Minutes 2017

January  / February / March  / April / June  / August / September  / October  / December

Corrected and Approved
SCLA Minutes
Friday, January 20, 2017 SCLS

IN ATTENDANCE: Kristen Todd-Wurm, Jeri Cohen, Stephen Ingram, Lissetty Thomas, Justine Berretta, Jennifer Rocco, Myrna Velez, Casey Fehn, Jose Hernandez, Emily Warren, Lauren Bernat, Brian Adams, Chris DeCristofaro, Steve Alcade, Todd Schlitt, Virginia Antonucci-Gibbons, Samantha Alberts, Teri Hatred, Min Liu

CALL TO ORDER:   Kristen Todd-Wurm called the meeting to order at 10:02 am. The December 2016 minutes were reviewed and corrected. Jose Hernandez moved to accept the minutes as corrected. Kirsten Todd-Wurm seconded this motion. None were opposed. Motion passed.

PRESIDENT’S REPORT: Jose Hernandez thanked everyone for the first meeting of the year.

Housekeeping: Jose Hernandez reiterated to all that the SCLS listservs are all down as of January 1. He asked that all sign up for the NYLA listserv or the LI-Lib listserv to receive information about library events.

Jose Hernandez is encouraging all programs to be posted to the SCLA Events on our page. Please e-mail Jose if there is something you want to be posted. At the moment this is ad-hoc with regards to what we post; we don’t have a Social Media policy in place. Jose would like to explore this further as New Business.

Jose Hernandez shared a draft of a letter which could go with the business cards. He thanked Kelvin Carrion from the Brentwood Public library for making the business cards. Jose thanked the divisions for transferring funds to the General Fund. As of yesterday Jose approved the quarterly transfer of dues to each division, which is $400 to each division and $500 to SSD, plus dues proportionate to each member’s primary division. The treasurer’s report may reflect that change.

Jose encouraged everyone to attend advocacy day, taking place on March 1st.  Jose reiterated how important it is to be present and have our lawmakers understand how important libraries are to education.

We have vacancies for two chairs: The Scholarship Committee and Jose received the resignation of Joanne Albano from the Long Range Planning Committee earlier this month. Please contact Kristen Todd-Wurm for more information about these two committee vacancies.

For those who have never sat on a Board or worked in a nonprofit before, Jose briefly explained what it is. A nonprofit uses surplus revenue to further achieve its purpose, rather than distribute surplus revenue to shareholders or board members as profit or dividend. It doesn’t mean that we are not allowed to make a profit.

Running a nonprofit is one of the most challenging things anyone ever has to do, because no one can do it on their own. Seeing this diverse set of talented people Jose is confident that we can have a successful year.

DIVISION REPORTS:

DASL: No report.

RASD: Lauren Bernat reported.

The 2017 RASD Board welcomed Vice President Candace Hope at the meeting on Tuesday, January 10.

Long Island Reads: Long Island Reads has arranged for a bus to take residents of Suffolk County to the 2017 event on Sunday, April 23 at Recital Hall on the C.W. Post Campus in Brookville. Registration begins on March 15.

Long Island History: The Long Island History Committee will be hosting their history programmer’s showcase on Thursday, April 27, 2017 at SCLS.

New Adult Committee: The New Adult Committee will be having a meeting on Monday, January 23 at the Patchogue-Medford Library. The speaker will be Andrew Mihopulos, who will be talking about how to build new programs and engage the DIY community in the library.

RASD Webmaster Wonda Miller has updated the RASD website to include a general resource page, featuring links to professional development, local publications and organizations.

CATS: Chris DeCristofaro reported.

The Board had its first meeting of the year with new board members and officers on January 11, 2017.  We discussed programming for the upcoming year, established a digital archive with Google, preparing the quarterly newsletter, how to communicate now that the listserv is gone.  There was also discussion of both the LILC and NYLA conferences and the types of CATS sponsored presentations that are planned.

The next CATS Board Meeting will be on February 15, 2017 at SCLS.

TIF: Chris DeCristofaro reported.

TIF held a Round Table discussion on January 5 at the Islip Public Library, for participants to discuss their biggest technology successes of 2016.  We had 24 participants that discussed successes such as adding new technology, new calendaring systems, access points, print solutions for patrons, phone system and copying upgrades just to name a few.

The next TIF meeting is scheduled for February 2, 2017 at the Longwood Public Library.  Barbara, a representative from B&N is tentatively scheduled to present on all they can do to provide maker space electronics and materials to help libraries grow.

SSD:  Teri Hatred reported.

The Support Staff Division will be meeting today at 2p.m. We have submitted a topic for the LILC but have not heard if we have a spot on the program roster. We needto let our presenter know if they need to hold the date for us. We requested a morning slot. Brian Adams responded that e-mails will be going out confirming spots. SSD is planning to coordinate our Joint Annual Roundtable with our NCLA counterparts. We want to do more cross county events. More details to come.

SSD will be hosting another Safety Fair in October – details are still being worked out. Last year’s Safety Fair was a success and SSD is hoping to make it an annual event. Many of the same presenters and vendors are coming back.  We would like to make it an annual event.

SSD may need to have a vote for two open positions: Vice President/President Elect and Member-at-Large. Teri Hatred asked if Jeremy Johannsen from NYLA had to be contacted. Teri was told that a special election might need to be held.  Jeri Cohen advised Teri to check the bylaws.  It may be possible to assign interims.  Contact Jose Hernandez if not able to assign and a special election is needed.

YASD:  Casey Fehn reported.

On Thursday, January 12, the YASD held a Town Hall meeting at SCLS to hear from YA Librarians about what programs they would like to see happen in the coming year.  Despite there being only 8 people in attendance other than the YASD Board, they brought up a lot of very good program ideas and we were able to use them to plan out the entire year with programs.

Upcoming Programs:

 On Thursday, February 2, 2017, the Suffolk and Nassau County YASDs will be holding their annual Joint YASD Meeting at SCLS from 10 am- noon.  The meeting will be focusing on ways to build your career.  There will be a panel of librarians that will be speaking about how they used experience as an adjunct professor, a book reviewer, presenting at conferences, and joining committees to boost their careers.  This is a great meeting for anyone who works in the library that would like tips on building their career.

On Thursday, March 9, from 10 a.m.- 1 p.m. the YASD will be holding the annual Fran Romer Booktalk Workshop.  This year the theme for the workshop is “Stories Retold” and the guest speaker is going to be YA Author of The Grimm Legacy Series, Polly Shulman.  We are currently looking for book discussion leaders, so if anyone is interested, please contact Michelle Cayea of the Patchogue Medford Library. This workshop will be at the Brentwood Public Library.

COMMITTEE REPORTS:

ANNUAL DINNER: Lissetty Thomas reported. She will be requesting the report from the last annual dinner.

ARCHIVES: No report.

CIVIL SERVICE:   Kristen Todd-Wurm was asked by a CLASC liaison to speak to the SCLS Board about a proposal that CLASC has been working on.  The proposal is for a process to award librarians taking Librarian 1 and Librarian II tests up to 5 points for membership and involvement in professional organizations.  The librarian tests would continue to be the standard tests by Suffolk Civil Service but organization membership could be a way for test takers to be granted additional points and also gain organization experience.

CLASC is seeking feedback from SCLA and possible partnership.  When the proposal is finalized, the next step would be to meet with PLDA for support of the proposal.

Kristen will send an email with proposal to SCLA Board for feedback.

COMMUNITY SERVICE: No report.

CONTINUING EDUCATION: Teri Hatred reported.

All attendance sheets received to date have been entered into database.

ELSA:   No report.

FANDOM OUTREACH COMMITTEE: No report.

INTELLECTUAL FREEDOM:  No report.

LDA AWARD:  Paula Bornstein reported via email.  Paula confirmed that Marcia Olsen who retired from the Levittown Public Library will continue to be the NCLA LDA chairperson for 2017.

Paula will be receiving a set of mailing labels to send out the brochures through the SCLS system bags.

Brian Adams raised the question of why is there a cost of $400 for printing LDA brochures since the award is from a publishing company.  He asked why doesn’t LDA pay for it.  At next meeting Paula may be able to address this question. Jeri Cohen added that there may not be a need to print anything with online access to information.

LEGISLATIVE: Samantha Alberts reported.

Samantha thanked the Board and Divisions for providing the funds for the bus on Advocacy Day. Sign-ups for the bus continue to come in. The sign-up forms went out on SCLA list serv.

This year the arrival time will be earlier in order to ensure that appointments are not missed. Please contact Samantha if you still want to go.

Kevin Verbesey sent an email about advocacy for libraries. The budget cuts the Governor has proposed have large implications to libraries. There is a NYLA Online Advocacy Center that library supporters can use to send letters to legislators. We need to advocate for libraries. Come on the bus or send a letter to legislators.

LONG ISLAND LIBRARY CONFERENCE: Brian Adams reported.

The conference committee met on December 12th at SCLS and most recently, on January 17th at the Melville Marriott.

At the January meeting, we reviewed and finalized the programs for the 2017 Conference – all 24 slots. The full program listing should be posted to the website very soon. Please look for it at www.libconference.org.

As usual, preference has been given to the sponsoring groups within our organizations, after all, they are the ones who produce the programs for us all.

We try to have programs for all the Conference’s participants:

Adult, Teen, Children’s, Academic and Special, Support Staff, School, Administrators, and Technology.

It is a slightly daunting task; there are certain predictions that must be made as to what programs will draw more attendees and, of course, we all know that the venue has a few smaller sized rooms.

We hope that everyone will be satisfied.

Registration is underway for Vendor booths. Ad sales for the program is also underway. There are 63 vendor slots available and 22 have been taken as of Tuesday.

Corporate sponsorship letters will be e-mailed very shortly. Vendors that can’t attend may want to sponsor this event.  It is the first year we are doing this. Brian is optimistic.  We have never had corporate sponsorship before.

Early bird registration for attendees began January 1st and ends March 3rd. Registration continues after March 3, but at slightly higher rates.

There is a discount on Conference Registration for members of SCLA and NCLA, this is, and has always been, a perk and an inducement to being a member of SCLA and NCLA.

As has been done in the past, all Registration goes through NYLA.

We hope that you will all attend; if you have any dealings with vendors please ask that they consider taking a booth or an ad, or consider becoming a corporate sponsor.

Please also encourage all your colleagues to attend.

Our next meeting will be on February 14th at 10am at the Great Neck Public Library. All are welcome to attend.

Any questions? Please contact Elaine Cummings-Young, Chairperson at

ecummingsyoung@bellmorelibrary.org or Brian Adams, Treasurer at

bradams@harborfieldslibrary.org.

We would also like to remind everyone that the conference is a joint collaboration between the Nassau County Library Association and the Suffolk County Library Association. We need positive support from us all in order to ensure that the 2017 Long Island Library Conference is a success.

Steve Ingram suggested that there be links on LILC page for SCLA and NCLA for users to join the associations. Brian advised to send the links and logos to get those on the page.

LONG RANGE PLANNING/MARKETING: No report.

MEMBERSHIP: Myrna Velez reported. As of December 2016, SCLA has 435 members.

The NYLA membership committee had a conference call on January 17, 2017.  A member survey is being considered in order to understand more clearly what member expectations are from membership.  The goal is to improve member retention.

Jeri Cohen is working on getting a membership chair. Jeri reported that cards will have membership dates expirations.

Brian Adams requested a membership report for March – April for LILC.

NEWSLETTER:  Jennifer Rocco reported.  Please have all newsletter submission blurbs emailed to Jennifer Rocco no later than Monday, January 23 – send to jrocco@brookhavenfreelibrary.org

The newsletter is a good way to advertise committee meetings. A picture of the Executive Board was taken to include in the newsletter.

NOMINATING: Kristen Todd-Wurm reported.  We are looking for people who want to run for the 2018 Executive Board.  Interested individuals should contact Kristen.

SCHOLARSHIP: No report. no chair

STATISTICAL SURVEY: No report.

STUDENT OUTREACH: No report. No chair.

SUFFOLK COUNTY LIBRARY ACCESS COMMITTEE:  No report.

WEB PAGE:   Stephen Ingram reported.

Updated SCLA website, checking all links, getting input from members on changes to wording on site.

Board members and minutes have been updated.

Dates have been added to the SCLA calendar. Please send any events/board meetings to sclacalendar@gmail.com.

Dates of SCLA events will be posted every month to the listserv.

Posting information to Facebook page.

LIAISONS:

CLASC: CLASC has been working on a proposal for extra credit for Librarian I and Librarian II test.  See comments from Kirsten Todd-Wurm above in Civil Service Committee Report.

LILRC: Virginia Antonucci-Gibbons reported. Upcoming in February:

Regional Technology and Media Committee Meeting on February 7, Farmingdale Public Library.

“How to Develop a Digital Project,” February 9, at Harborfields Public Library.

“Meta-data for Digitization,” February 22, at Harborfields Public Library

Min Liu reported that the LILRC newsletter is digitally available and no longer is being mailed.

All LILRC events can be found on LILRC’s web site.

The LILRC Annual Conference on Libraries and the Future, is scheduled for 10/26-27, 2017, at the Carlyle on the Green, Bethpage State Park.

The LILRC Annual Membership Meeting will be on June 20, 2017.  The place is to be determined.

On March 10 LILRC Technical Services Open Forum will have a presentation on weeding with speakers from Adelphi and Hofstra Universities.

Jose suggested that we put LILRC on Facebook page. Min will ask Kristina.

NCLA:  No report.

PLDA: No report.

SCLS: Samantha Alberts reported.   Donations are needed for hospitality on Advocacy Day.

There will be an Advocacy 101 class on Feb 14 and February 23 at SCLS.  This program provides information on legislative issues and lobbying etiquette for Advocacy Day participants.

On March 21 the Harvard Family Research Project will be at SCLS to present a program on family engagement in libraries.

On April 25 and 26, we will have the Community Tool Box Workshop at SCLS. This is a free online resource for building healthy communities and providing information on community social change.

NYLA: Todd Schlitt reported. The NYLA Council Meeting will be February 2 at the NYLA office.

MEMBERS AT LARGE:  

Lissetty Thomas, waiting for welcome package then will work on annual dinner.

Sara Fade. No report.

Steve Alcalde is ranking proposals and waiting for them to be returned.

Emily Warren – interested in working with Lissetty Thomas on annual dinner.

TREASURER’S REPORT: Justine Berretta reported.  Justine prepared and distributed SCLA Income Statement showing a closing balance as of 12/31/2016 of $7,642.59.

Brian Adams asked when will he receive the LILC funds because the Marriot is waiting.  Jose Hernandez will speak to Jeremy Johannesen about receiving funds for deposit.

OLD BUSINESS:

Jeri Cohen reported.  Jeri has format from Kelvin Carrion for the membership cards.  We will print cards and Jeri believes cards will be sent monthly.

Jose crafted a welcome letter to membership. It will be sent with membership cards.  Sara is working on board members welcome package to include with cards.

NEW BUSINESS:

Jose handed out a social media policy sample. Table for discussion for next meeting.

Steve Ingram suggested that having one Facebook page for SCLA and Divisions is a good idea because Division pages aren’t used as much.  We could give access to divisions to post on one Facebook page. It is something to think and discuss with your boards.

Meeting adjourned at 12 pm. 

Corrected and Approved
SCLA Minutes
Friday, February 17, 2017 SCLS

IN ATTENDANCE: Kristen Todd-Wurm, Jeri Cohen, Stephen Ingram, Lissetty Thomas, Justine Berretta, Jennifer Rocco, Myrna Velez,  Jose Hernandez, Lauren Bernat, Brian Adams,  Virginia Antonucci-Gibbons, Samantha Alberts, Teri Hatred, Stephen Burg, Stefanie Gangone, Sara Fade, Sue Goldberg, Paula Bornstein, Bruce Seger

CALL TO ORDER:   Kristen Todd-Wurm called the meeting to order at 10:02 am. The January 2017 minutes were reviewed and corrected. Jose Hernandez moved to accept the minutes as corrected. Kirsten Todd-Wurm seconded this motion. None were opposed. Motion passed.

PRESIDENT’S REPORT:

Jose Hernandez has a cousin who loves all the programs that we do. He was talking to her last week and she has two kids. Her kids are home schooled. He asked her what she does to teach them and keep them occupied. She told him that her favorite place to go is the library. At the library, she gets there as soon as the library opens to sign her kids up to programs. She goes to programs 3-4 times a week. She loves it because it allows her kids to interact with other children. They go on field trips with museum passes. They have read hundreds of books, that could’ve easily cost them thousands of dollars if she bought them all. She gets especially excited for book fairs, when she can gift books to her friend’s children. Jose told her about all the other programs she could be a part of, even if she wasn’t a member of that library and also that libraries are always striving to hear from the communities they serve to make things better. Her happiness made Jose very happy and very proud to lead this organization.

Jose wanted to thank the North Babylon Public Library’s children’s department on her behalf. Thank you for being a part of her life, and the life of her family.

Jose spoke to Michael Spikes, who is the Technical Director for Stony Brook’s Center for News Literacy. They talked about the ways that Stony Brook and the public libraries could create opportunities for learning about News Literacy within our public libraries. Mr. Spikes is a major advocate for News Literacy and was very receptive to working together. He is actually creating a news literacy curriculum in Chicago so he is unavailable, but Jon Anzalone is his colleague and would be willing to receive librarians at Stony Brook to sit in on a class and further our projects with the Suffolk County Library Association.

Regarding the LDA Directory: Jose spoke to Arthur Friedman about the Directory and why each member of NCLA receives a copy. Andrew Ippolito, former member of NCLA, was the person who compiled the Directory in the past. In 1994, Mr. Ippolito offered NCLA and SCLA the right to purchase at a discounted rate for all of its members – SCLA declined and NCLA accepted. Since then, LDA publishers left the editing of the directory to NCLA. If there was interest, Mr. Friedman would give Jose a rate if SCLA would be interested in giving members a copy with their membership. Brian Adams is interested in knowing the cost as it might be something that could be given out at conferences.

Jose purchased a Facebook ad to increase brand awareness for our SCLA Facebook page. In the future we could promote our programs and services through the page to attract people outside of libraries to attend.

DIVISION REPORTS:

DASL: Bruce Seger reported.

DASL has been working with LILRC and Nassau ASLD on planning an Academic Libraries Invitational for April 28 at Suffolk County Community College.  Last year there was a good turnout with 40-50 participants.

Bruce reported that the academic makerspace project has been brought to two of the Suffolk County Community College campuses.  There has also been a video production program with students to produce 60 seconds videos with positive results.

RASD: Lauren Bernat reported.

RASD is pleased to announce that the Division will be sponsoring 6 programs at the 2017 LILC. Please review the flyer and visit our webpage for the full program descriptions. http://scla.net/rasd-main/

The Division has agreed to move the Annual Dinner to the first week of October so as not to compete with those who would like to attend the PLDA Golf Outing, Winery Tour and Dinner. We have also changed it from a dinner to a luncheon, planned for Tuesday, October 3, 2017 from 12-3pm. This will be an annual meeting with a speaker; CEU credits will be awarded. More information to follow.

In order to not clog up the calendar, we have also moved the Health Concerns Breakfast, with a tentative date of Tuesday, November 14, 2017. This will begin with an RASD Board Meeting and will continue with health related speakers. More information to follow.

The RASD PR & Marketing Committee and the Electronic Resources Committee are hoping to have a joint meeting, on the topic of how to hold a Technology/Database/Electronic Resources/Educational Resources Fair at your library. The committee is looking for libraries who have already done one or are planning to do so, and if they would like to share their successes and failures at a meeting. It is tentatively scheduled for Thursday, March 30th. Those interested in participating as a speaker should contact Jo-Ann Carhart, Co-Chair of the RASD PR & Marketing Committee or contact Lauren.

CATS: Steven Burg reported.

In its February 15, 2017 meeting the CATS Board discussed programming for the calendar year including a technical services program and possibly a Raspberry Pi program.  Additionally, the CATS Board discussed deadlines for the CATS Newsletter and decided on March 30th as the deadline.  They are hoping to have a newsletter out in April.  The CATS Board is continuing to find additional ways to communicate with people who are involved in CATS with Google Groups.  The CATS Board is waiting for authorization from Google to start a Group.  CATS is also considering another tour of the Innovation Lab at Stony Brook University.

The next CATS Board meeting is March 15, 2017 at SCLS.

TIF: Steven Burg reported.

On Feb 2, 2017 TIF held a meeting at Longwood Public Library, on the topic

Using Facebook & YouTube, with speakers: Chris DeCristofaro and Alison Mirabella of the Niche Academy.

The program was well attended. Thanks to Lisa Jacobs, Alison Mirabella and Mary Miller for hosting and facilitating the meeting. The entire meeting was Facebook Live Streamed and can be found on the TIF Facebook page. Chris demonstrated Facebook Live, YouTube Streaming video and discussed the benefits of using either service to stream a class or presentation at the library. It was mentioned that consent should be given by the performer or presenter prior to the performance. Alison Mirabella did a detailed demonstration of Niche Academy. After a short break, we continued with a round table discussion of new and exciting things happening at our libraries.

On March 2, 2017, at 10 am, TIF will be meeting at Emma S. Clark Memorial Library for a demonstration by Barnes & Noble on the products sold for makerspaces.

Barbara Turney, B&N Representative, will give a detailed demonstration of all the products both on the NYS contract list and not on the list that are available for libraries to purchase to further making and makerspaces.

SSD:  Teri Hatred reported.

The Support Staff Division will be meeting today at 2p.m. SSD will be presenting at the LILC. Our topic will be “Erase Racism.”

SSD will not be able to coordinate our Annual Roundtable with our NCLA counterparts. NCLA SSD is already with their Roundtable so we will try to get together for another program later on this year.

SSD would like to have some “fun” programs for our membership such as a psychic or paint night. SSD would like to donate all proceeds to the SCLA Scholarship Fund. Jose and Jeri agreed that it would be okay.

SSD will be updating their website with a new logo. Kelvin Carrion is designing the logo.

YASD:  Casey Fehn reported by e-mail.

On Thursday, February 2, Suffolk and Nassau YASDs had their annual joint meeting.  The topic of the meeting was ways to build your career.  There were 8 speakers who spoke about their experiences as adjunct professors, book reviewers, committee members, conference presenters, and YALSA content expert.  It was a well-attended meeting and we received positive feedback afterwards about how the meeting was informative and inspiring. Everyone was able to take away helpful hints and ideas to improve their job skills.

On Thursday, March 9, from 10 a.m.- 1 p.m. the YASD will be holding the annual Fran Romer Booktalk Workshop at the Brentwood Public Library.  This year the theme for the workshop is “Stories Retold” and the guest speaker is going to be YA Author of The Grimm Legacy Series, Polly Shulman.  This is a great opportunity to have one on one time with a popular YA author and we encourage everyone to attend.  Please pass this on to any YA or Children’s librarians you may know.

COMMITTEE REPORTS:

ANNUAL DINNER: Lissetty Thomas reported. She has the transition report for the Annual Dinner and is reviewing its timeline

ARCHIVES: Bruce Seger reported. Bruce has been looking at collection and anticipates it being completed in 6 months.

CIVIL SERVICE:   Kristen Todd-Wurm reported.

In the last SCLA Board meeting a proposal created by CLASC was discussed.  This proposal is for revision of the Librarian 1 and Librarian II tests which would grant up to five points on civil service tests for membership and involvement in professional organizations.  CLASC is trying to get feedback on the proposal in order to prepare to present to Civil Service.  CLASC is looking for feedback from digital service and adult librarians so that this proposal would not be coming from children’s librarians only.

Sue Goldberg recommended that the point system be simplified as the currently proposed system is a little complex.  In addition, she said the proposal should require the test applicant to include proof of organization membership and involvement as Civil Service is not likely to take on more work in their process.  Sue explained that Library Directors would need to get behind this proposal before it could be presented to Civil Service.

Kristen discussed how organization membership would develop librarians’ careers and boost organizations as well.  In addition, poor test takers who are good librarians with experience would benefit from this proposed test change.

Lauren Bernat commented that there needs to be clarification on the point system so that test takers are not receiving duplicate points for the same organization membership.

Steve Ingram suggested simplifying scoring to 5 and 2 points only.

Kirsten will go back and ask CLASC to simplify proposal.

COMMUNITY SERVICE: No report.

CONTINUING EDUCATION: Teri Hatred reported.

All attendance sheets received to date have been entered into database.

ELSA:   No report.

FANDOM OUTREACH COMMITTEE: Stefanie Gangone reported.

The committee has been busy preparing for Long Island Geek Convention which will be held April 22-23, 2017 at the Hyatt Regency Long Island.

Our 2017 featured guests include Miltos Yerolemou (Game of Thrones) and Robert Mukes (WestWorld), Richard Kahan (Outlander, 4400), and Felix Silla (Buck Rogers in the 25th Century, Addams Family, Star Trek, Return of the Jedi).

We have all sorts of programs including 3d printing, Harry Potter scavenger hunt, crafts, Jedi training, tech camp, Battle of the Houses.

We are looking for volunteers.  Like us on Facebook.

INTELLECTUAL FREEDOM:  No report.

LDA AWARD:  Paula Bornstein

LDA Library Award brochures were distributed to SCLA members through the SCLS system bags. NCLA committee chair distributed brochures to their members.

Nomination packets are due on March 29, 2017. They are to be distributed to SCLA and NCLA committees.

Paula is requesting reimbursement of $335.75 for the cost of printing 2,500 LDA Library Award brochures. She will send the form to the SCLA Treasurer. This year SCLA is paying for the plaque and brochure. Next year is Nassau County’s turn.

LEGISLATIVE: Samantha Alberts reported.

The bus for Advocacy Day is full. Thanks to Teasurer Justine Berretta for preparing the check in a timely fashion to pay the company.  Individuals who were not able to get on the bus may be able to get on the Nassau County bus.  Samantha will contact those individuals on the waitlist.

An itinerary has been prepared for Advocacy Day. The program Advocacy 101 is being offered at SCLS to help prepare participants.

PLDA will have snacks to share and individuals have volunteered to bring things.  Jose offered to bring bagels.

LONG ISLAND LIBRARY CONFERENCE: Brian Adams reported.

The committee last met this past Monday February 13 at the newly renovated and reopened Great Neck Public Library. Committee member Tracy Geiser gave us a tour after the meeting concluded.

Both websites (the Library Conference and NYLA portion) have been vastly improved, the LILC’s with the addition of the newer SCLA logo. A request has been made that the A of SCLA be put in line with the other letters. Please take a look.

“Programs at a glance” is up and the full program should be loaded soon.

Registration is underway. We have 36 vendor booths so far (out of 65) and have over 100 attendees registered so far. Early bird registration ends March 3rd so please register to take advantage of lower rates. Lower registration rates are a benefit of membership in SCLA.

We continue to sell ad space in the program and have also been courting several corporate sponsors.

The bags are in! This year they are quite nice, and guaranteed not to shred. Janway donated 500 dollars towards them.

We are looking for volunteers for the conference day – as room monitors, guides and at the registration table. Volunteers get free admission to the conference and free lunch. All interested parties email Brian Adams at adamsbster@gmail.com

Associations please remember to fill out a form to reserve your table in the Associations area. The form is on the website, (libconference.org) Nassau associations and divisions use these tables as a way to raise money by selling raffle tickets.

Day of registration fee is a $80, so please make sure to register in advance.

Arriving early to the conference is the best way to get a parking space within a reasonable distance.

Brian has submitted two reimbursement forms to the SCLA Treasurer: one for the key note speaker for $500.00 and one for the Janway bags for$922.31.

Our next meeting is on Tuesday, March 13th, 10am at the Sachem Public Library, anyone is welcome to attend. Come see how we work and consider joining the conference committee next year!

We hope to see you all there.

LONG RANGE PLANNING/MARKETING: No report.

MEMBERSHIP: Myrna Velez reported. As of January 2017, SCLA has 439 members. If anyone needs labels for communications or division reports, contact Myrna.

NEWSLETTER:  No report.

NOMINATING: Kristen Todd-Wurm reported.  Kirsten is looking for people to put the Nomination slate together.  Please ask colleagues if they are interested in running. The deadline is April 31.

SCHOLARSHIP: No report. No chair

STATISTICAL SURVEY: No report.

STUDENT OUTREACH: No report. No chair.

SUFFOLK COUNTY LIBRARY ACCESS COMMITTEE:  No report.

WEB PAGE:   Stephen Ingram reported.

Continued to add calendar information to the SCLA calendar and posting of information at the beginning of the month to the listservs.

Created link to Long Island Library Conference of scla.net website.

Worked with Jose and Jeri on a SLCA flyer.

Steven Ingram demonstrated the events page of scla.net.  Please send programs to him.

Jose Hernandez suggested bringing back the blog.  Presently information can be in multiple places and as a brand it is not effective.  Jeri Cohen agreed that it would be a good idea.  Sue Goldberg advised that information has to be current and someone should be assigned to work on it regularly. Right now every committee and division is running its own blog.  Steve Ingram added that if committees and division added information to the SCLA blog it would have current news regularly.

Jose Hernandez said we will continue to discuss this.

LIAISONS:

CLASC: No report.

LILRC: Virginia Antonucci-Gibbons reported.

The LILRC Annual meeting will be on June 20, 2017 in Farmingdale. Everyone is welcome.

The Archive Conference will be on October 13 in Mill Neck. The theme will be the Year 1917.  It is 100 years later and we are still talking about the same issues: immigration, women’s rights.

NCLA:  No report.

PLDA: No report.

SCLS: Samantha Alberts reported.  LibraryAware has a newsletter product that could be used for the SCLA newsletter and it can also post to Facebook and do email blasts.  She is trying to set it up.  Divisions could also use this product for their newsletters.

There are two upcoming workshops:

March 21- The Harvard Family Research Project is presenting a program on family engagement in public libraries. Registration is open.  Professional development hours are available.

On April 25 and 26 we will present the Community Tool Box Workshop. This 2 day workshop has limited space.

NYLA: Todd Schlitt reported by email.

Todd Schlitt attended the NYLA Council Meeting on February 2 at the NYLA Office

A long discussion was had on whether or not to endorse the ALA response to the current Administration because of the language used in that response I personally was hesitant to vote in favor of endorsement for fear of blow back from the many, many Republicans that support libraries on Long Island in Albany. So we decided to come up with a response by NYLA that will basically say that New York libraries will continue to do what we have always done and be inclusive to all patrons while not using any aggressive language towards the Administration. NYLA President Barbara Stripling and President-Elect Time Burke will draft a resolution and we will vote on it during the March 16th meeting.

Todd forwarded also a draft of the NYLA meeting which included here (to Jose and Board).

MEMBERS AT LARGE:  

Lissetty Thomas reported. Lissetty has the information about last year’s Dinner and will pass it on to Emily Warren.

Sara Fade reported. Sara is updating brochures.  She is waiting on biography information.  By next meeting it should be ready for proofing.

Steve Alcalde reported by email.  Email received after meeting is below:

The following are the programs SCLA will be sponsoring at NYLA this year:

Librarians Mending Fences in a Divided Country
Though this program could be subtitled “How to Librarian in the Age of Trump,” it is not meant to carry a particular political slant.  Rather, the intent is to highlight the ways that a variety of librarians have begun to address the pressing issues in our communities that have become evident over the most recent election cycle.  Through a discussion of services and programs, presenters will illustrate how they have mindfully shaped some of their professional activities toward addressing the anxieties of the archetypical “protest voter,” the resultant fears of more moderate community members, and the overarching issues of media and digital literacy.  About a year out from the divisive election, progress may be assessed and next steps identified. Speaker(s): Alex Andrasik, Penn Yan Public Library, aandrasik@pypl.org
Target Cross Type Questions Answered: My patrons are anxious and frightened.  How can I get started addressing the many varied social concerns of my service population, and how can I help make an impact in the face of an increasingly chaotic political scene? My patrons are un‐ or misinformed on a range of debates that will prove crucial to shaping our society in the future.  How can I help them to get constructively engaged in things that matter civically? What has and hasn’t worked for other librarians in my position in terms of making communities more safe, more free, and more diversity‐friendly over the past year?
Submitted by: Katherine Moss, mossk@mail.strose.edu

Podcasting Without Breaking the Budget
Podcasting is a fun way to educate and inform but can be a daunting task if you don’t know about the equipment, setup and web hosting.  This program will walk the attendees through the process from inception through recording and posting.  The presentation will also recommend services and equipment that will not break the budget!  Learn from The Library Pros creator, Chris DeCristofaro.

Speaker(s): Chris DeCristofaro, Sachem Public Library, chris.decistofaro@sachemlibrary.org Robert Johnson Emma S. Clark Memorial Library adrienne.furness@libraryweb.org
Notes: Podcasting is something that many people listen to. Many people think that they could create their own podcast if they only knew how it was done. This program will demonstrate how that can be done without a large expense.  The presenter is currently the Target Public Questions Answered How can I take the idea of a podcast and turn it into a reality using technology already in the building and with a minor investment? How tech savvy do I need to be in order to get a podcast from an audio file to the web? Can I use existing technology that the library currently owns?
Submitted by: Sally Snow

Academic Libraries & Pop Culture
A panel of experts discuss the role of pop culture in academic libraries. Learn from their experiences bringing pop culture to their institutions. Panelists will explore the relationship between pop culture and academia through discussion topics such as developing graphic novel collections, issues with censorship, working with faculty in the classroom, and developing outreach initiatives. Learn why pop culture DOES belong in academia, and discover what you can do to bring it into your library!
Speaker(s): Claudia McGivney, Stony Brook University Libraries, claudia.mcgivney@stonybrook.edu Laura Costello Stony Brook University Libraries
Target Academic Questions Answered: What place does pop culture have in academic libraries? How can I use pop culture programs and resources to serve my academic community? What challenges can I anticipate, and how can I overcome them?
Submitted by: Callan Bignoli, Public Library of Brookline

I still have to compile the list of programs we’ll be co-sponsoring, but I’ll get that out to everyone as soon as I can.

Emily Warren –not present. No report.

TREASURER’S REPORT: Justine Berretta reported.

On January 30, 2017, the deposit to Marriott was sent and should have been received by now.

The SCLA closing balance as of January 31, 2017 is $13,871. 87.

Justine has received two reimbursement requests for the LI Conference for the Key Note speaker and the purchase of tote bags.

OLD BUSINESS:

Lauren Bernat suggested that there should be SCLA Board members who attend LI Conference meetings to learn about its planning. The next meeting is on March 13 at 9:30 am.  Lissetty Thomas volunteered to attend.

NEW BUSINESS:

Jose Hernandez asked that discussions be had with all committees and divisions on streamlining communications.

Meeting adjourned at 12:02pm.

Corrected and Approved
SCLA Minutes
Friday, March 17, 2017 SCLS

IN ATTENDANCE: Kristen Todd-Wurm, Jeri Cohen, Stephen Ingram, Lissetty Thomas, Justine Berretta, Jennifer Rocco, Myrna Velez,  Jose Hernandez, Lauren Bernat, Brian Adams, Samantha Alberts, Sara Fade, Sue Goldberg, Peter Ward, Katherine Regina, Emily Guerrero, Chris DeCristofaro, Rebecca Goldstein

CALL TO ORDER:   Kristen Todd-Wurm called the meeting to order at 10:02 am. The February 2017 minutes were reviewed and corrected. Lissetty Thomas moved to accept the minutes as corrected. Jeri Cohen seconded this motion. None were opposed. Motion passed.

PRESIDENT’S REPORT:

Jose Hernandez spoke with Jeremy Johannesen, of NYLA, who asked for support in creating an organizational management structure where NYLA organizational memberships could be bought by libraries, increasing NYLA membership. Libraries could then opt-in for SCLA memberships, which would be sold for a flat 35 dollars. This would only take place if 20 libraries opted-in.

We discussed creating a separate webpage for SCLA because we lacked a central area for information. Jeremy suggested that we post programs on the NYLA CE Calendar, to let the entire state know when our programs are taking place. While it wouldn’t necessarily solve the problem of programs in case they were canceled due to inclement weather, it does provide our programs with more exposure for the state. For example, one of the library directors in our county gave a program to the entire state through NYLA but under the technical capabilities of another library system.

Our experiment with the SCLA page was a success, as we were able to get likes from more members. During national Libraries Week, we will be running a campaign to make our new friends more aware and engaged with SCLA.

Jose thanked all our library employees who took the time and got up early to attend advocacy day. The budget is still in negotiation, so he urged everyone to send a letter of appreciation to their local representative to keep libraries in their minds and hearts.

DIVISION REPORTS:

DASL: No report.

RASD: Lauren Bernat reported.

RASD’s Spring 2017 edition of the Ramblings Newsletter is to be published by April 1.

Long Island Reads will hold its annual event on Sunday, April 23 at Recital Hall on the C.W. Post Campus in Brookville, featuring author Erik Larson. Tickets to the event with bus accommodations are available now. Regular tickets will be available to all on April 1 and are free.

RASD is pleased to announce that the Media Committee has a new Chair: Tim Sicurella of the Sayville Public Library. The Committee’s first meeting will be held at 10:00am on Tuesday, April 18 at SCLS. The meeting will cover trends in circulation, issues in shelving different formats and new formats in libraries, and Virtual Reality in the Library. All are welcome to attend.

The History Programmers Showcase will be held at SCLS on Thursday, April 27 from 9:30am-Noon.

The Reader’s Advisory Committee will also meet on Thursday, April 27; the topic will be humor in fiction and nonfiction.

MOSAIC’s Annual Breakfast will be held on Tuesday, June 6 at the Middle County Public Library.

CATS: Chris DeCristofaro reported.

The CATS Board Meeting on March 15, 2017 at SCLS, was cancelled because of snow.  The Raspberry Pi program that was scheduled for April 7th has been postponed. We have a newsletter coming out in April.

The next CATS Board meeting is April 12, 2017 at SCLS.

TIF: Chris DeCristofaro reported.

The TIF meeting on March 2, 2017 was originally scheduled to be at Emma S. Clark but because the space was needed for tax counseling, the location was moved to the Sachem Public Library.  The speaker was Barbara Tierney from Barnes and Noble demonstrating products that are available and on the NYS List that can help libraries start or develop making projects or a new space.  Afterwards, there was a tour of Sachem’s Studio maker spaces.

The next TIF meeting will be on April 6, 2017 at the Connetquot Public Library.  It will feature a speaker from the Merrick Library, Carol Ann Tack.  Carol Ann Tack runs a very successful book club that integrates technology to help her bring the authors of the books directly to the book club participants.  She will discuss how technology is used in her meetings, which usually number over 100 participants per book club meeting.

SSD:  Teri Hatred reported by e-mail.

The Support Staff Division met on February 17, 2017.  The Annual Roundtable will be held on April 13, 2017 at SCLS from 2-4pm.  The Roundtable will be in a speed dating format with four topics: the SCLS Demo area, the SCLS Lending Library, PALS, and Outreach.  Light refreshments will be available.  Participants will move from topic to topic for 20 minute presentations.

SSD is thrilled with its morning slot and room assignment for this year’s LILC.  Our topic “Erase Racism” is timely and we anticipate a good turnout.  We will be raffling off a basket and giving away erasers so please stop by our table.

SSD hosted a successful, free In-Service Book Repair Workshop on March 8, 2017 at the Brentwood Public Library.  We had 10 participants and received emails thanking us for such an informative workshop.

We need a current SSD membership list for emails and flyers.  Myrna will send the list.

YASD:  Rebecca Goldstein reported.

On Thursday, March 9 the YASD held the annual Fran Romer Book talk Workshop at the Brentwood Public Library.  The theme of the workshop was “Stories Retold.”  YA Author Polly Shulman was there to discuss with us her experiences as an author and what inspires her to write the stories that she does.  After she spoke, attendees were broken into 5 different groups and discussion leaders led book talk discussions about the books.  There was a lunch and raffles to follow.  We had a great turnout of about 30 people.  We are very thankful to Brentwood Library to allowing us to use their space every year.

The YASD is going to be assisting SCLS with Authors Unlimited 6 by completely running the morning activities portion of the event on April 22, 2017 at St. Joseph’s College. “Minute to Win It” style games will be set up for teens and their families to play as they wait for the Author Panel to begin.  This is a free event that is open to teens and their families.  Community service hours will be awarded to all teens who attend.

On Thursday, June 8, at SCLS, the YASD will be hosting a panel of YA librarians to discuss the best methods for building a strong Battle of Books team, sharing tips for running Battle of the Books meetings, and sharing how they make Battle fun not just for the teens, but for the librarians too.

COMMITTEE REPORTS:

ANNUAL DINNER: Lissetty Thomas reported. Lissetty has spoken with the representative from the Meadow Club. The Meadow Club has agreed to match last year’s price.  Lissetty is also checking into the Mediterranean Manor in Patchogue and the Brentwood Country Club.  The tentative dates for the dinner are Thursday, November 9 and Friday, November 10.

ARCHIVES: No report.

CIVIL SERVICE:   Kristen Todd-Wurm reported. Kristen has discussed with Sue Goldberg the need for the library directors to review the Civil Service Librarian test proposal.  PLDA will meet next week.

COMMUNITY SERVICE: No report.

CONTINUING EDUCATION: Teri Hatred reported by e-mail.

All attendance sheets received to date have been entered into database.  I haven’t received any sheets since February 16, 2017.  I’ve sent out a reminder to the Divisions to forward me their attendance sheets with sample attendance sheets attached.

ELSA:  Kate Regina reported.  After discussing with Jose Hernandez and considering the cost of the ELSA pamphlet, it was decided that the nomination form will be sent through the listserv.  The cost should be directed toward the award.  We will print forms to have at the library conference however.

FANDOM OUTREACH COMMITTEE: Kate Regina reported.

The committee is preparing for the Long Island Geek Convention on April 22-23, 2017.  There will be various types of programs including trivia contests and Battle of the Houses.  The committee is also working on their panel discussion for the Long Island Conference, Books to Fandom: How to Make Fandom Come to Life.

INTELLECTUAL FREEDOM:  No report.

LDA AWARD:  No report

LEGISLATIVE: No report.

LONG ISLAND LIBRARY CONFERENCE: Brian Adams reported.

The Long Island Conference Committee was scheduled to meet on Tuesday, March 13th, but this meeting was postponed due to the storm. The next meeting will be on Tuesday, March 21st at the Sachem Public Library at 10 am. All are welcome to attend.

As of a few days ago we have 55 tables reserved by Vendors, and approximately 10 ads sold – for a total of 34,499.00.

We have 10 more tables to sell to reach the total number of tables available.

We have approximately 400 registrants so far (last year the total was 599). Registration invoicing is currently approximately 9590.00

On the last day of early bird registration we had 134 people register.

We are pleased that so many people this year took advantage of early bird registration, but we make more money on non-early bird registration, so we are pleased that early bird period is over.

PC Nametag provides the registration supplies; the order was placed and has come in already. So we are already for Registration.

We hope that many of you have filled out your Association table reservation form. Please remember that the people that man your table must be registered.

We next meet on Tuesday, April 4th at 1pm at the Melville Marriott for our “walk through” meeting.

LONG RANGE PLANNING/MARKETING: No report.

MEMBERSHIP: Myrna Velez reported. As of February 2017, SCLA has 432 members. Jeri suggested that we should start to send reminders to people whose membership has expired.

NEWSLETTER:  Jennifer Rocco reported.

Jennifer asked the board members to send her any items to include in the newsletter.  Photos would make the newsletter more interesting also.  Brian Adams suggested adding a trivia question contest.

NOMINATING: Kristen Todd-Wurm reported.  Kristen has sent out emails asking for individuals interested in running for SCLA positons.  She has two people interested in running for the Board.  The deadline is April 30.

Brian Adams suggested using the Long Island Library Conference as a recruiting place.

SCHOLARSHIP: Kristen Todd-Wurm announced that Ally Mercado will take over the Scholarship Committee. She will be at our April meeting.

STATISTICAL SURVEY Peter Ward reported.  Peter is reviewing possible new questions to add to the statistical report.  Jose brought up the need to understand better the part time population in libraries.  In order to learn more about this group, Jose asked Emily Warren and Lissetty Thomas to write questions for the part-time librarian survey.

STUDENT OUTREACH: No report.

SUFFOLK COUNTY LIBRARY ACCESS COMMITTEE:  No report.

WEB PAGE:   Stephen Ingram reported.

The webpage is being updated. Steve has changed the Long Island Library Conference link to reflect the closing of early bird registration.

Steve continues to update the program schedule on the SCLA calendar page. Please submit new programs or meetings to include on the monthly post of programs.

Steve has talked with Louis at SCLS about upgrading the SCLA website and returning to a blog. This will not be an issue.

LIAISONS:

CLASC: No report.

LILRC: No report

NCLA:  No report.

PLDA: Sue Goldberg will talk about Civil Service Librarian Test proposal at next week’s PLDA meeting.

SCLS:  Samantha Alberts reported.

On March 21 we will have the Harvard Family Research Project present a program on  ways to enhance family engagement in libraries.

We are offering a 2 day workshop on the Community Took Box, an on-line resource that can aid in creating healthier communities and further social change, on April 25 and 26.

NYLA:  Todd Schlitt reported by email.  Todd had a conference call yesterday, March 16, with NYLA and will provide a full report for the April SCLA meeting.

MEMBERS AT LARGE:  

Lissetty Thomas reported. In honor of Library Week, Lissetty will use our Facebook page for a trivia contest.  Emily and Lissetty will come up with questions.

Sara Fade reported. Sara will be getting brochures out.  Sara has also been working on a venue for Networking Night.  Jeri suggested finding a venue that would not charge for use and individuals would pay for their own food/drinks.

Steve Alcalde No report.

Emily Warren reported.  Emily is reviewing ideas for fundraising activities.  She was thinking of a fun run/walk.  Sue Goldberg suggested doing a raffle at Networking Night.

 TREASURER’S REPORT: Justine Berretta reported.

The SCLA closing balance as of February 28, 2017 was $30,511.25. There is $454.03 in pending reimbursement requests as of March 17, plus the transfers from the SCLA fund to the divisions for a transfer total of $2,000 making the current SCLA balance $28,057.22. 

OLD BUSINESS:

NEW BUSINESS:

Meeting adjourned at  11:29 am.

Corrected and Approved
SCLA Minutes
Friday, April 21, 2017 SCLS

IN ATTENDANCE: Kristen Todd-Wurm, Jeri Cohen, Stephen Ingram, Lissetty Thomas, Jennifer Rocco, Myrna Velez,  Jose Hernandez, Lauren Bernat, Brian Adams, Sue Goldberg, Chris DeCristofaro, Kate Regina, Steve Alcalde, Ally Mercado, Teri Hatred, Min Liu, Paula Bernstein, Casey Fein, Todd Schlitt

CALL TO ORDER:   Kristen Todd-Wurm called the meeting to order at 10:07 am. The March 2017 minutes were reviewed and corrected. Lissetty Thomas moved to accept the minutes as corrected. Kristen Todd-Wurm seconded this motion. None were opposed. Motion passed.

ANNOUCEMENT: Jose Hernandez will be presenting retiring member Virginia Antonucci-Gibbons with a Certificate of Appreciation for her work with SCLA.

PRESIDENT’S REPORT:

Jose Hernandez reported that SCLA will be creating its own website and migrating away from the SCLA/NYLA page. The reasons are simple: SCLA is a robust organization with a variety of programs that lack a cohesive program plan. Rather than trying to work within NYLA to change their website, we will take control of our own page for events and services. The Division Presidents will have access to edit, add or change events. Division Presidents could also delegate the process to other members of division, as they see fit.

Jose reported that our Facebook page engagement for National Libraries Week showed that our posts were seen by more people and this should continue going forward.

Jose is interested in proposing a joint measure with CLASC to cross honor programs. What Jose wants to do is allow part-timers to feel free to join CLASC or SCLA without having to pay a higher non-member rate for one or another program.

Steve Ingram suggested that a CLASC member be present for discussion of this proposal.  Jose will be going to the CLASC meeting.  Jose motioned to accept a Memorandum of Agreement today in order to support a proposal of cross honoring programs.  Kristen Todd-Wurm moved to accept and Teri Hatred seconded this motion.

Jose reached out to Irma Solis, the head of the Suffolk Chapter of the ACLU who spoke to him about organizing events related to civil liberties. She commented that in the wake of the elections, many people have started groups and are looking for spaces to hold meetings. While they are not formal organizations, she expressed a desire to have SCLA express support for any organization who wishes to hold a meeting, in support of free speech. With SCLA approval, Jose would like a motion to pass a Memorandum of Understanding to join the ACLU of Suffolk to have libraries review their meeting room policies and change them to facilitate the organization of meetings, regardless of a formal or informal status.

Sue Goldberg mentioned that the PLDA had already discussed this issue and Kevin Verbesey recently sent an e-mail in support of freedom of information.  Individual libraries have their own meeting room policies.  Library lawyers and boards would need to review and approve changes to meeting room policies.

DIVISION REPORTS:

DASL: Kristen Todd-Wurm reported for Bruce Seger. DASL is sponsoring the Third Academic Libraries Invitational on April 28, 2017 at the Suffolk County Community College Brentwood Campus.

RASD: Lauren Bernat reported.

Please note that RASD’s webpage has moved: http://scla.net/rasd/

The History and Genealogy Program Showcase is still planned for April 27, 2017 at SCLS from 9:30 am – 12:00 pm.

The Long Island Reads committee is in the final countdown to the author event on Sunday, April 23. The Suffolk County bus is sold out and has a wait list. If patrons are looking to get tickets, which are free, please refer them to longislandreads2017.eventbrite.com.

The MOSAIC committee’s annual breakfast meeting will be held on June 6 at the Middle Country Public Library.  The meeting topic will be the need for availability of books in multiple languages.

Reader’s Advisory’s next committee meeting will be on April 27 at SCLS and the topic will be humor in fiction and nonfiction.

The Division hopes that you will attend one or more of the sponsored programs at the Long Island Library Conference. Also, stop by our booth for a snazzy giveaway!

Finally, please save the date for our Annual Luncheon: Tuesday, October 3, 2017 from 12-3pm at Painters Restaurant in Brookhaven. The speaker will be Antonia Petrash, who will speak about Long Island participants in the Women’s Suffrage movement.

CATS: Chris DeCristofaro reported. On April 12, 2017 the CATS board met and discussed a visit to the Stony Brook University Innovation Lab again. Stony Brook is giving more space and new branding to the space, so we would like to coordinate a tour once more.

Nick Tanzi is working to help re-launch the Maker Steam Round Table (MSRT) at NYLA with assistance from members upstate. We discussed helping promote MSRT. MSRT will have a table at LILC.

The Spring newsletter from CATS will be released in May. Approval was given to purchase a chromebook for CATS to raffle off at LILC. The board considered potential programming topics for the fall. Chris has reached out to see what CATS and TIF cando to offer CEU’s for their meetings.

TIF: Chris DeCristofaro reported.

At the TIF Board meeting on April 6, 2017, at the Connetquot Library, guest speaker Carol Ann Tack, a librarian from the Merrick Library came to speak about her book clubs. Carol Ann has been extremely successful attracting participants for her book club meetings. She averages 50-60 people per book discussion. She has been very successful having authors of the books they discuss join the meeting either in person or over Skype, FaceTime or Google Hangouts. She also integrates historical references, articles and newsreels to further educate participants. If the work is fiction, she will find other digital means to help promote and facilitate the discussion.

Additionally, Jesse Rienard, the Information Professional at Connetquot demonstrated a new way to “lock down” iPads using Apple server software. Although he was not completely familiar with all of the functionality of the software, he offered a demo in Connetquot’s server room. He would update the group as he learns the software’s benefits.

The next TIF meeting will be on May 11, 2017 at the Half Hollow Hills Community Library. It will be a Joint Nassau/Suffolk IT meeting with speaker, James Hutter, President NCLA, along with a round table discussion and networking opportunity.

SSD:  Teri Hatred reported.

The 2017 Annual Roundtable was held on April 13, 2017 at SCLS from 2-4 pm. The Roundtable was in a speed dating format with four topics: the SCLS Demo area, the SCLS Lending Library, PALS, and Outreach. Light refreshments were served and we had a good turn-out. SSD would like to thank the SCLS staff for their time and great presentations: Aurora Maravalli, Rachel Bouchard, Roger Reyes and Ruth Westfall.

Just a reminder of the SSD program at LILC: Understanding & Coping with Racism in a Racially Charged Environment – Ms. Elaine Gross of ERASE Racism, a non-profit organization based on Long Island, will present strategies for coping with instances of racism, both at work and in our private lives. Ms. Gross will address the presence of structural racism and the biases that we are all sometimes guilty of without even realizing.

Elaine Gross, MSW, President and Founder of ERASE Racism, is the recipient of numerous awards, including the 2009 Lifetime Achievement Award from the Long Island Business News, and a frequent presenter on this topic. Most recently, Ms. Gross has been appointed by the Governor and is currently serving on The Long Island Regional Economic Development Council, and has served on the LI Regional Planning Council, the Advisory Committee of the LI Index of the Rauch Foundation, the Advisory Board of the Energeia Partnership, and many other organizations. In addition, Ms. Gross is a published author of numerous related articles.

The next SSD Board meeting is this afternoon at SCLS.

YASD:  Casey Fehn reported.

On Saturday, April 22, SCLS will be hosting the 6th annual Authors Unlimited Event at St. Joseph’s College in Patchogue.  This all day event consists of an author panel, author break-out sessions, and also author signings at the end of the day.  This year, the YASD has taken over the activities portion of the event.  In the morning during the time between registration and the beginning of the author panel there is an activities area to keep people entertained.  The YASD will have various short games for people to enjoy along with button making.

The Nassau YASD is in charge of the Young Adult speaker for the Long Island Conference this year and they will be having YA author Lauren Oliver host a discussion about her new book.  Suffolk YASD will have a booth set up with membership information, a giveaway, and a raffle.

On Thursday, June 9, the YASD will be hosting a Battle of the Books Panel at SCLS.  Four to six YA librarians who have had Battle of the Books coaching experience will share what they have found to be the best methods for building a great team, running practices, and having Battle of the Books be an all-around success.  After the panel people who attend will be encouraged to share their experiences as well.

COMMITTEE REPORTS:

ANNUAL DINNER: Lissetty Thomas reported.

Lissetty has talked to three catering halls about holding our annual dinner.  The Mediterranean Manor can give us Thursday, November 9 at $48 per person with a minimum of 100 guests.  The Brentwood Country Club would charge $35.95 per person but they will also charge a 20% administrative charge.  The Meadow Club offered to match what they gave us last year which was $42 per person.  Lissetty will find out more information about the Brentwood Country Club.

ARCHIVES: No report.

CIVIL SERVICE:   No report.

COMMUNITY SERVICE: No report.

CONTINUING EDUCATION: Teri Hatred reported.

Teri Hatred reminded the SCLA board that since SCLA is accredited, CEU credits can be awarded for participation in programs.

ELSA: Kate Regina reported.

The ELSA nomination form has been updated and is available on the SCLA website.  Forms were also sent to member libraries.  The ELSA committee is ready for review of nominations.

FANDOM OUTREACH COMMITTEE: Kate Regina reported.

The committee is having its big event, Long Island Geek Convention tomorrow.  There was an article in Newsday about fandom for kids.  There will be many panel presentations, games, crafts.  A large turnout is expected.  This is a great way to help libraries get patrons through fandom also.

INTELLECTUAL FREEDOM:  No report.

LDA AWARD:  Paula Bornstein reported.

Distributed nominee information packets and ballots to the three SCLA and three NCLA LDA Library Award committee members. Have received five of the six ballots back. Once this last one is received, Paula will contact the sponsor of the winning nominee, order the plaque, send information about the winner to Art Friedman for his presentation, and notify Andrew Ippolito form LDA publisher.

The LDA Library Award will be presented on May 4, 2017 at the Long Island Library Conference.

LEGISLATIVE: Samantha Alberts reported by email:

Advocacy efforts on the New York State budget by the library community from this point on are in a holding pattern at least through the end of April.  Mike Neppl (NYLA) will reassess the situation after the legislators return from their break at the end of April.

In regard to the proposed federal cuts to Library Services and Technology Act (LSTA)/Institute of Museum and Library Services (IMLS), it is recommended that we follow the American Library Association’s advocacy strategy on this front.  Advocacy efforts are likely to pick up in early May:

  • Senate appropriate letters will need signatures
  • National Legislative Day in Washington DC on May 1-2
  • Virtual National Legislative Day on May 2

Jeremy Johannsen (NYLA) and Mike Neppl (NYLA) are working on a message to the library community to explain where we are with the budget given the confusion over the extender bill and rumors that budget bills are coming out this week or not until the end of May.

Please enroll as a Library Advocate to receive “Advocacy Alerts.” Visit NYLA.org and select the Advocacy tab and Advocacy Tools.

LONG ISLAND LIBRARY CONFERENCE: Brian Adams reported.

The conference grows nearer and nearer.

We have over 500 attendees registered, with people registering every day.

Online registration ends on Friday April 28th. After that day all last minute registrations must be at the conference and are considered “day of” at the rate of $80.

We are having a problem with people registering under the assumption that they are members. Once they have registered online, it is an issue having their card recharged for the difference, or, if a library has been billed, to go back and make them change. We certainly don’t want to alienate people and libraries. Possible solutions need to be discussed after the conference.

We still have a few vendor booths available; we hope to get a few last minute vendors.

We also have quite a number of ad space sold; we also have 2 (possibly 3) corporate sponsors.

LONG RANGE PLANNING/MARKETING: No report.

Brian Adams suggested that long range planning should be a collaborative effort of past SCLA presidents. Jose Hernandez made a motion to have past presidents meet once a year for long range planning.  Lauren Bernat seconded this motion.

MEMBERSHIP: Myrna Velez reported. As of end of March 2017, SCLA has 433.  Myrna has been sending reminders to members whose memberships have lapsed.  Myrna has contacted those who as of February have expired memberships.

NEWSLETTER:  Jennifer Rocco reported.  Jennifer would like to have all newsletter submissions by May 1.

NOMINATING: Kristen Todd-Wurm reported.

Kristen has received one person for each election position.  All candidates are running unopposed right now.  Kristen will send out one more email calling for additional candidates.  She would like to have everything in by April 30 so that it can be prepared to send to NYLA by May 15.

SCHOLARSHIP:

Kristen Todd-Wurm welcomed Ally Mercado who will take over the Scholarship Committee. Jose Hernandez and Teri Hatred will fill Ally in on responsibilities.

STATISTICAL SURVEY No report.

STUDENT OUTREACH: No report.

SUFFOLK COUNTY LIBRARY ACCESS COMMITTEE:  No report.

WEB PAGE:   Stephen Ingram reported.

Stephen began work on the new SCLA WordPress installation at SCLS. He has transferred all files to the new location and created the basic structure of the site. He is currently formatting and updating links, creating menu items and updating content.

Stephen continued updating the NLYA site.

Stephen continues to email listserv and updates the SCLA calendar page. Please submit new programs or meetings to include on the monthly post of programs to Stephen.

LIAISONS:

CLASC: No report.

LILRC: Min Liu reported.

Virginia Antonucci will be retiring as of May 5.  Nicole Menchise is the Regional Archivist and she and Virginia will have a month to work together.

The LILRC Annual Membership Meeting will be held on June 20, 2017 at Farmingdale Public Library.  The business meeting will be followed by a keynote speaker, Rebecca Miller, Editorial Director of Library Journal and School Library Journal. A Lightening Round session with various library innovators will also take place.  This is a free event and you do not have to be a LILRC member to attend.

Next Thursday, April 27, 2017,  LILRC will present at the Merrick Library a workshop called, “How to Handle Conflict.”

On May 19, 2017, LILRC will present Part 2 of “A Manager’s Guide to Employment Discrimination Laws and Practices.”

NCLA:  No report.

PLDA:  Sue Goldberg shared the results of a Directors’survey.  It covered such questions as:

  • Paying for staff’s professional association memberships
  • Approval of staff to participate in organization meetings
  • Staff requirement for participation with organizations
  • Payment for conferences

Results of survey are attached.

Sue Goldberg shared information about a Nassau County Library Association class called, “Civil Service Basics 101.”  She passed this on to Kristen Todd-Wurm to review for ways that it might be used in the course given by SCLA.

Sue Goldberg reported that there is no update as of yet to the Librarian I/II test proposal.

SCLS:  No report.

NYLA: Todd Schlitt reported.

Todd Schlitt shared NYLA’s Fiscal Year 2017-2018 proposed budget (attached).  This will be reviewed by the Council members and voted on in the next council meeting in May.  Todd will have more information after that meeting.

MEMBERS AT LARGE:  

Lissetty Thomas reported.

Lissetty posted trivia questions on SCLA’s Facebook page to commemorate National Library Week.  There were five winners who will receive gift cards.

Lissetty and Emily Warren have sign in sheets for volunteers to sell raffle tickets at the Long Island Library Conference.

Sara Fade Kristen Todd-Wurm reported that Sara Fade will be out for 6-8 weeks.  Sara will send her what she has done so far for the networking event.

Steve Alcalde reported.  SCLA will sponsor three programs at NYLA.  These are:

  • Librarians Mending Fences in a Divided Country

Friday, November 10, 2017, 3:00-4:00 pm

Description: Through discussion of different services and programs, and without specific political slant, presenters will highlight how librarians are successfully addressing the pressing issues popping up more and more within our communities since Election Day.

Speakers:      Alex Andrasik, Penn Yan Public Library

Amanda Lowe, University at Albany

  • Podcasting Without Breaking the Budget

Thursday, November 9, 2017, 11:30-12:30 pm

Description: Podcasting is a fun way to educate and inform, but it can also be very daunting, especially for beginners. This program will not only walk you through the entire podcasting process from beginning to end, but will also suggest very affordable and serviceable equipment.

Speakers:       Chris DeCristofaro, Sachem Public Library

Robert Johnson, Emma S. Clark Memorial Library

  • Academic Libraries & Pop Culture

Friday, November 10, 21017, 4:15-5:15 pm

Description: A panel of experts will discuss the role of pop culture in academic libraries, touching upon developing graphic novel collections, issues with censorship, developing outreach initiatives, and more.

Speakers:      Claudia McGivney, Stony Brook University Libraries

Laura Costello, Stony Brook University Libraries

Steve Alcalde suggested that the SCLA dinner may need to be changed since it coincides with the NYLA conference.

Emily Warren reported by email. (see below)

  • Fundraising for SCLA:
    • Lissetty and I have been considering fundraising for SCLA. We are working on putting together a 5k run with the parks department.
    • We also want to pose the idea of Library co-ed sports teams with the board. We could charge a sign-up fee, which can be paid either by the Library or the individual. We can decide which sports teams might be most popular, such as Softball and Volleyball, and offer each Suffolk County Library the opportunity to join as a team to represent their Library outside of the normal work environment. In addition to adding a little bit to our SCLA funds, it might be an opportunity for libraries to create inter-department connections and offer a cheap employment benefit.
  • Part-Timer Survey:
    • I’ve been working with Peter Ward to create a Part-timer survey, which we believe is ready to be looked over by the Board. Peter created a survey for the Directors and I created one for the part-time librarians. I would like to ask the board if they would consider putting the survey for part-time librarians on the SCLA website so that it may be easily accessed by everyone.
  • SCLA Program:
    • I’d like to pose the idea of holding an “Interview Night” geared toward part-timers or librarians who would like to brush up on their interviewing skills. I would be willing to host this program and would also be very open to having someone else co-host. My idea is to reach out to the Department Heads and possibly Directors, asking for their most significant interview questions. We can set it up in a speed-dating style of mock interview, a lecture, or, my preference, a hybrid of the two. We would be discussing tips on interviewing and tips on stepping up to the competition, while also giving an opportunity to practice. I think there’s a chance that programs like this might motivate part-time librarians to consider joining SCLA.

 

TREASURER’S REPORT: Justine Berretta reported by e-mail.

The SCLA closing balance as of March 31, 2017 was $47,840.85. There is $546.16 in pending reimbursement requests as of April 15 for:

Date Group Responsible for Expense Submitted By Description Amount

 

3/21/2017 Long Island Library Conference Nancy Elliott Refreshments for LILC Board Meeting $13.77
4/1/2017 Long Island Library Conference Brian Adams Transportation Reimbursement for Kimberly-Celeste Boyd $432.39
4/4/2017 Long Island Library Conference Brian Adams Conference Fee Payable to Stony Brook University $100.00

(Please note that there is an update to the LILC Trade Show income spreadsheet, page 5 in the packet, – the Oxford University Press has cancelled and been issued a refund in the amount of $550, making the Ending Balance: ​$31,699.00.)

Accounting for the pending reimbursements and refund to the Oxford University Press the current SCLA balance as of April 15 is $46,744.69.

OLD BUSINESS:

NEW BUSINESS:  Steve Alcalde will take over as the new Membership Committee Chair.

Meeting adjourned at 12:26 pm.

Corrected and Approved
SCLA Minutes
Friday, June 16, 2017 SCLS

IN ATTENDANCE: Kristen Todd-Wurm, Stephen Ingram, Lissetty Thomas, Jennifer Rocco, Myrna Velez, Jose Hernandez, Lauren Bernat, Brian Adams, Chris DeCristofaro, Ally Mercado, Emily Guerrero, Nicole Menchise, Justine Berretta

CALL TO ORDER: Jose Hernandez called the meeting to order at 10:06 am. The April 2017 minutes were reviewed and corrected. Lissetty Thomas moved to accept the minutes as corrected. Emily Guerrero seconded this motion. None were opposed. Motion passed.

ANNOUCEMENT:
Jose Hernandez made the following announcements:

• Congratulations to Emily Guerrero on her marriage.
• Lissetty Thomas has a new job at the Patchogue-Medford Public Library.
• Ally Mercado has accepted a new job at the Sachem Public Library.
• Nicole Menchise has replaced Virginia Antonnuci at LILRC. Welcome to Nicole.

PRESIDENT’S REPORT: Jose Hernandez.

Dan Murphy, a librarian at St. Joseph’s and the West Islip Public Library reached out to SCLA to create visualization aids for the statistical survey that would make it easier to read. When finished, the data will be added to the SCLA.Net website resources.

Jose Hernandez thanked the LILC committee who wrapped up another conference year. Their continued efforts in putting together a large conference are appreciated.

Kathy Kalin won the 50/50 raffle at the conference and she donated the money back to the scholarship fund. She would have won 34$. Total donation amount collected for the scholarship fund at the Long Island Library Conference was $134.

After discussing with other divisions, the President provided copies of the SCLA Program fee schedule. They are not mandatory guidelines. Rather, they are guidelines to sustain program budgets. Jose will put up on the SCLA web page under Resources.

People who are not library workers: can they attend programs? Are library students library workers? Not exactly. If the programs are free, no they cannot attend. If they charge, yes. They also cannot attend board meetings.

DIVISION REPORTS:

DASL: no report

RASD: Lauren Bernat reported.

The New Adult Committee of RASD will meet on June 19 at the Patchogue-Medford Library. Networking at 9:30, meeting will begin at 10:00. Co-Chair Lissetty Thomas will be discussing outreach.

The RASD PR & Marketing committee will meet at SCLS in the Blue Room on June 22 (coffee at 9:30) at 10:00 a.m. to have a roundtable discussion about how libraries are marketing in the areas of outreach, anniversaries, readers advisory and summer events. Please bring fliers and handouts to share.

The Media Committee will meet on Tuesday, July 18th at SCLS. The topic will be media shelving issues: storage space, where does your non-fiction live, high fine rates for media (helping or hurting), and more.

The Reader’s Advisory Committee will next meet on Thursday, September 28 at SCLS and the topic is Mystery (regular not cozy). Coffee/Tea at 9:30, meeting from 10 am-12 pm.

The Electronic Resources Committee will meet September 8, 2017 for a demo on Universal Class and Atomic Learning.

Please save the date for our Annual Luncheon: Tuesday, October 3, 2017 from 12-3pm at Painters Restaurant in Brookhaven. The speaker will be Antonia Petrash, who will speak about Long Island participants in the Women’s Suffrage movement.

The summer edition of Ramblings, RASD’s quarterly newsletter, will be published in early July.
Please note that RASD’s webpage has moved: http://scla.net/rasd/

CATS: Chris DeCristofaro reported.

At our most recent board meeting on June 14, 2017, we figured out all but one position for the 2018 Board. We should have the final ballot of candidates by next week. Apologies for the late response. We are looking to increase communication by finally implementing a Google Group to help get the word out about CATS and TIF meetings and programs. Our summer newsletter has been released and was distributed to members via the SCLS Interlibrary Loan bags. We are considering a speaker for the Annual meeting in December along with a September tour of the iCreate maker lab at Stony Brook University. We are also considering a Tech Services round table discussion for October as well.

The next CATS Board Meeting will be September 13, 2017, at SCLS Blue Room.

TIF: Chris DeCristofaro reported.

On June 1, 2017, Roger Reyes, of SCLS, spoke to the TIF about what items are available through SCLS’s lending library including the inventory, procedures to request items and the special requirements for some of the more complex pieces. After a break, there was a lengthy discussion regarding VR, its implementation in the library setting. There was also a discussion of 3D printing in a library setting. There were 12 attendees. TIF takes a summer break until September.

The next TIF meeting will be September 7, 2017, at the Sachem Public Library.
SSD: Teri Hatred reported by email.

The SSD program at LILC: Understanding & Coping w/Racism in a Racially Charged Environment presented by Ms. Elaine Gross of ERASE Racism, a non-profit organization based on Long Island, was a success and well attended.

SSD has hosted two Microsoft trainings: Advanced EXCEL in May and WORD Mail Merge on June 6th. Both trainings were conducted by Sharper Training Solutions and were attended by 12 participants a piece.

Plans for our 2nd Annual Safety Conference are ongoing and the date of the Conference is October 18, 2017 at the Brentwood Public Library. Save-the-Date notices will be out soon. Once again, Homeland Security and the FBI will be among the presenters.

The next SSD Board meeting is this afternoon.

YASD: Casey Fehn reported by email.

On Thursday, June 8, the YASD held a Battle of the Books Roundtable meeting with a panel of speakers from four different libraries. The speakers- Nanette, Cara, Michele, Brian, and Kathleen shared their expertise on all things related to Battle of the Books. They shared with us how they advertise, what they do to break the news to the kids who did not make the team, how they run practices- including different games that they play to make practice fun, how they run their mock battles, and the method that they use to choose the team name and costume. It was a very enlightening meeting and everyone in attendance was able to discuss how they do things at their library. Team coaches were able to come away with some new ideas on how they are going to run their battle meetings or create their battle teams this year.
We have no programs in July or August. Our next meeting will be held in September.

COMMITTEE REPORTS:

ANNUAL DINNER: Lissetty Thomas reported.
Lissetty went to the Brentwood Country Club to find out more information about having the annual dinner there. They would charge $39.95 per person with a 20% administrative charge. They are also give us the same price for Thursday and Friday.

ARCHIVES: Nicole Menchise would like to speak to Bruce Seger about taking over responsibilities for the Archives Committee.

CIVIL SERVICE: Kristen reported by email.
We are working collaboratively with CLASC to host a civil service workshop this September 2017. Sachem has agreed to host this workshop. We are just waiting on a date. Cheryl from Civil Service is willing to present and is open to any evening that we send her way. I will have a flyer and everything ready by the beginning of July. I will send this out to the board via email to look at since I want to have it out before our August meeting.

COMMUNITY SERVICE: No report.

CONTINUING EDUCATION: Teri Hatred reported by email.
All attendance sheets received to date have been entered into database. Terri is waiting for the attendance sheets from the Long Island Library Conference and has had requests for reports listing the conference.

ELSA: No report.

FANDOM OUTREACH COMMITTEE: Justine Berretta reported.
The Long Island Geek Convention was a great event. Thanks to everyone who participated on the Fandom panel. There was a really good turnout.
The committee participated in the SLIME (Students of LI Maker Expo) event on May 20, 2017 at the Cradle of Aviation. This was a maker fair with many tables promoting different maker events.
We will also be at the Barnes & Noble Pop Culture Day in Lake Grove on July 29. This will be an all-day event of fun activities and cosplay.

INTELLECTUAL FREEDOM: Jose Hernandez reported.
As the first comment deadline for responses to the Federal Communication Commission (FCC) intent to end Net Neutrality is approaching (July 17, 2017), there is a growing movement to combat this action.
On July 12th there will be an Internet-wide Day of Action to Save Net Neutrality. You can join the Action by visiting the Battle for the Net website.
Net neutrality is the First Amendment for the web, it protects creativity, free expression and the exchange of ideas. Please help us keep net neutrality intact. Join the Internet-wide Day of Action to Save Net Neutrality.
Battle for the Net is a joint project of three not for profit organizations.

LDA AWARD Paula Bornstein reported by email
The LDA Library Award was presented by Art Friedman to Peter K. Ward, the director of the Lindenhurst Memorial Library at the Long Island Library Conference on May 4, 2017. A plaque was presented; the recipient also is given a year’s free membership to SCLA and NCLA, for 2018.

LEGISLATIVE: Samantha Alberts reported by email:
This year’s Legislative Breakfast will be at Sachem Public Library on September 15, 2017.
We respectfully request $800 for the breakfast.

LONG ISLAND LIBRARY CONFERENCE: Brian Adams reported.
The conference was a success. We are in the black, still working with NYLA on the final figures, and collections. Books close on June 30th, 2017, and funds will be dispersed afterwards. Then there will be a transfer to SCLA and check to NCLA.
Still working on collections.
There were 586 attendees this year. Last year we had 599.
17 SCLA, 177 NCLA – Not counting all the “confused registrants”
19 NYLA Members before we turned that off
25 students
150 Non- members
25 day of conference
Can we have a budget line with restrictions i.e. submit to SCLA Treasurer and anything below 150 dollars can go through right away? We seem to be having a problem with reimbursements and the long delay in receiving payments.
We considered Eventbrite but probably keeping NYLA
We expect prices to go up next year – we will try as hard as we can to keep the Marriott and the A/V company’s rates the same. We do strongly urge a slight adjustment in the rates for next year.
The committee is already starting to plan for next year. We are looking for volunteers. The committee meets about 9 times a year. Brian will send call for volunteers on the listserv. The committee is also looking for key note speakers. We are asking for suggestions and contacts.

LONG RANGE PLANNING/MARKETING: Jose reported
Jose Hernandez is thinking of having a “bring a friend” to SCLA meeting. There is also an organization fair being planned for November/December in Smithtown. Representatives from divisions and committees can provide information to interested library staff. It will be an opportunity to also market SCLA membership and advertise the benefits of membership.

MEMBERSHIP: No report.
Brian Adams gave a list of members and trustees to Steve Alcalde. Brian found trustees that were members of NYLA but not SCLA. We should solicit membership from trustees. Brian also thought the trustee membership fee was a small amount and we should consider raising membership fee to a minimal increased amount.
Stephen Ingram thinks there should be a SCLA board meeting just on membership. Since there is no July Board meeting, the executive board will meet on July 28 to discuss membership renewal process.

NEWSLETTER: Jennifer Rocco reported.

Jennifer needs all submissions for the newsletter by Friday, July 14. Please send any articles about your division or committees or information about upcoming events/programs occurring in August through October to Jennifer.

Jennifer has been looking at older newsletters to get possible ideas of what could be included in the format of the current newsletter.

NOMINATING: Kristen Todd-Wurm reported by email.
The ballot is going live this week on NYLA’s site.
I did not receive ballots from DASL or CATS. I need to request for a special election so they need to let me know when they are ready.

SCHOLARSHIP: Ally Mercado reported.
Ally spoke with Teri Hatred about the responsibilities and timeline of duties for the Scholarship Committee Chair.
Ally will start sending out flyers for the awards by July 1 for the two awards. Ally would like to speak to Justine about money amount for award first.
Ally is in the process of collecting donations for raffle prizes from various businesses in Suffolk County. Jose suggested contacting the Mets and Yankees. Brian suggested for next year contacting corporate sponsors like Brainfuse, Ebsco, Overdrive. Brian has contact information.

STATISTICAL SURVEY No report.

STUDENT OUTREACH: No report.

SUFFOLK COUNTY LIBRARY ACCESS COMMITTEE: No report.

WEB PAGE: Stephen Ingram reported.

Stephen has finished the transition to scla.net using a wordpress installation. He has given access to all webmasters of each division of SCLA to post to the main page.
Stephen removed redundant links for NYLA SCLA page and has created links back to scla.net. Google Analytics to scla.net has also been installed.
Stephen will continue to update the website and help with other division WordPress installations.
He will also continue to email listserv and update the SCLA calendar page. Please submit new programs or meetings to include on the monthly post of programs to Stephen.

LIAISONS:

CLASC: No report.

LILRC: Nicole Menchise reported.
The LILRC Annual Membership Meeting will be held on June 20, 2017 at Farmingdale Public Library. The business meeting will be followed by a keynote speaker, Rebecca Miller, Editorial Director of Library Journal and School Library Journal. There will also be Lightening Round sessions with various library innovators.
On July 27, 2017 LILRC will have its Continuing Education Kick-Off with a program about podcasting. The guest speaker will be Chris DeCristofaro, co-host of the podcast The Library Pros.
The LILRC Annual Conference on October 26 and 27, 2017 is being promoted. The conference will be at the Carlyle on the Green, Bethpage State park.
On October 13, 2017 we will present the Annual Archive Conference at the Mill Neck Manor.

NCLA: No report.

PLDA: No report.

:SCLS No report.

NYLA: no report.

MEMBERS AT LARGE:
Lissetty Thomas reported.
Lissetty Thomas and Emily Guerrero have stepped in to work on the networking events. They have considered several venues including El Gallo in Patchogue.El Gallo can do an event under $500 with passed appetizers.

Lissetty is also considering a library with outdoor space and have food catered. Sachem and Brookhaven have those spaces. If it rains however, Sachem has most of the rooms booked. Jennifer Rocco mentioned that Brookhaven has a tent. Jennifer will need to ask the director, Jamie Papandrea first, to see if Brookhaven is a possibility for the networking event site.

Emily Guerrero wanted to do an escape room. The venue didn’t have room and they don’t want caterers. Dave and Busters was also considered but the menu prices are too high.

Emily Guerrero: Emily has been working on a 5K fun run as a fundraising event. She is trying to use the Holtsville Ecology Center as the event site. There is a $40 permit fee. Emily is hoping to get the event set up for the fall.

Sara Fade: No report.

Steve Alcalde: No report.
TREASURER’S REPORT: Justine Berretta reported.

The net income from the LILC was $12,008.94. The SCLA closing balance as of May 31, 2017 was $20,902.22. There is $778.54 in pending reimbursement requests as of June 14 for:

 net income from the LILC was $12,008.94. The SCLA closing balance as of May 31, 2017 was $20,902.22. There is $778.54 in pending reimbursement requests as of June 14 for:

 

Date Group Responsible for Expense Submitted By Description Amount
6/6/2017 Long Island Library Conference Elaine Cummings-Young Hospitality at LILC Planning Meeting – Town Bagel $26.81
Hospitality at LILC Planning Meeting – King Kullen $12.96
6/12/2017 Long Island Library Conference Brian Adams Copies of Exhibiter List for Attendee Bags $70.73
6/12/2017 Long Island Library Conference Martha DiVittorio 12 piece Table Number Holders $30.68
6/12/2017 Long Island Library Conference Darla Salva Cruz WordPress.com Preumium Membership (domain name) $99.00
(2) Pacon Foam Board 20×30, 10 sheets (Room Signs) $54.04
3M Super 77 Multi-purpose Adhesive (Room Signs) $6.97
6/12/2017 Long Island Library Conference Brian Adams Postage Stamps $21.56
Postage – Priority Mail $6.65
6/12/2017 Long Island Library Conference Kimberly Celeste Boyd Airport Parking $43.00
Marriott Room Service $48.88
Lyft $75.66
Car Service to Marriott $140.30
6/12/2017 Long Island Library Conference Christina Rivera Tablecloths for Association Area $20.00
6/12/2017 Long Island Library Conference Pine Barrens Printing Printing Postcards $121.30
Total $778.54

Accounting for the pending reimbursements the current SCLA balance as of June 14 is $20,123.68.

Accounting for the pending reimbursements, the current SCLA balance as of June 14 is $20,123.68.

Justine Berretta advised all to call her if you have sent her anything for reimbursement.

OLD BUSINESS: Lauren Bernat mentioned that there are outstanding reimbursements that have been submitted to Galina Tsvaygenbaun of NYLA. Jose advised to copy Jeremy Johannsen if there are any issues with Galina.

NEW BUSINESS: A motion was passed by the SCLA Board to allow reimbursements of no more than $150 for the LI Library Conference to be submitted directly to NYLA. Jose Hernandez will notify Jeremy Johanssen (NYLA).
Meeting adjourned at 12:10 pm.

Corrected and Approved
SCLA Minutes
Friday, August 18, 2017 SCLS

IN ATTENDANCE: Lauren Bernat, Chris DeCristofaro, Sara Fade, Teri Hatred, Jose Hernandez, Stephen Ingram, Min Liu, Ally Mercado, Nicole Menchise, Bruce Seger, Lissetty Thomas, Peter Ward, Kristen Todd-Wurm, Myrna Velez,

CALL TO ORDER: Kristen Todd-Wurm called the meeting to order at 10:06 am. The June 2017 minutes were reviewed and corrected. Kristen moved to accept the minutes as corrected. Lissetty Thomas seconded this motion. None were opposed. Motion passed.

ANNOUNCEMENTS: None.

PRESIDENT’S REPORT: Jose Hernandez reported.

Every three months we transfer $400 from the SCLA General Fund to each division with the exception of the Support Staff Division, which receives $500. Each division also receives 10% of dues from members who have listed a primary division. This amounts to a transfer of $2,100 every three months to divisions. If we continue at our pace with our level of membership, we can expect a decrease in our general fund as we finance the Scholarship and Continuing Education Award, Fall Dinner, Legislative Bus to Albany, speaker support at NYLA as well as other program sponsorships.

This is not an overwhelming challenge. It forces our divisions to work together in ways to support each other’s program. In practice, it would mean having a “SCLA” Committee program supported with funds from the general operating fund as well as partially supported by funds from RASD and CATS, for example.

In short, we have a few options ahead of us: increase membership, decrease quarterly fund transfers or stay the course. Jose is not making any recommendations other than to make committee members aware that if membership does not increase, they will have to work with division presidents to support their programs.

Another option, which we exercised last month, was to increase dues. We voted to approve the increase for trustee dues to $25. Currently, we have seven trustee members. Our bylaws, under Article III, Section 1, Paragraph 2, state that the executive board is able to set dues schedules. But then the dues schedules must be sent to the membership for approval. After speaking with Jeremy, he will set up the electronic vote to members. Jose would like to open the floor up to debate and ask divisions if they would be open to increasing dues rates to all SCLA-only members.

The Executive Board reviewed the current fee rates. Lauren Bernat suggested any communication to members regarding fee increases should indicate when the last increase took effect. Kristen Todd-Wurm suggested increasing the amount for joining additional divisions.

Stephen Ingram recommended postponing fee increases until we move ahead with the membership drive that was discussed in the July 2017 membership meeting. Currently we are only attracting a low percentage of library staff for membership. If we attempt a more strategic approach to gaining more members we may not need to increase fees. We should look at libraries that don’t have many members in SCLA. Also, we might consider having SCLA board meetings in different library locations in order to increase the organization’s visibility.

Bruce Seger agreed that we need to get a better control of membership.

Membership:

Jose was able to put membership information and dates onto the SCLA.NET homepage’s administrative page, which allows us to see information on members at a glance. This includes their contact information and dates of membership. There are still some errors that we are working out but we can use this database to compile addresses and send renewal letters to them. Regina McEneaney provided her spreadsheet to help us compile a membership list for the last few years.

Publicity-Paper:

Jose is recommending that to increase the visibility of programs, we return to printing paper advertisements and sending them to members. It would help keep members aware that they are members and that SCLA provides Continuing Education Opportunities.

Jose requested a motion to pass the quarterly funds to divisions. The motion was approved.

TREASURER’S REPORT: Justine Berretta reported by email.
Justine is on vacation this week and won’t be able to attend the meeting. Please review the year-end financial statement for SCLA from Galina Tsvaygenbaun of NYLA.

Review of treasurer report by all.

DIVISION REPORTS:

DASL: Bruce reported.
Bruce is scheduling the division’s first meeting for the end of August. He is looking to move meetings to different locations to promote more participation. Since the close of Dowling College, those members have gone to other organizations. By exploring new venues he hopes to make the meetings more accessible to past and new members.
Bruce is discussing the prevention of the Constitutional Convention for New York State at all meetings he attends. The Constitutional Convention can affect many things such as NY pensions, library budgets, and public education. He will have more information to share at our next meeting.
Bruce reported that the new Learning Resource Center of Suffolk Community College which will house the new Information Commons, will open for the fall semester with a ribbon cutting event.

RASD: Lauren Bernat reported.
The CARE Committee has a new website and was posted to the listserv.
The next CARE meeting will be on Thursday, September 14 at 2:30pm at SCLS. It was also reported that the CARE committee is happy to work with SCLA Member at Large, Emily Guerrero, and the SCLA Board in recommending career counselors for a training program(s)in 2018.

The next Electronic Resources meeting is planned for September 14 at 9:30am at SCLS, and there will be a second roundtable on online learning tools. Specifically, the meeting will cover Universal Class and Atomic Learning, what’s new with video streaming, canopy streaming, Apple’s cease of the iPod and the new Flipster.

The Health Concerns Committee had to change the date of the Annual Health Concerns Breakfast to Monday, November 6, 2017 at SCLS.

The Long Island History Committee has a meeting planned for Thursday, October 5. More information to come.

The next Media Committee meeting will be on Monday, October 16, 2017 at SCLS. The topics include fine rates for media, shelving issues and solutions for media, circulation of vinyl and more.

The MOSAIC Committee’s next meeting will be on Tuesday, September 19 at 9:30am at SCLS. Tracy Speelman of Literacy Suffolk will be the speaker on services and tutoring through Literacy Suffolk, and working to recruit additional tutors.

The New Adult Committee’s next meeting will be on September 18th at the Sachem Public Library. The topic will be Building New Adult Collections. The PR and Marketing Award application deadline is September 15.

RASD’s first annual Luncheon & Meeting will be held on Tuesday,October 3, 2017 at Painter’s Restaurant in Brookhaven from noon to 3:00pm. We hope to see you all there.

CATS: Chris DeCristofaro reported.

We had not had a meeting since the last SCLA Board Meeting.

The next CATS Board Meeting will be September 13, 2017, at SCLS Blue Room.

TIF: Chris DeCristofaro reported.

At the TIF Committee meeting to be held at Sachem Public Library on September 7, Ruth Westfall from SCLS will appear to talk about the new security initiatives enacted by SCLS and what we can all do to ensure patron privacy. We will also have a round table discussion regarding technology achievements and challenges since our last meeting.

The next TIF meeting will be September 7, 2017, at the Sachem Public Library. TIF is also planning for a meeting on October 5, at the John Jermain Memorial Library with Eric Cohen as the speaker.

SSD: Teri Hatred reported.

Plans for our 2nd Annual Safety Conference are set for Wednesday, October 18, 2017 at the Brentwood Public Library. Our keynote speaker will be Suffolk County Police Commissioner, Tim Sini. We will also have presentations by Homeland Security, Intralogic Solutions Security Systems, P.O. Raymond Sitler, Suffolk County Department of Health and Stop the Bleed Program. We will have several vendors for participants to visit during breaks and lunch. Intralogic Solutions Security Systems will be sponsoring all the food, breakfast and lunch, for the conference. A Save-the-Date email will be out in the next week.

We are looking into the possibility of hosting a Paint Party after hours.

The next scheduled SSD Board meeting is September 15, 2017. The Board may meet earlier for a tasting for the Safety Conference lunch.

YASD: No report.

COMMITTEE REPORTS:
ANNUAL DINNER: Lissetty Thomas reported.
The Brentwood County Club has been booked for Friday, November 17. The rate is the same as what was paid last year. Lissetty is looking to hire a DJ. Registration will be in October and the registration amount will increase by ten dollars.

ARCHIVES: Bruce Seger reported.
A high speed scanner has been purchased and with this Bruce anticipates completing the scanning project by next January, 2018.

CIVIL SERVICE: Kristen Todd- Wurm reported.
The Civil Service Workshop we are collaboratively hosting with CLASC is confirmed for September 27 at the Sachem Public Library. We are trying to get a light dinner served. This is a good time to offer this workshop since the Librarian II test is being given this November. CLASC is working on getting promotional material out.

COMMUNITY SERVICE: No report.

CONTINUING EDUCATION: Teri Hatred reported.
All attendance sheets received to date have been entered into database.

ELSA: Kate Regina reported by email.
We have been collecting nominations since May when LISTSERV/emails and posters went out to all members and Suffolk County libraries. As of today there is one nomination for the award, so barring any additional submissions received in the next thirteen days, it will be forwarded to the committee to verify eligibility and then choose an official winner.

FANDOM OUTREACH COMMITTEE: No report.

INTELLECTUAL FREEDOM: No report.

LDA AWARD No report.

LEGISLATIVE: No report.

LONG ISLAND LIBRARY CONFERENCE: No report.

LONG RANGE PLANNING/MARKETING: No report.

MEMBERSHIP: No report.

NEWSLETTER: Jennifer Rocco reported by email.

The newsletter went out on August 3.

NOMINATING: Kristen Todd-Wurm reported.

The election results for the 2018 SCLA Board are:

Vice-President/President Elect: Brian Schwartz
Treasurer: Elaine Perez
Secretary: Joyce Thompson-Haas
Members at Large: Ally Mercado, Lissetty Thomas

Election results for SCLA Divisions are in also. The election for CATS is behind schedule. When DASL has an election slate, Jeremy Johanssen, of NYLA, will set up.

SCHOLARSHIP: Ally Mercado reported.
Flyers for both the SCLA Scholarship and Continuing Education Award have been sent out.

Ally received inquiries from interested applicants about the three month requirement for SCLA membership. Most students are not members because they are not working in the profession yet.

Teri Hatred confirmed that only members were eligible for the scholarship. Lauren Bernat added that the requirement was an incentive for joining SCLA.

Kristen Todd-Wurm suggested that membership should be a requirement at the time of the scholarship application but perhaps we could eliminate the three months membership requirement. Jose Hernandez asked Ally to contact those interested in applying for scholarship and allow them to apply if they join SCLA. They will not need to be members for three months prior to application.

The awards will be given at the SCLA dinner in November.

STATISTICAL SURVEY Peter Ward reported.
Peter has received four completed surveys to date.

STUDENT OUTREACH: No report.

SUFFOLK COUNTY LIBRARY ACCESS COMMITTEE: No report.

WEB PAGE: Stephen Ingram reported.
Stephen has continued basic maintenance of the SCLA and NYLA websites. He has also continued to email the listserv and update the SCLA calendar page. Stephen is asking that division heads submit new programs or meetings to include on the monthly post of programs.

Statistics for SCLA website and Facebook below:

Facebook total page likes “Total Page Likes as of Today”: 564

LIAISONS:

CLASC: Kristen Todd-Wurm reported the Civil Service Workshop is sponsored by CLASC and SCLA.

LILRC: Nicole Menchise reported.

The LILRC Annual Membership Meeting was held on June 20, 2017 at Farmingdale Public Library. It was well attended with around 100 participants. The lightening round sessions received very positive feedback. Overall it was a very successful meeting with good networking opportunities.
The July through December Continuing Education calendar is out. A few programs did not make the calendar and for these there will be some alignments. In October there will be two conferences: the Annual Archive Conference at the Mill Neck Manor on October 13, 2017 and the LILRC 26th Annual Conference on Libraries and the Future on October 26 and 27, 2017 at the Carlyle on the Green, Bethpage State Park .
LILRC has two new employees who will begin on September 5. One will be a coordinator for Special Libraries and the other will be working in a new position for Member Services.

NCLA: No report.

PLDA: No report.

SCLS: No report.

NYLA: no report.

MEMBERS AT LARGE:
Lissetty Thomas reported. Emily Guerrero and Lissetty are working with Jaime Papandrea, Director of Brookhaven Public Library to hold the networking event at her library. The event was originally scheduled for August but due to a short notice and library activities for Summer Reading, the networking night event is postponed for October.
Lissetty reported for Emily:
Emily Guerrero sent an email requesting a motion to approve $390 for the 5k fundraising event to be held at the Holtsville Ecology Center. This amount represents the event fee of $350 and the permit fee of $40. This is a fundraiser so it won’t be required to run and participants can enjoy the animals on display. Emily is still working out the details on the amount to charge 5K participants and publicizing to runners’ groups.
Sara Fade: No report.
Steve Alcalde: No report.

OLD BUSINESS:
Jose Hernandez stated that SCLA must be more proactive in a paper approach for membership renewal and sign up. We have tried to accomplish this electronically but paper seems to be more effective. He asked that board members contact him about doing bulk mailings through the post office.
Lauren Bernat suggested that bulk mailings be done through the Bellport post office. Jose thinks that is a good idea. He advised that any print mailings be brought to SCLA meetings so that it can be mailed through the Bellport post office.

NEW BUSINESS: Jose Hernandez reported.
Jose is scheduling a tour of the Brookhaven labs for October 17. Information will be going out soon. The focus will be on how to increase science literacy in libraries.
Meeting adjourned at 11:30 am.