. The meeting will begin at 10:00 a.m. with 9:30 a.m. for coffee.
The next Media committee meeting will be on Tuesday, June 18th at SCLS. A guest speaker from the PBS POV Documentary Series will speak at the meeting. There will be a meeting on Wednesday, September 18th at the Connetquot Public Library. The committee will be discussing Connetquot’s streaming services.
The RASD annual luncheon to be held on Wednesday, October 2nd at 1:30 pm at Karver’s Grille in Holbrook. We will be sending out a flyer with more details and registration information in the upcoming months. The cost of the lunch for SCLA and non-SCLA members; $25 for SCLA members and $35 for non-members.

CATS: Nicole Parisi reported.

On May 9th, CATS had a table at the Long Island Library Conference. We raffled off an Amazon Echo Dot and a 4k Fire TV Stick. We promoted our division by handing out flyers and our Spring/Summer CATS newsletter.

TIF had their meeting on June 6th at the John Jermain Library. There were 8 attendees. The next TIF meeting will be September 5th at the Plainview Library. It’s the Joint Nassau/Suffolk Meeting, all are welcome to attend.

On June 12th we had our CATS Board Meeting at SCLS. We spoke about our Technology Petting Zoo program happening on Thursday, October 3d at SCLS at 10:00 a.m. This is a FREE event that is open to any library professional in Nassau or Suffolk County. We are currently looking for libraries to sign up as “exhibitors”. For this event, we are asking libraries to apply to have a table to not only feature the tech they love, but also the programming that they do with it and any handouts that would accompany the program so that we can share the wealth when it comes to STEM/STEAM.

To sign-up to run a table, please go to http://bit.ly/TechPetZoo or email me at nparisi@communitylibrary.org.

SSD: Teri Hatred reported.
Both SSD LILC programs were well attended: Visionary Leadership presented by Terry Morrison was standing room only and the NYS Pre-Retirement Seminar presented by Laura Sader held, during the last session of the day, had over 75 attendees.

Also well attended was the Intermediate EXCEL Class conducted by Sharper Training Solutions held at SCLS on June 12th

There are 2 more computer classes scheduled for the year:
Advanced EXCEL August 12th in SCLS Training Room from 2-4pm
Google Analytics September 12th in SCLS Training Room from 2-4pm

The Annual Safety Conference is in the planning stages to be held in October @ the Brentwood Public Library
YASD: Michele Cayea reported.
YASD had a successful raffle and information table at the annual Long Island Library Conference. Our Suffolk members helped support NCLA YASD’s programs- Audiobooks: Bridging the Gap, and Libraries Lighting the Way for Teen Volunteers.
During lunch we were honored to present the B.E.S.T award to a very deserving teen, Lauren Prete from the Connetquot Public Library. Lauren exemplifies the type of teenager that has a love of the public library. She volunteers her time, while going to school and battling debilitating illnesses, always with a smile and a kind heart.

YASD is taking June, July and August off to allow our members to focus on promotion, preparation and all the craziness that is Summer Reading!

On Thursday, September 19th from 10AM- 12PM here at SCLS we will be partnering with the New Adult Committee to host a breakfast where we will be discussing how we can bridge the gap between the two departments in hopes of encouraging avid teen library users to keep using the library after high school.

COMMITTEE REPORTS:

ANNUAL DINNER: Lissetty Thomas reported.

All of the contracts are signed and checks have been sent.

ARCHIVES: No report.

CIVIL SERVICE: Kristen Todd-Wurm reported.

They are still in the process of looking for a speaker for the test taking program. They are looking at September 23 and partnering with CLASC. It will be free to members and $10 for non-members.

COMMUNITY SERVICE: Kelly Furnari reported via email.

Please join us on Saturday, June 22nd 12pm to 12am at West Islip High School for our Relay for Life event. If you would like to attend the event please join the team, Suffolk Cooperative Library Association, on the Relay for Life website. You do not need to be present for the entire event in order to participate. If you are not able to attend, but would like to donate to the team, you can also do that via the Relay for Life website. Thank you for your support! Our total amount raised was $408.25.

CONTINUING EDUCATION: Teri Hatred reported.

Continuing Education is status quo.

ELSA: Kate Regina reported.

Flyers were at LILC. They are waiting for nominations.

FANDOM OUTREACH COMMITTEE: No report.

INTELLECTUAL FREEDOM: No report.

LDA AWARD: Paula Bornstein reported via email.

Art Friedman presented the 2019 LDA Library Award to Matthew Bollerman, Director of the Hauppauge Public Library. The presentation included a speech detailing the highlights of Mr. Bollerman’s career and the bestowal of a plaque.

SCLA is responsible for managing the LDA award expenses for this year. I have already spoken to Andrew Ippolito, founder of the award, and received payment for purchase of the plaque.

I will write a brief article about the event for the next SCLA newsletter.

LEGISLATIVE: Samantha Alberts reported via email.

Samantha put a motion on the floor last meeting for the funds for the Legislative Breakfast which will be held here at SCLS. Please see flyer about event.

LONG ISLAND LIBRARY CONFERENCE: Brian Adams reported.

The Conference committee met this past Tuesday June 11 at the Bethpage Public Library.
The Conference was held on May 13th. Over 600 people registered.
We hope that everyone considered it a success. We had a lot of positive feedback about the Keynote Speaker, Dave Isay.
Collections of outstanding payments are still proceeding. As of this date two libraries, with many registrants, have not yet paid! We also have three vendors who have not yet paid. One we are suspecting will not be paying.
We are changing the way Early Bird Sign-ups are billed.
Our books close on June 30th.
We will have more analytical information forthcoming.
We are already planning for next year’s conference, which will be held on Thursday, May 14th, 2020. It is a Suffolk persons turn to be chairperson.
Our next meeting will be on Tuesday, August 13th at the Half Hollow Hills Community Library – Chestnut Hill, 9:30 Refreshments, 10 am meeting. We are always looking for new members, so please join us.
LONG RANGE PLANNING/MARKETING: Kristen Todd-Wurm reported.

The budget committee met twice so far. They have a nice Excel spreadsheet to track everything. It creates more of a history and you can really know what is coming in and what we are spending. They will be meeting again in July. Kristen hopes to have something by the Fall to bring to the board meeting.

MEMBERSHIP: Ally Mercado reported.

She sent out renewal notices to members who will expire in July.

NEWSLETTER: Jennifer Rocco reported via email.

She will need newsletter submissions by July 15.

NOMINATING: Steve Alcalde reported.

All position nominations were sent to NYLA and elections start soon around June 15. Please vote!

SCHOLARSHIP: Emma Lodato reported via email.

We are now accepting applications for SCLA’s scholarship and the Continuing Education Award. Information and printable applications are up on the website and will be shared via the listserv, social media and outreach to library science programs and related organizations. Those interested in either award can also contact me directly for information and applications.
In addition to the vote last meeting to remove the 3 month membership requirement, I made a number of updates to both the informational flyers and the applications for the purposes of clarity. It also came to my attention that the Continuing Education Award application was identical to the Scholarship application so changes were needed to make the application more appropriate for the applicants who would be filling it out.
Last year we had 8 applicants for the scholarship, but only one applicant for the Continuing Education Award who was ineligible, therefore we could not award it to anyone. This is not the first year this has happened, so please encourage others to apply! I would also welcome any ideas and suggestions for better advertising the Award.

STATISTICAL SURVEY: No report.

STUDENT OUTREACH: No report.

WEB PAGE: Stephen Ingram reported via email.

If you are a division head, please take a look at the online calendar and make sure your events are on there.
LIAISONS:

CLASC: No report.

LILRC: Sally Stieglitz reported.

Their annual membership meeting will be on Tuesday, June 18 at the Farmingdale Public Library. There will be a breakfast and many speakers on the technology trends in the library and the future.

The annual conference will be on October 11 at the Heritage Club in Bethpage. They will have nationally known speakers.

There will be some archives programming coming up. On June 24, there will be one at Longwood Library on vertical files.

NCLA: No report.

PLDA: No report.

SCLS: No report.

NYLA: Todd Schlitt reported.

The NYLA Election runs from June 15 through July 16th and the results are distributed to the groups on July 16th. Meet all the candidates here: https://www.nyla.org/max/4DCGI/cms/review.html?Action=CMS_Document&DocID=2802&MenuKey=council_resources

NYLA Executive Director Annual Evaluation: May 15th started the evaluation of the Executive Director, Jeremy Johannesen. The purpose of the Executive Director Evaluation is to encourage high quality performance; to insure clear and consistent communication between the Executive Director and NYLA Council; to identify and acknowledge the achievements of both the Executive Director and NYLA; and to set annual goals for the coming year. The final draft evaluation report is presented to NYLA Council for consideration at the August meeting. The Council will consider any adjustment in the Executive Director’s salary at the same time. The Council will also discuss and finalize annual goals for the coming year which will be included in the final evaluation report. Any approved salary adjustment for the Executive Director will take effect September 1.
NYLA 2019: ‘All Libraries are Powerful: What’s Your Story?’ Saratoga Springs, NY, November 13 ‐ 16 With thanks to this year’s hard-working curators, the conference programs have all been selected, and the schedule is complete. Work is underway to develop the conference brochure and promotions. The conference promotional brochure will mail in June, registration will open July 1.
Sustainable Library Certification Program (SLCP): Two more libraries, Lindenhurst Memorial Library and Kirkland Town Library have completed the Green Business Partnership portion of the program. There are currently 30 libraries ‘in progress’.
NYLA’s website overhaul is nearing the end of the design phase and will soon move into development. The changes will move the site to a mobile ‘responsive’ format, adjusting the layout based on the users device. Target date for roll‐out is July 1.
Anyone attending ALA in Washington D.C. please join us at the New Yorkers Reception on Sunday, June 23rd at 6:00 p.m. at the Renaissance Hotel.
MEMBERS AT LARGE:

Angela Breslin: She is in the process of getting all of the contracts for NYLA.

Ally Mercado: No report.

Lissetty Thomas: No report.

Ellen Hobson: Networking night was a success, thank you for attending.

OLD BUSINESS: No report.

NEW BUSINESS: Brian Schwartz reported.

Our next meeting will be on August 23.

We received $1000 for a Brain Fuse scholarship during the LILC.

In November, we will have a meeting that you can bring a colleague to, in hopes that it will drum up some interest.

Brian Schwartz adjourned the meeting at 10:36 a.m.

Corrected and Approved
SCLA Minutes
Friday, August 23, 2019 at SCLS

IN ATTENDANCE: Brian Adams, Samantha Alberts, Steve Alcalde, Alex Blend, Paula Bornstein, Michele Cayea, Ellen Hobson, Stephen Ingram, Erin Kanelos, Nicole Parisi, Elaine Perez, Roni Rauch, Jennifer Rocco, Brian Schwartz, Joyce Thompson-Haas

CALL TO ORDER: Steve Alcalde called the meeting to order at 10:01 am. The June 2019 minutes were reviewed. Steve Alcalde and Michele Cayea motioned to approve.

ANNOUNCEMENTS: None.

PRESIDENT’S REPORT: Brian Schwartz reported.

The trivia night had to be rescheduled due to low enrollment. It might be a nice idea to do trivia during the SCLA dinner.

Brian would like to offer more programming, rather than social gatherings for SCLA.

TREASURER’S REPORT: Elaine Perez reported.

The closing balance as of June 30, 2019 is $30,519.13.

DIVISION REPORTS:

DASL: No report.

RASD: Alex Blend reported.

The Media Committee’s last meeting went well. They had the PBS POV Documentary series present at their June 18^th. PBS POV Documentary has a great lending library available with hundreds of titles that come complete with discussion guides and recommended book lists. These documentaries would be good to show at libraries. Next meeting will be on September 18 at the Connetquot Public Library about their many streaming services available to patrons to loan.

On September 19th the New Adults Committee is partnering with YASD to host a breakfast for Teen and Reference Librarians at SCLS. They will discuss the ways librarians can bridge the gap between Teen and Adult services to get more New Adult patrons in the library. More information coming soon!

Don’t forget to go to the RASD PR & Marketing Committee Page (https://rasdpr.wordpress.com/smla/) to download your application for the 2019 Suffolk Library Marketing Award (SLMA). This easy to complete application is due on September 15, 2019. You will want to have the bragging rights to the best library marketing campaign in Suffolk County for 2019. You can view previous entries and winners to get ideas.

The RASD annual luncheon to be held on Wednesday, October 2nd from 1:30 pm – 4:30 pm at Karver’s Grille in Holbrook. Our guest speaker Aaron Braun, Community Educator at the LGBT Network, will discuss how libraries can become another layer of support to LGBT individuals. The cost of the lunch for SCLA members is $25 and $35 for non-members. RSVP online by Wednesday, September 18 at https://bit.ly/2SowKE8

The Health Concerns Committee will host their annual breakfast and resource training in October, date to be announced. Did you know that the Health Concerns Committee has a Health Topic LibGuide full of resources, links, and websites? Please be sure to bookmark it and check out the new LGBT Health Page! https://suffolktopicguides.org/health

CATS: Nicole Parisi reported.

CATS took the summer off from meeting. Our last meeting was June 12th. At that meeting we discussed the Technology Petting Zoo program that will take place here at SCLS on October 3rd. It’s a free event where we will have staff from all different Nassau & Suffolk libraries have the opportunity to show off whatever technology, programs or techniques they wish. As of right now we have 8 different libraries signed up to exhibit. We would like to have 12-15 tables so if you are interested in running a table, please let myself or Anthony Bliss know.

We also discussed our CATS Annual Meeting which will be Thursday December 5, again here at SCLS. We’ve booked Chad Mairn, digital services librarian and innovation lab manager of the St. Petersburg College to come speak about groundbreaking technologies and how we can implement them in our libraries. More information to come in the upcoming months.

Our next CATS board meeting will be Wednesday, September 11 and the next TIF meeting is a joint Nassau/ Suffolk meeting and will be on Thursday September 5th at the Bethpage Library.

SSD: Roni Rauch reported.

Our slate is all set for next year. Celia Vollmer: president, Roni Rauch: past president, Melissa Wilson: vice president, Teri Hatred: Treasurer, Aileen Clark: secretary, Members at large: Susan Santanastaso, Mona Pierre-Louis, Tevin Vuong, Kaven Alers-Bonilla.

September 12th – Google Analytics: 2-4pm in SCLS Training Room.

Our annual Safety Conference is October 9 at Brentwood Library. We have a full agenda scheduled.

YASD: Michele Cayea reported.

The New Adult Committee of RASD & YASD Present: Thursday, September 19th 10:00AM- 12:00PM @SCLS

Connect with fellow information professionals and learn how libraries can offer creative New Adult Services by bridging the gap between Teen and Reference departments.

Please RSVP by September 12th to Rachel Cecchini- rcecchini@smithlib.org OR Michele Cayea- mcayea@pmlib.org. There is no charge to attend the breakfast.

Attendees will receive 2 professional development hours.

Coming in October: (Flyer and more details to follow)

Valerie Lewis Administrator of Outreach Services at SCLS will be presenting about Teens and Disabilities on October 10, 2019, 10 am – 12 pm at West Babylon Public Library

COMMITTEE REPORTS:

ANNUAL DINNER: Lissetty Thomas reported.

She sent the second invoice to NYLA which was another $1,000. She is looking for volunteers to help send out sponsor letters and help with decorations.

ARCHIVES: No report.

CIVIL SERVICE: Kristen Todd-Wurm reported via email.

We are set for the Civil Service prep workshop with CLASC. We are offering this as a pre-recorded webinar and then a live math tutor who will be present to help everyone brush up on the math that is usually on these exams.

We are charging $5 to non CLASC or SCLA members.

COMMUNITY SERVICE: No report.

CONTINUING EDUCATION: No report.

ELSA: No report.

FANDOM OUTREACH COMMITTEE: Erin Kanelos reported.

Recent Events:

CopiaCon (April 2019)

Comic Con held at Copiague library
Distributed flyers for area library programs, demonstrated overdrive

Cradle Con (June 2019)

Non-Profit hosted comic con
Provided children’s programming for the event

o Programs related to summer reading program theme to garner interest

Raffle baskets earned over $100 in revenue
Distributed flyers for area library programs

o Spoke about summer reading program at libraries

Eternal Con (June 2019)

Commercial Comic con
Provided children’s programming for the event, attendance over 100 people

o Negotiated free mermaid storytime and craft with li mermaid pod (as recently seen in Newsday article about their presence at riverhead aquarium)

o Escape room

o Multiple craft programs

o Partnered with Mr. Popintwist for balloon creations for children

Partnered with hope4pets
Handed out flyers for area library programming
Spoke to over 170 people

East Islip Comic Con (July 2019)

Comic Con held at East Islip library
Distributed flyers for area library programs

SmithCon (August 2019)

Presented on cosplay 101 panel

o Spoke about library of things movement, 3d printing and cosplaying

Provided contact information for performers

LI Tropic Con (August 2019)

Commercial Comic con – spoke to over 60 people, answered over 80 questions, provided programming for over 40 people
Provided children’s programming for event, attendance of over 45 people

o Negotiated free mermaid storytime and craft with li mermaid pod (as recently seen in Newsday article about their presence at riverhead aquarium)

Presented panel on “how libraries can help”
Handed out flyers for area library programming
Spoke about hoopla & digital comics

UPCOMING EVENTS:

Open Meeting (September 18, 10:30am @ Copiague library)

Plan Unearthly convention programming
Coordinate getting library outreach information
Coordinate volunteers for Unearthly convention

The Unearthly Convention (November 2019)

Commercial Comic con
Will be providing children’s programming, panel(s), outreach table with program flyers and library resources

INTELLECTUAL FREEDOM: No report.

LDA AWARD: No report.

LEGISLATIVE: Samantha Alberts reported.

We are continuing to plan the Legislative Breakfast. Please RSVP by September 6.

We are also hoping that you will consider attending the Suffolk’s local PAC fundraiser on September 26. Attendees can choose from all-day participation in golfing, or a North Fork tour, or just attending the dinner.

If you are going to be at NYLA, please put the PAC fundraiser’s annual karaoke event on November 15 on your calendar.

LONG ISLAND LIBRARY CONFERENCE: Brian Adams reported.

The conference committee last met on Tuesday August 13^th at the Chestnut Hill location of the Half Hollow Hills Community Library.

Planning for the 2020 conference is well underway. The 2020 Conference will be held on Thursday, May 14^th, 2020 at the Melville Marriott. The theme is “A Look to the Future”.

Rates have risen slightly across the board.

Early-bird registration for Vendors opens November 1^st.

We have had quite a number of issues with early-bird registrants’ payments being on time. Any suggestions are welcomed.

In order to hold a line on the costs of the Marriott they suggested a two-year deal. (Thursday, May 13, 2021)

We have an enquiry in to Isabella Rossallini to be the possible keynote speaker. If anyone has any other suggestions/contacts please let the committee know.

Last year’s conference netted a profit of 9076.37 each for both SCLA and NCLA.

The committee was disappointed that the SCLA banner did not arrive in time for the Conference.

I have provided Stephen Ingram with the dates and locations for all of our meetings.

We next meet on Tuesday, September 10^th at the Bryant Library in Roslyn at 9:30 – all are welcome to attend.

LONG RANGE PLANNING/MARKETING: Brian Adams reported.

He is wondering if we can look into the term of the President and how long it should be. Should a role be defined for Past President?

MEMBERSHIP: Brian Schwartz reported.

Brian is wondering if we should change the amount from $1 to $5 to join extra organization memberships. He will get information for the next meeting.

NEWSLETTER: Jennifer Rocco reported.

I’d like to ask the Board for a change in the newsletter schedule. In the past, the newsletter is emailed out every quarter in February, May, August and November. I would like to change it to January, April, July and October with Board approval.

Board approved. Blurbs will be needed by September 15.

NOMINATING: Steve Alcalde reported.

Our treasurer is unable to fill the position for the new board. If anyone knows someone, please let Steve know. It is a 2 year term.

SCHOLARSHIP: Emma Lodato reported via email.

We only have one applicant for the SCLA Scholarship at this time. If you know of anyone who is interested, please encourage them to apply – there’s still 10 days until the deadline which is September 1st.

Brian would like to change the scholarship requirements from 12 credits to just enrollment with proof of enrollment in library school.

STATISTICAL SURVEY: No report.

STUDENT OUTREACH: Colleen Navins reported via email.

The Student Outreach Committee will be attending the Long Island University’s Palmer School Orientation on Thursday, August 29th at the Brookville campus. If anyone would like to send anything to the committee please email cnavins@smithlib.org and I can print out or share any information you would like.

WEB PAGE: Stephen Ingram reported.

Small updates to WordPress sites.

Posting new materials to the SCLA website and Facebook page

Posted upcoming SCLA events first of the month.

Facebook insights: 772 followers

Google Analytics Behavior overview: June- 629 & July- 615

LIAISONS:

CLASC: Joyce Thompson-Haas reported.

The annual CLASC membership meeting will be held on November 19 at 6pm at the Patchogue-Medford Library. The topic of discussion will be Makerspaces in the Library.

LILRC: Tim Spindler reported via email.

28th Annual Conference on Libraries and the Future: Libraries in a Post Privacy World

October 11, 2019, Heritage Club

Early bird pricing ends on August 31. There are four excellent speakers.

Lee Rainie, Director, Internet Technology Research at Pew Research, Trust, Democracy, and Privacy: How Libraries fit into the biggest issues of the day
David Carroll, Associate Professor of Media Design at New School, Dark Data
Davis Erin Anderson, METRO, Our Data, Ourselves: The Implications of Today’s Data-based Our Data, Ourselves: The Implications of Today’s Data-based
Ed Tenner, Distinguished Scholar, Smithsonian’s Center for the Study of Invention and Innovation, Libraries in the Age of Algorithm

Annual Archive Conference: Marketing Special Collections in the 21st Century

Monday, November 4, 2019, The Milleridge Inn, Jericho, New York

The keynote speaker is Joe Festa, Librarian at the Fenimore Art Museum & The Farmers’ Museum in Cooperstown, New York.

Equipment Loan

Samsung Gear 360 Camera
Oculus Quest VR Set)

Legislative Breakfast

September 20, 8:30 at SCLS

Upcoming Workshops

We have the following upcoming events.

Vertical Files Demystified, September 10th 10:30am, John Jermain Memorial Library
The 2020 Census and Long Island: A Complete Count is Critical for Sustaining our Communities
- September 16th; Suffolk Cooperative Library System
- September 17th; John Jermain Memorial Library
- September 18th; Hillside Public Library
- September 19th; South Huntington Public Library
- September 20th; Sachem Public Library
Raspberry Pi Digital Signage, September 20, 1:30 PM, South Huntington Public Library

More information about upcoming events can be found at LILRC Events.
NCLA: No report.

PLDA: No report.

SCLS: Samantha Alberts reported.

On September 5, SCLS will be partnering with League of Women Voters.

There will be Census programs in the fall.

They will be hosting a digital equity lab on September 13. It will talk about how to help support community organizations and libraries with technology and how to talk to patrons about it.

NYLA: Todd Schlitt reported via email.

In 2013 NYLA made an important shift in how the organization was staffed with the creation of a new position: Director of Government Relations & Advocacy. Since its inception, Mike Neppl has filled the role, and elevated how NYLA has approached and implemented library advocacy in New York State. The interceding years have seen record levels of funding for library operating aid, and support for the library construction aid program has more than double, with much of these successes attributable to Mike’s efforts.

On July 31, 2019, Mike is leaving NYLA to pursue other opportunities in the advancement of the public good. The NYLA Council extends their collective thanks to Mike for his years of dedicated service to the organization, its mission and all libraries.

I will update the SCLA Board on the NYLA August meeting in September.

MEMBERS AT LARGE:

Angela Breslin: No report.

Ally Mercado: No report.

Lissetty Thomas: No report.

Ellen Hobson: No report.

OLD BUSINESS: None.

NEW BUSINESS: Steve Ingram reported.

The list-serve hasn’t been working for the past few months. Perhaps LILRC can create a new list-serve.

Brian Schwartz reported.

The next meeting is September 20 after the Legislative Breakfast.

Dates for the rest of the year:

SCLA dinner is October 24.

The following meetings will be on November 22 and December 20.

Brian Schwartz adjourned the meeting at 11:09 a.m.

Corrected and Approved
SCLA Minutes
Friday, September 20, 2019 at SCLS

IN ATTENDANCE: Brian Adams, Steve Alcalde, Alex Blend, Angela Breslin, Michele Cayea, Ellen Hobson, Stephen Ingram, Erin Kanelos, Ally Mercado, Alison Mirabella, Roni Rauch, Katherine Regina, Jennifer Rocco, Brian Schwartz, Tim Spindler, Lissetty Thomas, Joyce Thompson-Haas, Kristen Todd-Wurm

CALL TO ORDER: Steve Alcalde called the meeting to order at 10:05 am. The September 2019 minutes were reviewed. Ellen Hobson & Ally Mercado motioned to approve.

ANNOUNCEMENTS: Brian Schwartz reported.

In March 2020, a special meeting will be held for an open house for general membership for each organization. Please invite your board and there will be a breakfast. You will be able to talk about what members can get out of your division by joining. The transition meeting will be after. If possible, each committee chair should come.

PRESIDENT’S REPORT: No report.

TREASURER’S REPORT: Elaine Perez reported via email.

The total expenses as of July 31, 2019 is $2400.00

The closing balance as of July 31, 2019 is $28,838.13.

DIVISION REPORTS:

DASL: No report.

RASD: Alex Blend reported.

The RASD annual luncheon to be held on Wednesday, October 2nd from 1:30 pm – 4:30 pm at Karver’s Grille in Holbrook. Our guest speaker Aaron Braun, Community Educator at the LGBT Network, will discuss how libraries can become another layer of support to LGBT individuals. Registration closed this past Wednesday but walk-ins are welcome at $35 per person, cash only. Please note all fees are non-refundable.

The Electronic Resources committee will be meeting on October 17 for a Round Table Discussion of Lynda.com’s change to LinkedIn Learning and the privacy ramifications of their requirements of users logging in with a LinkedIn account. They will also discuss new ebook lending rules from the publishers and the latest news regarding Kanopy. This meeting will be at SCLS at 9:30 am for coffee with the meeting beginning at 10:00 am. Contact Dave Jones with any questions at dave@westhamptonlibrary.org.

The Health Concerns Committee will host their annual breakfast at SCLS on Thursday, November 21. The breakfast begins at 9:00 am with the presentations beginning at 10:00 am. Please join us for an informative lecture with Anthony J. Santella who is an Associate Professor of Public Health and teaches in the Master of Public Health (MPH), Community Health, Health Sciences, and LGBTQ+ studies programs at Hofstra University. Dr. Santella will be talking about different topics that affect the LGBTQ community such as sexuality, bias, and mental health issues. Gregg A. Stevens who is a Health Sciences Librarian at SUNY Stony Brook will also discuss the resources and services for the LGBTQ community that are offered at the University. Attendees will earn 2 professional development hours. To register please visit http://tinyurl.com/rasdhcc19. This program is free for RASD members, $5 for non-RASD members.

CATS: Alison Mirabella reported.

CATS last met on Wednesday, September 11 for our monthly board meeting.

Chris DeCristofaro reported for TIF. He said they had 52 people attend the Suffolk/Nassau Joint Meeting in Farmingdale. They spoke about various topics including different copy services, 3D printing and technology.

We have our Technology Petting Zoo program taking place in two weeks on Thursday, October 3^rd at 10:00 a.m. at SCLS, here in the auditorium. General registration has begun. You can sign up to attend the Petting Zoo on the CATS website, https://scla.net/cats/.

We will have various libraries showing off their most exciting technology and programming such as: virtual reality systems, augmented realty, 3D printing, Arduinos, lendable items, a laser engraver, squishy circuits and much more. We’ve ordered some CATS tote bags as swag for the program to give to attendees.

Lastly, we’ve changed the date of our November board meeting to November 6^th so it doesn’t coincide with NYLA.

SSD: Roni Rauch reported.

The date has changed to December 5 for the annual Safety Conference at the Brentwood Public Library.

YASD: Michele Cayea reported.

Yesterday, over 40 teen and adult librarians attended the September joint YASD/ NAC (New Adult Committee) Breakfast. There was no charge to attend the breakfast. Attendees received 2 professional development hours.

Valerie Lewis Administrator of Outreach Services at SCLS will be presenting about serving teens with disabilities on October 10, 2019, 10 am – 12 pm at West Babylon Public Library

RSVP to Carisse Bormann cbormann@wbpl.us.

YASD Annual Luncheon featuring author Brendan Kiely will be on Thursday December 12, 2019 from 12-3 pm at the Irish Coffee Pub. Charge is $40 for YASD members $45 for non-members.

COMMITTEE REPORTS:

ANNUAL DINNER: Lissetty Thomas reported.

Registration has started and is going well. We’ve been advertising on social media. Lissetty needs volunteers to help setup the day of and help with some of the decorating. She is also sending out sponsorship letters to companies to get funding. She is thinking of contacting a chamber of commerce for funding.

Brian Schwartz reported.

It will be the 80th year of SCLA and he feels we should we do something special. He is thinking about doing trivia on libraries of Suffolk County.

The 50/50 raffle and/or basket donations have to be put together. Please put it on the list-serve if anyone wants to donate anything. Electronic raffle tickets need to be set-up.

ARCHIVES: No report.

CIVIL SERVICE: Kristen Todd-Wurm reported.

We have the test-prep workshop coming up and had about 35 people registered. It will be an online test-prep webinar and the other part will be a math professor explaining simple math issues. This program is sponsored with CLASC. It’s at 6pm on September 23. There will be a light dinner and it will be held at SCLS.

COMMUNITY SERVICE: No report.

CONTINUING EDUCATION: Teri Hatred reported via email.

Everything is status quo.

ELSA: Kate Regina reported.

Kate’s report will be added once I receive it.

FANDOM OUTREACH COMMITTEE: Erin Kanelos reported.

CopiaCon (April 2019)

Comic Con held at Copiague library

Distributed flyers for area library programs, demonstrated overdrive

Cradle Con (June 2019)

Non-Profit hosted comic con

Provided children’s programming for the event

Programs related to summer reading program theme to garner interest

Raffle baskets earned over $100 in revenue

Distributed flyers for area library programs

Spoke about summer reading program at libraries

Eternal Con (June 2019)

Commercial Comic con

Provided children’s programming for the event, attendance over 100 people

Negotiated free mermaid storytime and craft with li mermaid pod (as recently seen in newsday article about their presence at riverhead aquarium)

Escape room

Multiple craft programs

Partnered with Mr. Popintwist for balloon creations for children

Partnered with hope4pets

Handed out flyers for area library programming

Spoke to over 170 people

East Islip Comic Con (July 2019)

Comic Con held at East Islip library

Distributed flyers for area library programs

SmithCon (August 2019)

Presented on cosplay 101 panel

o Spoke about library of things movement, 3d printing and cosplaying

Provided contact information for performers

LI Tropic Con (August 2019)

Commercial Comic con – spoke to over 60 people, answered over 80 questions, provided programming for over 40 people

Provided children’s programming for event, attendance of over 45 people

o Negotiated free mermaid storytime and craft with li mermaid pod (as recently seen in newsday article about their presence at riverhead aquarium)

Presented panel on “how libraries can help”

Handed out flyers for area library programming

Spoke about hoopla & digital comics

UPCOMING EVENTS

Open Meeting (September 18, 10:30am @ Copiague library)

Plan Unearthly convention programming

Coordinate getting library outreach information

Coordinate volunteers for Unearthly convention

The Unearthly Convention (November 2019)

Commercial Comic con

Will be providing children’s programming, panel(s), outreach table with program flyers and library resources

INTELLECTUAL FREEDOM: No report.

LDA AWARD: No report.

LEGISLATIVE: Samantha Alberts reported.

Thank you for your support and for coming to the breakfast.

LONG ISLAND LIBRARY CONFERENCE: Brian Adams reported.

The committee last met at the Bryant library on Tuesday September 10.

We are still waiting for the contracts from the Marriot and the website updates from NYLA. The Marriott contract gets sent to NYLA for their vetting, and then a deposit payment of $5000 gets sent to the Marriott.

We are still looking for a keynote speaker. If anyone has any suggestions, please email me.

Vendor save-the-date informational letters were mailed out yesterday. Early-bird vendor registration opens November 1^st.

Please visit our website www.libconference.org for more information or email me at adamsbster@gmail.com if you have questions or concerns.

Our next meeting is on Tuesday, October 8th at the West Babylon Public Library 9:30 for refreshment, 10 am meeting.

LONG RANGE PLANNING/MARKETING: Kristen Todd-Wurm reported.

They are continuing to work on a budget spreadsheet with Excel. It will help us run a back log and keep track of what we spend on each item. They hope to show it at the December meeting.

MEMBERSHIP: Ally Mercado reported.

On September 11, she sent out notifications for members expiring October 31.

NEWSLETTER: Jennifer Rocco reported.

The newsletter will go out the first week of October.

NOMINATING: Steve Alcalde reported.

If anyone knows someone for the treasurer position, please let him know. It is a 2 year position. He will put it on the list-serv.

SCHOLARSHIP: Emma Lodato reported via email.

We have selected the 2019 Scholarship winner in a unanimous decision. I will be contacting him to let him know by the end of next week. We have 2 candidates for the 2019 Continuing Education Award. The deadline is October 1st.

STATISTICAL SURVEY: No report.

STUDENT OUTREACH: Colleen Navins reported via email.

On Thursday, August 29th Colleen Navins and Linda Meglio, of the Student Outreach Committee, were invited to the Palmer School of Library and Information Science’s open house event for new students. Acting Director David Jank, was thrilled that the collaboration happened seamlessly and looks forward to working with the committee on future events. The Committee spoke about the benefits of joining SCLA as a student and how getting involved can lead to networking, mentors and even job opportunities. Colleen and Linda touched on civil service, libraries that hire Librarian Trainee’s, working in children’s and teen services, and how to build your resume while you are still in school. The Student Outreach Committee will be attending a career night in the Spring and look forward to working more closely with the Palmer School. Colleen and Linda will become mentors for the Palmer School’s Master’s program students. If you are interested in becoming a mentor for Library students at the Palmer School please email cnavins@smithlib.org for more information.

A few Palmer students were interested in taking on a student role in SCLA committees. We wanted to throw the idea out to the board to see if anyone was interested in having a student liaison for their committee. The student could possibly make fliers, clean up files, organize and help with events. Let me know if this could become a possibility.

WEB PAGE: Stephen Ingram reported.

Stephan made small updates to WordPress sites and updated the minutes. He is posting new materials to the SCLA website and Facebook page. He also posted upcoming SCLA events first of the month.

Facebook insights: 773 followers

Google Analytics Behavior overview: August 801

LIAISONS:

CLASC: Joyce Thompson-Haas reported.

The general membership meeting will be held on November 19 at the Patchogue-Medford Library at 6pm.

LILRC: Tim Spindler reported.

28th Annual Conference on Libraries and the Future: Libraries in a Post Privacy World

October 11, 2019, Heritage Club

Early bird pricing ends on August 31. There are four excellent speakers.

Lee Rainie, Director, Internet Technology Research at Pew Research, Trust, Democracy, and Privacy: How Libraries fit into the biggest issues of the day
David Carroll, Associate Professor of Media Design at New School, Dark Data
Davis Erin Anderson, METRO, Our Data, Ourselves: The Implications of Today’s Data-based Our Data, Ourselves: The Implications of Today’s Data-based
Ed Tenner, Distinguished Scholar, Smithsonian’s Center for the Study of Invention and Innovation, Libraries in the Age of Algorithm
Annual Archive Conference: Marketing Special Collections in the 21st Century

Monday, November 4, 2019, The Milleridge Inn, Jericho, New York

The keynote speaker is Joe Festa, Librarian at the Fenimore Art Museum & The Farmers’ Museum in Cooperstown, New York.

Upcoming Workshops

Vertical Files Demystified (Lynbrook Public Library), October 04, 2019
Bullying Awareness: How You Can Help Our Youth (West Islip Public Library), October 16, 2019
Growing Your Library Gardening Programs: With Cornell Cooperative Extension (SCLS), October 21, 2019
Effective Delegation Techniques for Managers (Brentwood Public Library), October 25, 2019

More information about upcoming events can be found at LILRC Events.

Please join new Google group from email for list-serv.

NCLA: Tim Spindler reported.

They have having trouble getting applicants to apply for their scholarship so they are going to steam-line it. They are also looking at the civil service process.

PLDA: No report.

SCLS: No report.

NYLA: No report.

MEMBERS AT LARGE:

Angela Breslin: She will be sending out an email regarding room monitors. She still needs 4 of them. We have a table and giveaways. They’ll be using the post-its from last time. There will also be a 50/50 raffle at the table too and it will need to be staffed.

Thursday night at NYLA there will be a reception for LILRC.

Ally Mercado: No report.

Lissetty Thomas: No report.

Ellen Hobson: No report.

OLD BUSINESS: No report.

NEW BUSINESS: Please attend the SCLA dinner. If you have any trivia questions, send them to Brian Schwartz.

Brian Schwartz adjourned the meeting at 11:04 a.m.

Corrected and Unapproved
SCLA Minutes
Friday, November 22, 2019 at SCLS

IN ATTENDANCE: Steve Alcalde, Angela Breslin, Michele Cayea, Ellen Hobson, Stephen Ingram, Ally Mercado, Colleen Navins, Nicole Parisi, Elaine Perez, Roni Rauch, Todd Schlitt, Brian Schwartz, Bruce Seger, Lissetty Thomas, Joyce Thompson-Haas

CALL TO ORDER: Steve Alcalde called the meeting to order at 10:00 am. The September 2019 minutes were reviewed. Elaine Perez and Steve Alcalde motioned to approve.

ANNOUNCEMENTS: Brian Schwartz was promoted to Department Head of Teen Services at the Patchogue-Medford Library.

PRESIDENT’S REPORT: Brian Schwartz reported.

Brian attended NYLA and spoke to Galina. Brian went over the reimbursement form and how to fill it out correctly. Please put as much detail as possible on the form. If you are using a new account, please let Galena know. NYLA has certain accounts on file already and that will be given out eventually. The forms must be filled out in the timely fashion so you can be reimbursed.

Next month is the transition meeting on December 13. If you are leaving a position, please fill out the transition form for the next person.

TREASURER’S REPORT: Elaine Perez reported.

Thank you to Lissetty for being timely with submitting payments for the dinner. Everything went very smoothly.

DIVISION REPORTS:

DASL: Bruce Seger reported.

They will have their next meeting on Tuesday. They are exploring ways to attract library students to be involved. A luncheon will be planned for December 10 at the Country House in Stonybrook. DASL will also have a new treasurer who is library professor at Suffolk Community College.

RASD: Alex Blend reported.

The RASD annual luncheon was held on Wednesday, October 2nd at Karver’s Grille in Holbrook. We had 37 attendees. Our guest speaker Aaron Braun, Community Educator at the LGBT Network, discussed how libraries can become another layer of support to LGBT individuals.

The Health Concerns Committee hosted their annual breakfast on Thursday, November 21^st. Dr. Anthony J. Santella who is an Associate Professor of Public Health at Hofstra University talked about different topics that affect the LGBTQ community such as sexuality, bias, and mental health issues. Gregg A. Stevens who is a Health Sciences Librarian at SUNY Stony Brook also spoke about resources and services for the LGBTQ community that are offered at the University. There was 35 attendees.

CATS: Nicole Parisi reported.

We had our CATS / TIF Technology Petting Zoo program on Thursday, October 3^rd here at SCLS. We had 10 exhibitor tables made up of different organizations and libraries showing off their technology, services and programming ideas. We had 45 people attend the program, which we consider to be a great success since about half signed up. We gave away reusable cotton tote bags with the CATS logo on them at the program. We are hoping to run this event again next year and get an even bigger turnout.

Our next big CATS program will be the CATS Annual Meeting on Thursday, December 5^th, also here at SCLS in the Auditorium. We have hired Chad Marin, who is an Information Services Librarian and manager of the Innovation Lab at St. Petersburg College to speak at the meeting. His topic is “Libraries, Discovering what is Possible in the Modern World.” We will be serving breakfast at this meeting and giving out the CATS tote bags once again. Please encourage others to attend! Sign-up on our website, scla.net/cats.

SSD: Roni Rauch reported.

We are finishing up our year. We have our annual Safety Conference on December 5^th. All are welcome. If you are a member of SSD there is no charge. There is a nominal charge to attend if you are a SCLA member.

YASD: Michele Cayea reported.

On Thursday, November 20, 2019, 23 teen librarians gathered to discuss Battle Basics. We hosted a panel of past and present Battle of the Books coaches to discuss: -Marketing Battle of the Books to Teens -Team Practices -Mock Battles with other libraries -Picking your Battle Team members -Question writing and so much more!

The YASD Annual Luncheon featuring author Brendan Kiely will be on Thursday December 12, 2019 from 12-3 pm at the Irish Coffee Pub. Charge is $40 for YASD members $45 for non-members.

We will be honoring an outstanding Teen Librarian at our annual luncheon which will be held on Thursday, December 12, 2019 in the category of BEST OVERALL PROGRAM. Any librarian or director may nominate a Teen Librarian for this award. When indicating your nominee, please be sure to include a detailed description of why you are making this nomination. Submissions should be sent Michele Cayea, YASD President

COMMITTEE REPORTS:

ANNUAL DINNER: Lissetty Thomas reported.

Thank you everyone for helping out, especially at the end of the dinner. There were 106 people signed up. She will have to re-check the list, not sure if everyone was accounted for. Everything was paid for in advanced.

ARCHIVES: Bruce Seeger reported.

Bruce put together archived pictures for the dinner from past dinners. Bruce handed out an old report from 1949.

CIVIL SERVICE: No report.

COMMUNITY SERVICE: No report.

CONTINUING EDUCATION: Teri Hatred reported via email.

Everything is status quo.

ELSA: Kate Regina reported via email.

This year’s Excellence in Library Service Award winner was Martha Mikkleson of Patchogue-Medford Library. She was surprised by the committee and her coworkers with flowers and then presented her award at SCLA’s annual dinner on October 24^th, 2019. One of her fellow nominees, Cynthia Doherty of Brentwood Public Library also received her certificate of appreciation. The check connected with the award was finally received from NYLA and delivered to Martha on November 6^th. The remaining certificates were sent out to the last nominees; Lisa Bondy of Smithtown Library-Nesconset Branch and Jesse Faigenbaum of Cold Spring Harbor Library.

FANDOM OUTREACH COMMITTEE: No report.

INTELLECTUAL FREEDOM: No report.

LDA AWARD: No report.

LEGISLATIVE: Samantha Alberts reported via email.

Please thank everyone who was able to attend the breakfast, and I would like to ask for $2,200 for the bus for Advocacy Day next year (2/25/2020)

There was a motion to approve by the SCLA board.

LONG ISLAND LIBRARY CONFERENCE: Brian Adams reported via email.

The committee last met on November 12th at the Great Neck Library.

The speaker for next year’s Conference will be librarian extraordinaire Nancy Pearl.

She will give the keynote address and present a program.

Vendor Registration opened up on November 1st and we already have 10 vendors signed up.

We also have 2 corporate sponsors so far.

We next meet on December 12 at the Comsewogue Public Library.

Please visit the website for the Conference at libconference.org

Any questions, thought, concerns, please mail me at adamsbster @gmail.com

LONG RANGE PLANNING/MARKETING: Kristen Todd-Wurm reported via email.

We are scheduling a final budget meeting prior to the December board meeting and will unveil the new “behind the scenes” budget excel that we have worked on at the December meeting.

MEMBERSHIP: Ally Mercado reported.

Renewal emails went out on Tuesday, November 19 2019. We currently have 471 members.

NEWSLETTER: Jennifer Rocco reported via email.

Please submit all newsletter blurbs to me by December 13 for a January 1 blast. It would be a nice addition if each committee/liaison submitted a write-up summarizing your year of service and introducing the incoming member.

NOMINATING: Steve Alcalde reported.

Rebecca Goldstein will be the treasurer for 2020 on SCLA.

SCHOLARSHIP: No report.

STUDENT OUTREACH: Colleen Navins reported via email.

We have paired two library school students with SCLA members to help with some committees at a student level. Working with LIU Post to have a presentation for their career day in the spring.

In April, they will be speaking at the annual LIU Career night.

WEB PAGE: Stephen Ingram reported.

Small updates to wordpress sites.

Updated minutes

Posting new materials to the SCLA website and Facebook page

Posted upcoming SCLA events first of the month.

Facebook insights

780 followers

Google Analytics Behavior overview (page views)

September 936

October 809

LIAISONS:

CLASC: Joyce Thompson-Haas reported.

Their annual meeting was on November 19 at the Patchogue-Medford Library. The topic was on Makerspaces. We had about 20 attended.

LILRC: Bruce Seger reported.

Upcoming Workshops

Scrapbook Preservation Workshop (December 4, North Shore Historical Museum)
Coffee and Conversation: Social Media Librarians MeetUp (December 05, 2019, SCLS)
Using Community Resources to Enhance Library Programming (December 06, 2019, Farmingdale Public Library)

More information about upcoming events can be found at LILRC Events.

Technology and Innovation Grant

We are now accepting applications. Applications are due January 15.

Equipment Loan

New items include Oculus Quest All in One VR Kit and a Samsung 360 Camera.

NCLA: No report.

PLDA: No report

SCLS: No report.

NYLA: Todd Schlitt reported.

They had a good turnout at the conference. Jeremy said that NYLA will reimburse for reasonable amount of tips.

MEMBERS AT LARGE:

Angela Breslin: Thank you to everyone who was a room monitor and for being at the SCLA table there.

Ally Mercado: No report.

Lissetty Thomas: No report.

Ellen Hobson: No report.

OLD BUSINESS: None.

NEW BUSINESS: At the next meeting, we will discuss the March 2020 meeting. We can have a mini-board meeting before the open-house meeting.

Brian Schwartz adjourned the meeting at 10:47 a.m.

Corrected and Approved
SCLA Minutes
Friday, December 13, 2019 at SCLS

IN ATTENDANCE: Brian Adams, Samantha Alberts, Steve Alcalde, Carisse Bormann, Rachel Cecchini, Rebecca Goldstein, Ellen Hobson, Stephen Ingram, Alison Mirabella, Nicole Parisi, Elaine Perez, Roni Rauch, Katherine Regina, Jen Rocco, Bruce Seger, Sally Stieglitz, Lissetty Thomas, Joyce Thompson-Haas, Kristen Todd-Wurm, Celia Vollmer

CALL TO ORDER: Steve Alcalde called the meeting to order at 10:00 am. The November 2019 minutes were reviewed. Elaine Perez and Kristen Todd-Wurm motioned to approve.

ANNOUNCEMENTS: Brian Schwartz would like everyone to introduce themselves since we will have some new board members for 2020.

PRESIDENT’S REPORT: Brian Schwartz reported.

Thank you to all for a great year. It was an exciting time and he is looking forward to passing the torch to Steve Alcalde.

TREASURER’S REPORT: Elaine Perez reported.

The closing balance as of November 30, 2019 is $27,199. 91.

DIVISION REPORTS:

DASL: Bruce Seger reported.

On December 10, they had their annual luncheon. Thank you Sally for helping coordinate the checks. DASL has a new member-at-large. They also had trivia at the luncheon and everyone had a great time.
RASD: Rachel Cecchini reported.

This year RASD is very happy to welcome 7 new members to the RASD Board:

Morgan Brett, Sayville Public Library- New Adult Co-Chair

Alex Cranshaw, Sayville Public Library- New Adult Co-Chair

Kelly Filippone, The Smithtown Library- Member-at-Large

Jessica Giannetti, Middle Country Public Library- Member-at-Large

Andrew Mihopulos, Sachem Public Library- New Adult Co-Chair

Rosa Todaro, Brentwood Public Library- Secretary

Caren Zatyk, The Smithtown Library- Long Island History Co-Chair

We are excited to join forces with these talented professionals and are encouraged by what 2020 will bring working alongside them.

I would like to thank everyone who attended the 2019 Annual Luncheon of the Reference and Adult Services Division of SCLA. Held on Wednesday, October 2nd at Karver’s Grille in Holbrook, attendees learned how libraries can become another layer of support to LGBT individuals from our guest speaker Aaron Braun, Community Educator at the LGBT Network.

Our new President Emily Guerrero and Vice President Rachel Cecchini are bringing many fresh ideas regarding programs, membership and the marketing of RASD in 2020. One of our main focuses this year will be on membership – retaining those we have, recruiting new and reaching out to those who were members in the past. For those who may want to get involved we have many committees serving all aspects of Reference and Adult Services.

CATS: Nicole Parisi reported.

We had our CATS/TIF Annual Meeting on Thursday, December 5^th at SCLS. Thank you to everyone who attended the meeting. We had approximately 50 people attend. A special thank you to our speaker, Chad Mairn. Chad is a librarian, professor and manager of the Innovation Lab at St. Petersburg College who spoke to us about the future of libraries in the modern world. Chad stressed the importance of grant writing, thinking outside the box when it comes to programming and he even demonstrated emerging AR technology like the Magic Leap headset for us. Chad stayed past the program to answer everyone’s questions. It was a great program!

Lastly, thank you to our 2019 Computer & Technical Services officers for a fantastic year of hard work and new ideas. It was a privilege serving as president of CATS. We welcome Alison Mirabella as the new president for 2020.

SSD: Roni Rauch reported.

We had a very successful 4^th Annual Safety Conference. We started with our business meeting and a light breakfast.

Our keynote speaker was Stuart Cameron, Chief of Department for Suffolk County Police Department. He spoke about being prepared for disasters, catastrophic events, active shooters, weather, and terrorism.

Next was Valerie Lewis from SCLS. She talked about being ready and helping staff and patrons and the community in the library in case of a disaster. She was very informative.

Jessica Price talked about the importance of Empathy in everyday interaction.

We broke for lunch and could visit with our friends and presenters.

We then had Gene and Dan Perceval for self-defense. This was a hands on workshop. We learned how to defend ourselves if attacked.

Nelson Vaz talked about what to do in case of bad weather. He showed us how they determine when and if a storm is brewing.

To finish off we were trained and certified in using Narcan.

The day offered something for everyone. It was very successful and look for information for our 5^th Annual Safety Conference in October of next year.

YASD: Michele Cayea reported.

YASD held our Annual Luncheon featuring author Brendan Kiely on Thursday December 12, 2019 from 12-3 pm at the Irish Coffee Pub. Marianne Ramirez from the Sayville library was the winner of the Teen Librarian award for BEST OVERALL PROGRAM- for the Sayville experience.

At the luncheon we recapped this year’s programs and successes, introduced the new board for 2020, and enjoyed lunch and our author Brendan Kiely speak and do a book signing.

YASD will once again be hosting our “Get to know the Board” meeting to discuss the upcoming year and find out how to best serve the needs of our teens and librarians that work with them.

COMMITTEE REPORTS:

ANNUAL DINNER: No report.

ARCHIVES: Bruce Seeger reported.

He is continuing to scan and categorize files. He included pictures from the SCLA dinner.

CIVIL SERVICE: Kristen Todd-Wurm reported.

The Librarian III through Director test sign-up is good until December 18. We cannot host a review session for these exams.

COMMUNITY SERVICE: No report.

CONTINUING EDUCATION: No report.

ELSA: Kate Regina reported.

She will be submitting the newsletter article for winners of the award. If anyone knows someone who wants to join the committee, please let her know.

FANDOM OUTREACH COMMITTEE: Kate Regina reported.

They raised $120 for SCLA at a conference.

INTELLECTUAL FREEDOM: No report.

LDA AWARD: Paula Bornstein reported via email.

NCLA is in charge of the 2020 award campaign, with SCLA assisting. The NCLA LDA Library Award Committee co-chairpersons are Catherine Barretta and Maryanne Linehan. They sent me a draft of the updated 2020 brochure calling for nominations.

February through May, 2020: canvassing for and selection of the winner of the 2020 LDA Library Award.

The 2020 brochure will be printed for distribution in February. I will send copies to SCLA members through SCLS mail, and email digital copies also.

On March 23, nominees’ information packets are due.

On a yet-to-be determined date in April, SCLA and NCLA LDA Library Award Committee members return their ballots.

On May 14, the award is presented at the Long Island Library Conference.

LEGISLATIVE: Samantha Alberts reported.

Advocacy Day is February 25, 2020. The Advocacy Day 101 workshops will be held in February. SCLA will be sponsoring a bus to Albany and PLDA will be sponsoring a 2 day bus. The SCLA Legislative Committee would like to request the check for the bus for $2100 to be sent asap

Please look out for Requests for Advocacy Action in January. The govener’s budget is expected to be released in late January and we expect that library staff will need to be ready to advocate on their libraries behalf.

LONG ISLAND LIBRARY CONFERENCE: Brian Adams reported.

The Conference Committee met this past Tuesday, December 10 at the Comsewogue Public Library.

As you may have already heard, we have contracted with Nancy Pearl to be the keynote speaker at the 2020 Conference. ($5000). In addition to her keynote address, she will also give a program and sign books.

We have a few corporate sponsors already and we have already sold 15 vendor tables. (out of 70)

We are very actively seeking program proposals for the conference. The deadline is December 31^st, so please try to submit a proposal.

Association will be invited to apply for a table beginning in January. Because space is so very limited, not all groups may get a table, or may only get a half table. We are trying to fit as many Association tables as we can in the upstairs area of the Marriott.

Early bird Attendee begins on January 1^st, 2020. We have asked Jeremy to create a button for SCLA members to have to Log In to register. G-d help us all.

The Membership Chair this year will have to be at the ready to field calls for members who are not really members. May we put their phone number/email address on the website?

Corporate membership has really affected the way Registration is run. Please can we end Corporate Membership? It is costing us $$ on the Conference.

We also asked Jeremy for help in the Early Bird Payment Dilemma. If NYLA can’t help us we are considering getting rid of Early Bird rates.

We meet next at the Mellville Marriott on Tuesday, January 21^st, 2020 for our walk thru meeting. BYOL, all are invited to attend, just please let me know at adamsbster @gmail.com.

LONG RANGE PLANNING/MARKETING: Kristen Todd-Wurm reported.

She presented the new Excel sheet for the budget. You can look at each event or tab to break it down.

MEMBERSHIP: Ally Mercado reported via email.

I have spoken with Roger Reyes about renewing Organizational SCLA memberships. Details are still being worked out.

Angela and I will be in contact about the transition for her stepping into the membership roll.

NEWSLETTER: Jennifer Rocco reported via email.

Deadline is today, December 13. If you want anything to highlight from Oct-Dec, please send to her. Or Jan-April anything to advertise.

NOMINATING: No report.

SCHOLARSHIP: No report.

STUDENT OUTREACH: Colleen Navins reported via email.

She will be staying on the Student Outreach committee as well as Linda Meglio from Harborfields. We will be continuing to work with LIU Post and try to become more involved with CUNY Queens and St. John’s in 2020.

WEB PAGE: Stephen Ingram reported.

December 2019

Small updates to WordPress sites.

Changed information on the forms page.

Posting new materials to the SCLA website and Facebook page.

Posted upcoming SCLA events first of the month.

Facebook insights: 786 followers

Google Analytics Behavior overview (page views): November 732

LIAISONS:

CLASC: No report.

LILRC: Sally Stieglitz reported.

LILRC Executive Director Tim Spindler is testifying today at the NY State Assembly Public Hearing on Funding Libraries.

Upcoming Programs:

December 18 at 1:30

Webinar: Ignite The Vibe: Bridging the Gap Between Youth Leadership and Literacy

rica Marks, Youth Outreach Program Manager at the Cleveland Public Library. Erica is the creator of Girl Power and Man Up, an empowerment summit inspiring youth to step up as leaders today, all while igniting a love for literacy. Erica has been successfully running the youth empowerment summits for six years. Join this webinar to learn step by step from Erica on how to create a youth empowerment day at your library

December 19 10AM at South Huntington Public Library

LILRC Roundtable Meeting: Veterans Oral History Project

Jan. 9, 2PM

SCLS

Growing More Library Gardening Programs: With Cornell Cooperative Extension

Dr. Roxanne Zimmer will go over 5 new programs she can run at your library:

Gardens of Downton Abbey

Gardening by the Sea

Native Plants

50 Shades of Green (Lawn)

Food Waste & Local Solutions

Jan. 16 at 11 AM at SCLS a program on serving patrons with Alzheimer’s and dementia

Tinker CAD – two programs 3D Design and Modeling and 3D Printing – Both on Feb. 13 at SCLS

Introduction to Microsoft Excel and Introduction to Microsoft Publisher Feb 27 at SCLS

Conferences- tech services open forum will be Friday March 27

Graphic Medicine: Bridging Communication, Empathy, and Creativity in Librarianship

HLSP 5th Annual Conference

Matthew Noe, Harvard Medical School

April 17 10:30-12:30 at South Huntington

NCLA: No report.

PLDA: No report.

SCLS: Samanths Alberts reported.

Please look out for NYLA advocacy messages.

NYLA: No report.

MEMBERS AT LARGE:

Angela Breslin: No report.

Ally Mercado: No report.

Lissetty Thomas: Thank you for letting her be on the board for 5 years.

Ellen Hobson: No report.

OLD BUSINESS: Brian will be doing an open house in March. There will be a breakfast and it will be open to general membership and each organization will talk about what they do and make people aware of what they’re all about.

NEW BUSINESS: NYLA has a new proposal. They would like to have one flat-rate organization membership, instead of a stand-alone SCLA membership. You would have to be a membership of NYLA to be a member of SCLA.

Steve Alcalde adjourned the meeting at 11:35 a.m.

Corrected and Approved SCLA Minutes Friday, January 18, 2019 at SCLS

Corrected and Approved SCLA Minutes Friday, February 15, 2019 at SCLS

Corrected and Approved SCLA Minutes Friday, March 15, 2019 at SCLS

· Introduction to Code: Using Scratch, March 22, (Farmingdale State College)

· Get Moving Webinar, April 18 (Suffolk Cooperative Library System)

Annual Conference

LILRC Open House on April 18, 11AM-4PM

· Get Moving Webinar (noon)

Corrected and Approved SCLA Minutes Friday, April 19, 2019 at SCLS

Upcoming Workshops

5th Annual Herbert Biblo Academic Libraries Invitational

Annual Conference

Strategic Planning Focus Groups

Corrected and Approved SCLA Minutes Friday, June 14, 2019 at SCLS

Corrected and Approved SCLA Minutes Friday, August 23, 2019 at SCLS

Corrected and Approved SCLA Minutes Friday, September 20, 2019 at SCLS

28th Annual Conference on Libraries and the Future: Libraries in a Post Privacy World

Upcoming Workshops

Corrected and Unapproved SCLA Minutes Friday, November 22, 2019 at SCLS

Corrected and Approved SCLA Minutes Friday, December 13, 2019 at SCLS

Corrected and Approved
SCLA Minutes
Friday, January 18, 2019 at SCLS

Corrected and Approved
SCLA Minutes
Friday, February 15, 2019 at SCLS

Corrected and Approved
SCLA Minutes
Friday, March 15, 2019 at SCLS

Corrected and Approved
SCLA Minutes
Friday, April 19, 2019 at SCLS

Corrected and Approved
SCLA Minutes
Friday, June 14, 2019 at SCLS

Corrected and Approved
SCLA Minutes
Friday, August 23, 2019 at SCLS

Corrected and Approved
SCLA Minutes
Friday, September 20, 2019 at SCLS

Corrected and Unapproved
SCLA Minutes
Friday, November 22, 2019 at SCLS

Corrected and Approved
SCLA Minutes
Friday, December 13, 2019 at SCLS