January 18 / February 15 / March 15 / April 19 / June 21 / August 23 / September 20 / October 25 / December 20
January 18
Corrected and Approved
SCLA Minutes
Friday, January 18, 2013
SCLS Auditorium
IN ATTENDANCE: Brian Adams, Joanne Albano, Samantha Alberts, Virginia Antonucci-Gibbons, Herb Biblo, Jeri Cohen, Paula Bornstein, Sheila Doherty , Tom Gorman, Marsha Greenspan, Teri Hatred, Stephen Ingram, Lisa Kropp, Regina McEneaney, Anne McCaffrey, Jackie Narkiewicz, Cathi Nashak, Michelle Rung, Laura Panter, Todd Schlitt, Celia Vollmer, Peter Ward
CALL TO ORDER: Jackie Narkiewicz called the meeting to order at 10:02 a.m. The December 2012 minutes were reviewed and corrected. Jackie moved to accept the minutes as corrected. Marsha Greenspan seconded the motion. None were opposed.
PRESIDENT’S REPORT: Joanne Albano welcomed new members to the board. 35 people received $200 each from the Sandy Emergency fund, and a thank you note was received from one of them. More than 300 members have signed the petition for the NYLA transition. All membership renewals will now be coming from NYLA. Regina McEneaney handed over the membership information two weeks ago. Celia Vollmer will be transitioning the books and financials by the end of this month. Next month we will have more information.
Celia Vollmer presented the new budget, and explained that differences from previous budgets are due to the merger with NYLA. This budget includes professional fees from last year. Registration for LILC will be through NYLA, so we hope to get a wider audience. We will need to send representatives to NYLA for meetings. Laura Panter moved to accept the budget. Lisa Kropp seconded the motion. None were opposed.
DIVISION REPORTS:
DASL: No report
RASD: Cathy Nashak reported that all committees are very busy. The Health Concerns Committee is scheduled to meet on January 23. Two programs are being developed for LILC: Libraries in Emergency Situations and Public Library Services to Older Adults.
CATS: Stephen Ingram introduced new CATS officers for 2013:
President: Stephen Ingram, Northport-East Northport Public Library
VP/President Elect: James Matias, Middle Country Public Library
Treasurer: Eileen DeSimone, Long Island University/Brentwood campus
Secretary: Nicole Turzillo, Westhampton Free Library
Past President: James Clemens, Elwood Public Library
Members at Large (8):
Tom Cohn, Huntington Public library
Paul Zukowski, Graduate Queens College
Min Liu, LILRC
Xibe Solis, Brentwood Public Library
Danielle Zubiller, Westhampton Free Library
Bob Johnson, Emma S. Clark
Dominic Iadicicco, Bellport
Kelly Harris, Bridgehampton
The board discussed programing ideas and responsibilities for the coming year. CATS will be reviving the Technical Services Forum and will be sending out a brief survey for feedback from libraries. We will use this information to shape the agenda for the meeting.
The board reviewed ideas for continuing the Cataloging roundtable and worked with Bob Johnson of the Technology Information Forum committee to suggest upcoming ideas for programs that would be presented by TIF.
The Long Island Library Conference was discussed concerning the CATS
plan for our Division table and displays.
CATS submitted a program request for the Long Island Library Conference. The topic suggested was “Practical use of Technology in Library Service”. We are considering changing the subject to expand on the Technology Information Forum program, “The Promise and Perils
of Mobility” given on December 13, 2012.
The Technology Information Forum Committee hosted “The Promise and Perils of Mobility” given at the Northport-East Northport Public Library on December 13, 2012.
The presentation discussed how mobility is changing the way people are accessing information and how it is changing library services. The presentation focused on the App market, the ease of access to information in a digital environment, the formation of a digital life
and concerns about privacy. We had 50 plus attendees who stayed for the presentation and 30 who stayed for the follow up Technical Information Forum (TIF) meeting afterwards. Copies of the presentation are available on the CATS website.
The TIF committee also planned their meeting schedule for the year which is available on the CATS website.
A meeting was held at the Sachem library for the TIF committee on January 9th, 2013.
A discussion was held on wireless printing options by Bob Johnson. A general roundtable discussion ensued concerning topics for the year, upcoming technology and future goals of the TIF committee.
Agendas and minutes are available on the CATS website.
Next CATS meeting: February 12th 2013-SCLS
Next TIF meeting: Thursday – February 7th – Elwood
SSD: Anne McCaffrey reported that SSD held their first meeting of the year on January 9 and discussed computer classes. The roundtable will take place in March.
YASD: Sheila Doherty reported that at the last YASD meeting, held on January 10, 2013, was a program called Databases for Teens 101, presented at the Middle Country Library Selden Branch by Reference Specialist Kris Minschke. Kris explored databases subscribed to by Suffolk County Libraries. The databases included in the presentation were: Biography Reference Center, Career Cruising, Credo, Global Road Warrior, Grolier Online, History Reference Center, Literary Reference Center, Brainfuse HelpNow, Novelist Plus, Points of View, Science Online, and Something About the Author. She shared search strategies, tips, and tricks for working with teen researchers. There were a total of 43 librarians in attendance, including Librarians from Suffolk County, Nassau County, and Suffolk County school districts.
On Thursday, February 7, 2013, our next meeting will feature a presentation on Maker Spaces, featuring Programming Specialist Chris Shoemaker from NYPL will be held at the Levittown Public Library. This is the annual Suffolk/Nassau Joint YASD meeting. This year Nassau YASD is hosting the program. Chris will demonstrate how your library can embrace the maker movement and incorporate Maker Spaces into the services you provide.
COMMITTEE REPORTS:
ANNUAL DINNER: Laura Panter reported that her committee which includes herself, Jamie Papandrea and Marsha Greenspan is looking into several different locations for the dinner to take place on Friday November 15, 2013. These include Lombardi’s on the Bay, Villa Lombardi’s Captain Bill’s, the Bellport Country Club, Lessing’s Properties including Timber Point in Great River and the Larkfield Manor. She asked if anyone had suggestions for something on the North Shore or further west. They will begin calling venues next week and make appointments to see any venue that is close to the price range and comparable to last year’s offerings. Appointments will be made for Fridays as this is the best day for the committee.
ARCHIVES: No report
CIVIL SERVICE: No report
COMMUNITY SERVICE: No report
CONTINUING EDUCATION: Teri Hatred reported that divisions holding programs should send attendance sheets to her. She will enter the information into the database so listings can be printed for people taking training and experience civil service tests.
ELSA: No report
I-CON: No report
INTELLECTUAL FREEDOM: No report
LDA AWARD: Paula Bornstein reported that NCLA still has not chosen a committee chairperson, but this should be done by next week. She is preparing the brochure to send out by the second week of February 2013. Nominations should be submitted by March 22, and the final votes will be completed by April 15. She needs mailing labels by February 8 and will lay out money for postage.
LEGISLATIVE: Samantha Alberts reported that she will have a bus and a half for legislation day on 3/5/13. She moved that $694 be approved for a second bus to be shared with NCLA. Lisa Kropp moved to accept, Todd Schlitt seconded. None were opposed.. Please ask your colleagues to attend. The bus will leave Riverhead at 5:45, SCLS at 6:15, exit 58 at 6:30. The Nassau bus will leave from exit 49 6:00 a.m. Kevin Verbesey will present two sessions of Advocacy Day 101 at SCLS: 2/27 at 2 pm and 2/28 at 10 am. Register on line or email Samantha to register. Registration forms will be out by next week. Samantha requested a motion to pay about $150 for signs. Jeri Cohen moved to make the payment, Laura Panter seconded. None were opposed. Samantha is waiting for the bill to get exact amount. Hospitality for bus is to be determined. 2013 legislative priorities are on NYLA website for those interested.
LIST-SERV: No report
LONG ISLAND LIBRARY CONFERENCE: JoanneAlbano reported that SCLA and NCLA board met to move on with online registration through NYLA. We hope to pick up people who would pay by credit card or purchase order (school districts). Celia Vollmer is working with Tracy van Dyne to move accounts forward.
MEMBERSHIP: Regina McEneaney reported that SCLA currently has 684 members including 39 politicians who are honorary members and one lifetime member. They will be on a separate membership list since they receive only newsletters. 45 members have renewed for 2013 having printed form off website. Anybody renewing before the official transition will have their dues prorated. Divison presidents should have received current division membership lists.
NEWSLETTER: Joanne. Albano reported that the new newsletter chair will be Jennifer Fowler. The newsletter should go out every other month, starting in February, on the 15th of the month. Articles should be submitted by the fifth of the month the newsletter is to be sent. Celia has received the renewal bill from constant contact
NOMINATING: Jackie Narkewicz reported. Get an early start and submit your names for office.
SCHOLARSHIP: Celia Vollmer reported. Scholarship application form is to be reworked.
STATISTICAL SURVEY: Rona Dressler asked whether there is a tool that can be used to generate the survey report. It was suggested that we ask NYLA if they will provide that service and that Rona check with Kevin McCoy to see if he is aware of a tool.
STUDENT OUTREACH: Brian Adams reported, asking if students can be added to membership mailing list and to listserv so they can receive information. Regina replied that the library schools are on the membership list and Kevin should be asked about adding student emails on the listserv. It was suggested that the library schools’ listserv addresses be added to our listserv.
SUFFOLK COUNTY JAILS LIBRARY SERVICE: No report
WEB PAGE: Michelle Rung reported that the webpage is up to date, including updated board information. Please check that the information is correct. Updated forms can be found on the board page when you hover on top tool bar. Divisions should add their meetings to calendar to avoid conflicts.
LIAISONS: No report
CLASC: No report
LILRC: Herb Biblo reported that the committee has worked very hard to set up legislative day and we should try to get as many people up there as possible. We will have the well of the legislative building and will be able to have another demonstration there where we will be seen by many people. Virginia Antonucci-Gibbons reported that the regional digitization programs are on the website.
NCLA: No report
PLDA: Peter Ward reported, filling in for Danielle Zubiller. PLDA met last week. The board members are Neely McCahey, vice-president; Suzanne Johnson, secretary: Kim DeCristofaro, treasurer. The PLDA program for LILC is to be presented by Victor from Sand Pebble Construction on how to involve the community in passing a building referendum. The directors’ bus for library advocacy day will leave on March 4, 2013.
SCLS: Samantha Alberts reported and requested that all SCLA members be encouraged to attend Advocacy Day.
MEMBERS AT LARGE: Laura Panter asked if there is anything to do besides dinner. Tom Gorman reviewed budget with Celia. Todd Schlitt – no assignments yet. Marsha Greenspan is working on the annual dinner.
TREASURER’S REPORT: CeliaVollmer distributed and reviewed the budget, which will be filed for audit. As of February 1, balance will be retained to NYLA except for outstanding checks and required minimum in checking. If you forgot to request reimbursement before the transition, Celia will apply for reimbursement. All divisions should be preparing budgets to be submitted. Division accounts should be reconciled by the end of the month, accounts should be closed, and bank checks should be made out to NYLA. Include descriptions of line items so NYLA has an idea of what payments are for. New reimbursement form will be posted on webpage by February 1. It is already on NYLA website. Fax reimbursement forms to NYLA; all forms must be completed in full. All deposits must be in check or money order form.
Bills to be paid in January were presented:
DATE PAY TO AMOUNT CHECK #
12/15/12 Northfork Express $400.00 1761
Legislation
12/15/12 Northfork Express $1150.00 1762
Legislation
1/10/13 Stephanie Kyle $149.02 1763
LILC
1/18/13 SCLS $60.80 1764
Legislative
1/18/13 DASL $302.00 1765
4th Quarter Membership Rebate
1/18/13 CATS $309.50 1766
4th Quarter Membership Rebate
1/18/13 RASD $313.50 1767
4th Quarter Membership Rebate
1/18/13 SSD $313.50 1768
4th Quarter Membership Rebate
1/18/13 NCLA $694.00 1769
Legislation
1/18/13 Jacqueline Narkiewicz $17.67 1770
Hospitality
1/18/13 NCLA $45.00 1771
NCLA Membership
1/18/13 Brentwood Public Library $51.53 1772
2012 SCLA Dinner
Lisa Kropp moved to pay the bills as presented. Jackie Narkiewicz seconded the motion. None were opposed.
OLD BUSINESS: no old business
NEW BUSINESS: No new business.
The meeting was adjourned at 11:12. Motion to adjourn the meeting was presented by Jackie Narkiewicz. None were opposed.
The next meeting will be Friday, February 15, at SCLS. Refreshments at 9:30 a.m., meeting 10:00 a.m.
Respectfully submitted,
Jeri Cohen
____________________________________________________________________________________________________
February 15
Corrected and Approved
SCLA Minutes
Friday, February 15, 2013
SCLS Auditorium
IN ATTENDANCE: Brian Adams, Joanne Albano, Virginia Antonucci-Gibbons, Paula Bornstein, Jeri Cohen, Sheila Doherty, Diane Eidelman, Teri Hatred, Stephen Ingram, Min Liu, Regina McEneaney, Jackie Narkiewicz, Laura Panter, Michelle Rung, Todd Schlitt, Celia Vollmer, Danielle Zubiller
CALL TO ORDER: Jackie Narkiewicz called the meeting to order at 10:02 a.m. The January 18, 2013 minutes were reviewed and corrected. Jackie moved to accept the minutes as corrected. Stephen Ingram seconded the motion. None were opposed.
PRESIDENT’S REPORT: Joanne Albano displayed certificate of appreciation received from LILRC. It will go to archives. We will become a regional chapter of NYLA in July after their annual meeting. This will make for a smooth transition after the vote. NYLA is taking on financial responsibilities including doing our taxes. Jeremy Johanneson wants us to change our budget to a half year budget to reflect the July start. The new budget and fiscal year will be July 1 – June 30. Each division will need to review their bylaws with Celia Vollmer and Joanne after the SCLA bylaws are voted on and changed. . New membership renewals for SCLA are being mailed this month. Joint membership will be in effect in July. We have received several thank you cards from recipients of the hurricane relief fund.
DIVISION REPORTS:
DASL: Regina McEneaney reported. They are changing speakers for their program at LILC. The topic is the history of books and the speaker is Yanek Mieczkowski .
RASD: Cathi Nashak submitted a report by e-mail: The RASD Board Meeting was held on February 5, 2013 at SCLS.
The Health Concerns Committee has selected their topic for the 2013 annotated bibliography – traumatic brain injury. Annual breakfast is October 30th.
LI History Committee is planning its third annual showcase for April 25th – details to follow.
M.O.S.A.I.C. Committee is having the Long Island Latino Teachers Association speak about mentoring high school students on March 12th. On May 14th, their annual breakfast will feature the Long Island Language Access Coalition.
Readers Advisory Committee is meeting on April 25th – the genre is translated novels.
The Readers Guide for this year’s Long Island Reads selection (Sutton by J.R. Moehringer) is on their web site at longislandreads.org.
Our next board meeting is Tuesday, February 26th at SCLS. There will be no March meeting because of Advocacy Day.
CATS: Stephen Ingram reported. The CATS board met at SCLS on February 12.
All checks written in January have been cleared. Quarterly check from SCLA for $309.50 deposited. Total checking and savings comes to $1,622.53. A bank check for $1,619.53 (minus $3 for bank fee) was sent to NYLA. This closes out the CATS account. All finances and reports will now be handled through NYLA and coordinated through Eileen DeSimone.
Stephen discussed the minutes from the SCLA meeting to inform the staff about the changes with NYLA and the tracking of CEU credits offered by SCLA. The board had a discussion concerning how finances will work with the SCLA/NYLA transition and how this will affect future programming and events. Some discussion ensued about tracking CEU credits and civil service exams.
The board was reminded about library advocacy day.
Congratulations were extended to Bob Johnson and Ted Guttmann for their article in Computer in Libraries regarding the Emma S. Clark mobile application. This will be featured in the library conference.
The library conference agenda was discussed. Stephen Ingram, Ted Guttmann and Bob Johnson will present the main CATS/TIF program titled the Promises and Perils of Mobile Communication. Network Specialist Bob Johnson, Director Ted Gutmann and Librarian Stephen Ingram will discuss how mobile communication is changing the way people are accessing information and how it is shifting library services. The presentation will concentrate on the digital environment created by these devices, a demonstration of the Emma S. Clark Library mobile app for library services, and cover concerns of online privacy. Come see the three unique perspectives in the ever-changing mobile arena. We have been asked to provide our own laptop for the conference.
Additionally, the library conference is seeking to fill up several smaller venue rooms and we will be asking the TIF committee if they could fill one or two of these venues. Topics may include cheap computer upgrades for libraries, or practical uses for technology in libraries.
One speaker will be covered by the conference. If we have additional speakers for the smaller venues, they will be covered.
The board decided that the give-away for the library conference will be a kindle fire at a price of $159. We will purchase the item shortly.
We are also looking into purchasing a tablecloth with the CATS logo for our meetings and presentations. Eileen DeSimone did preliminary research and Xibe Solis will get us a detailed pricing structure and color choices.
Min Liu would like copies of anything to be placed in the archive.
Technology Information Forum (TIF): The February meeting was held at the Elwood Library. Bob Johnson reported that approximately 32-35 people attended. Demonstrations and discussion included; Ninite software update tool by both Jason Ladick and Anthony Martocello of Connetquot and Northport libraries, respectively. Stephen Ingram led a discussion regarding the new way big companies are doing business; subscription services rather than the more conventional software purchasing model. Stephen and Bob led the meeting on discussions and small demonstrations regarding this month’s theme “Patron Authentication and Computer Use – How do you get the job done?” The meeting went very well with enthused participants and great collaboration. Future meeting topics were discussed as being centered around how we serve the staff and patrons with technology, what would be possible if there were no limitations, etc… Stephen also announced information regarding CEU credits, keeping sign-in sheets, etc…
Hospitality: Xibe Solis will help with hospitality for programs when necessary.
Membership: we are waiting for the new SCLA/NYLA forms to become available or appear online.
Newsletter: Paul Zukowski is working on the newsletter design. It will be a folded tablet size for the winter/spring of 2013. It will consist of an article about cloud computing, references to the library conference and future TIF meetings. The board will be working and contributing on the content and design which we hope to have completed by the next board meeting. Expect to print 300 copies to cover membership and copies for the library conference. Printing is being arranged.
Publicity: Hope that our library conference will draw new members.
Program: Preliminary plans were created for the library tour which is tentatively scheduled for April 16th. The tour will hopefully consist of the Emma S. Clark memorial library and one of the several libraries in Stonybrook. Board members are contacting these libraries to arrange the event.
The technical services forum is preliminarily scheduled for April 23rd at the Brentwood library. A survey and flyer will be appearing shortly. The agenda will be arranged from this feedback.
Web Site: Stephen Ingram. Basic maintenance.
Next CATS Meeting: March 12th 2013
SSD: Teri Hatred reported. Giveaways for LILC were ordered. Roundtable will be on March 15 at Brentwood. The clerk-typist test is coming up and a review is being considered even though that position is not used in libraries.
YASD: Sheila Doherty reported. February 7, 2013 was the annual Suffolk/Nassau Joint YASD meeting. This year Nassau YASD hosted the program at the Levittown Public Library. Programming Specialist Chris Shoemaker from NYPL discussed Maker Spaces. Chris demonstrated how libraries can embrace the maker movement and incorporate Maker Spaces into the services they provide for teens. On Thursday, March 14, 2013, the meeting to be held at the Smithtown Library Main Branch will feature and Anti-bullying speaker, Long Island school district student Jamie Isaacs. Jamie is 16 and was bullied for 6 years. She decided to take a stand to help prevent others from being victims of bullying by founding the “JAMIE ISAACS FOUNDATION FOR ANTI-BULLYING INC.” When she was 14 she helped Legislator Jon Cooper write and pass the Suffolk County Cyber-Bullying Law. She also published her first book “In Jamie’s Words”, in order to be the voice for all victims of bullying. Jamie will be attending the March meeting to discuss the impact of bullying on her life & the legal actions she took to get justice.
COMMITTEE REPORTS:
ANNUAL DINNER: Laura Panter reported that the annual dinner will be at Villa Lombardis. It will be on Thursday, November 14 since no locations would give us a Friday. The contract is good to go and the committee is looking into dj. Save the date cards will go out after LILC. SCLS has mugs that can be used as favors and will hold 150 for use at the dinner.
ARCHIVES: Beth Gates submitted a report by e-mail. The archives are up-to-date. If anyone has items they would like added to the archive, please send them to Beth at Rogers Memorial via the system bags.
CIVIL SERVICE: no report
COMMUNITY SERVICE: Joanne Albano said SCLA relay for life team is forming.
CONTINUING EDUCATION: Teri Hatred reported that she has received some attendance sheets to be entered into the database for civil service history. People started sending them after the last meeting. Please send attendance sheets for workshops and seminars, not business meetings
ELSA: Min Liu reported. The brochures are ready for print. This year’s committee did not select a chair. The SCLA board president can appoint. Min will continue serving as committee chair for this year. New committee members are Alison O’Reilly and Brian Schwartz. There are 10 committee members total. The committee would like to change the application deadline from June 1 to August 31 since they don’t meet during the summer. This requires a change in the bylaws.
I-CON: No report.
INTELLECTUAL FREEDOM: No report.
LDA AWARD: Paula Bornstein reported. The committee updated the LDA Award Brochure and had two thousand copies printed at Minuteman Press of Port Jefferson. 1000 brochures were delivered to Marcia Olsen of NCLA. Brochures will go out to SCLA members at the beginning of next week. The updated application has been sent to Michelle Rung to be added to the website and was also sent to the SCLA Listserv. One will be sent to the NCLA Listserv also. Nomination packets are due by March 22nd. The invoice from Minuteman Press was submitted for payment.
LEGISLATIVE: Diane Eidelman reported, and Samantha Alberts submitted a written report. The Eastern Suffolk bus is filling up fast (stopping at Riverhead, SCLS and exit 58). The Western Suffolk bus stopping at exit 49 has plenty of space available. Please RSVP as soon as possible if you are able to go on either bus. The Advocacy Day 101 sessions are scheduled for Feb. 27 at 2 p.m. and Feb. 28 at 10 a.m. at SCLS. Even if you are unable to go up to Albany on March 5, please consider attending an Advocacy Day 101 session. These sessions explain the NYLA legislative priorities for the year, which librarians will be advocating to their legislators..
LIST-SERV: no report
LONG ISLAND LIBRARY CONFERENCE: Joanne Albano reported that the conference is scheduled for May 2, and the save-the-date went out. Live link for online registration is available. The online registration shows $60 price which will be corrected after membership is verified.
MEMBERSHIP: Regina McEneaney reported. There are currently 684 members; 45 are 2013 40 are honorary. The old form is off the website. NYLA will be sending out the renewal forms.
NEWSLETTER: no report
NOMINATING: Jackie Narkiewicz requested that people tell her if they are interested in running for office.
SCHOLARSHIP: Celia Vollmer is resigning as committee chair. Teri Hatred is the new scholarship chair.
STATISTICAL SURVEY: no report
STUDENT OUTREACH: Brian Adams will send new membership form to library schools when we receive them from NYLA. There is a brochure for librarians guide to civil service. Celia Vollmer has physical copies; it is really old. It is on the civil service webpage as well. Lisa Kropp stated that a letter is going to library schools to inform them of the 12 credit requirement to take the children’s services exam.
SUFFOLK COUNTY JAILS LIBRARY SERVICE: no report
WEB PAGE: Michelle Rung reported that the website is up-to-date with all information received. PLDA asked if a conference forum link could be created from our website. Our blog format will not accept a forum format. Alternate suggestions were to create events on the SCLA Facebook page, create another listserv or use the SCLS Facebook group page.
LIAISONS: no report
CLASC: no report
LILRC: Virginia Antonucci-Gibbons encouraged everyone to attend advocacy day. Appointments with legislators are currently being scheduled for the day. A full day workshop on metadata will be offered at Brentwood Public Library. Two libraries have added yearbooks to their digital collections. Min added that the program brochure is available. Please remember our digital equipment loan program. LILRC will now loan out multiple items simultaneously.
NCLA: Joanne Albano reported that we received our membership card and discount card for attending NCLA programs at member rates.
PLDA: Danielle Zubiller reported that directors are being encouraged to take the regular bus to lobby day to network.
SCLS: Diane Eidelman suggested using flash drive bracelets for LILC giveaway. They cost $4.00 each. SCLA and SCLS will share the cost. The SCLA budget allows for $1750.00 to be spent on the giveaways, so an order 1000 or as many as budget will allow will be placed. These are also available for purchase on gateway as giveaway items.
MEMBERS AT LARGE: Tom Gorman will finish auditing the books.
TREASURER’S REPORT: Celia Vollmer reviewed the updated budget which will end on June 30, and moved that the board accept the updated budget. Stephen Ingram seconded the motion; none were opposed. The vote on the February Treasurer’s Report will be in March.
Bills to be paid in February were presented:
2/15/13 #1773 PC/Nametag $493.22
LILC
2/15/13 #1774 Samantha Alberts $210.29
Legislative Committee
2/15/13 #1775 Villa Lombardi’s $1000.00
SCLA Dinner
2/15/13 #1776 Celia Vollmer $23.30
Postage
2/15/13 #1778 Jacqueline M. Narkiewicz $28.19
Hospitality
2/15/13 #1778 Minuteman Press $398.37
ELSA Brochure
Celia Vollmer moved to pay the bills. Teri Hatred seconded the motion. None were opposed.
New reimbursement forms to be used as of March 1. The Divisions will send forms directly to Galina at NYLA. Be sure to fill forms out completely, and fax with photocopies of receipts. Then send original forms and receipts by mail. Step-by-step procedure will be added to webpage.
OLD BUSINESS: no old business.
NEW BUSINESS: March 15 is bring-a-colleague meeting . Celia Vollmer is running a shelter with 50 families who have lost everything. Needs tote bags, magazines, books, things to entertain people. Donations of bulk and household items can go to Pronto of Long Island.
The meeting was adjourned at 11:15 by Jackie Narkiewicz.
The next meeting will be Friday, March 15, 2013, at SCLS. Refreshments at 9:30 a.m.; meeting 10:00 a.m.
Respectfully submitted,
Jeri Cohen
SCLA Secretary
_____________________________________________________________________________________________________
March 15
Corrected and Approved
SCLA Minutes
Friday, March 15, 2013
SCLS Auditorium
IN ATTENDANCE: Brian Adams, Joanne Albano, Samantha Alberts, Herb Biblo, Michele Cayea, Jeri Cohen, Elaine DeSimone, Sheila Doherty, Tom Gorman, Jose Hernandez, Lisa Taylor Kreiter, Min Liu, Claudia McGivney, Stephen Ingram, Lisa Kropp, Jackie Narkiewicz, Cathi Nashak, Jamie Papandrea, Michelle Rung, Todd Schlitt, Celia Vollmer, Kim Zettwoch, Danielle Zubiller
CALL TO ORDER: Jackie Narkiewicz called the meeting to order at 10:02 a.m. The February 15, 2013 minutes were reviewed and corrected. Lisa Kropp moved to accept the minutes as corrected. Joanne Albano seconded the motion. None were opposed.
PRESIDENT’S REPORT: Joanne Albano reported. Welcome to guests at the SCLA board Bring a Friend meeting. Thank you to Samantha Alberts for all the work on the bus trip to Albany. We have a report from Jeremy Johanneson on the status of our merge with NYLA and things are continuing to progress. We have received a thank you note from Authors Unlimited for SCLA’s support.
DIVISION REPORTS:
DASL: Claudia McGivney reported. DASL is currently working on the archives conference to be held at C.W. Post. They are hoping for grants for people to attend conference. Diane Holliday opened an exhibit of photographs.
RASD: Cathi Nashak reported. They have submitted their budget to NYLA, and have seen a good turnaround on reimbursement requests. LI Reads will be held at the Plainview Old Bethpage Library. Go to the LI Reads website for more information. The Mosaic Committee has put information on their blog about English classes. A planning meeting is scheduled for June 13. The marketing on a shoestring program was cancelled.
CATS: Stephen Ingram reported. The CATS board is reviewing LILC programs. A possible second program is being discussed. Board meeting dates are being moved to the end of each month. The TIF meeting was cancelled due to weather. The CATS Newsletter will be out shortly. The round-robin and library tour will be next month.
SSD: Anne McCaffrey reported by email. Support Staff Division held its Annual Round Table event on Wednesday, March 13th at Brentwood Public Library. As always, we had good attendance with a question and answer period and then a lively discussion session. Our guest speaker for the LILRC conference in May will be Arthur Greene from the New York State Retirement Pension System.
YASD: Sheila Doherty reported. An Anti-Bullying presentation was held at the Smithtown Main Library on March 14. The guest speaker was 16 year old Long Island school district student Jamie Isaacs who was bullied in school for 6 years. Jamie decided to take a stand to help prevent others from being victims of bullying by founding the “JAMIE ISAACS FOUNDATION FOR ANTI-BULLYING INC.” When she was 14 she helped Legislator Jon Cooper write and pass the Suffolk County Cyber-Bullying Law. She also published her first book “In Jamie’s Words”, in order to be the voice for all victims of bullying. There were 27 librarians at the meeting & Jamie gave out many handouts for librarians to bring home.
On April 12, 2013 the annual Fran Romer Booktalking Worskhop will be held at the Sachem Public Library. The mission of this workshop is to promote the importance of booktalking. The theme for the workshop is “Reaching the Reluctant Reader”. There is a $14.00 registration fee ($12.00 for library students) which includes a hot breakfast, book discussion group, and a presentation given by award winning author Todd Strasser. Todd’s YA novels have appeared on YALSA’s “Quick Picks for Reluctant YA Readers” Lists.
Each year the Young Adult Services Divisions of the Suffolk and Nassau Library Associations, come together to honor significant contributions by teenagers to library services. The B.E.S.T (Bringing Excellence in Service by Teens) Award will be presented to one teenager from Suffolk County and one teenager from Nassau County. Please nominate a volunteer, employee, or other affiliate of any library organization who is between 13-19 years old. Applications can be found the YASD blog.
COMMITTEE REPORTS:
ANNUAL DINNER: Laura Panter reported by email.
The SCLA Dinner has been confirmed for November 14, 2013 at Villa Lombardi’s from 6-10pm. The contracts have been signed and the deposit given.
We have contracted IN THE MOOD DJ Productions to DJ the event. They are a recommended house DJ for Villa Lombardi’s. A deposit and signed contract was sent out to the company by Celia Vollmer on March 5, 2013. I followed up with them this week to confirm receipt of the deposit and the company will call me back with verification as it wasn’t noted in their files as of Thursday, March 14th.
We will be using last year’s SCLA mugs for event favors as decided at last month’s meeting.
SAVE THE DATE cards will be sent over to Marsha Greenspan for printing next week so we have them for the LI Library Conference Association table. We will also send out SAVE THE DATES to the membership after the conference.
I will have a preliminary registration flyer for the April 2013 meeting to pass around for approval.
ARCHIVES: no report
CIVIL SERVICE: no report
COMMUNITY SERVICE: Jamie Papendrea reported. Six people have registered for our Relay for Life team. Please join us and spread the word. It is a wonderful experience. If you can’t join us, please contribute. The event is Saturday, June 8, 6:00 p.m. through Sunday June 9, 6:00 a.m. at Sachem High School East.
CONTINUING EDUCATION: no report
ELSA: Min Liu reported.. The brochure has been sent out and information packages were sent to library directors. 300 brochures will be put at the SCLA table at LILC. The committee’s next meeting will be in September.
ICON: no report
INTELLECTUAL FREEDOM: no report
LDA AWARD: Paula Bornstein reported by e-mail. There is nothing new to report for the committee; the deadline for entries is Friday, March 22nd.
LEGISLATIVE: Samantha Alberts reported. 49 people went on the Suffolk County bus to Albany on Advocacy Day, and she has a couple of bills for Celia. Also, there is a bill for signage due to the agreement with the Nassau Library Association. Half of the people on the Nassau bus were from Suffolk. Please continue emailing your representatives, especially assembly members because they are still working on the budget. Thank to all for attending.
LIST-SERV: no report
LONG ISLAND LIBRARY CONFERENCE: Min Liu reported. There are 7 programs scheduled for each of the three sessions, 21 total. Registration will begin at 8:00 a.m. Thanks to all divisions for sending in program information. Registration for association tables needs to be sent in, if not already done.
MEMBERSHIP: Regina McEneaney reported by email. There are 653 members for 2012-13 with 59 of those having renewed for 2013. I haven’t sent out any division lists since January 18th because the names have not changed. 11 people renewed since January but were on the list from 2012. Only 5 are new – 1 for DASL, 3 for RASD, 1 for SSD. Updated lists will be sent to all divisions before the April meeting. We hope to hear from NYLA shortly about the renewals.
NEWSLETTER: Joanne Albano reported. Nikki Greenhalgh sent out her last newsletter as editor last month. Jen Fowler is the new editor and is currently working on the next newsletter.
NOMINATING: Jackie Narkiewicz reported. Please let her know if you are interested in running for office.
SCHOLARSHIP: no report. Joanne Albano extends the board’s condolences to Teri Hatred.
STATISTICAL SURVEY: no report
STUDENT OUTREACH: Brian Adams reported. Thank you to Celia for supplying the civil service brochures. Brian is visiting Civil Service with a group next week and will ask if there are plans to update the brochure. Students are specifically looking for information on the children’s librarian test. We can add a tab to the SCLA webpage with civil service info, upcoming exams and state requirements. Lisa Kropp says St. John’s is looking to expand their presence in Suffolk County.
SUFFOLK COUNTY JAILS LIBRARY SERVICE: no report
WEB PAGE: Michelle Rung reported. The webpage is up to date with LILC information and with instructions on submitting invoices to NYLA for reimbursement.
LIAISONS:
CLASC: no report
LILRC: Herb Biblo reported. The theme for the LILRC conference will be Community Innovation and Transformation. 2 of 4 speakers have already agreed to participate. The conference is scheduled for October 24-25, 2013. Save the date cards will go out when all speakers are booked. This conference is for everyone interested in library management and leadership, not just library directors. The legislative breakfast will be on September 20 at the Bay Shore Public Library. You need to develop long term relationships with your legislators. LILRC has received 2 grants to support the Long Island memories digitization program. Min Liu is president elect of NCLA. An A+ technology digital presenter has been added to loan program equipment.
NCLA: no report
PLDA: Danielle Zubiller reported. Contact your legislators about the budget. The PLDA Program for LILC has been finalized.
SCLS: Samantha Alberts reported. Thank you for participating in advocacy day. Call your legislators. Flash drives have been ordered for LILC giveaways.
MEMBERS AT LARGE:
Tom Gorman reported the SSD held its annual roundtable this week. It was well attended and good to see how others handle issues. He will continue to review the budget with Celia during the transfer to NYLA.
TREASURER’S REPORT:
Bills to be paid in February were presented:
1773 2/6/13 PC/Name Tag LILC $493.22
1774 2/6/13 Samantha Alberts Legislation $210.29
1775 2/15/13 Villa Lombardi’s SCLA Dinner $1000.00
1776 2/15/13 Celia Vollmer Postage $23.30
1777 2/15/13 Jacqueline Narkiewicz Hospitality $28.19
1778 2/15/13 Minuteman Press ELSA $398.37
1780 2/15/13 Baldaserri & Coster Prof. Fees $2075.00
1781 2/15/13 Void
1782 2/15/13 In the Mood Prod. SCLA Dinner $100.00
Jeri Cohen moved to pay the bills. Tom Gorman seconded. None were opposed. The status of accounts with NYLA, division treasurer responsibilities and reimbursement procedures were reviewed.
OLD BUSINESS: no old business
NEW BUSINESS: no new business
The meeting was adjourned at 11:14 a.m. by Jackie Narkiewicz.
The next meeting will be Friday, April 19, 2013 at SCLS. Refreshments at 9:30 a.m., meeting 10:00 a.m.
Respectfully submitted,
Jeri Cohen
SCLA Secretary
____________________________________________________________________________________________________
April 19
Corrected and Approved
SCLA Minutes
Friday, April 19, 2013
SCLS Auditorium
IN ATTENDANCE: Brian Adams, Paula Bornstein, Jeri Cohen, Sheila Doherty, Tom Gorman, Marsha Greenspan, Teri Hatred, Stephen Ingram, Lisa Kropp, Min Liu, Kevin McCoy, Regina McEneaney, Jackie Narkiewicz, Cathi Nashak, Laura Panter, Michelle Rung, Todd Schlitt, Celia Vollmer, Danielle Zubiller
CALL TO ORDER: Jackie Narkiewicz called the meeting to order at 10:01 a.m. The March 15, 2013 minutes were reviewed and corrected. Jackie Narkiewicz moved to accept the minutes as corrected. Marsha Greenspan seconded the motion. None were opposed.
PRESIDENT’S REPORT: Joanne Albano reported. As of this afternoon an email is going to our membership to renew online starting today. Regina worked very hard with Jeremy to update membership records. Payment can be made by credit card or mailing a check. Emails will be customized. Thank you Regina and Celia for all your hard work. Membership will be good until Dec. 31, 2013. NYLA members will roll into joint membership in August. That membership will be good for the combined period. There will be a place on NYLA page to inform NYLA membership of upcoming vote on merger. Vote will be June or July so all should be official by August 1. As of two weeks ago, Long Island Library Conference registration is way ahead of last year, so online registration seems to be working out well. If any questions are received about renewal, forward to Joanne Albano who will coordinate with Jeremy Johannesen to answer them. We are the first ones to do this – next year will be a lot easier.
DIVISION REPORTS:
DASL: Claudia McGivney reported by email. DASL is sponsoring one of seven professional development grants that are being offered for the NY archives to be held at LIU Post from June 5-7. The grants are for $100 each and will cover registration for full conference attendance. All interested can apply through nyarchivists.org. The deadline to apply is April 29th.
RASD: Cathi Nashak reported. The Electronic Resources committee program for the Long Island Library Conference will be on evolving libraries. Rona Dressler has started looking for speakers on traumatic brain injury for the Health Concerns Committee annual breakfast. Long Island Reads arranged a bus tour to Brooklyn which has sold out. There is room on the bus to the Plainview Old Bethpage Library for the book discussion. Mosaic is planning their annual breakfast. The P.R. and Marketing Committee has rescheduled Part 2 of their Marketing on a Shoestring program for May 9. The Annual Dinner is scheduled for September 25, 2013 and they are looking for suggestions on locations. Danielle Zubiller says the date conflicts with NYLA. Laura suggested Mama Mia’s as being the right size.
CATS: Stephen Ingram reported. They have not had a meeting and are busy preparing their programs for the Long Island Library Conference. The next CATS board meeting is in June.
SSD: Teri Hatred reported. They held their first computer class on Microsoft Word. It was a good class with much information on Word 10. The Intermediate Word class will be held next month. Their program is set for the Long Island Library Conference.
YASD: Sheila Doherty reported. On Friday April 12, 2013, YASD held their Annual Fran Romer Workshop at the Sachem Public Library. The theme of this year’s workshop was Reaching the Reluctant Reader. There was a $14.00 registration fee ($12.00 for library school students) which included a hot breakfast, book discussion group and a presentation given by award winning author Todd Strasser. He is the author of more than 120 books for middle and high school teens. The success of Todd’s efforts to reach reluctant readers is evident in the number of his books which have appeared on YALSA’s “Quick Picks for Reluctant YA Readers” Lists. There were 43 librarians at the workshop. Our Long Island Library Conference presentation will feature two-time National Book Award Finalist Patricia McCormick. She will discuss the past, present and expanding future of young adult literature. Each year the Young Adult Services Divisions of the Suffolk and Nassau Library Associations come together to honor significant contributions by teenagers to library services. The B.E.S.T. award will be presented to one teenager from Suffolk County and one teenager from Nassau County. The committee met (Past President, President and YASD liaison) and the BEST Award winner has been chosen and will be announced at the Long Island Library Conference.
COMMITTEE REPORTS:
ANNUAL DINNER: Laura Panter reported. Villa Lombardi’s is all set and all deposits are paid. Save the dates will be ready for Long Island Library Conference table. Registration flyer needs to be prepared. Celia Vollmer requested the final payment amounts early so a portion could be prepaid.
ARCHIVES: Beth Gates reported by email. The archives are up to date. Please send items to me archived to Rogers Memorial.
CIVIL SERVICE: no report
COMMUNITY SERVICE: Jackie Narkiewicz reported. The next meeting is on Monday. Six relay team members have raised $400 so far. We could really use your support. She has emailed Habitat for Humanity to see when the home dedication is for the baskets we created last year. Baskets legally should be created using donations from membership, not SCLA funds.
CONTINUING EDUCATION: Teri Hatred reported. She has been adding programs and attendance lists to database.
ELSA: Min Liu reported. The deadline for this year’s ELSA nominations is August 30th and ELSA brochures will be available at the Long Island Library Conference.
I-CON: no report
INTELLECTUAL FREEDOM: Kevin McCoy reported. The Cyber Intelligence Sharing and Protection Act (CISPA) of 2013 was approved by the U.S. House of Representatives by a vote of 288 to 127, with 17 abstentions. All four of the Long Island representatives voted for the bill. LILRC has lobby visits set up to all four representatives. This vote should be an item on the agenda. A bill has not been introduced into the Senate and President Obama promises a veto if there are not greater privacy protections. The Intellectual Freedom Committee took a sabbatical last month, but we are planning a meeting in May, details will follow.
LDA AWARD: Paula Bornstein reported. After a two-week delay the committee is in receipt of the information packets for two nominees. Copies of the packets were given to committee members Marie Andreski, Stacey Farley and Rick Schnall of NCLA, Eileen Feynman, Gus Isaakson and Fred Strum of SCLA, NCLA co-chair Marcia Olsen, and LDA Award founder Andrew Ippolito. Ballots from the six committee members are due back by April 24. The award and plaque will be presented at the Long Island Library Conference.
LEGISLATIVE: no report
LIST-SERV: Kevin McCoy reported. We now have 1504 members on the SCLA listserv. We finally broke 1500 on April 2nd. Lisa Bitran from the Smithtown Library’s Kings Park branch is the 1,500th SCLA-LIST subscriber. A while ago we had talked about giving the 1,500th subscriber a year’s membership in SCLA and/or a ticket to the Long Island Library Conference. I am awaiting the Board’s decision before contacting Lisa.
LONG ISLAND LIBRARY CONFERENCE: Min Liu reported. The conference program has been finalized and she distributed the programs at a glance. CATS has created a flyer for their two programs. The online registration deadline is April 26. The Committee is not charging $10 extra for on-site registration this year. Laura Druda has created a wordpress page for the conference with pictures. Associations can set up at 7:00 am on conference day. Stephanie Kyle is in charge of SCLA table. Celia Vollmer needs information from Long Island Library Conference treasurer, Tracy Geiser, to prepare checks.
MEMBERSHIP: All division presidents received emails with membership numbers yesterday. There are 655 active members for 2012-2013. 70 have renewed for 2013. People have found old forms and whited out last year’s information if it has changed and submitted the form for this year’s renewal. I have had inquiries about membership in SCLA, both from new people wanting to join and members who want to renew. Questions have increased since the conference is only 2 weeks away and the deadline for registering is only 1 week away. The questions are:
When will the renewals be sent?
How does a person join SCLA at this time?
How does a person (member from 2011) renew or join to get the member discount at the Long Island Library Conference?
Last year the dues were going to change for SSD and retirees/students to match NYLA at $15. NYLA website lists support staff and retirees at $25. Has NYLA increased their dues?
Has NYLA notified members without e-mail addresses about the conference?
On the NYLA website, there is a $25 dues line for new NYLA members. Is this going to be offered to SCLA members who join NYLA for the first time?
At our DASL meeting last week, 2 questions arose about NYLA:
Are the divisions getting their quarterly stipends since there have been no membership renewals?
Is the 5% charge from NYLA only on membership payments or on all events that NYLA does the registration and billing for?
NEWSLETTER: Joanne Albano reported. Please send information for the newsletter to Jen Fowler. The next newsletter will be out shortly.
NOMINATING: Jackie Narkiewicz reported. A couple of people have expressed interest in running, but we are still looking for more.
SCHOLARSHIP: Teri Hatred reported. She has received all the information from Celia Vollmer. Requirements for membership will be ignored this year due to renewal issues in merger.
STATISTICAL SURVEY: Rona Dressler reported that she is still looking into software to use in compiling the survey. She is currently testing Survey Monkey.
STUDENT OUTREACH: Brian Adams will send info about NYLA membership to library schools.
SUFFOLK COUNTY JAILS LIBRARY SERVICE: no report
WEB PAGE: Michelle Rung reported. The blog is up to date. Additional information is being added for SCLA membership. Stephen added a plugin to add security to site.
LIAISONS:
CLASC: no report
LILRC: Min Liu reported. LILRC has several upcoming workshops. The electronic equipment loan program is still going on. Two Samsung digital presenters, received as part of a grant, are available to borrow.
NCLA: Min Liu reported. The conference giveaway is a digital stand. There are Ducks tickets on sale for $15 for the August 23rd game. Nassau directors fund raising dinner will be at Farmingdale air power museum in June.
PLDA: Danielle Zubiller reported. They are working on their mission and programs.
SCLS: no report
MEMBERS AT LARGE: Tom Gorman reported that he is not doing the financials right now due to transition to NYLA. $2 are still missing – they are somewhere in the first 15 days of January. Todd Schlitt reported that he is working with PLDA on the golf outing scheduled for September 12. Volunteers will be needed. Flyers will be ready and go out the end of next week.
TREASURER’S REPORT: Celia Vollmer reported. She received reports from NYLA yesterday and distributed information to the divisions. Categories have been consolidated, so they look different. Galina Tsvaygenbaum would like the email for each divisions treasurer so she can email them directly, as well as e-mailing Celia. This month we will not vote on the treasurer’s report since it was received yesterday and Celia has not had time to review. Money has been transferred to account in anticipation of bills from Long Island Library Conference. Taxes have been mailed. There was extra paperwork due to merger, so the accountant’s bill was higher than expected, but Baldessari and Coster waived the charge. If several years from now SCLA decides to close the checking account, the process is complex and the accountants will help.
One bill to be paid in April was presented:
#1783, NYS Department of Law $25.00
Celia Vollmer moved to pay the bill. Joanne Albano seconded the motion. None were opposed.
Celia Vollmer moved to support programs at LILRC for $750. Jackie Narkiewicz seconded.
OLD BUSINESS: No old business.
NEW BUSINESS: Joanne Albano reported. We received a thank you note for our support of Authors Unlimited. 52 people with no emails are getting mailed membership renewals. As of August we will need to send our bylaws to be changed. The bylaws of each division must be reviewed. Please review your bylaws; we will meet after the June 21 meeting to review bylaws.
Giveaways for Long Island Library Conference are to be booked under program.
The meeting was adjourned at 11:10 a.m.
The next meeting will be Friday, June 21, 2013, at SCLS. Refreshments at 9:30 a.m., meeting 10:00 a.m.
Respectfully submitted,
Jeri Cohen
SCLA Secretary
____________________________________________________________________________________________________
June 21
Corrected and Approved
SCLA Minutes
Friday, June 21, 2013
SCLS Auditorium
IN ATTENDANCE: Joanne Albano, Virginia Antonucci-Gibbons, Herb Biblo, Michael Buono, Jeri Cohen, Sheila Doherty, Marsha Greenspan, Teri Hatred, Stephen Ingram, Lisa Kropp, Regina McEneaney, Laura Panter, , Jackie Narkiewicz, Cathi Nashak, Jamie Papandrea, Michelle Rung, Todd Schlitt, Celia Vollmer, Danielle Zubiller
CALL TO ORDER: Jackie Narkiewicz called the meeting to order at 10:03 a.m. The April 2013 minutes were reviewed and corrected. Jackie Narkiewicz moved to accept the minutes as corrected. Teri Hatred seconded the motion. None were opposed.
PRESIDENT’S REPORT: Joanne Albano reported. Thank you all for your work on the Long Island Library Conference programs. Stephen Ingram’s programs got lots of chatter. The SCLA table received a few renewals. Attendance at the conference was up from last year. Next year we will try to open registration earlier. There were 6 fewer vendors than usual. We will have a July meeting to approve our budget for the second half of the year. Renewals are coming along. There are still many questions. The NYLA vote went out this week. In that email is the vote for SCLA to become a regional chapter. As of August, if the vote goes in our favor, we will switch our website, listserv and newsletter to NYLA’s server. We have an ongoing issue with the listserv where one member complains he is left off all job postings. The issue has been referred to Jeremy Johannesen, and is one of the reasons for switching to NYLA’s server so Kevin McCoy is not dealing with the issue. Thank you to Jamie Papandrea and Jackie Narkewicz for all the work on Relay for Life.
DIVISION REPORTS:
DASL: Claudia McGivney reported by email. DASL sponsored a professional development grant to the New York Archives Conference, held on Long Island, June 5-7. The conference was highly attended and we were pleased to award the $100 grant to SCLA member Patrick Prato.
RASD: Cathi Nashak reported.
• The Electronic Resources Committee met on June 19th – the topic was disruptive technology. They are planning a joint program with the PR/Marketing Committee on September 18th at the Islip Library – Hilary Topper of the Social Media Association will speak on marketing your library’s electronic resources. The committee’s LONG ISLAND LIBRARY CONFERENCE program, “The E-volving Library,” (collection development of self published e-books) was well attended.
• This year’s Long Island Reads author event at the Plainview-Old Bethpage Library on May 19th was very successful. Over 185 people attended to hear Sutton author J.R. Moehringer and get signed copies. The committee, RASD and SCLS sponsored a bus that brought patrons to the event, and Rona Dressler conducted a book discussion on the way. The event was photographed and filmed, and a DVD should be available by request for your library. The committee met on June 19th at the Harborfields Library to discuss possible titles for next year.
• Our annual dinner is set for September 18th – possible venue is Mama’s in Holbrook. Our member-at-large is looking into possible speakers.
• M.O.S.A.I.C. had their annual breakfast on May 14th with LILAC (Long Island Language Advocates Coalition). They are looking into forming a subcommittee to put together a traveling information fair for language literacy. Their next meeting is September 18th at SCLS.
• The PR/Marketing committee met on June 13th at the East Islip Library to discuss the formation of a Suffolk County PR Award for libraries and how libraries are using LibraryAware. Those interested in working on the PR award are meeting on July 11th at East Islip. The next general meeting will be September 18th, the aforementioned joint program with the Electronic Resources Committee. Future programs include having Nancy Dowd from Novelist. The committee’s LONG ISLAND LIBRARY CONFERENCE program, “Partnering to Save Lives,” was well attended.
• Our joint LONG ISLAND LIBRARY CONFERENCE program with Nassau, “Public Library Services to Older Adults” was standing room only. Post-program survey was very favorable, with suggestions for future programs including “Reaching the 18-25 Age Group” and “Intergenerational Events.”
• The Readers Advisory Committee will next meet on September 26th at the Commack Library where the geNo Reporte will be debut fiction.
• A call for those interested in running for board positions was sent out to the SCLA and Reference listservs. The positions open for 2014 are Vice President/President-Elect and Secretary. If you’d like to be on the ballot, please forward a bio to me by August 12th for the fall election.
• Our next meeting is Tuesday, August 6th at SCLS (9:30 coffee, 10am meeting)
CATS: Stephen Ingram reported. The CATS Board met on May 19th 2013 at SCLS. Stephen Ingram reported on the Long Island Library Conference of May 2nd. CATS sponsored two programs, one on Mobility which drew 110 attendees, and a second on “Future-proofing your library,” which drew 75 attendees. Steve reviewed the feedback with an eye towards future programs and commended the new table cover unveiled at the conference. The TIF meeting was held June 6th, 2013. 30 attendees discussed cloud
computing, disruptive technologies and big data.
Steve gave the names of the raffle entrants to Bob Johnson with an eye towards their being placed on the CATS mailing list spreadsheet.
Paul Zukowski reported the next CATS newsletter pub date is October.
Steve reported that Kelly Harris will be asked to do a CATS membership flyer.
Two ideas were generated for future programs as a result of feedback from library conference: (1) How IT is changing, (2) IT for Librarians (see above). Tom Cohn will work on another Technical Services Round Robin to take place in the fall.
Bob Johnson requests purchase of a WI-FI card for next Long Island
Library Conference. The next CATS meeting will be August 27th 2013.
SSD: Teri Hatred reported. The SSD board met on June 12 to review the budget received from NYLA. The SSC program about New York State retirement at the Long Island Library Conference was attended by about 100 people. People seem to need this information. The SSD annual meeting will be on October 24, 2013 at the Half Hollow Hills Library. Workplace workout will be the program; they are currently looking for a presenter. They are also considering a joint program with Nassau SSD. The Word classes went very well. More education on publishing is coming.
YASD: Sheila Doherty reported. The Long Island Library Conference, sponsored by the Suffolk County Library Association and the Nassau County Library Association, was on Thursday, May 2 at the Melville Marriot. Suffolk YASD arranged author Patricia McCormick to be the guest of honor during Session 3. This two-time National Book Award Finalist discussed the past, present, and expanding future of young adult literature.
Each year the Young Adult Services Divisions of the Suffolk and Nassau Library Associations, come together to honor significant contributions by teenagers to library services. The B.E.S.T (Bringing Excellence in Service by Teens) Award was presented to one teenager from Suffolk County and one teenager from Nassau County. The 2013 BEST Award winner was Ashley McHugh-Chiappone from the Babylon Public Library.
The YASD Board will kick off the summer with our colleagues at Old Street Pub in Smithtown for a Networking Night on June 27 from 6:00 – 8:00 p.m. It will be $10.00 per person (check made out to NYLA) which includes assorted wraps, salad, appetizers, and unlimited soft drinks.
COMMITTEE REPORTS:
ANNUAL DINNER: Laura Panter reported. The committee needs the membership list to get save the date cards out. Regina McEneaney will print labels based on last year’s list. The committee is working on a flyer which will be ready for September. Centerpieces will be vases with lighted branches, a picture was passed around. The deposit is due, 1/3 of the total is required. Celia Vollmer wants to pay more than required and suggested paying $5000, so the money will be in the fiscal period. We guaranteed 120 people.
ARCHIVES: Beth Gates reported by email. The archives are up to date and if anyone has items to be considered, please send them to her at Rogers Memorial Library.
CIVIL SERVICE: NO REPORT
COMMUNITY SERVICE: Jamie Papandrea reported. The Relay for Life was held at Sachem High School East on June 8, 2013. Jamie thanks SCLA President Joanne Albano, Vice President Jackie Narkiewicz and members Julie Delaney, Sheila Doherty, Mike Buono, Kelli Edwards, Kim Zettwock and Tracy Geiser for participating in this year’s Relay for Life event. $1,447 was raised for the American Cancer Society. Thank you to all who donated in support of our team!
CONTINUING EDUCATION: Teri Hatred reported. Groups are sending lists and database is being updated. She would like the attendance list for Long Island Library Conference so she can enter information for the attendees. Celia Vollmer says that list will be available the end of June.
ELSA: NO REPORT
I-CON: NO REPORT
INTELLECTUAL FREEDOM: Kevin McCoy reported by e-mail. We cosponsored a program at the Long Island Library Conference with the Nassau County Library Association’s Intellectual Freedom committee. The title of the program was Censorship in Schools and Libraries and the presenter was Don Parker, Co-coordinator of the Long Island Coalition against Censorship. We had more than 70 attendees and the workshop was well received.
The Essay Contest brochures are ready to be printed and will be distributed to schools and libraries in September. Kevin will touch base with Celia for the new printing procedures.
The ALA joined 86 other civil liberties groups, Internet activists and authors to sign an open letter to Congress calling for a congressional investigative committee in response to the government’s monitoring of private Internet and telephone communications
LDA AWARD: Paula Bornstein reported by email. The LDA Award Committees of SCLA and NCLA selected Sandra Feinberg, the recently retired director of Middle Country Public Library, as the recipient of the 2013 award. On May 2, the award plaque was presented to Mrs. Feinberg at the Long Island Library Conference luncheon by NCLA representative Art Friedman. He gave a speech on Mrs. Feinberg’s accomplishments; this was followed by her speech thanking the library community for the award. The next day, she sent a letter to Andrew Ippolito to tell him about the presentation and to request that a check for $125 for purchase of the plaque be sent to SCLA, in care of Treasurer Celia Vollmer. I also sent a NYLA request form and the original receipts to Celia to forward to NYLA so that Supreme Trophies would receive their payment in a timely fashion.
LEGISLATIVE: Samantha Alberts reported by email. Advocacy day 2014 will be held Feb. 27th (a Thursday). Please save the date and note the day change. The Suffolk County Legislative Breakfast will be held September 20, 2013 at Bayshore Brightwaters Public Library. The Nassau breakfast will be held October 4, 2013 at Farmingdale Public Library.
Save the Dates will go out to the membership later this month for the Suffolk breakfast.
We request approximately $800.00 for the breakfast, (we share the cost with LILRC). Lisa Kropp motioned to approve the expenditure. Jackie Narkeiwicz seconded the motion. None were opposed.
LIST-SERV: NO REPORT
LONG ISLAND LIBRARY CONFERENCE: NO REPORT
MEMBERSHIP: Regina McEneaney reported. She has been requesting the list of SCLA members who renewed through NYLA, and finally received it on June 19. There are several discrepancies that she will email NYLA to clear up. We have 185 members for 2013. 110 renewed through NYLA and 75 with old paper forms. NYLA’s list is missing 40 members from the 75 current names since they were on the original list sent to NYLA in January as already being 2013 members. NYLA’s list says there are 145 SCLA members for 2013. NYLA did not send renewals to the 46 members without e-mail addresses nor did they sent to people on the 2009-2011 list that they were given in January. Regina does not know if NYLA will send any more renewal reminders to the 473 members from 2012 or the previous members from 2009-11. Only 15 of the 34 members of this board have renewed, and only 6 of the 13 voting members on the executive board have renewed.
NEWSLETTER: Joanne Albano reported. We are switching to NYLA and will not be renewing our contract with Constant Contact. We will pay for Constant Contact through August.
NOMINATING: Jackie Narkeiwicz reported. She is still working on getting people to run. She will send an e-mail in July to raise interest.
SCHOLARSHIP: Teri Hatred reported. Nina Hargraves will be joining the committee. They have received two applications for each scholarship and are looking for a grand raffle prize for the annual dinner.
STATISTICAL SURVEY: NO REPORT
STUDENT OUTREACH: NO REPORT
SUFFOLK COUNTY JAILS LIBRARY SERVICE: NO REPORT
WEB PAGE: Michelle Rung reported. The Summer Networking Night information has been added to the webpage. She will start moving the site over to the NYLA server.
LIAISONS:
CLASC: NO REPORT
LILRC: Herb Biblo reported. The LILRC Continuing Education pamphlet will be distributed shortly. The Legislative Breakfast will be on September 20, 2013 at Bayshore Brightwaters Library. Get to know your legislators. More information will be in the LILRC newsletter. To encourage new attendees at the LILRC conference, a 10% discount will be given to people attending the conference for first time. Virginia Antonucci-Gibbons spoke about the archives conference to be held on August 4, 2013 at at Carlyle on the Green. The topic of the conference is people of long island, starting with indigenous peoples. Different ethnic groups will be discussed at subsequent conferences. The LILRC Annual Membership Meeting is also at Carlyle on the Green on November 19, 2013. It will be a breakfast meeting. The NYLA reception at Niagara Falls will be at the Hard Rock Café.
NCLA: NO REPORT
PLDA: Danielle Zubiller reported. The annual golf outing will be accompanied by a wine outing on September 12, 2013. An email will be going out soon with more information.
SCLS: NO REPORT
MEMBERS AT LARGE:
Laura Panter: No additional report besides the dinner.
Tom Gorman: Not present, working with Celia Vollmer to close books and audit all paperwork including past check registers.
Todd Schlitt: Working on golf and wine outing. The bus will stop at 3 wineries and Long Island Spirits, and will return so those on the wine outing will be at dinner with the golfers. An e-mail will be going out soon with more information. The prices for the golf and wine outings are the same. Flyers will be at the board meeting in July. Todd requested $150 to pay for a journal ad. Jeri Cohen moved to accept. Teri Hatred seconded the motion. None were opposed. SCLA Networking Night will be at the West Islip Library on August 5, 2013.
Marcia Greenspan: Working on centerpieces for the annual dinner.
TREASURER’S REPORT: Celia Vollmer reported. The next two weeks will be crazy. She is working with Tom Gorman to close the books. Everything needs to be copied and sent to NYLA. We will still have some money in our bank after the accounts are transferred. Since it is a business account, we will incur fees, and Celia is trying to change the type of account. Reimbursements for divisions have been sent in. Additional funds may be coming from the updated NYLA membership list.
Bills to be paid in June were presented:
14.64 Jackie Narkiewicz – hospitality
1205.00 Long Island Library Conference
250.00 YASD Program – annual luncheon
192.00 Constant Contact Newsletter ($40.00 monthly)
419.60 DASL (second payment $402)
410.10 CATS (second payment $400)
447.50 RASD (second payment $427)
516.20 SSD (second payment $506.10)
447.50 YASD (second payment 409.10)
5000.00 Villa Lombardi’s – annual dinner
800.00 Samantha Alberts – legislation
150.00 PLDA ad
Celia Vollmer moved to pay the bills. Laura Panter seconded the motion. None were opposed.
OLD BUSINESS: No old business.
NEW BUSINESS: Joanne Albano reported. Bring a copy of division bylaws next month so they can be reviewed and updated as necessary to reflect the merger with NYLA. If we are moving onto NYLA cycle of nominating and voting, we will need slate of nominations for officers in June to it can go out with NYLA elections. Officers can still start in January. NYLA officers changeover at the conference every November.
Lisa Kropp reported that St. Johns in Oakdale wants to work with SCLA to promote their library science program. They would like to do a symposium in the Bourne Mansion in March 2014. This would be open to the library community and would count as professional development. Barbara Strickland will be the keynote speaker. Christian Zabriskie of Urban Librarians unite will also speak. The format will be an unconference where the attendees suggest the topics. The projected registration fee is $20, with St. Johns picking up some of the cost. SCLA could also come on board sponsoring a program by contributing about $250. It was noted that the scheduled date will conflict with PLA.
Mike Buono reported that a group of librarians interested in serving new adults aged 18 – 30 met on May 24. The age group has specialized needs and the librarians who attended would like to form a group and become a division of SCLA, or a committee of RASD. Cathi Nashak suggested that this come to RASD since these new adults form part of their service population, and the new committee can be created when the bylaws are updated due to NYLA merger and be voted on with the rest of the changes.
Celia Vollmer reminded that the SCLA fiscal year is now changing to July 1 – June 30. She will rework the budget and the new yearly budget will be presented at the July board meeting. A quorum must be present so we can vote and move forward.
The meeting was adjourned at 11:30 a.m.
The next meeting will be Friday, July 19 , 2013 at SCLS. Refreshments at 9:30 a.m., meeting 10:00 a.m.
Respectfully submitted,
Jeri Cohen
SCLA Secretary
____________________________________________________________________________________________________
August 23
Corrected and Approved
SCLA Minutes
Friday, August 23, 2013
SCLS Auditorium
IN ATTENDANCE: Joanne Albano, Samantha Alberts, Virginia Antonucci-Gibbons, Herb Biblo, Sheila Doherty, Mike Firestone, Tracy Geiser, Marsha Greenspan, Teri Hatred ,Jose Hernandes, Stephen Ingram, Lisa Kropp, Min Liu, Jackie Narkiewicz, Cathi Nashak, Laura Panter, Todd Schlitt, Celia Vollmer,
CALL TO ORDER: Jackie Narkiewicz called the meeting to order at 10:06 a.m.
REVIEW AND APPROVAL OF BUDGET: Celia Vollmer reported that NYLA has the SCLA accounts in one account, not separated by division. The new fiscal year runs from July 1 – June 30, and the 2013-14 budget must be approved by the board. Jackie Narkiewicz moved to accept the budget as presented. Marsha Greenspan seconded. The motion passed. A motion was put on the floor by Marsha Greenspan to raise the reimbursement of division programming from $250.00 per program to $400.00 per program, but not to exceed $6000.00 per year. The motion was seconded by Teri Hatred and was passed.
PRESIDENT’S REPORT: Joanne Albano reported. Please submit articles to the NYLA Bulletin to Cara Longabardi by the 20th of each month, would like to have a few articles per year from our divisions and SCLA.
We would like to go online this year with our division elections and SCLA board elections as well as the by-law changes. We need all information by September 20th from our divisions to have the ballots online and out to the membership by October 1st with a deadline on voting of November 10th.
Student outreach committee chairperson is available. Lisa Kropp volunteered to take over.
Long Island Library Conference final profit was $17,842.98. After the NYLA processing fee we collected $15,150.58 which was split with Nassau Library Association, so each county received $7575.29
Attendance at networking night was 40 people. 15 new members and renewals were collected that night.
Members are requesting paper registration in addition to the NYLA site. NYLA is working on a paper form.
Having an SCLA table at the NYLA conference for $250.00 was discussed, as well as spending approx $125.00 on SCLA Member ribbons for give-aways. Motion was made by Jackie Narkiewicz for the booth and seconded by Laura Panter, motion passed. Motion for the ribbons was made by Jackie Narkiewicz and seconded by Marsha Greenspan, motion passed.
DIVISION REPORTS:
DASL: No report
RASD: Cathi Nashak reported. The Long Island Reads committee met on June 19th and has compiled a short list of possible titles. Their upcoming meetings will be August 22nd at West Islip and September 12th at Port Washington libraries.
We have added a new committee to our Board. The new committee, focusing on “New Adults,” is aimed at reaching 18-30 demographic. Mike Buono from the Patchogue-Medford Library will be chair. We will adjust our bylaws accordingly.
Our annual dinner will be Wednesday, September 18th at John Harvard Brew House in Lake Grove. Our guest speaker is Art Donovan, author of “The Art of Steampunk.” One of our raffle prizes will be a steampunk creation.
We have two candidates running unopposed for Vice President/President-Elect and Secretary.
Our Constant Contact account for Ramblings needs a new credit card.
We have a new email for general division questions: rasdcontact@gmail.com.
Our next meeting will be September 3rd at the Half Hollow Hills Library.
CATS: Stephen Ingram reported. The CATS Board has not met since May 21. The next meeting is August 27. The TIF committee has not met since June 6. Their next meeting will be September 5 at Cutchogue. The board and committee are running smoothly.
SSD: No report
YASD: Sheila Doherty reported. The YASD Board kicked off the summer with colleagues at Old Street Pub in Smithtown for a Networking Night. It was $10.00 per person and included assorted wraps, salad, appetizers and unlimited soft drinks. There were 15 colleagues in attendance and they had the opportunity to network and get to know each other. On Friday November 22, a joint SCLS/YASD program will be held at SCLS at 10:00 a.m. Our topic will be Advocacy/Speaking up for Teens, particularly focusing on positive and engaging interactions between staff and teens. Vikki Terrile, Coordinator of YA Services for Queens Library, will be our speaker. She started her career as a Children’s Librarian for seven years at the Islip Public Library and has trained library staff in Queens and in Westchester County libraries to promote positive interactions between library staff and teen patrons. More details will follow. In mid-September we will be posting applications for our Third Annual Teen Librarian Awards. The winners will be announced at our annual December Author Talk and Luncheon. The guest speaker at the Annual Luncheon will be Emily Jenkins, who writes under the name E. Lockhart for her YA novels. The date is Thursday December 12, 2013, from 1:00 – 4:30 p.m. at the Timber Point Country Club in Great River.
COMMITTEE REPORTS:
ANNUAL DINNER: Laura Panter reported. Save the date has been sent out. Registration flyer will be sent out after Labor Day. We are going to register online this year as well, Joanne Albano will work with NYLA to create the online registration form. We will be doing both Toys for Tots and Habitat for Humanity Baskets as well.
ARCHIVES: Beth Gates reported by e-mail. The Archives are up-to-date. Please send materials to her at Rogers Memorial Library.
CIVIL SERVICE: No report
COMMUNITY SERVICE: No report
CONTINUING EDUCATION: Teri Hatred reported. All attendance sheets submitted to date have been entered into the SCLA Professional Development Database.
She has received a copy of the name tag list from the 2013 Long Island Library Conference, thanks to Tracy Geiser, and all 600+ attendees have been added to the database as well.
ELSA: Min Liu reported. Only one nomination so far, please talk this up in your libraries.
I-CON: No report
INTELLECTUAL FREEDOM: No report
LDA AWARD: No report
LEGISLATIVE: Samantha Alberts reported. September 20th is the Suffolk County Legislative breakfast at Bay Shore Brightwaters Public Library, registration forms went out on 8/25/13.
Legislative Day will be Thursday, February 27th at the Hilton on State Street. The Nassau Legislative Breakfast will be on October 4.
LIST-SERV: No report
LONG ISLAND LIBRARY CONFERENCE: Tracy Geiser reported. The 2013 Conference will be held on May 1, 2014 at the Melville Marriot. The Keynote Speaker will be Sarah Vowell, voice of Violet from the Incredibles, and author of The Wordy Shipmate and the Partly Cloudy Patriot.
MEMBERSHIP: Joanne Albano reported. Approximately 180 members to date, concentration on membership drives for 2013-2014. Regina McEneaney submitted the following by email: NYLA has not given me an updated list since July 15. I have 197 members for 2013, and 659 members for 2012-13. There is a discrepancy between NYLA’s list and mine. NYLA says we only have 162 members for 2013. I am in contact with Jeremy and Lois to straighten it out. I asked for a current membership list as of August 16, but was told that NYLA is busy with conference registration and couldn’t send it. Jeremy e-mailed me a sample of the monthly reports that NYLA sends to their divisions/committees and we would be getting the same starting in October. All it has are numbers so I have to touch base with Lois to see how I would get names, e-mails and other information. Also, as of now, I have no current information for any of our committees.
NEWSLETTER: Our newsletter will be switched to the NYLA format in October.
NOMINATING: No report
SCHOLARSHIP: Teri Hatred reported. Scholarship flyers have been sent through the System bags and snail-mailed. In addition, they have been sent by email to the SCLA listserv and the SSD distribution list, as well as the Business Finance Group distribution list.
We have received four requests for applications so far: two for the SCLA Scholarship and two for the Continuing Education Award for Library Support Staff.
Ina Hargraves of SCLS has joined the SCLA Scholarship Committee as the Support Staff Division representative to replace Teri Hatred who is now Chairperson of the Committee.
Committee members are collecting items for our raffle prizes. Teri Hatred has contacted local theaters and several sport franchises for donations for our raffle baskets. We have received theater tickets/vouchers to two theaters and the NY Giants will be making a donation of an article of memorabilia. We also have a contact at MAC cosmetics who will be donating product for a basket.
1500 raffle books have been ordered from Minuteman Press, as well as the envelopes for distribution. These should be sent out in the first week of September.
Due to the NYLA/SCLA merger, the Committee will table the minimum membership requirement to apply for the scholarships until next year.
STATISTICAL SURVEY: No report
STUDENT OUTREACH: No report
SUFFOLK COUNTY JAILS LIBRARY SERVICE: No report
WEB PAGE: Michelle Rung reported by e-mail. The blog is up to date. Information about SCLA/NYLA membership, RASD Annual Dinner and the SCLA Annual Dinner were posted. Per information received from Joanne Albano, we will keep the blog hosting as it is for now and move over to NYLA at a later date.
LIAISONS:
CLASC: No report
LILRC: Herb Biblo reported. The Long Island reception at NYLA will be at the Hard Rock Café in Niagara Falls, Thursday, September 26th 6-8pm.
The 18th Annual LILRC Conference – “People of Long Island” will focus on Native Americans and Archives. A motion requesting $400 for food for the Long Island Reception at NYLA was made by Herb Biblo and seconded by Jackie Narkeiwicz. The motion passed.
NCLA: Next meeting September 13th at Nassau Library System. September 20th, Continuing Ed committee worship on Business planning and Economics.
PLDA: Mike Firestone reported. The Annual Golf Outing and fundraiser will be held September 12th at Great Rock Golf Club. We will be having a membership table for SCLA.
SCLS: No report
MEMBERS AT LARGE: No report
TREASURER’S REPORT: The following bills were approved for payment:
August 2013 Approved Bills
Amount Check payable Budget Line Requested by
$4000.00 Steven Barclay Agency LILC Tracy Geiser
$5000.00 Melville Marriot LILC Tracy Geiser
$125.00 Paula Bornstein LILC Paula Bornstein
$371.00 Minuteman Press Scholarship Teresa Hatred
$13.36 Jacqueline M. Narkiewicz Hospitality Jacqueline M. Narkiewicz
$60.00 Teresa Hatred Scholarship Teresa Hatred
$57.99 Regina Mc Eneaney Supplies Regina Mc Eneaney
$96.60 Celia Vollmer Scholarship Teresa Hatred
$225.00 NYLA Program Joanne Albano
$2692.40 NYLA LILC Tracy Geiser
$7575.29 NCLA LILC Tracy Geiser
$11.91 Teresa Hatred Scholarship Teresa Hatred
$139.20 LTD.Commodities SCLA Dinner Marsha Greenspan
$180.39 Joanne Albano Hospitality Joanne Albano
OLD BUSINESS: No old business
NEW BUSINESS: Joanne Albano reported. 2 NYLA Committee spots open, Tracy Geiser was appointed to the NYLA Membership Committee and Todd Schlitt was appointed to the NYLA Conference Committee.
The meeting was adjourned at 11:41 a.m. by Jackie Narkiewicz.
The next meeting will be Friday, September 20 at the Bay Shore Brightwaters Library, following the Legislative Breakfast.
Respectfully submitted,
Jeri Cohen
SCLA Secretary
____________________________________________________________________________________________________
September 20
Corrected and Approved
SCLA Minutes
Friday, September 20, 2013
Bay Shore Brightwaters Public Library
IN ATTENDANCE: Joanne Albano, Samantha Alberts, Virginia Antonucci-Gibbons, Herb Biblo, Jeri Cohen, Sheila Doherty, Tom Gorman, Marsha Greenspan, Teri Hatred, Min Liu, James Matias, Jackie Narkiewicz, Cathi Nashak, Laura Panter, Jamie Papandrea, Michele Rung, Todd Schlitt, Celia Vollmer
CALL TO ORDER: Jackie Narkiewicz called the meeting to order at 10:09 a.m. The August 2013 minutes were reviewed and corrected. Jackie Narkiewicz moved to accept the minutes as corrected. Cathi Nashak seconded the motion. None were opposed.
PRESIDENT’S REPORT: Joanne Albano reported. Thank you for attending the Legislative Breakfast. Thank you, Samantha, for organizing. Our booth at NYLA is 431 in the exhibit hall. SCLA is cleaning up and we have 36 cases of mugs and 10 cases of beer glasses, as well as a case of corkscrews and some notepads and paper clip holders. The latter three will be giveaways at NYLA. Samantha Alberts requested some for Advocacy Day as giveaways for legislators. The paper membership form is now available. Please encourage people to renew their memberships online, but the paper form is available on our website if needed. We are up 100 members from last month. A couple of board members are still not current members. Please update your memberships. When talking about membership push the joint with NYLA, they have been very good working with us to get the paper form done. We will send forms in the system bag to members who have not yet renewed. NYLA has equipment available that our divisions can borrow for our meetings, so you do not need to pay to rent equipment from a facility where you hold a meeting.
DIVISION REPORTS:
DASL: Claudia McGivney reported by email. DASL held its first meeting since the Long Island Library Conference on September 19. We voted to sponsor a full conference registration to the LILRC Annual Conference on Libraries and the Future on October 24 and 25. The registration will be split between two individuals: one attending Thursday evening and one attending Friday. DASL is also working with the LILRC Preservation Committee to host a workshop on developing partnerships between historical societies and their communities.
RASD: Cathi Nashak reported. The RASD dinner went well and was well attended. The Annual Health Concerns breakfast will be on October 30 at SCLA. The New Adults Committee held a meeting at the Patchogue-Medford Library. The next RASD board meeting is November 5 at SCLS.
CATS: James Matias reported. CATS last met at SCLA on August 27. No September meeting is scheduled. They discussed programs for CATS roundtable and Long Island Library Conference. The next meeting is October 9 at SCLS.
SSD: Teri Hatred reported. The SSD annual meeting will be at the Half Hollow Hills library on October 24, 2:00 – 5:00 p.m.. The speaker will talk about wellness in the workplace. They are looking at what to raffle off. Watch for information. The advanced publisher class, run by Sharper Image Training Solutions, will be on October 30 at system. The intermediate class was very good and well received. Teri Hatred motioned to approve $800.00 for the program. Jackie Narkiewicz seconded, none were opposed.
YASD: Sheila Doherty reported. YASD Networking Night was held on Thursday June 27 from 6:00 – 8:00 p.m. at the Old Street Pub in Smithtown. There will be no September meeting due to a busy month which included Rosh HaShanah, the PLDA Golf Outing/Wine Tour, SCLS’s Collection Development Workshop for YA librarians, the Legislative Breakfast and the NYLA Conference. Our next meeting will be on Friday, November 22 at 10:00 at SCLS. The topic will be Advocacy/Speaking Up for Teens, focusing on positive and engaging interactions between staff and teens. This will be a joint SCLS/YASD program. The speaker, Vikki Terrile, is the Coordinator of YA Services for Queens Library. She started her career as a Children’s Librarian at the Islip Public Library and has trained library staff in Queens and Westchester counties. More details will follow. In mid-September we will be posting applications for our Third Annual Teen Librarian Awards. The winners will be announced at the December Luncheon. Our Luncheon speaker will be Emily Jenkins, who writes under the name E. Lockhart for her YA novels. The luncheon will be held Thursday December 12, from 1:00 p.m. to 4:30 p.m. at the Timber Poiint Country Club in Great River.
COMMITTEE REPORTS:
ANNUAL DINNER: Laura Panter reported. We are set on payment and have received the check from NYLA. Laura will give the DJ bill (In the Mood Productions) to Celia Vollmer. Marsha Greenspan has the flyer which will go out members in about a week after a bit.ly link is set up for registration. We are going to use the mugs as favors. Brian Adams has offered to prepare the favors. We need a theme for signage, possibly winter theme. Please send the list of scholarship and award winners to Laura so she can make sure they are registered to attend the dinner.
ARCHIVES: Beth Gates reported by email. The archives are up to date. Please continue to send information to her at Rogers Memorial.
CIVIL SERVICE: No report
COMMUNITY SERVICE: Jamie Papandrea reported. We are going to be collecting baskets for a Habitat family moving into a house in North Bellport. The divisions agreed to prepare baskets for the following rooms: RASD-kitchen, YASD-son’s bedroom, DASL-bathroom, CATS-living room, SSD-cleaning supplies, SCLS-outdoors, SCLA-tools. They still need a basket for the parents’ room. Habitat from Humanity thanks SCLA for doing this every year,
CONTINUING EDUCATION: No report
ELSA: Min Liu reported. There are now five applications for the award, from academic and public libraries. We are meeting next week to select the winner. The winner and nominees are invited to dinner. Only the winner gets to bring an additional guest. The old plaque is at SCLA and should go to archives
I-CON: No report
INTELLECTUAL FREEDOM: Kevin McCoy sent a request for printing brochures. Celia Vollmer says that will be included in our printing costs and no special motion is needed.
LDA AWARD: No report
LEGISLATIVE: Samantha Alberts thanked everyone for coming to the Legislative Breakfast. There is still no quote from the North Fork Bus company for Advocacy Day. The deposit will be $300. Advocacy Day is February 27, a Thursday. She will get bill for breakfast and submit for payment.
LIST-SERV: No report
LONG ISLAND LIBRARY CONFERENCE: No report
MEMBERSHIP: NYLA has not sent an updated list since July 15th. There are 197 members for 2013 and 659 members for 2012-13. There is a discrepancy between NYLA’s list and mine. NYLA says we only have 162 members for 2013. I am in contact with Jeremy and Lois to straighten it out. I asked for a current membership list as of August 16th, but was told that NYLA is busy with conference registration and couldn’t send it. Jeremy e-mailed me a sample of the monthly reports that NYLA sends to their divisions/committees and we would be getting the same starting in October. All it has are numbers so I have to touch base with Lois to see how I would get names, e-mails, and other information. Also, as of now, I have no current information for any of our committees.
NEWSLETTER: No report
NOMINATING: Jackie Narkiewicz reported. She still needs pictures from people who are running for office.
SCHOLARSHIP: Teri Hatred reported. The raffles went out and checks have been coming in. They are still waiting to hear about some raffle prizes. They have received prizes from the Jets and the Giants. Other baskets are coming together.
STATISTICAL SURVEY: No report
STUDENT OUTREACH: No report
SUFFOLK COUNTY JAILS LIBRARY SERVICE: No report
WEB PAGE: Michele Rung reported. The blog is up-to-date with membership form and link. Stephen Ingram will maintain the blog while she is on maternity leave.
LIAISONS:
CLASC: No report
LILRC: Herb Biblo reported. Thank you to the Legislative Committee for organizing this morning’s legislative breakfast and for all they do. The LILRC Annual Conference on Libraries of the Future early bird registration date is November 23. For those going to NYLA, we have reminders about the cocktails at the Hard Rock Café. The annual LILRC business meeting is November 19 at Carlyle on the Green at Bethpage State Park. We have a state-wide subscription to the rdatoolkit. We held continuing education programs during July and August. 161 institutions sent 482 different individuals to our 38 programs. Virginia Antonucci-Gibbons reported about the archives conference. For the next several years the conference will be focusing on different ethnic groups, starting with Native Americans. There will be a speaker about growing up in Gordon Heights, and speakers about the Algonquins and the black populations of Long Island. Min Liu spoke about a new web service LILRC has contracted with for learning Microsoft products. The service is provided by Recorded Books.
NCLA: No report
PLDA: Joanne Albano reported. The golf outing was big success. Thank you to Todd Schlitt for serving on committee. The wine tour was a lot of fun. PLDA ran the SCLA and YASD journal ads at no cost since we cannot donate to a PAC. Thank you to Jackie Narkiewicz and Sheila Doherty for running the 50-50 raffle.
SCLA: Samantha Alberts reported. SCLA will do the outdoor basket for Habitat again. Divisions – when you cancel a meeting, please make sure that the SCLA room booking calendar is updated.
MEMBERS AT LARGE: Todd Schlitt reported and thanked all volunteers at the golf outing. They hope for a good turnout next year as well.
TREASURER’S REPORT: Celia Vollmer reported.
Bills to be paid in September 2013 were presented:
Martha Garvey 68.50 Long Island Library Conference
Joanne Albano 568.05 NYLA Leadership
(120.00) supplies
SSD 800.00 programs
Villa Lombardi’s 400.00 annual dinner
In the Mood Prod. 400.00 annual dinner
North Fork Bus Co. 300.00 Legislative Advocacy Day
Celia Vollmer moved to pay the bills. Jackie Narkiewicz seconded the motion. None were opposed.
Some reimbursements were slow this month. We will bring this up at NYLA Treasurer’s meeting this month. As for Constant Contact, we should be coming on with NYLA’s contract. It is great that Joanne Albano got NYLA to reduce their processing fee from 8 to 6 percent. Any additional questions for the NYLA treasurer, please contact CeliaVollmer. We can no longer write separate checks for tips, they must be incorporated as a service charge. Organize direct pay if possible. There is a credit card available if necessary.
OLD BUSINESS: none
NEW BUSINESS: Any questions for NYLA, tell Joanne Albano and Celia Vollmer before they go to the meeting next week. We must change the date for the next meeting because it conflicts with the children’s Lit Fest. An afternoon meeting on Oct. 11 is possible.
The meeting was adjourned at 11:14 a.m.
The next meeting will be at SCLA at a date and time to be determined.
Respectfully submitted,
Jeri Cohen, SCLA Secretary
____________________________________________________________________________________________________
October 25
Corrected and Approved
SCLA Minutes
Friday, October 25, 2013
Brentwood Public Library
IN ATTENDANCE: Joanne Albano, Jeri Cohen, Sheila Doherty, Tom Gorman, Marsha Greenspan, Teri Hatred, Stephen Ingram, Todd Schlitt, Celia Vollmer, Danielle Zubiller
CALL TO ORDER: Joanne Albano called the meeting to order at 10:01a.m. The September 2013 minutes were reviewed and corrected. Celia Vollmer moved to accept the minutes as corrected. Marsha Greenspan seconded the motion. None were opposed.
PRESIDENT’S REPORT: Our table at NYLA was busy. Several SCLA board members attended. We gave away corkscrews and notepads. We got a lot of positive feedback about our merger with NYLA and questions from other associations. Peter Ward was at the next table and directed people to us. Joanne attended the NYLA council meeting where they reviewed recent financials. NYLA invested $6000 into our merger to deal with administrative issues. We can take part in their digital literacy program grant if a division (maybe CATS) wants information, please contact Jeremy Johannesen. NYLA is supporting the Declaration for the Right to Libraries. We will request scrolls for our annual meeting. Regarding membership, we are going to start making a big push in the new year to increase our numbers. Joanne Albano and Jackie Narkiewicz are preparing a list of benefits of membership. The list will be distributed in January. Divisions need to encourage membership. A reminder email about voting will go out after November 1. There was some confusion where people only renewed NYLA and not SCLA. That has been cleared up.
DIVISION REPORTS:
DASL: Claudia McGivney reported by email. DASL is pleased to sponsor Bruce Seger’s attendance at the LILRC Annual Conference on Libraries and the Future at Dowling College October 23-24. Our annual luncheon and meeting has been scheduled for December 13, an email announcement will be distributed with further details in November. We are currently in the process of setting up a series of workshops on conducting empirical research, designing survey instruments and publishing in peer-reviewed journals.
RASD: Cathi Nashak reported by email. The Long Island History Committee will hold a meeting at SCLS on Thursday November 21 at 10:00 a.m. Refreshments will be at 9:30 a.m. Natalie Naylor will be there to speak about her book, Women in Long Island’s Past: A History of Eminent Ladies and Everyday Lives, and a general meeting will follow.
The next meeting of the New Adult Committee will be held at Patchogue-Medford Library at 9:30 a.m. on October 21, 2013. All are welcome. Please RSVP online through Patchogue’s website.
The new sub-committee of the PR & Marketing Committee will be on October 24 (the meeting will start promptly at 10:00 a.m.) at the East Islip Public Library to begin work on a new countywide PR Award. All who would like to work on this new award are welcome.
Our annual Health Concerns Meeting and Breakfast will be on Wednesday October 30 at 9:00 a.m. at SCLS. This year’s topic is traumatic brain injury and we will have two guest speakers, a doctor from University Hospital Department of Neurology and a speaker from a local treatment center. The bibliography will be available online after the workshop. All are invited to attend; please RSVP to Brian Adams at Longwood.
We will have our next Executive Board Meeting on Tuesday, November 5 at SCLS.
CATS: Steve Ingram reported. Technical Information Forum meetings were held on September 5 and October 16 . They discussed android books and talked about mobile catalogs. Our end of year program will be IT vs. LIBRARIANS. We have an RDA program organized by Tom Cohen. The annual CATS meeting will be on December 10.
SSD: Marsha Greenspan reported. The annual meeting at was held at Half Hollow Hills Library, featuring a speaker from The Greatest Loser who was very motivating. Two new members joined at the meeting.
YASD: Sheila Doherty reported. The deadline for third annual Teen Librarian Awards has been extended to November 8. Information was sent out on listserv and can also be found on the YASD blog. The next meeting will be held jointly with SCLS on November 22 at SCLS. The title is Make a Positive Connection with Teens, and will promote positive interactions between teens and non-ya staff members. The annual YA Author Talk and Luncheon will be at Timber Point in Great River on December 12. Popular author E. Lockhart is our speaker.
COMMITTEE REPORTS:
ANNUAL DINNER: Laura Panter reported by email. We have 62 people registered so far which includes the ELSA and Continuing Education award winners. We are still waiting to hear from the Scholarship Winner and to know which ELSA nominees are coming to the dinner. We have to guarantee 100 people.
We have a room booked at SCLS on Friday, November 8th to put together the favors for the dinner.
Payment to Villa Lombardi’s has been worked out and taken care of for balances due.
Flyers were sent out to all new and old members about the dinner. Posts were put on the SCLA list-serv. Division heads have put up our flyer on their webpages as has NCLA on their discussion board. Michelle has posted this on our webpage. Another push will go out next week.
Brian Adams at Longwood has volunteered to take photos for us again this year.
We will need two volunteers to assist with registration/check in the night of the dinner, starting at 5:30pm.
Celia Vollmer said that she is trying to facilitate payment. Lombardi’s wants a letter of intent signed by NYLA. Since Jeremy Johanessen will be at the dinner, possibly he can pay with the NYLA credit card, or Celia will pay the balance and be reimbursed. They are also figuring out how to pay the tips within NYLA and good business guidelines.
ARCHIVES: No Report
CIVIL SERVICE: No Report
COMMUNITY SERVICE: Joanne Albano reported. Jamie Papandrea is stepping down as head of the committee.
CONTINUING EDUCATION: No Report
ELSA: No Report
I-CON: No Report
INTELLECTUAL FREEDOM: No Report
LDA AWARD: No Report
LEGISLATIVE: No Report
LIST-SERV: Joanne Albano reported. Our current listserv will be retired, There will be separate listservs through NYLA for SCLA, one for the board and one for each division. Listserv access will be limited to members.
LONG ISLAND LIBRARY CONFERENCE: Celia attended the conference committee meeting to try to facilitate. Nassau was supposed to be handling finances, but they are not comfortable with our agreement with NYLA so decided not to put a person in as treasurer. This year there are co-treasurers so both counties will see how the online registration works. Going online last year definitely boosted attendance. School districts and people from off Long Island can sign up and attend. Suffolk school library boards created a budget line so school district personnel would not need to pay for their own substitutes. There will be online exhibitor and vendor registration. CEU credits will be given for attendance.
MEMBERSHIP: Regina McEneaney reported by email. The membership situation is status-quo with information accurate as of July 15. Joanne, Jackie and I will be meeting soon to discuss procedures and how to increase the numbers. As of now, any division or committee that needs labels will have to ask NYLA for a list and run the labels themselves. Stephen Ingram said there had been a couple of issues requesting lists from NYLA.
NEWSLETTER: No Report
NOMINATING: No Report
SCHOLARSHIP: Teri Hatred reported. The two winners have been notified and their names will be given to Laura Panter. We have raffle prizes from the Jets and the Giants including signed posters. Additional materials have been purchased to make baskets. The committee is looking for money to purchase an ipad as a prize. The Long Island Ducks are donating a prize. The names of organizations making donations are being publicized. Danielle Zubiller suggested that vendors who donated to the PLDA journal might also donate for raffles.
STATISTICAL SURVEY: No Report
STUDENT OUTREACH: No Report
SUFFOLK COUNTY JAILS LIBRARY SERVICE: No Report
WEB PAGE: Michelle Rung had her baby on October 22. It’s a boy! Stephen Ingram will maintain the webpage while Michelle is on maternity leave.
LIAISONS:
CLASC: No Report
LILRC: No Report
NCLA: No Report
PLDA: Danielle Zubiller reported. Thank you for attending the golf outing. We would like to see more SCLA member s there. The Directors will try to attend the SCLA dinner in return. A special thank you to those who assisted with the raffles.
SCLS: No Report
MEMBERS AT LARGE: No report. Thank you to Marsha Greenspan for arranging the refreshments this morning.
TREASURER’S REPORT: Celia Vollmer made a motion to table this month’s report since materials were not received from NYLA. Jeri Cohen seconded the motion. None were opposed. NYLA’s Financial Policies Handbook is with the handouts. It goes over the business practices we must follow now. When you submit a reimbursement form, be sure it is complete and as detailed as possible. Send original receipts and keep a copy for yourself. Keep Celia posted if you have not received reimbursement within 10 days. End of year is now June 30 so close your books by that date and submit your new budget. NYLA board reimburses for mileage. We have never done that. We will need to decide if we want to add that into the budget. Our remaining local bank account has about $2000. This has complicated NYLA’s taxes, so we have been advised to close that account. Fees were $240 a year to keep the account. Celia moved to close account immediately and transfer the money to our NYLA account. Tom Gorman seconded. None were opposed. We will maintain our tax exempt number and status and can reopen an account at any time. It has been more complex and time consuming than thought to merge with NYLA’s Constant Contact account due to issues regarding access to NYLA membership lists. Celia has continued our subscription until March by paying with her own credit card.
Bills to be paid in October were presented:
SSD Annual Speaker $400.00
SSD Computer Classes $400.00
In the Mood Productions (DJ for annual dinner) $400.00
NYLA Conference expenses: $568.05
Long Island Library Conference Speaker expenses: $ 68.50
Marsha Greenspan moved to pay the bills. Sheila Doherty seconded the motion. None were opposed.
OLD BUSINESS: none
NEW BUSINESS: Please register to attend the SCLA dinner in November. Encourage new board members to join you at December meetings.
The meeting was adjourned at 11:10 a.m. by Joanne Albano.
The next meeting will be Friday, December 20, 2013, at SCLS. Refreshments at 9:30 a.m., meeting 10:00 a.m.
Respectfully submitted,
Jeri Cohen
SCLA Secretary
___________________________________________________________________________________________________________
December 20
Corrected and Approved
SCLA Minutes
Friday, December 20, 2013
SCLS Auditorium
IN ATTENDANCE: Joanne Albano, Paula Bornstein, Jeri Cohen, Sheila Doherty, Marsha Greenspan, Teri Hatred, Jose-Rodrigo Hernandez, Stephen Ingram, Lisa Kropp, Min Liu, James Matias, Kevin McCoy, Regina McEneaney, Jackie, Narkiewicz, Cathi Nashak, Laura Panter, Todd Schlitt, Bruce Seger, Celia Vollmer, Danielle Zubiller
CALL TO ORDER: Jackie Narkiewicz called the meeting to order at 10:02 a.m. The October 2013 minutes were reviewed and corrected. Jackie Narkiewicz moved to accept the minutes as corrected. Laura Panter seconded the motion. None were opposed.
PRESIDENT’S REPORT: Joanne Albano reported. We received a thank you from Celia Vollmer for the President’s Award and necklace. Thank you all for a successful year. Thank you to Laura Panter and the committee for the wonderful dinner, to Marsha Greenspan for the centerpieces, Brian Adams for taking photos and Jamie Papandrea for organizing the Toys for Tots and Habitat for Humanity donations, to Min Liu for the ELSA award, and to Lisa Kropp and Sheila Doherty for running the registration table, to Teri Hatred for the scholarship committee work and all the others who worked to make the annual dinner a success. We have all received notifications from NYLA to join listservs. These are new members only listservs. The old ones will be phased out. Each division will have a listserv. To post, items must be sent to Jackie Narkiewicz to be posted. Division presidents are administrators on their own listservs. Welcome to the new officers joining the executive board. Two weeks ago we held a civil service workshop. There were 40 attendees. The second session will be on February 4, 2014.
DIVISION REPORTS:
DASL: Claudia McGivney reported by email. DASL held their annual luncheon on December 5 at the Walt Whitman birthplace and interpretive center. We have confirmed our first speaker, Dr. Amy Catalano from Hofstra University, for our publishing workshop series to begin on March 7.
RASD: Cathi Nashak reported. The Electronic Resources & PR/Marketing committees held a joint program “Analyze This-Facebook Insights” on December 18 and the second part, “Google Analytics” will be on January 16. Kristie Galvani from HJMT Public Relations will be presenting. Email Jo-Ann Carhart (jcarhart@suffolk.lib.ny.us) if you would like to attend the January session.
The Health Concerns committee will meet in February to discuss next year’s bibliography topic. The annual meeting has been set for October 29, 2014 at SCLS.
The Long Island History committee is planning their annual showcase for April 17 and a field trip to the Scully Estate in Oakdale for June 12. Details will be forthcoming.
The reader’s guide for the 2014 Long Island Reads selection is now on their website.
The New Adults committee is working with our Programming chair and RASD of NCLA for a program for the Long Island Library Conference. It will be a panel discussion tentatively titled “Finding the ‘New’ Generation.” Elizabeth Morgan of Youthbuild (provides job training, GED education, social support, etc. for 18-25 age group) will speak.
The PR/Marketing Committee announced the new publicity award at the SCLA dinner. Information and applications will be available in January. Their Long Island Library Conference program is entitled “How Will Libraries Flourish in the Age of Ebooks?” with guest speaker David Vinjamuri.
The next board meeting will be on January 7, 2014 at SCLS.
CATS: Stephen Ingram reported. CATS held their annual meeting on December 10, 2013. The topic was IT vs. Librarians. 50 people attended despite the weather. Three proposals have been submitted for the Long Island Library Conference.
SSD: Marsha Greenspan reported. SSD is organizing more computer classes and working on increasing membership. Speaker for the Long Island Library Conference is set and will talk about workplace safety.
YASD: Sheila Doherty reported. Our Annual Author Visit and Luncheon was a success. 53 attendees enjoyed themselves at Timber Point Country Club in Great River. Emily Jenkins, our guest speaker was a pleasure to meet and attendees were able to get their books signed by Emily.
Our new officers for 2014 are:
President, Kimberly Zettwoch, Hampton Library in Bridgehampton
Vice President, Mike Buono, Patchogue Medford Library
Treasurer, Jackie Dunn, Hampton Bays Public Library
Secretary, Katherine Welch, North Shore Public Library
Member-at-Large: Teen Talk Newsletter and Webmaster, Erin Schaarschmidt, Port Jefferson Free Library
Member-At-Large: Membership and Fran Romer Workshop, Theresa Owens, Hampton Bays Public Library
On January 9, 2014, YASD will host speakers Charles Day and Tonya Hurley from the Horror Writers Association at the Sachem Public Library.The speakers will discuss the Horror Writers Association’s connections to young adult readers and the services it has available for the Young Adult Departments of public libraries in Suffolk County.
COMMITTEE REPORTS:
ANNUAL DINNER: Laura Panter reported. The dinner was successful, with 114 people registered, and 102 attending. The dinner came in under budget for the second year. We can look into booking Villa Lombardi’s again, but will look for a different dj.
ARCHIVES: No report.
CIVIL SERVICE: Joanne Albano reported. Joanne Genovese is looking to retire from the civil service committee, and is looking for someone to take that over.
COMMUNITY SERVICE: Jackie Narkiewicz reported. Jamie Papandrea is stepping down, and Kim Zettwoch will be the new committee head.
CONTINUING EDUCATION: Teri Hatred reported. She is updating the database with meetings and printing lists for people.
ELSA: Min Liu reported. She is waiting for reimbursement. New committee needs to be appointed for next year. Most of committee will stay, but Min would like to step down as chair.
I-CON: No report.
INTELLECTUAL FREEDOM: Kevin McCoy reported. The Intellectual Freedom Contest will be in Spring 2014.
LDA AWARD: Paula Bornstein reported. She was contacted by the 2014 NCLA LDA Award chairperson, Marcia Olsen. This year, NCLA is responsible for heading the search for LDA Award candidates; this also includes arranging for printing of the application brochures, mailing out ballots and candidate information to NCLA and SCLA LDA Award committee members and arranging for purchase of the award plaque for the winner. Andrew Ippolito of LDA Publishers will reimburse NCLA for the plaque. SCLA will be responsible for selecting three committee members and for postage to mail out the brochures for our members. A copy of the application also will be placed on our website. Suffolk is mailing the brochures which is expensive and does not generate a response. Celia Vollmer suggested that the LDA Award committee discuss not mailing hard copy forms. SCLA is also responsible for providing free membership for 2014 to Sandra Feinberg, the 2013 LDA Award winner.
LEGISLATIVE: Samantha Alberts reported. The buses for Legislative Advocacy Day are all set. $700 is needed for the second bus shared with NCLA; we are waiting to receive the bill from Ken Bellafiore. Flyers went out to directors and on the SCLA listserv. Advocacy Day 101 sessions are scheduled for February 5 and 6, 2014.
LIST-SERV: Kevin McCoy reported. We are all subscribed to NYLA’s listserv. Kevin will open a listserv for general Suffolk information.
LONG ISLAND LIBRARY CONFERENCE: No report.
MEMBERSHIP: Regina McEneaney reported. She has no updated membership numbers since NYLA is doing it. She thanks everyone she has worked with on the board over the last 30 years, which have been wonderful. In the future, the SCLA Secretary will be in touch with NYLA to get numbers and will be part of the NYLA membership committee. Joanne Albano thanked Regina for her years of service to SCLA.
NEWSLETTER: Cathi Nashak volunteered to be the new newsletter chair.
NOMINATING: Jackie Narkiewiz had no report at this time.
SCHOLARSHIP: Teri Hatred reported. There were $1082 in raffle proceeds. She thanked everyone who donated prizes, and says that the raffle barrel was a big hit and she would like to continue using it in the future.
STATISTICAL SURVEY: No report.
STUDENT OUTREACH: Lisa Kropp reported. Queens College contacted her; they would like someone to join a panel discussion about civil service in March. St. John’s is moving forward with the free breakfast event on March 15 at the Bourne Mansion. Barbara Stripling and Christian Zabriskie are speaking. The are looking to cap attendance at 100-125 people so networking can happen. SCLA can set up a table for membership in the lobby.
SUFFOLK COUNTY JAILS LIBRARY SERVICE: No report.
WEB PAGE: Stephen Ingram reported. We are still waiting for NYLA to set up webpages, RASD, CATS and SSD pages are currently hosted on the SCLA server. Other divisions are using blogging tools. There does not seem to be a blogging component on the NYLA website. We need to ask NYLA how we can make this happen. Information will updated on the current websites until the changeover happens. We also need to find out how to update events to the NYLA calendar.
LIAISONS:
CLASC: Lisa Kropp reported. 2014 is Suffolk’s year to host the literature conference which will be on October 24, 2014 at the Hyatt Regency in Hauppauge. The morning speaker will be Lois Ellert, author and illustrator. Holly Black will be the luncheon speaker.
LILRC: Min Liu reported. LILRC has submitted a program about updating teen spaces in libraries. There are several upcoming programs, including Intro to Windows 8 on January 31 at Farmingdale, bring your own device. LILRC has purchased 8 windows 8 laptops. Intro to adobe will be held on February 22. Basic web analytics will be held on March 20. Information on these programs will be in the LILRC calendar and in the newsletter coming out in January.
NCLA: Min Liu reported. The annual dinner and installation of officers will be at Pompeii in West Hempstead on January 10, 2014. The incoming NCLA President is Courtney Greenblat from Great Neck Public Library
PLDA: Danielle Zubiller reported. Please come to Advocacy Day. We need your voices. There is no cost breakdown yet for the bus coming up the day before.
SCLS: Samantha Alberts reported. Happy Holidays. Come to Advocacy Day. We are looking forward to a positive day.
MEMBERS AT LARGE: Celia Vollmer thanked Tom Gorman for auditing books and working with our auditors to guide us through change and tax exempt status. Todd Schlitt reported that the PLDA golf outing is scheduled for next fall. Please attend the golf outing or wine tour. Flyers will go out spring/summer.
TREASURER’S REPORT: Celia Vollmer reported. Our account at Suffolk Federal has been closed. All money has been merged into our NYLA account,. We maintain our tax exempt status and can reopen an account at any time if necessary. No one should be using SCLA tax exempt forms any longer. Request forms from Galina. Long Island Library Conference planning is going smoothly with updates to NYLA each month. Kudos to the SCLA dinner committee: they saved. $991.89. This is the second year in a row they have not used the entire subsidy. In next year’s budget, scholarships will be merged into one line. The same for the Intellectual Freedom Fund. Previously we have not funded the Intellectual Freedom Fund. We will need to do that so there is a monetary line item in the next year’s budget. Remember that all reimbursement requests go to the SCLA treasurer. If anyone is collecting money for SCLA, it must go to the treasurer who will forward it to NYLA after recording it..
Bills to be paid in November and December were presented:
Syntychia Kendrick-Samuel LILC 23.97
Debbie Antolini LILC 27.70
Jamie Papandrea SCLA Dinner 50.00
Min Liu ELSA 255.95
LILRC ELSA 24.87
Teresa Hatred Scholarship 29.87
Teresa Hatred Scholarship 9.38
Teresa Hatred Scholarship 11.94
Scholastic Promotions ELSA 51.15
Laura Panter SCLA Dinner 69.21
SSD Membership 500.50
CATS Membership 401.10
DASL Membership 400.50
RASD Membership 401.80
YASD Membership 401.10
Jackie Narkiewicz moved to pay the bills. Marsha Greenspan seconded the motion. None were opposed.
OLD BUSINESS: Celia Vollmer stated that our Constant Contact account is up to date, and was renewed on her personal credit card.
NEW BUSINESS: Jackie Narkiewicz gave the dates for next year’s meetings: January 17, February 21, March 21, April 25, June 20, July 18, August 15, September 19, October 17 and December 19. She will give the list to SCLS to book the room.
Jackie Narkiewicz adjourned the meeting at 11:04 a.m.
The next meeting will be Friday, January 17, 2014, at SCLS. Refreshments at 9:30 a.m., meeting 10:00 a.m.
Respectfully submitted,
Jeri Cohen,
SCLA Secretary